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2010-01-04 - Agendas - Final
0 FAYETTEVILLE PUBLIC LIBRARY 13gondWank Lorraine Brewer, President Beverly Schaffer, Vice -President Elizabeth Jordan, Treasurer Board of Trustees January 4, 2010 4 pm Rescheduled Regular Meeting for December 2009 AGENDA Ann Henry Board Room Mike Malone, Secretary Suzanne Clark Dan Ferritor Marla Hunt Call to order Minutes A. Approval of minutes 1. October 19, 2009 regular meeting — page 2 B. Signed minutes 1. August 17, 2009 regular meeting — page 3-4 2. September special meetings related to selection of new executive director — page 5-10 III. Reports A. Management reports 1. October - November strategic plan progress — page 11-13 2. November 2009 performance measures — page 14 3. October 2009 performance measures — page 15 4. Chart of the meeting, Cardholders by Month: — page 16 B. Financial reports 1. November 2009 budget comparison — page 17 2. November 2009 balance sheet — page 18-19 3. November 2009 profit and loss — page 20-22 4. October 2009 budget comparison — page 23 5. October 2009 balance sheet — page 24-25 6. October 2009 profit and loss — page 26-28 IV. Unfinished business A. Space study report memo — pages 29-31 V. New business A. 2010 Objectives — page 32-34 B. 2010 Budget approval — page 35-36 C. Policy Revision: JC: 2010 Closed Days — page 37-38 D. Staff presentation: Reading Roadshow's Books for Borrowing — VI. Adjournment VI I. Executive session VIII. Attachments A. Space Study B. Key upcoming events C. Projected 2010 meeting agendas D. Library Journal notice of ED change at FPL E. Economic Impact of Arkansas volunteers 2008 F. AR Public Library Systems Qualifying for State Aid and Genera G. State Library Scholarship Assistance Recommendations H. The News, An Arkansas State Library Publication I. Thank you letters assorted L. Greenwood & C. Walsh Improvement Fund, several documents J. Article: Smart phones stir up e-book market by Motoko Rich and Brad Stone K. Article: A Precious Moment by Barbara Bush Fayetteville Public Library Board of Trustees Regular Meeting October 19, 2009 Minutes Prepared by S. Daniel, Office Manager Board Members present: L. Brewer, D. Ferritor, M. Hunt, E. Jordan, M. Malone. Staff present: S. Daniel, S. Foley, C. Rew, L. Schaper, and S. Thorup. Press: S. Descant, The Morning News and Robin Mero, Northwest Arkansas Times. I. The Board of Trustees meeting was called to order at 4:09 p.m. by L. Brewer. it. Approval of minutes. M. Hunt moved to approve minutes from the August 17 meeting. E. Jordan seconded. All voted aye. M. Hunt moved to approve minutes from the September 21 special meeting. E. Jordan seconded. All voted aye. E. Jordan moved to approve minutes from the special meetings at which no action was taken. M. Hunt seconded. All voted aye. III. Reports. A.) Management Reports - L. Schaper reported that a stool designed by Edward D. Stone is on display in the fireplace room. Larry Foley will begin working on a film about John Lewis. S. Thorup reported lending libraries were installed in Fayetteville Head Start Centers thanks to a CDBG. FPL partnered with Crystal Bridges in a well - attended display. Susan Foley reported in -kind support from a number of businesses. The Friends of FPL will be the lead donor to the NEH ($125,000). The Development Office has been soliciting NEH donations in FPL newsletters (to date, about $3000). We are within $98,000 of reaching the NEH goal for 01/10. Performance Measures — S. Thorup said circ is climbing about 4% monthly, cardholders and holds have increased 11% and 22% respectively over last year, and about 5000 held items are processed every month. B.) Financial Report — C. Rew reported that we are in the same place we usually are in at the end of the year with respect to year end money. C.) Art Committee Report — E. Jordan reported the committee approved a watercolor show by 105 year old Myrtle Laabs. IV. Unfinished Business. A.) Space Study Status — S. Thorup anticipates it will be ready for the next board meeting. V. New business. A.) December Board Meeting: Due to the holidays, the meeting will be moved to January 4, 2010. B.) Disposal of Unused Items: M. Malone moved to approve the staff recommendation: • That the staff be permitted to sell, according to City requirements, any old computers, servers and related hardware; any file cabinets or assorted furniture (with the exception of the Knoll and Herman Miller pieces below) from the old library and any replaced light fixtures from Blair Library. • That the staff may donate the locking cases and book display tables to other public libraries. • That the Knoll Bertoia ottomans and Herman Miller Nelson bench be retained in use and that the Knoll couches and coffee tables be retained until vintage furniture demand returns and expansion plans for the teen area are determined. • That the staff research the value and then sell the broken Bertoia chairs and the Herman Miller molded chairs in accordance with City requirements. M. Hunt seconded. M. Hunt moved to amend the motion so that any items with minimal value can be donated, still according to city requirements, to nonprofit organizations. D. Ferritor seconded. All voted aye. All voted aye on the amended motion. C.) Policy Revisions: JC 2010 Closed Days. Staff requested additional closed hours due to the timing of certain holidays and the need for building maintenance. D. Ferritor moved to approve the recommendation; M. Malone seconded. All voted aye. D.) New Strategic Plan: FPL has been working with Mitchell Communications on an organizational assessment that will tie into the new strategic plan. Once complete, S. Thorup will discuss the development of the new strategic plan with the board. E.) Staff Presentation: Louise Schaper VI. Executive Session: D. Ferritor moved to go into executive session at 5:32 p.m. E. Jordan seconded. The board went into executive session at 5:33 p.m. At 5:45 p.m., the board came out of executive session. D. Ferritor moved to waive the provisions of PA 81 relating to vacation time during the last weeks of employment for L. Schaper. M. Hunt seconded. All voted aye. VII. Adjournment: D. Ferritor moved to adjourn, M. Hunt seconded. All voted aye. Meeting adjourned at 5:49 p.m. Fayetteville Public Library Board of Trustees Regular Meeting August 17, 2009 Minutes Prepared by S. Terry, Communications Manager Board Members present: L. Brewer, S. Clark, D. Ferritor, M. Hunt, E. Jordan, M. Malone and B. Schaffer. Staff present: S. Foley, C. Rew, L. Schaper, S. Terry and S. Thorup. Press: S. Descant, The Morning News and Robin Mero, Northwest Arkansas Times. I. The Board of Trustees meeting was called to order at 4:12 p.m. by L. Brewer. 11. Approval of minutes. D. Ferritor made a motion to approve minutes from the June 15 meeting. B. Schaffer seconded. All voted aye. Ill. Reports. A.) Management reports — L. Schaper reported that the library installed Envisionware last week, an upgrade of its PC and print management system. The system allows the library to charge for black and white and color copies separately. S. Thorup announced the number of Summer Reading Club participants increased more than 62 percent from 2008. The elementary program increased 45 percent while the teen program participants increased almost 22 percent. Program attendance was up almost 7 percent. Thorup also said she and Lolly Greenwood, Youth Services Manager, recently met with the director of the Washington County Head Start. A Community Development Block Grant will allow the library to put lending libraries in each of the Fayetteville Head Start locations. The program will launch in September. L. Schaper announced the Friends will host a bargain book garage sale on Saturday, August 22 because of a recent overflow in donations. S. Thorup noted FPL will pilot a program this year to sell online textbooks donated to the Friends of the Library. The program will be piloted this year through the University of Arkansas's School of Education. Performance Measures — L. Schaper said the library saw the busiest months ever during June and July. About 65.5% of the check outs were done on the self check out stations. Self registrations are up about 28%. Volunteer hours are up almost 12%. B.) Financial Report— C. Rew noted the library's utility bill has recovered somewhat from the harsh winter because of the cooler -than -usual summer. The library should not go over budget on that line item. L. Schaper reported that state aid to libraries is back up to the same level after it had been cut. All libraries are seeing an increase in state aid. C.) Search Committee Report — M. Malone reported that the search committee has met twice, reviewing applications, gathering information and checking references of applicants. Malone said the committee had a good group of applicants and thanked Sharon Daniel for her help organizing the applications. D.) Audit Committee Report — E. Jordan reported the finance committee met with the auditors. Both the Library and the Foundation were in good financial shape considering the down economic times. E.) Art Committee Report — E. Jordan reported that the art committee met in June and afterwards the library staff had Stealing Horses by Woodrow Wilson Crumbo appraised. The artwork was given to the library in the 1930s and was appraised for $25,000. It will be recommended to the Art Committee that it be hung in the library's Roberta Fulbright room. The committee also approved a temporary art exhibit for Starpops by local artist Stuart Fulbright. The exhibit is at the corner of Rock Street and School Avenue. IV, Unfinished Business. V. New business. A.) Revisions to policies — 1.) Policy KG: Computer resources and internet use: S. Thorup said this came from the Reference and Adult Services Department and the three main points are: includes the laptops for check out, clarified expectation that patrons will only use their own card and limiting visitors passes to one per person per day. E. Jordan moved to approve; S. Clark seconded. All voted aye. M. Malone made a motion that revenues from sale of the eco cards be dedicated to green initiatives at the library. D. Ferritor seconded. All voted aye. 2.) FG: Grant review: S. Throup reviewed the Foundation's grant policy and made changes to include administration of a successful grant. D. Ferritor moved to approve; B. Schaffer seconded. All voted aye. 3.) JF: Fee schedule: S. Thorup said the revised schedule includes fees for the fan cards, bike locks that are checked out and lost or have to be cut off and laptops that are checked out and not returned. S. Clark moved to approve; D. Ferritor -- N, Ito/(A'bi VI VII. seconded. All voted aye. B.) Appointments to the FPL Foundation Board of Directors: D. Ferritor announced the recommended appointments of Sally Overby, George Faucette and Tony Uth and the reappointment of Mary Beth Brooks. B. Schaffer moved to approve; S. Clark seconded. All voted aye. C.) Recommended revisions to the bylaws of the FPL Foundation: S. Thorup reformatted the bylaws to reflect the Trustees' bylaws, removed items that were no longer relevant and included best practices, etc. to conform to the Trustees' bylaws. D. Ferritor moved to approve; B. Schaffer seconded. All voted aye. D.) Staff presentation by Susan Foley, Director of Development: Foley said her top three goals were to raise funds for the NEH Challenge Grant, to reorganize the Roberta Fulbright Society into an annual giving fund and to work on the Ed Begley Jr. Renowned Author event, which the library will host Friday, October 23. Executive Session: D. Ferritor moved to go into executive session at 5:19 p.m. M. Hunt seconded. The board came out of executive session at 6:11 p.m. D. Ferritor moved to contact three candidates to verify they are still interested in the position. As soon as they are verified, their names will be released and teleconference or in -person interviews will be scheduled to take place before Labor Day. S. Clark seconded the motion. All voted aye. Adjournment: D. Ferritor moved to adjourn. B. Schaffer seconded. All voted aye. Meeting adjourned at 6:18 p.m. �N� �- X� 10/mlol 0 FAYETrEVILLE PUBLIC LIBRARY Beyond Words Fayetteville Public Library Board of Trustees Special Meeting September 21, 2009 Minutes Prepared by & Daniel, Office Manager Board Members present: L. Brewer, S. Clark, M. Hunt, E. Jordan, M. Malone and B. Schaffer. Board Members absent: D. Ferritor Staff present: S. Thorup and S. Daniel Press present: Press: S. Descant, The Morning News I. L. Brewer called the Board of Trustees to order at 5:05 pm. II. Executive Session A. At 5:06 pm, S. Clark made a motion to enter into executive session for the purpose of discussing the three finalists for the position of Executive Director of Fayetteville Public Library. B. Schaffer seconded. All voted aye. B. At 8 pm, E. Jordan made a motion to come out of executive session. M. Hunt seconded. All voted aye. III. M. Malone moved that the Fayetteville Public Library Board of Trustees extend an offer to Shawna Thorup to become the next executive director of Fayetteville Public Library at an annual salary of $85,000, B. Schaffer seconded. All voted aye. IV. Adjournment. S. Clark made a motion to adjourn. M. Hunt seconded. All voted aye. The meeting adjourned at 8:15 pm. 0 FAYETTEVILLE PUBLIC LIBRARY beyond Words Fayetteville Public Library Board of Trustees Special Meeting September 8, 2009 Minutes Prepared by S. Daniel, Office Manager Board Members present: D. Ferritor, M. Hunt, E. Jordan, M. Malone and B. Schaffer. Absent: L. Brewer. Staff present: S. Daniel Candidate: Clyde Scoles B. Schaffer called the Board of Trustees to order at 3:33 pm. Executive Session A. At 3:35 pm, D. Ferritor made a motion to enter into executive session for the purpose of interviewing Clyde Scoles for the position of Executive Director of Fayetteville Public Library. M. Hunt seconded. All voted aye. B. At 4:55 pm, M. Hunt made a motion to come out of executive session. D. Ferritor seconded. All voted aye. 111. No action was taken requiring a vote. IV. Adjournment. D. Ferritor made a motion to adjourn. at 5 pm. M. Hunt seconded. All voted aye. The meeting adjourned Ao--) I b/l4 0 0 FAYETTEVILLE PUBLIC LIBRARY Beyond Words Fayetteville Public Library Board of Trustees Special Meeting September 9, 2009 Minutes Prepared by S. Daniel, Office Manager Board Members present: L. Brewer, B. Schaffer, M. Hunt, E. Jordan, D. Ferritor, and S. Clark Board Members absent: M. Malone Staff present: S. Daniel Candidate: Shawna Thorup I. L. Brewer called the Board of Trustees to order at 1:39 pm. 11. Executive Session A. At 1:40 pm, M. Hunt made a motion to enter into executive session for the purpose of interviewing Shawna Thorup for the position of Executive Director of Fayetteville Public Library. E. Jordan seconded. All voted aye. B. At 3:15 pm, D. Ferritor made a motion to come out of executive session. B. Schaffer seconded. All voted aye. 111. No action was taken requiring a vote. IV. Adjournment. D. Ferritor made a motion to adjourn. B. Schaffer seconded. All voted aye. The meeting adjourned at 3:16 pm. 0 1'AYETTEVILLE PUBLIc LIBRARY Beyond Words Fayetteville Public Library Board of Trustees Special Meeting September 10, 2009 Minutes Prepared by S. Daniel, Office Manager Board Members present: S. Clark, M. Hunt, E. Jordan, and M. Malone Board Members absent: B. Schaffer, L. Brewer, and D. Ferritor Staff present: S. Daniel Candidate: Michael Van Campen E. Jordan called the Board of Trustees to order at 3:10 pm. Executive Session A. At 3:10 pm, M. Hunt made a motion to enter into executive session for the purpose of interviewing Michael Van Campen for the position of Executive Director of Fayetteville Public Library. S. Clark seconded. All voted aye. B. At 4:40 pm, M. Malone made a motion to come out of executive session. S. Clark seconded. All voted aye. III. No action was taken requiring a vote. IV. Adjournment. S. Clark made a motion to adjourn. M 4:42 pm. Hunt seconded. All voted aye. The meeting adjourned at -�W4 , 1411/o 0 FAYETTEvILLE PUBLIC LIBRARY Beyond Wo,ds Fayetteville Public Library Board of Trustees Special Meeting September 11, 2009 Minutes Prepared by S. Daniel, Office Manager Board Members present: L. Brewer, B. Schaffer Board Members absent: S. Clark, M. Hunt, E. Jordan, M. Malone and D. Ferritor Staff present: S. Daniel Candidate: Michael Van Campen I. L. Brewer called the Board of Trustees to order at 1:03 pm. 11. Executive Session A. At 1:05 pm, B. Schaffer made a motion to enter into executive session for the purpose of interviewing Michael Van Campen for the position of Executive Director of Fayetteville Public Library, L. Brewer seconded. All voted aye. B. At 3:20 pm, B. Schaffer made a motion to come out of executive session. L. Brewer seconded. All voted aye. III. No action was taken requiring a vote. IV. Adjournment. B. Schaffer made a motion to adjourn. L. Brewer seconded. All voted aye. The meeting adjourned at 3:22 pm. 0 FAYETrEviLLE PUBLIc LIBRARY Beyond Words Fayetteville Public Library Board of Trustees Special Meeting September 17, 2009 Minutes Prepared by S. Daniel, Office Manager Board Members present: L. Brewer, S. Clark, M. Hunt, E. Jordan, M. Malone and B. Schaffer. Board Members absent: D. Ferritor (by phone) Staff present: S. Daniel Press: S. Descant, The Morning News and Robin Mero, Northwest Arkansas Times. I. L. Brewer called the Board of Trustees to order at 1:40 pm. 11. E. Jordan moved; S. Clark seconded to enter into executive session for the purpose of discussing the three finalists for the position of Executive Director of Fayetteville Public Library. All voted aye. Executive Session commenced at 1:42 pm. 111. B. Schaffer moved; S. Clark seconded to conclude the executive session and return to public session. All voted aye. Executive session concluded at 3:28 pm. No action was taken requiring a vote. IV. M. Hunt moved; B. Schaffer seconded to adjourn the meeting. All voted aye. The meeting adjourned at 3:30 pm. IhS� fil� (0101" 0 FAYETrEVILLE PUBLIC LIBRARY Strategic Plan Progress Report October - November 2009 Our Mission: To strengthen our community and empower our citizens through free and public access to knowledge. Our Vision: To be powerfully relevant and completely accessible. I. Access: Implement strategies to improve and extend access to library collection and services. a. Hours: NTR b. Facilities: i. Installed LED lights in all bathrooms. ii. Cleaned carpets and re -upholstered some furniture in the Children's Department. iii. Completed cleaning all CDs in the FPL collection. iv. Repaired flaws in sheetrock and painted Walker Room. c. Branches: NTR d. Website: i. Redesigned and updated Friends and Foundation pages; working on history and Arsaga's pages. ii. Acquired MOSIO Text -a -Librarian service. e. Computing and networking resources: i. Deployed 10 additional mini -laptops for patron checkout. ii. Began design of new server room UPS installation. iii. Launched staff intranet (SharePoint). f. Outreach services: i. Rotated materials in the Books for Borrowing collections at all Fayetteville Head Start facilities. ii. Presented Books for Borrowing program for parents at Head Start Centers. iii. Began creating and filming preschool storytime content for future podcasts and video streaming. Collections: Develop collections that are responsive to the needs and demands of its community. a. Adult materials: i. Evaluated holdings and ordered titles as needed. 1. Publisher's Weekly Top 10 and Top 100 Books of 2009 2, Library Journal Short Takes: Books on Iran ii. Shifted the Nonprofit Resource Center collection to create growth room. iii. Acquired complete collection of Arkansas Family Maps currently in print. b. Reference: NTR. c. World languages: NTR. d. Youth services: i. Began designating reading levels in the Easy Reader collection. ii. Created designated holiday book section. iii. Evaluated holdings against National Book Foundation 2009 National Book Awards and The New York Times Children's Bestseller List and ordered titles as needed. e. Nonprint: NTR. f. E-collections: Began evaluating replacements for downloadable audiobook vendor. 111. Services: Define its essential activities and service levels. a. Programming and events: i. Hosted Ed Begley, Jr. event with over 500 in attendance. ii. Hosted Gathering of the Groups event with author Luis Alberto Urrea with over 100 in attendance. iii. Hosted author discussion and book signing with writer Marjorie Rosen. iv. Completed a lecture on Posttraumatic Stress Disorders. v. Hosted AR Coalition for Excellence workshop on ARRA programs for nonprofits. vi. Offered a Find It and Fund It workshop for nonprofit agencies. vii. Completed an all -day Proposal Writing Seminar presented by the Foundation Center. viii. Kicked off "Hit the Target Family Reading Club" made possible by grant from Target. ix. Finalized plans for twice monthly story times exclusively for day school students and providers. x. Hosted special youth events that included the Wanderer roll -out with Clayton Scott, podcast with author Kate DiCamillo, Halloween Story Time, and Arts Live Showcase. xi. Offered teen programs including a costume convention, The Electra Project with Theatre Squared, TAB, Teen Anime, Teen Knitting, Teen Gaming Night, and the Global Action book group. xii. Hosted four informational tours for Boy Scout troops. xiii. Participated in Trick or Treat on the Square with over 1,000 children and families in attendance. xiv. Conducted two tours of conveyor system for UA Industrial Engineering students. b. Self-service strategies: NTR i. Customer service: Revised procedures for obtaining visitors' passes for computer use. c. Staffing and volunteers: i. Louise Schaper retired after 12 years as Executive Director on 10/30. ii. Shawna Thorup was promoted to Executive Director as of 10/31. 1. Held information meetings with interested staff members re: FPL operations. iii. Began national search for Director, Operations; 19 applications received. iv. Managers led staff in SWOT analysis to help determine 2010 objectives. v. Hosted training session for volunteer facilitators for Garrison Financial retirement series. vi. Reinstated Fayetteville High School volunteer service learning program. vii. Provided "green" learning sessions and tour for Oklahoma librarians' retreat. (ST, LY, SP) viii. Provided volunteers for Gathering of the Groups and Ed Begely event. ix. Participated in UA "Make A Difference Day" with service provided by 25 students. x. Participated in Polaris Users Group conference. (LY, ST) xi. Accepted the resignation of Youth Librarian Paula Heaney and appointed Hotspur Closser, MLIS student and current LA II to fill this position on an internship basis. xii. Participated in a Novelist webinar on connecting young readers and teens with non-fiction. (SB) xiii. Participated in a Wallace Foundation webinar addressing summer learning loss. (CW, LG) xiv. Participated in AR Arts Council webinar on school age programming. (AL) xv. Presented a break-out session at the Arkansas Reading Association. (AL) xvi. Attended a workshop at Central Arkansas Library for reluctant readers. (SB, HC) xvii. Participated in the Arkansas Library Association annual conference. xviii. Attended webinar on 2010 changes to the Foundation Center's Foundation Directory Online. (WF) xix. Participated in Library Journal Directors Summit on fundraising. (ST, SF) IV. Visibility and value: Promote the contributions and value of the library to the greater Fayetteville area. a. Marketing plan: NTR b. Marketing (visibility) and communications i. Held a successful 5'h birthday party public event and launch of eco fan card on October 9. ii. Hosted Ed Begley, Jr. events including a breakfast for FHS Green Team sponsored by Jammin' Java Club Haus Fitness and a press conference with Begley and the local media. iii. Appeared on KNWA's morning show to promote Ed Begley, Jr. visit (October) and to promote How Can I Afford Retirement series (November). iv. Coordinated free advertising through NWA Times for Schaper retirement and Begley event. v. Attended 'How Can I Afford Retirement' marketing meeting with partners at UA. vi. Hung new art display in Reading Room, featuring watercolors by centenarian Myrtle Laabs. c. Collaboration: i. Partnered with the UA on their One Book ... One Community (Luis Alberto Urrea). ii. Participated in Fayetteville Forward action committees. 1. Education (ST, LG, MR) 2. Green Economy Group to prepare for FPL's "Green Your Life" series. (MR, KH) iii. Met with Jan Lightner and Anita Scism at the CARE Foundation to discuss 2010 funding opportunities. (ST, SF, MR) iv. Developed partnership with WAC to enhance programming for both organizations in 2010. (LG) v. Worked on a public school/public library author event for May 2010.(LG) vi. Represented FPL at the annual Anime Festival held at the Cosmopolitan Hotel. (KB) vii. Represented FPL at Ozark Literacy fundraiser at Barnes and Noble. (AL) viii. Participated in ESL Parents Night program at Washington Elementary School. (LG) ix. Attended Altrusa luncheon to report on teen SRC and thank them for their financial support. (LG) x. Completed a Family Caregiver Resource Fair in partnership with the Area Agency on Aging. xi. Hosted two successful Taking the Mystery out of Retirement programs in partnership with the Garrison Financial Institute at the UA's Sam M. Walton College of Business. V. Sustainable funding: Seek funding sources that are reliable, sustainable, and adequate to carry out the Library's mission; these sources will grow as the community grows. a. Funding strategies and sources: i. Launched FPL fan card with proceeds going toward library sustainability efforts. ii. Attended AFP's national Philanthropy Day event. iii. Coordinated 2010 sponsorship asks with youth services and adult services managers. iv. Attended ARRA workshop for non -profits (re: Federally -funded stimulus available money). v. Coordinated the use of David Banks' condo for Ed Begley, Jr. vi. Met with Wal-Mart book buyer, Eddie Tutt, about future collaboration (ST/SF). vii. Coordinated sponsorships with the following businesses: Jose's (Gathering of the Groups), Rick's Bakery (FPL public birthday cake), Tyson Foods (chicken and beef for 4' quarter volunteer and staff events), Glazer's Distributors (Ed Begley VIP party wine tasting), Dickson St. Liquor (Schaper retirement) and Sam's Club (Schaper retirement). viii. Submitted quarterly reports to ICMA and AR Energy Dept. re: Solar Test Bed Project. b. Advocacy: NTR c. Friends and Foundation i. Hosted annual Friends silent auction and quilt drawing, which raised over $5000. ii. Current Friends membership: 166 members, 27 renewal notification letters mailed, 17 memberships renewed, 3 new members. iii. Upgraded to latest version of Giftworks donor management software. iv. Coordinated and mailed Roberta Fulbright Society annual appeal on November 6. v. Met with Karen Parker of the Wal-Mart Foundation about upcoming grant submissions. vi. Coordinated Roberta Fulbright Society annual author event planned for April 2010. vii. Participated in Friends of John Lewis strategy meeting. viii. Installed lettering on Roberta Fulbright donor wall. F- o 0 0 0 rn o 0 0 0 w o 0 0 o rn o 0 0 0 � � Q a �- w Q v vi o ni �i ri o ri N N o N N n o� o N o 0 o M S U o O p O O O O O O O O O O O O O O o o O o O U O w o p too (O M Oa n O rn N n [O OJ M N n ^ O O d' p O O O of M C O O N M [O N N N O N M^ (O n N V N ^ Z�- 0 0 o n o M o o r m n to o o m rn m m v> w m � N to M N m m to m q of to ct M n V c{ M M [O M n (7 I p N c=;� Q rn (d N (O N N OM W N � to M C' m M N N rn tD M O (O O N (O (O $ R r N n N n OJ [d N N W n N m m o to to r N M co td o rn o o M °w_ m rn o rn YJ td y W of of n M M Q O OJ O O O too O rn dt td r rn O d' f' ^ N ^ N O O 0'I V tD N rn f r [d rn O N V O M V N Y d N a Q "a0 O N O_l d o O p at a'i a a 0 m ui d a � � m o o Q 01 Q rn a d a 0 o a > pm to O V 0 0 mm N N m M W o 0 0 0 o 0 0 0 oa H rn N (O rn M O n N f0 O O O O O O M OJ V O M O V N N V rn tD V V N tD C O N 0 N Oa O 6 U O c{ O �- O O e O O O O O O O O O O O O O O O O O O O O O U � W O O O e O O O O O O O O O O O O O O O O o O O O O > o O o Z (O n O M O O rn h t0 V1 h M rn O O M N n M N O n N rn h h (O OJ N W N ` U N h f � e M 'n m O m N rn o N voi E M N O> N M N N O V (O [O [O M O O O O N N tII f Q rn m rn N m �n E Z N M o N O N ` [O � rn O M n M OJ t0 M O O O t0 [O O W N V OJ M N N rn o> rn H 9 O O - 0' N tD M rn � of of of n M n V rn M O O W m O rn� 0 N h N v E N D V ^ M ct VJ N N N rn of (O V O O O M O W N o t- O O Tn E 2 'o _v ate a a� s Z' LL n a w « c E 0 0 (J U V > J 2 > ?v = rn i N O O N O 4- C i- U O � 0 0 N z s u w O� o N cn - i 4 i a LM V LL. 0 0 0 0 0 0 0 O O O O O O O w � N w l0 w O l0 00 Lf) w � Ln Lf) Fayetteville Public Library Budget Comparison November 30, 2009 Current Monthly Current % Budget Annual Month 11 Month Budget YTD YTD YTD Budget Sources of Funds Millage Receipts 98,363 98,363 1,081,993 91.67% 1,081,998 1,180,361 City of Fayetteville 132,607 132,607 1,456,014 91.50% 1,458,672 1,591,278 City CIP books 26,500 26,500 291,500 91.67% 291,500 318,000 City CIPother 1,917 1,917 21,087 91.68% 21,083 23,000 State Aid 9,916 99,494 83.61% 109,080 118,996 Foundation 11,833 142,000 100.00% 130,167 142,000 Friends 2,917 0 0.00% 32,083 35,000 All Other Sources 23,197 265,087 95,23% 255,163 278,360 Total Sources of Funds 259,387 307.250 3.357175 91.05% 3,379,745 3,686,995 Expenses Salaries & Wages 157,969 150,591 1,570,224 86.89% 1,656,500 1,807,091 Payroll Taxes & Work Study 13,077 12,623 133,935 88.42% 138,858 151,481 Employee Insurance 9,549 10,451 108,113 86.21% 114,959 125,410 Retirement 13,126 13,341 126,687 79.13% 146,751 160,092 Processing Supplies 8,894 3,083 30,755 83.12% 33,917 37,000 IT -Hardware 5,203 12,333 75,032 50.70% 135,667 148,000 IT -Software & Maintenance 6,609 7,750 81,955 88.12% 85,250 93,000 Cleaning Supplies 1,467 1,500 15,764 87.58% 16,500 18,000 Other Supplies 3,343 4,917 39,486 66.93% 54,083 59,000 Youth Programming 1,001 2,946 27,487 77.76% 32,404 35,350 Adult Programming 3,566 2,917 32,652 93.29% 32,083 35,000 Library Materials 24,797 33,055 313,332 78.99% 363,610 396,665 Telephone & Internet 9,420 3,383 31,356 77.23% 37,217 40,600 Utilities 1,144 11,083 106,021 79.72% 121,917 133,000 Postage 3,014 3,100 13,946 37.49% 34,100 37,200 Travel & Training 120 3,708 28,706 64.51% 40,792 44,500 Prof./Contractual Services 11,898 5,755 60,531 87.65% 63,306 69,061 Landscape Maint. 989 2,083 12,813 51.25% 22,917 25,000 Building/Equip. Maint. 9,169 20,167 38,884 16.07% 221,833 242,000 Insurance 500 2,787 46.45% 5,500 6,000 Public Rel. & Other 1,423 3,192 41,822 109.20% 35,108 38,300 Furniture & Equipment 5,540 3,333 43,501 108.75% 36,667 40,000 Total Expenses 291,318 311,813 2,935,789 78,46% 3,429,938 3,741,750 Excess/Deficit-31,931 -4,563 421,386-50,192-54,755 3:47 PM Fayetteville Public Library 12/21/09 Balance Sheet Cash Basis As of November 30, 2009 Nov 30, 09 ASSETS Current Assets Checking/Savings General Operating Funds CD 100,000.00 Bank of Fayetteville -deposits 123,824.08 Petty Cash 408.00 Total General Operating Funds 224,232.08 Merrill Lynch-WCMA Operating portion of account 1,082,397.16 Total Merrill Lynch-WCMA 1,082,397.16 Schwab-Millage 4108-2175 1,081,275.31 1125 • Schwab Institutional - longterm 188,572.53 For long term Facilities repairs & replacements 322,308.40 For major repair & replacement of furniture & equipment 212,998.77 For major replacements of Tech. items, conveyor, phone system... 256,538.39 Total Checking/Savings 3,368,322.64 Other Current Assets 1220 - Due to/ from other Gov. Units 1,229,357.83 1250 • Prepaid Expenses 51,620.25 Total Other Current Assets 1,280,978.08 Total Current Assets 4,649,300.72 Fixed Assets Fixed Assets Library Buildings 20,770,329.47 Books & Publications 349,356.00 Equipment 1,053,100.63 Furniture & Fixtures 233,599.94 Accumulated Depreciation -2,445,965,92 Total Fixed Assets 19,960,420.12 Library Owned Art 150,000.00 Total Fixed Assets 20,110,420.12 TOTAL ASSETS 24,759,720.84 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable._.._.__------------- -650.00 Total Accounts Payable -650.00 Other Current Liabilities Accounts Payable -Other A/P Vacation accrual 136,323.65 A/P Salaries & Wages Accrual 16,454.71 A/P Other Payroll Liabilities 37,734.39 1929 - A/P Sick Time 54,906.18 Accounts Payable -Other - Other 12,040.86 Total Accounts Payable -Other 257,459.79 Payroll Tax Liabilities State Unemployement Payable 200.92 Payroll Tax Liabilities - Other 28.90 Total Payroll Tax Liabilities 229,82 2110 • Direct Deposit Liabilities 422.01 Other Payroll Liabilities Health & Dental Insurance 659.96 Total Other Payroll Liabilities 659.96 Total Other Current Liabilities 258,771.58 Page 1 3:47 PM 12/21/09 Cash Basis Fayetteville Public Library Balance Sheet As of November 30, 2009 Total Current Liabilities Total Liabilities Equity Investment in Fixed Assets Fund Balance-Undesignated Fund Balance -Reserved facilitie major repairs & rep for reparis & replacements f & f repairs & replacements Total Fund Balance -Reserved Fund Balance -Current Year Net Net Income Total Equity TOTAL LIABILITIES & EQUITY Nov 30, 09 258,121.58 258,121.58 20,110,420.12 3,338,892.34 269,873.40 243,648.39 212,998.77 726,520.56 4,122.00 321,644.24 24,501,599.26 24,759,720.84 Page 2 3:52 PM Fayetteville Public Library 12/21/09 Profit & Loss YTD Comparison Cash Basis November 2009 Nov 09 Jan - Nov 09 Ordinary Income/Expense Income Revenue & Support 4150 • Miscellaneous Income 4151 - Program fees 0.00 221.00 4153 • Merchandise Sales sale of donated U of A faculty textbooks 271.24 1,398A9 4153 - Merchandise Sales - Other 315.50 5,581.80 Total 4153 - Merchandise Sales 586.74 6,980.29 4500 • Misc. M.J. 4501 • Designated Gifts Other 37.86 468.13 4505 - Adult Designated gifts 0.00 1,768.00 4530 • Childrens Designated Gifts 30.00 3,228.00 4500 • Misc. M.J. - Other 7.25 251.31 Total 4500 - Misc. M.J. 75.11 5,715.44 4150 - Miscellaneous Income - Other 0.00 78,350.97 Total 4150 - Miscellaneous Income 661.85 91,267.70 Cafe Rental 1,000.00 11,000.00 charges for set up and equipm 202.50 3,457.00 Fines & Fees Fees collected at front desk 4,992.49 131,421.90 4315 - Library Cards 250.00 1,818.00 4320 • Research & Misc. Genealogy 81.00 780.00 4360 Lost and Paid 4365 - Refund of Lost & Paid 0.00 -616.41 4360 • Lost and Paid - Other 89.95 887.50 Total 4360 • Lost and Paid 89.95 271.09 4370 • Damaged and Paid 24.99 582.61 4380 • Copier and Printer income 1,252.95 20,256.61 4390 -Short and Over -96.61 790.37 Fines & Fees - Other 0.00 ----------- -1,000.00 Total Fines & Fees 6,594.77 154,920.58 Interest 4401 •Interest -Operating 474.36 3,532.01 Dividends on Millage monies 0.00 345.56 Total Interest 474.36 3,877.57 State Aid to Libraries Grant monies that need to be 0.00 8,500.00 state aid 34,324.00 133,818.00 Total State Aid to Libraries 34,324.00 142,318.00 Total Revenue & Support 43,257.48 406,840.85 Total income 43,257.48 406,840.85 Expense Operating Expenses Office Supplies 5110 • Administration Expenses 4,226.78 39,659.64 Foundation, marketing and Volunteer needs 35.00 29,337.79 computer supplies & minor eq. 5114 • Computer Software, Lie. & Maint 6,609.00 73,148.90 5115 • Computer hardware & supplies 5,203.47 75,030.91 annual charges 0.00 8,803.50 Total computer supplies & minor eq. 11,812.47 156,983.31 5130 • Childrens Program 5131 - Young Children Prog. & Supplies 1,616.93 22,330.65 5133 - Young Adult Expenses 31.86 5,544.58 5130 - Childrens Program - Other 0.00 255.69 Total 5130 • Childrens Program 1,648.79 28,130.92 Adult prog. expenses 3,565.57 31,401.34 Page 1 3:52 PM Fayetteville Public Library 12/21/09 Profit & Loss YTD Comparison Cash Basis November 2009 Nov 09 5140 • Book Repair & Circ. Supplies 9,064.66 supplies for cleaning the bdg 1,467.40 signage materials 100.00 for staff & volunteers 624.00 Total Office Supplies Postage Travel & Training Public Notice 5725 • Public Relations Professional Services Equipment & furnishings Utilities Telephone & Internet Utilities - Other Total Utilities Contracts Insurance -General Total Operating Expenses Salaries & Wages Adult Services Materials processing Children's Library Circulation Custodial Administration 6498 Vacation Time Used 6499 Sick Time Used Salaries & Wages - Other Total Salaries & Wages Payroll Expenses FICA/Medicare Expense Payments to UofA for students Contract for cleaners State Unemployment Expense Voluntary AD & D Long Term Disability Life Insurance Total Payroll Expenses Employee Benefit Expenses Health & Dental Insurance Company paid portion of HSA Retirement Contributions 6655 • Retirementment Plan Expenses Total Employee Benefit Expenses Publications Book Acquisitions all books child & adult 7120 - Adult Reference Materials 7140 Genealogical Materials 7160 • Childrens Books Total Book Acquisitions 7130 - Electronic Resources Periodicals Audio Visuals 7610•Film/DVD 7620 • Audio 7640 • Music Total Audio Visuals Total Publications Building & Equipment 32,544.67 3,014.45 979.18 543.27 164.08 1,898.20 5,540.07 9,420.19 1,144.01 10,564.20 10,000.00 0.00 65,248.12 21,895.55 11,183.66 15,942.99 29,691.05 5,259,28 45,154.22 15,965.43 12,877.08 0.00 157,969.26 12,004.49 223.93 739.84 109.08 87.15 371.83 290.40 13,826.72 7,760.12 1,039.51 13,126.37 0.00 21,926.00 18,815.92 1,509.30 101.00 0.00 20,42&22 0.00 395.00 1,642.62 2,544.70 196.86 4,384.18 25,205.40 Jan - Nov 09 30,931.71 15,763.42 1,247.23 2,505.00 335,960.36 13,946.24 29,564.35 5,527.42 3,956.69 60,531.02 43,501.18 31,356.21 106,019.76 137,375.97 11,250.00 7,69&88 639,312.11 248,641.19 114,691.38 187,664.21 311,878.50 67,468A1 464,640.77 139,113.01 34,093.47 2,033.39 1,570,224.33 119,273.93 3,828.84 5,060.39 5,773.04 946.35 4,127.31 3,193.66 142,203.52 83,709.92 11,222.21 119,943.46 6,743.23 221,618.82 202,445.09 23,011.12 3,408A0 217.82 229,082.43 27,501.98 12,333.07 29,935.21 12,722.55 2,164.81 44,822.67 313,740.05 Page 2 3:52 PM Fayetteville Public Library 12/21/09 Profit & Loss YTD Comparison Cash Basis November 2009 Nov 09 Building & Grounds 0.00 Landscape Maintenance 988.64 Building Maintenance 9,348.35 Office Machine Maintneance 0.00 Total Building & Equipment 10,336.99 Total Expense 294,512.49 Net Ordinary Income -251,255.01 Other Income/Expense Other Income Inter -Agency Transfers Transfer from City 0.00 9150 - Transfer-Millage 437,007.61 Transfers from Foundation 0.00 Total Inter -Agency Transfers 437,007.61 Total Other Income 437,007.61 Net Other Income 437,007.61 Net Income 185,752.60 Jan - Nov 09 3,541.23 12,810.89 34,030.76 1,440.09 51,822.97 2,938,921.80 2,532,080.95 1,613,883.00 1,139,842.19 100,000,00 2,853,725.19 2,853,725.19 2,853,725.19 321,644.24 Page 3 Month Sources of Funds Millage Receipts City of Fayetteville City CIP books City CIP other State Aid Foundation Friends All Other Sources Total Sources of Funds Expenses Salaries & Wages Payroll Taxes & Work Study Employee Insurance Retirement Processing Supplies IT -Hardware IT -Software & Maintenance Cleaning Supplies Other Supplies Youth Programming Adult Programming Library Materials Telephone & Internet Utilities Postage Travel & Training Prof./Contractual Services Landscape Maint. Building/Equip. Maint. Insurance Public Rel. & Other Furniture & Equipment Total Expenses Fayetteville Public Library Budget Comparison October 31, 2009 Current Monthly Current 10 Month Budget YTD % Budget Annual YTD YTD Budget 98,363 98,363 983,630 83.33% 983,634 1,180,361 132,607 132,607 1,323,407 83.17% 1,326,065 1,591,278 26,500 26,500 265,000 83.33% 265,000 318,000 1,917 1,917 19,170 83.35% 19,167 23,000 9,916 99,494 83.61% 99,163 118,996 50,000 11,833 142,000 100.00% 118,333 142,000 2,917 0 0.00% 29,167 35,000 24.319 23,197 265,087 95.23% 231,967 278,360 144,251 150,591 1,412,255 78.15% 1,505,909 1,807,091 12,502 12,623 120,858 79.78% 126,234 151,481 15,274 10,451 98,564 78.59% 104,508 125,410 13,804 13,341 113,561 70.93% 133,410 160,092 2,622 3,083 21,861 59.08% 30,833 37,000 10,069 12,333 69,829 47.18% 123,333 148,000 4,683 7,750 75,346 81.02% 77,500 93,000 2,222 1,500 14,297 79.43% 15,000 18,000 9,237 4,917 36,143 61.26% 49,167 59,000 3,227 2,946 26,486 74.93% 29,458 35,350 11,841 2,917 29,086 83.10% 29,167 35,000 32,927 33,055 288,535 72.74% 330,554 396,665 595 3,383 21,936 54.03% 33,833 40,600 16,782 11,083 104,877 78.85% 110,833 133,000 1,586 3,100 10,932 29.39% 31,000 37,200 2,879 3,708 28,586 64.24% 37,083 44,500 1,513 5,755 48,633 70.42% 57,551 69,061 989 2,083 11,824 47.30% 20,833 25,000 2,150 20,167 29,715 12.28% 201,667 242,000 500 2,787 46.45% 5,000 6,000 4,151 3,192 40,399 105.48% 31,917 38,300 6,069 3,333 37,961 94.90% 33,333 40,000 299.373 311.813 2.644.471 70.67% 3.118,125 3,741,750 Excess/Deficit 34,333 -4,563 453,317-45,629-54,755 3:47 PM Fayetteville Public Library 12/21/09 Balance Sheet Cash Basis As of October 31, 2009 Oct 31, 09 ASSETS Current Assets Checking/Savings General Operating Funds CD 100,000.00 Bank of Fayetteville -deposits 115,133.17 Petty Cash 408.00 Total General Operating Funds 215,541.17 Merrill Lynch-WCMA Operating portion of account 1,083,343.49 Total Merrill Lynch-WCMA 1,083,343.49 Schwab -Millage 4108-2175 903,654.70 1125 • Schwab Institutional - longterm 188,572.53 For long term Facilities repairs & replacements 322,308.40 For major repair & replacement of furniture & equipment 212,998.77 For major replacements of Tech. items, conveyor, phone system... 256,538.39 Total Checking/Savings 3,182,957.45 Other Current Assets 1220 • Due to/ from other Gov. Units 1,229,357.83 1250 - Prepaid Expenses 51,620.25 Total Other Current Assets 1,280,978.08 Total Current Assets 4,463,935.53 Fixed Assets Fixed Assets Library Buildings 20,770,329.47 Books & Publications 349,356.00 Equipment 1,053,100.63 Furniture & Fixtures 233,599.94 Accumulated Depreciation -2,445,965.92 Total Fixed Assets 19,960,420.12 Library Owned Art 150,000.00 Total Fixed Assets 20,110,420.12 TOTAL ASSETS 24,574,355.65 LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Accounts Payable -Other A/P Vacation accrual 136,323.65 A/P Salaries & Wages Accrual 16,454.71 A/P Other Payroll Liabilities 37,734,39 1929 • A/P Sick Time 54,906.18 Accounts Payable -Other - Other 12,040.86 Total Accounts Payable -Other 257,459.79 Payroll Tax Liabilities State Unemployement Payable 91.84 Payroll Tax Liabilities - Other 28.90 Total Payroll Tax Liabilities 120.74 Other Payroll Liabilities Health & Dental Insurance 659.96 Wage Garnishment 268.50 Total Other Payroll Liabilities 928.46 Total Other Current Liabilities 258,508.99 Total Current Liabilities 258,508.99 Total Liabilities 258,508.99 Page 1 3:47 PM Fayetteville Public Library 12/21/09 Balance Sheet Cash Basis As of October 31, 2009 Oct 31, 09 Equity Investment in Fixed Assets 20,110,420.12 Fund Balance-Undesignated 3,338,892.34 Fund Balance -Reserved facilitie major repairs & rep 269,873.40 for reparis & replacements 243,648.39 f & f repairs & replacements 212,998.77 Total Fund Balance -Reserved 726,520.56 Fund Balance -Current Year Net 4,122.00 Net Income 135,891.64 Total Equity 24,315,846.66 TOTAL LIABILITIES & EQUITY 24,574,355.65 Page 2 3:52 PM Fayetteville Public Library 12/21/09 Profit & Loss YTD Comparison Cash Basis October 2009 Oct 09 Jan - Oct 09 Ordinary Income/Expense Income Revenue & Support 4150 - Miscellaneous Income 4151 • Program fees 0.00 221.00 4153 • Merchandise Sales sale of donated U of A faculty textbooks 0.00 1,127.25 4153 • Merchandise Sales - Other 718.55 5,266.30 Total 4153 • Merchandise Sales 718.55 6,393.55 4500 • Misc. M.J. 4501 • Designated Gifts Other 31.54 430.27 4505 • Adult Designated gifts 0.00 1,768.00 4530 - Childrens Designated Gifts 0.00 3,198.00 4500 • Misc. M.J. - Other 6.32 244.06 Total 4500 - Misc. M.J. 37.86 5,640.33 4150 • Miscellaneous Income - Other 5,098.00 78,350.97 Total 4150 - Miscellaneous Income 5,854.41 90,605.85 Cafe Rental 2,000.00 10,000.00 charges for set up and equipm 355.00 3,254.50 Fines & Fees Fees collected at front desk 13,157.02 126,429.41 4315 • Library Cards 310.00 1,568.00 4320 - Research & Misc. Genealogy 73.00 699.00 4360 • Lost and Paid 4365 • Refund of Lost & Paid -25.35 -616.41 4360 • Lost and Paid - Other 79.42 797.55 Total 4360 - Lost and Paid 54.07 181.14 4370 • Damaged and Paid 111.35 557.62 4380 - Copier and Printer income 2,058.62 19,003.66 4390 • Short and Over -131.03 886.98 Fines & Fees - Other 0.00 -1,000.00 Total Fines & Fees 15,633.03 148,325.81 Interest 4401 - Interest -Operating 477.58 3,057,65 Dividends on Millage monies 0.00 345.56 Total Interest 477.58 3,403.21 State Aid to Libraries Grant monies that need to be 0.00 8,500.00 state aid 0.00 99,494.00 Total State Aid to Libraries 0.00 107,994.00 Total Revenue & Support 24,320.02 363,583.37 Total Income 24,320.02 363,583.37 Expense Operating Expenses Office Supplies 5110 • Administration Expenses 8,828.48 35,432.86 Foundation, marketing and Volunteer needs 2,189.22 29,302.79 computer supplies & minor eq. 5114 • Computer Software, Lic. & Maint 287.10 66,539.90 5115 • Computer hardware & supplies 10,069.18 69,827.44 annual charges 4,395.50 ._.._......_.._._._--- 8,803.50 Total computer supplies & minor eq. 14,751.78 145,170.84 5130 - Childrens Program 5131 • Young Children Frog. & Supplies 1,222.39 20,713.72 5133 • Young Adult Expenses 2,004.88 5,512,72 5130 • Childrens Program - Other 0.00 255.69 Total 5130 • Childrens Program 3,227.27 26,482.13 Adult prog. expenses 11,840.64 27,835.77 Page 1 3:52 PM Fayetteville Public Library 12/21/09 Profit & Loss YTD Comparison Cash Basis October 2009 Oct 09 5140 • Book Repair & Circ. Supplies 2,622A9 supplies for cleaning the bdg 2,221.83 signage materials 408.02 for staff & volunteers 600.00 Total Office Supplies Postage Travel & Training Public Notice 5725 - Public Relations Professional Services Equipment & furnishings Utilities Telephone & Internet Utilities - Other Total Utilities Contracts Insurance -General Total Operating Expenses Salaries & Wages Adult Services Materials processing Children's Library Circulation Custodial Administration 6498 Vacation Time Used 6499 Sick Time Used Salaries & Wages - Other Total Salaries & Wages Payroll Expenses FICA/Medicare Expense Payments to UofA for students Contract for cleaners State Unemployment Expense Voluntary AD & D Long Term Disability Life Insurance Total Payroll Expenses Employee Benefit Expenses Health & Dental Insurance Company paid portion of HSA Retirement Contributions 6655 - Retirementment Plan Expenses Total Employee Benefit Expenses Publications Book Acquisitions all books child & adult 7120 • Adult Reference Materials 7140 Genealogical Materials 7160 • Childrens Books Total Book Acquisitions 7130 - Electronic Resources Periodicals Audio Visuals 7610 - Film/DVD 7620 • Audio 7640 - Music Total Audio Visuals Total Publications 46,689.43 1,586.17 2,878.90 280.43 1,081.39 1,512.55 6,069.23 595.49 16,781.74 ..._-17,377.23 0.00 4,911.88 82,387.21 22,447.26 10,589.00 17,318,97 28,063.87 5,994.25 44,752.25 10,799.63 4,286.23 0.00 144,251.46 10,955.07 512.94 942.14 91.84 178.84 782.70 600.74 14,064.27 7,760.12 1,039.51 11,937.40 1,866.57 22,603.60 25,927.22 2,296.73 2,535.23 0.00 30,759.18 0.00 74.12 1,093.31 240.04 760.17 2,093.52 32,926.82 Jan - Oct 09 21,867.05 14,296.02 1,147.23 1,881.00 303,415.69 10,931.79 28,585.17 4,984.15 3,792.61 48,632.82 37,961.11 21,936.02 104,875.75 126,811.77 1,250.00 7,698.88 574,063.99 226,745.64 103,507.72 171,721.22 282,187.45 62,209.13 419,486.55 123,147.58 21,216.39 2,033.39 1,412,255.07 107,269.44 3,604.91 4,320.55 5,663.96 859.20 3,755.48 2,903.26 128,376.80 75,949.80 10,182.70 106,817.09 6,743.23 199,692.82 183,629.17 21,501.82 3,307A0 217.82 208,656.21 27,501.98 11,938.07 28,292.59 10,177.85 1,967.95 40,438.39 288,534.65 Building & Equipment Page 2 3:52 PM Fayetteville Public Library 12/21/09 Profit & Loss YTD Comparison Cash Basis October 2009 Oct 09 Jan - Oct 09 Building & Grounds 193.70 3,541.23 Landscape Maintenance 988.64 11,822.25 Building Maintenance 1,956.42 24,682.41 Office Machine Maintneance 0.00 1,440.09 Total Building & Equipment 3,13876 41,485.98 Total Expense 299,372.12 2,644,409.31 Net Ordinary Income -275,052.10 -2,280,825.94 Other Income/Expense Other Income I nter-Agency. Transfers Transfer from City 159,088.00 1,613,883.00 9150 - Transfer-Millage 120,901.32 702,834.58 Transfers from Foundation 50,000.00 100,000.00 Total Inter -Agency Transfers 329,989.32 2,416,717.58 Total Other Income 329,989.32 2,416,717.58 Net Other Income 329,989.32 2,416,717.58 Net Income 54,937.22 135,891.64 Page 3 0 FAYETTEVILLE PUBLIC LIBRARY Memo To: Board of Trustees, Fayetteville Public Library From: Shawna Thorup, Executive Director Date: January 4, 2010 Re: Space study report Background Early last year, we initiated a study to address crowding in the Young Adult section. Blair Library's original architect Jeff Scherer from Meyer, Scherer & Rockcastle, Ltd. (MS&R) was hired. During the course of the study, the scope of work expanded dramatically to become a five-year facility assessment plan. This expansion was due primarily to stakeholder input. Analysis Jeff gathered data and conducted stakeholder interviews in May 2009. In October, we received his report, which the management team reviewed and responded to with corrections and suggestions. A second draft was received in November and reviewed by the management team and in each department. A third draft resulted from more staff suggestions; it was received in December and reviewed by managers. Managers conducted reviews in each department and, after final input, the report was accepted. See attachments for the full report. The report is based on correcting deficiencies, enhancing services and changing to support the future. Each building level is addressed in each of those corresponding sections. There are few suggestions that can be easily accomplished. Most, including the one most hoped for, a solution to crowding in the teen area require a significant investment of financial resources, additional planning and major changes in current library operations. Addressing the space needs in the teen area is our most pressing objective. The phenomenal demand in this area requires a solution. The management team is committed to working toward that solution in 2010. Based on this report, the following steps are needed to accomplish this. MS&R must develop a detailed plan, including renderings, floor plans, furniture selections, etc., for expanding the teen area to level 300 as indicated in the report. 2. MS&R must develop a detailed plan, including all of the above referenced items, for relocating the displaced collection from level 300 to the current teen area. The displaced collections will be evaluated and materials deemed no longer beneficial will be deaccessioned. 3. Stakeholder input would be sought on the two plans. The Board must approve any and all architectural changes per library policy. 4. Staff will implement the plans using established purchasing procedures The Dr. and Mrs. Harry C. (Lela M.) Otwell Public Library Fund, which has been held since 1997, can be used to address the teen space needs. Currently, this fund has $250,000 available, which can only be used to acquire assets that serve over a long period of time. We would need to complete all work on this project within this budget or find additional funds either from our regular budget or via fundraising. Neither use of regular budget nor fundraising are palatable options at this time due to the current budget realities and the NEH Challenge Grant campaign. Recommendation Authorize staff to utilize the Otwell Public Library Fund in an amount not to exceed $50,000 to commission MS&R to create detailed plans to expand the teen area and relocate collections displaced by that move. 0 Page 2 F. An endowment account in the sum of Five Hundred Thousand Dollars ($500,000.00) shall be established as the "Dr. and Mrs. Harry C. (Lela M.) Public Library Fund", and shall be held for the use and benefit of the Fayetteville Public Library in Fayetteville, Washington County, Arkansas. The income from said funds shall be used as determined by the board of trustee1 of the Fayetteville Public M Library provided, however, distribution shall only be made and used to acquire assets \\ that servever a long period time, to accomplish the purposes and goals of the VY� library. By wav of illustration, such income shall be used to acquire land, buildings 1 1 books, equipment and permanent materials, and not be used to pay recurring v operating expenses such as employee expenses, utilities and maintenance. The board ./ of directors of the Fayetteville Public Library shall make distributions of said income C� and shall cause the same to be published in the annual report of the Fayetteville Public_ Library, or, if there is no publicly stated report, it shall be published annually in a newspaper having general circulation in the City of Fayetteville, Arkansas each year rt stating the amount of earnings and gifts from the "Dr. and Mrs. Harry C. Otwell�, Memorial Fund". G. Should my residuary estate be such that there shall remain an overage after the aforementioned Five Hundred Thousand Dollars ($500,000.00) has been paid to the "Dr. and Mrs. Harry C. Otwell and Mrs. Lela (Lela M.) Otwell Public Library Fund", then I direct that such overage shall be divided and paid equally to the aforementioned accounts for the Farmington High School Athletic Scholarship and the Farmington High School Academic Scholarship. In the event that the residuary of my 7 Ei FAYETTEVILLE PUBLIC LIBRARY Memo To: Board of Trustees, Fayetteville Public Library From: Shawna Thorup, Executive Director Date: January 4, 2010 Re: 2010 Objectives Background As in the past, the library has developed a list of objectives for the upcoming year. The process varies from year to year but gathers input from managers and staff through a series of retreats and/or meetings. This year managers conducted a SWOT analysis with staff and considered major projects that will launch or be completed this year. Analysis The objectives that we present to you, grouped by corresponding strategic plan goal, are the key items that we hope to accomplish in 2010. They further realize the 2006 strategic plan goals and objectives. Each year many opportunities and sometimes challenges are presented to the library that may alter or amend our course of action. The six month period between Louise Schaper's unanticipated retirement announcement and her final day and the necessary search for her replacement displaced much of our time and attention from our 2009 objectives. However, we feel immensely successful in the library's provision of quality library service to the community during that time. We have updated and incorporated those unfulfilled 2009 objectives into this year's action plan. A leadership change brings new vision and my vision centers on core library services, in particular on our collection. I researched 2009 per capita expenditures on materials, comparing FPL to our traditional benchmark libraries, and learned we are still the lowest at $5.95. 1 am determined to raise FPL to the $7.42 average benchmark spending on materials per capita, although achieving this in the current economy is rather ambitious. The brass ring that seems perpetually out of reach is increasing hours. Further analysis and advocacy are needed to provide more hours of operation, and we look forward to your ideas and leadership in making this happen. In the meantime, we have committed our efforts toward expanding access in terms of knowledge acquisition and online services, which are available to our patrons remotely and 24/7 and achievable. Recommendation We welcome your review, input into and support of our 2010 objectives. y a v v v T u i a � C 0 N U e C N C Q W \V 'Al V00 2E CL V � Q O N T u d m N C N � J �y N C � t/i f0 d s i L O O O m N O O O yj* .Ni � ✓T Q VT N VT i/} VT 2010 Objectives for Implementing the Strategic Plan December 17, 2009 1. Undergo a 5-year strategic planning process. 2. Access: Implement strategies to improve and extend access to library collections and services. a. Address space needs of teen services and other growing areas. b. Refine and increase outreach efforts to better serve non -users, i.e. expand Reading Roadshow. c. Create more original media content for library website, e.g. storytime podcasts. 3. Collections: Develop and maintain an excellent materials collection that is responsive to the needs and demands of the community. a. Increase materials expenditures per capita to the average ($7.42) of our benchmark libraries. b. Promote digital content in all collections. 4. Services: Define essential activities and service levels, including programming and events, self-service strategies, general customer service goals and general staffing levels. a. Evolve services to meet changing needs of customers, e.g. Text -a -Librarian. b. Evaluate and improve programs to ensure effectiveness and relevancy. 5. Visibility & Value: Promote the contributions and value of the library to the greater Fayetteville area. a. Develop a powerful general public awareness campaign using media most accessible to the community. b. Educate the community in sustainable lifestyle and business practices via an in-house campaign highlighting the library's sustainable efforts. 6. Sustainable funding: Seek funding sources that are reliable, sustainable, and adequate to carry out the Library's mission; these sources will grow as the community grows. a. Meet NEH Challenge Grant Year 4 requirement of $600,000. b. Grow membership in Roberta Fulbright Society by 100%. c. Register for LEED Existing Building certification for Operations and Maintenance, and complete application process with the goal of achieving Platinum status. d. Implement an informational experience for the Board of Trustees with City Council members, the Mayor and key City officials. 0 FAYETTEVILLE PUBLIC LIBRARY Memo To: Board of Trustees, Fayetteville Public Library From: Shawna Thorup, Executive Director and Catherine Rew, Director of Administrative Services Date: 01 /04/2010 Re: Library 2010 Operating Budget Background The City sales tax that provides approximately 2/3 of the Library budget has continued to decline through 2009, causing the City to mandate a wage freeze which the Library is honoring. After having reductions in City funding in 2008, the City provided a contribution toward merit in 2009, but cannot do that in 2010. The Fayetteville Public Library Foundation revised its disbursement policy to be more sustainable and more easily budgeted and managed for 2010. The majority of the Friends support for the next two years will be going to fund the NEH grant at our request. Millage assessments increased for 2010. Analysis Each year the Library combines the funds expected from all sources, i.e. City general fund, City CIP fund, millage, State Aid, Foundation, Friends and all other sources, and prepares an annual operating budget for the Library Board of Trustees. This year that budget includes millage at 100% of assessed values as we have for the past two years; the dollar collections for 2009 millage have increased. However the percentage of collections is down. We recommend continuing the budget at 100% of assessments because historically all funds are eventually collected in Fayetteville. The budget has increased in 2010, allowing us to restore amounts cut from the 2009 budget. The rest of the additional funds have been added to the library materials line item. 2010 will show the largest beginning materials budget of any year, including both the year we moved into Blair Library and the year we asked to convert the City computer monies to materials. This will move us toward our Strategic Plan objective of matching the average of our benchmark libraries. That average is $7.42 per capita for 2008, and this will bring FPL up to $6.21 per capita from the 2008 amount of $5.92. We feel that this would provide the best benefit to our patrons. Recommendation Staff recommends that the budget be accepted as presented. Month Sources of Funds Millage Receipts City of Fayetteville City CIP books City CIP other State Aid Foundation Friends All Other Sources Total Sources of Funds Expenses Salaries & Wages Payroll taxes & Work Study Employee Insurance Retirement Processing Supplies IT -Hardware IT -Software & Maintenance Cleaning Supplies Other Supplies Youth Programming Adult Programming Library Materials Telephone & Internet Utilities Postage Travel & Training Prof./Contractual Services Landscape Maint. Building/Equip. Maint Insurance Public Rel. & Other Furniture & Equipment Total Expenses Fayetteville Public Library Budget Comparison January 31, 2010 Current Monthly Current % Budget Annual 1 Month Budget YTD YTD YTD Budget 105,615 0 0.00% 105,615 1,267,379 132,588 0 0,00% 132,588 1,591,059 27,917 0 0.00% 27,917 335,000 1,917 0 0.00% 1,917 23,000 11,441 0 0.00% 11,441 137,294 14,300 0 0.00% 14,300 171,600 83 0 83 1,000 16,200 0 0.00% 16,200 194,400 150,591 0 0.00% 150,591 1,807,091 12,833 0 0.00% 12,833 154,000 12,588 0 0.00% 12,588 151,050 15,000 0 0.00% 15,000 180,000 2,750 0 0.00% 2,750 33,000 11,750 0 0.00% 11,750 141,000 7,750 0 0.00% 7,750 93,000 1,500 0 0.00% 1,500 18,000 4,333 0 0.00% 4,333 52,000 2,917 0 0,00% 2,917 35,000 2,917 0 0.00% 2,917 35,000 34,750 0 0.00% 34,750 417,000 3,250 0 0.00% 3,250 39,000 12,000 0 0.00% 12,000 144,000 2,083 0 0.00% 2,083 25,000 2,708 0 0.00% 2,708 32,500 5,458 0 0.00% 5,458 65,500 2,083 0 0.00% 2,083 25,000 16,375 0 0.00% 16,375 196,500 583 0 0.00% 583 7,000 3,317 0 0.00% 3,317 39,800 2.500 0 0.00% 2.500 30.000 Excess/Deficit 0 24 0 24 291 FAYETTEVILLE PUBLIC LIBRARY Memo To: Board of Trustees, Fayetteville Public Library From: Shawna Thorup, Executive Director and Michele Raine, Interim Director of Operations Date: January 4, 2010 Re: Proposed revision to 2010 Closed Days schedule Background The Board approved the annual revision to Policy JC: 2010 Closed Days at the October meeting. The administrative team seeks Board approval for additions to that schedule as a result of 2010 planning. 1. Feedback from staff during goal -setting and visioning activities has consistently recommended a staff development and in-service training day. They have individually and in groups expressed a desire to grow, change and adapt to provide our community with the best possible library service. The very nature of today's library requires that development, both personal and professional, be a career -long activity. However, apart from brief periods dedicated to preparing for each day, the building is open to the public at all hours staff are on duty, creating a scenario where consistent group training is impossible. 2. The annual Roberta Fulbright Society renowned author talk typically necessitates closing early in order to prepare the space for a large public event with staging, seating, audiovisual, etc. Analysis 1. In order to develop our staff and keep customer service levels excellent, we propose closing to the public on February 15, 2010 (President's Day) in order to provide staff training. This is a common practice in other public libraries, including Fort Smith Public Library and Laman Library in North Little Rock. President's Day is a federal holiday and City of Fayetteville offices will be closed, making the librarys closure on that date consistent with the city's holiday schedule. The scheduled Board meeting on that date would proceed. 2. The 2010 Roberta Fulbright Society (RFS) event will feature the author Sapphire on April 20, 2010, Over 500 people have attended each previous RFS event. To accommodate the crowd, furnishings in the Magazine and Media wing are removed and public seating is deployed. Library staff needs time to safely make this change, and having previously implemented in this manner, we know we require a 4pm closing on 4/20. Recommendation Approve the additions to Policy JC 2010 Closed Days to include February 15 for staff training and an early close of 4pm on April 20 to implement the annual RFS renowned author talk. Code JC Date Approved Date Revised 10/19/09 1/4/10 Policy Name 2010 Closed Days Friday, January 1 New Year's Da Monday .February 15 President's _Day staff in_ service training) Sunday, April 4 Easter Sunda T_ uesday,_A np l 20 @a 4 p.m_. CRoberta Fulbright Societyrenowned author event) Sunday, May 30 Memorial Da Monday, May 31 Memorial Da Sunday, July 4 Fourth of Jul Monday, July 5 Fourth of July observed Sunday, September 5 Da before Labor Day Monday, September 6 Labor Da Wednesday, November 24 5 P.M. Thursday, November 25 Thanksgiving Friday, November 26 Day after Thanksgiving Friday, December 24 Christmas Eve Day Saturday, December 25 Christmas Sunday, December 26 Day after Christmas Friday, December 31 New Year's Eve Da 0 41 L5 W cd f f . - J a bf 'J y _ J � — - J -:7 L J u — - fa 0 — v - gq, 0 4-J 11 b.0 :3 b4 L L 9 �� o J — _ �a R _ _ f� r l � C 7� C C . 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U U S_ co � Q Q Q Q Q Q <t `� d Q Q Q Q Q Z Z Z Z Z Z ZZ Z Z w Z .i Z Z Z Z Z Z w Q Z S Z Q K Z w w Z O u Z O - S_v N 0 0 N y z O Q N O ❑❑❑ L) u 7 j N 0 O 9 z LL x x x 1 x Q x o w° K w D w a ..0 S_ N K :L LLI W W W IA U U J Q S Q m U G m U❑ Lu Invoice - 4847 - Charges - Polaris Number: C40074130 Type: Regular Status: Paid 12/22/2009 Date: 12/22/2009 Lines: 1 Total: $18.49 Method: Purchase 12/22/2009 1:07:49 PM 1 of 1 d FAYETTEVILLE PUBLIC LIBRARY Key Events: January 4 — February 28 Resume Review Offered Thursday, January 7 and Thursday, January 14 & Thursday, February 4 and Thursday, February 11, 5:30 to 7:30 p.m., Reading Room: FPL will continue offering resume review sessions in 2010. HR professional Ellen Bruce will review resumes and provide feedback during the drop -in sessions. Free and open to the public, the sessions will be offered on first and second Thursdays through March. FPL Hosts Special Story Time Tuesday, January 5 at 3:30 p.m., Wal-Mart Story Time Room: FPL will host a special story time with the touring cast of the musical Little House on the Prairie. Green Your Life Series Begins Saturday, January 16, 10 a.m. to noon, Walker Community Room: This series, presented on third Saturdays from January through April, will focus on simple ways to achieve a more energy -efficient lifestyle by using weatherization, recycling, water conservation and solar energy. The final session will include a reverse trade show, putting homeowners in touch with the businesses that can help them achieve their sustainability goals. Cover -to -Cover Adult Reading Festival Kick -Off Saturday, February 6, FPL Lobby: Participants in this 12 week program record their reading or listening selections in an FPL reading log. Weekly prizes are given and three grand prizes will be drawn when the program concludes April 30. Screening of Sacred Spaces: The Architecture of Fay Jones Sunday, February 7, 2 pm, Walker Community Room: The screening of this documentary film by Emmy Award -winning filmmakers Larry Foley and Dale Carpenter will be followed by a question and answer session. An acclaimed Fayetteville architect, Jones studied under Frank Lloyd Wright and designed Thorncrown Chapel near Eureka Springs. How Can I Afford Retirement Series Continues Thursday, February 11, 6:30 p.m., and Thursday, March 11, 6:30 p.m., Walker Community Room: This series focuses on helping people plan ahead while avoiding investment mistakes that can undermine their retirement security. The program is presented by the Garrison Financial Institute at the UA's Walton College, the Investor Protection Trust and the Central Arkansas Library System. Excerpts from Underneath the Lintel Tuesday, February 16, 6:30 to 8 pm, Walker Community Room: TheatreSquared will perform excerpts from this play about a Dutch librarian and what happens when an overdue book is returned -- 113 years late. Maxed Out: Master your Credit February 18, 5:30 to 8 pm, Walker Community Room: Legal Aid of Arkansas and Credit Counseling of Arkansas will screen the film Maxed Out, an introspective, sometimes disturbing look at the hard times that can result from easy credit and predatory lending. After the film, representatives from both organizations will offer counseling, useful fact sheets and updated information about the new credit card accountability act, which will go into to effect in February. 0 FAYETTEVILLE PUBLIC LIBRARY Board of Trustees Projected 2010 Meeting Agendas (updated 12/21/09) Monday, January 4, 2010 (Rescheduled December 2009 meeting) 1. Space study report 2. 2010 Objectives 3. 2010 Budget 4. Staff presentation: Reading Roadshow's Books for Borrowing: L. Greenwood & C. Walsh Monday, February 15, 2010 1. Space plan progress report 2. Staff presentation: 2010 Fundraising Plan & NEH Challenge Grant status: S. Foley Monday, April 19, 2010 1. Swearing in of new trustee 2. Staff presentation: Summer Reading Club: L. Greenwood Monday, June 22, 2010 1. Officer elections 2. 2011 budget proposal 3. Strategic planning process 4. Staff presentation Monday, August 16, 2010 1. 2011 budget 2. Strategic planning process 3. Audit report 4. Staff presentation Monday, October 18, 2010 1. 2011 budget 2. 2011 closed day schedule 3. Staff presentation Monday, December 20, 2010 1. 2011 budget 2. 2011 fee schedule 3. Staff presentation Library Journal Print Page Page 1 of 2 a Back I Print People -- Library Journal, 1111512009 LISHost has hired Karen A. Coombs as its Web Applications Specialist, helping libraries and librarians identify and implement open source web applications. Kathleen "Kats" Gustafson has joined the Rio Hondo College Library, Whittier, CA, as Dean of Library and Learning Support. She was Dean of Learning & Technology Resources, Grossmont College. Maricopa County Library District, AZ, has hired Matt Miller as its Chief Technology Officer. Boston Public Library has named Kenneth J. Peterson Administrator, Boston Regional Library System/Metro-Boston Library Network. Trina Purcell is now Library Director, University of the Rockies, Colorado Springs. She comes to academe from the Denver Public Library. The Norman Public Library, OK, has removed "interim" from the title of branch manager Aiden Street , who succeeded Susan Gregory . The American Society for Information Science and Technology (ASIS&T) has presented its 2009 Award of Merit to educator, researcher, and veteran LJ columnist Carol Tenopir . Fayetteville Public Library (FPL), AR, Director of Operations Shawna Thorup has been selected as FPL's new Executive Director, �4 succeeding Louise Schaper , who retired October 30. Kellie Tomita has been named Marketing and Communications Division Manager at the Cumberland County Public Library & Information Center, Fayetteville, NC. J. Robert Verbesey has been named Executive Director, Southwest Florida Library Network, Ft. Myers. He previously was founding Director, Mastics -Moriches -Shirley Community Library, NY. Obituary Carma R. Leigh , former California and Washington State Librarian, died September 25 in San Diego at age 104. Robert Francis Skinder , Science Librarian, Thomas Cooper Library, University of South Carolina, Columbia, died September 5; he was 66. A U.S. Marine Corps veteran, Skinder was a librarian at the Federal Aviation Administration Library, Walter Reed Army Institute for Research, and Johns Hopkins University. a Back I Print © 2009, Reed Business Information, a division of Reed Elsevier Inc. All Rights Reserved. Advertisement http://www.libraryjoumal.comlindex.asp?layout=artiolePrint&articleID=CA6705376 11 /25/2009 EaYlomi c.Imioact- -r /fi'at" SCLS 1/011,cv►reeY S 00� Ay- j�anyj c. IDe of . c � t1 rtat-1 S e r vi c eSy P) V�. i o,n Uj)I V Otee,,1Sh1 Arkansas Volunteers LIBRARIES (Listed Alphabetically) Total Library Hours Number $ Value Alma Public Library 224 21 9,200 Arkansas State Library - Little Rock 3,166 81 61,769 Barton Library - El Dorado 190 15 17,712 Boreham Library - Fort Smith 0 0 0 Boyd T. & Mollie Gattis - Logan County Library 49 6 4,900 Cedarville Library 168 57 3,278 Central Arkansas Library System 8,645 454 193,133 Craighead County Jonesboro Library 11,713 418 260,717 East Central Arkansas Regional Library - Wynne 410 30 34,078 Elaine Library 0 0 0 Elkins Public Library 520 64 19,160 Ester DeWitt Nixon Library - Jacksonville 346 11 6,750 Fayetteville Public Library 12,486 160 456,095 Fort Smith Public Library Endowment Trust 17 8 1,298 Greenbrier Public Library 200 8 3,902 Horseshoe Bend Public Library 480 12 9,365 Lee County Library 175 7 3,817 Logan County Library 58 23 1,132 Monroe County Library 0 0 0 Mulberry Library 200 20 3,902 Norphlet Library 18 3 351 Piggott Public Library 104 28 5,249 Pope County Library 697 73 20,843 Randolph County Library 97 19 4,307 Rector Public Library 262 26 6,721 Rogers Public Library 22,011 193 540,511 Saline County Library - Benton 1,357 147 31,787 Searcy County Library 3,007 24 98,912 Siloam Springs Public Library 190 7 15,780 Stone County Library 738 20 14,398 Strong Library 0 0 0 Torreyson Library - Conway 0 0 0 University of Arkansas for Medical Sciences Library 60 1 1,171 Van Buren Library 418 23 18,619 Washington County Library System 342 9 10,053 West Memphis Public Library NA NA NA William F. Laman Public Library - North Little Rock 408 48 15,446 Winslow Public Library 1,380 30 36,583 NA - Not Available -37- PUBLIC LIBRARY SYSTEMS QUALIFYING FOR STATE AID F1 EST.2007 LIB. QTRLY ADMINISTRATIVE UNIT, DIRECTOR, AND AREA SERVICED POP. TAX MLS (as of November 6 2009) SERVED UNITS AWARD LIBRARY SYSTEMS WITH TAX, SERVING 150,001 OR MORE Central Arkansas Library System Dr. Bobby Roberts, MLS - U. of OK. 324,909 3 YES Washington County Library System Glenda B. Audrain, MLS - U of AL 121.604 1 YES (Washington County) Faulkner -Van Buren Regional Library Ruth Voss, MLS -TWU 120,763 2 YES (Faulkner and Van Buren Counties) Crowley Ridge Regional Library Phyllis Burkett, MLS - U, of Denver 115,548 4 YES (Craighead and Poinseu Counties) White River Regional Library Debra Sulterfield, MLS - U. of AL 114,319 6 YES (Cleburne, Fulton Independence Izard Sharp and Stone Counties) Southwest Arkansas Regional Library VACANT 8/31/07 Rob Plant (enrolled at San Jose State) 106,454 7 NO (Hempstead, Howard, Little River, Nevada, Pike, Polk, and Sevier Garland County Library John Wells, MLS - U. of MO 96,245 1 YES (Garland County) Erin Waller, MLS - U of So MS 96,046 1 YES (Saline County) Arkansas River Valley Regional Library Donna McDonald, MLIS - U of OK 87,099 4 YES (Franklin, Johnson, Logan, and Yell Counties) Fort Smith Public Library Jennifer Goodson, MLIS-U of OK 84,375 1 YES (Fort Smith District of Sebastian County) Pine Bluff and Jefferson County Library David Burdick, MLIS - BYU 79,156 2 YES Mike Rogers, MLS - UNT 74,520 3 YES (Clay, Greene and Randolph Counties) White County Library Darla me (enrolled at U oITN - Knoxville) 73,507 1 NO (While County) Fayetteville Public Library Shawna Thorup, MLS - U. of California 72,208 1 YES Lonoke-Prairie Regional Library Shawn Pierce, MLS -TWU 72,195 2 YES (Lonoke and Prairie Counties) Mississippi -Crittenden Co. Regional Library Joseph Ziolko, MLS - SUNY at Buffalo 71,277 3 YES (Mississippi and Crittenden Counties) Southeast Arkansas Regional Library Kim Patterson, MLS - LINT 70,422 5 YES (Bradley, Chico6 Desha, Drew and Lincoln Counties) Union County Library Nancy Arn, MSLS - U. of KY 69,211 4 YES (Union County and contracted with Ouachita County) Mid -Arkansas Regional Library Ashley Parker, MLS -TWU, December 2007 66,264 4 YES (Hot Spring, Grant, Dallas, and Cleveland Counties) Texarkana Public Library (Total Populalior66,245 ) Alice Coleman, MLS - TWU ( Arkansas only 29.624) 29.624 1 YES (Texarkana, AR and TX) Arkansas State Library Office of Administration 1 of 2 November 6, 2009 PUBLIC LIBRARY SYSTEMS QUALIFYING FOR STATE AID North Little Rock Public Library Jeffrey Baskin, MLS - Long Island University 59,490 1 YES (North Little Rock) Pope County Library Judy Mays, MLS - UNC/Chapel Hill 59,204 1 YES (Pope County) Crawford County Library System Eva White, MLS -TWU 58,939 1 YES (Crawford County) Rogers Public Library Judy Casey, MLS - U of AL 54,959 1 YES Judy Beth Clevenger, MLS - U. of OK 48,274 2 YES (Scott County and Sebastian County South District) Carroll and Madison Library System Jean Elderwind, MLS � LSU 42,673 2 YES (Carroll and Madison Counties) Baxter County Library Gwen Khayat, MLS - U. of So. MS 41,872 1 YES (Baxter County) Phillips -Lee -Monroe Regional Library VACANT 6/2002 41,494 3 NO (Phillips, Lee, and Monroe Counties) Boone County Library LaVoyce Ewing, MS - UN I" 36,644 1 YES Laura Cleveland, MLS -UNT 32,111 2 YES (Columbia County and contract with Lafayette County) West Memphis Public Library Caroline Redfearn, MSLS - Drexel U. 27,480 1 YES East Central Arkansas Regional Library Holly Mercer, MLS - Drexel 26,282 2 YES (Cross and Woodruff Counties) SUBTOTAL SERVED 296,830_-__-__ Henrietta Thompson, BA - U. of WA (Seattle) 22,282 2 NO (Ashley County) Conway County Library Jay Carter, MLIS - USF 20,705 1 YES (Conway County) Arkansas County Library Ted Campbell, MLS - IN U. 19,355 2 YES (Arkansas County) Jackson County Library VACANT811/08 17,173 1 NO Darby Wallace (enrolled at U of Southern MS) (Jackson County) Lawrence County Library Ashley Burris, MI -IS - U of AI_ 16,826 1 YES (Lawrence County) Forrest City Public Library VACANT 1/9101 13,540 1 NO Arlisa Price (enrolled at Florida State U.) (Forrest City) Newton County Library Teresa I-layes, MLS - Case Western R. U. 8,335 1 YES (Newton County) SUBTOTALSERVED nn o19 TOTAL POPULATION SERVED 2,593,384 I"exarkana, IX o uladon 36,621 not included in total served -Taxing Units include cities with local library tax Arkansas Slate Library 2 Office of Administration of 2 November 6, 2009 N w Q M Q Vl M N M M M O M M Oi (O N O N: O N N Q N h N A O m N O V Q+ W N! O h Q M O O N a N W o � va N i V M V m M N M M M O M M N W VI O N Q N N M N N W N N Ol A M m Q A F a h W Q O � m ! LL d O W N m Oe O N N N M m O O f0 M O O- N O m :: N N 06 N N' O O O o O O O o O O O o O o O o O O O o O o O O O O O O O O O O O O O o O J of N W W m W OJ of m OJ N m W m 'N:..'. 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( (4 � O d Oi O U F-- LU - ILL 7 LL N I N O = U rn d y m E m o = a mi m m Z aTi m 3 C W jp m o s CO o a y 'm `m o o n0 _ E E i m m N N m N m Z, O J J J J J JI J } ..d. ow LL E 'NO d N C G `m: `o L d m m o m > J U U LL LL LL' u- LL -� Q i Arkansas public libraries: You get what you pay for by Keith Curry Lance Comparative statistics on Arkansas public libraries and their counterparts nationwide illustrate the strong relationship between fiscal and other resource inputs and service outputs. Fiscal Inputs With remarkable consistency, key fiscal ratios relating to both revenues and expenditures for Arkansas public libraries are between 55 and 65 percent of the corresponding national figures. See Table 1. Other Resource Inputs As a result of the comparatively low fiscal inputs for Arkansas public libraries, one would expect similarly low figures for staff, collection, and technology resources on which library funds are spent. In fact, however, some of these figures are lower and higher than might be expected. Compared to the nation as a whole, Table 1. Fiscal Ratios for Arkansas and U.S. Public Libraries, FY 2007 Fiscal Ratio U.S. Ratioof AR as Percent U.S. Ratio Local operating revenue per capita $31.68 59.3%State operating revenue per capita $2.52 ERatio 63.1% Total operating revenue per capita $37.66 58.6% Staff expenditures per capita $22.91 51.6% Collection expenditures per capita $4.59 $3.08 67.1% Total operating expenses per capita $34.95 $19.63 56.2% librarians with ALA - accredited master's degrees in library and information science (MLS) are even less prevalent than library funding would lead one to expect. The level of ALA- MLS librarian staffing in Arkansas is less than 40 percent of what it is nationwide. Not coincidentally, total paid staffing levels are almost 75 percent of the national norm. These figures suggest a serious deficit of ALA-MLS librarians in the state's public libraries. While the per -capita levels of video collections, print subscriptions, Chart 1. Arkansas Fiscal Ratios in relation to U.S. Ratios for Public Libraries, 2007 80% ...._ ____.___ ...._._. 67.1 % A 60% 593°0 63 1 % �86% �t r � '" 562%" 51.6°0 a 0% A tool sla,e Tool Stall eotlenlon Tolal o0eruin9 Per '�upira oPermin9 oPeprin9 ex0enalune, PeraPlra PermPi,a eP...tl,in opera,ing expendlrurea it PerevPlu Perca�u perapira Resource Ratio Arkansas State Library News - page 2 November 2009 Arkansas public libraries: You get what you pay for... and public -use Internet computers reflect funding levels (approximately 60 percent), the size of print collections relative to population is more than 84 percent of the national norm, but the size of audio collections relative to population is barely half of the corresponding national figure. These numbers suggest that Arkansas public libraries may be behind their counterparts nationwide. in creating collections that are more diverse in the formats they contain. See Table 2. Service Outputs All of these trends for fiscal and other resource inputs doubtless explain, in large part, the relatively low per -capita service outputs of Arkansas public libraries compared to their national peers. While library visits per capita is just over 72 percent of the national norm, circulation and reference services are being delivered at rates that correspond to the levels of resources available to support public libraries: Most notably, though, the level of incoming interlibrary loan traffic to the state's public libraries is less than six percent of the national norm. This extraordinarily low statistic suggeststtl4t networking and resource -sharing activities among the state's public libraries might be strengthened dramatically. See Table 3. The story is all too clear: the circumstances of Arkansas public libraries illustrate dramatically the old axiom: you get what you pay for. When library funding is lower, the human, informational, and technological resources on which library services depend tend to be less widely available. As a resnitccrviocs which cannot be offered -or cannot be offered on a scale that meets Table 2. Resource Inputs for Arkansas and U.S. Public Lihrnriec. 2007 Resource Ratio U.S. Ratio Arkansas Ratio AR as Percent of U.S. Ratio Paid FTE librarians with ALA-MLS per 25K population 2.75 1.07 38.9% Total paid FTE staff per 25K population 12.38 9.21 74.4% Print materials per capita 2.78 2.34 84.2% Audio materials per 1000 population 157.19 80.50 51.2% Video materials per 1000 population 158.6E 91.02 57.4% Current print subscriptions per 1000 population 6.28 3.77 60.0% Average public -use Internet computers per outlet 12.50 7.68 61.4% Table 3.'Service Outputs for Arkansas and U.S. Public Libraries, FY 2007 Service Ratio U.S. Ratio Arkansas Ratio AR as Percent of U.S. Ratio Library visits per capita 4.91 3.54 72.1% Circulation per capita 7A2 4.75 64.0% Reference transactions per capita 1.00 0.66 66.0% Interlibrary loans received per 1000 population 171.11 9.61 5.6% 100% 75% 50% 25% 0% community needs --cannot be utilized to the fullest. Greater investments in the state's public libraries by both local and state governments are the only sure solution to this problem. Chart 2. Arkansas Resource Ratios in Relation to US Ratios for Public Libraries, 2007 ago =w -- - - ^�= o a e Resource Ratio Chart3. Arkansas Service Ratios In Relation to US Ratios for Public Libraries, 2007 100% 75% _72.1% ° _.... v, 64.0% 66.0 h e a m 25%... 5.6% 0% Library visits Circulation Reference I nterlib ra ry loans per capita per capita transactions received per percapita 1000 population Service Ratio Keith Curry Lance was Director of the Library Research Service at the Colorado State Library from 1987 to 2007. He now works as a consultant, both independently and in association with the RSL Research Group. November 2009 Arkansas State Library News - page 3 State Library board member receives trustee award at conference Donna McDonald, director of the Arkansas River Valley Regional Library System and an Arkansas received the to Library board member, 09 Bessie B. Moore Trustee Award from the Arkansas Library Association at its annual conference in Hot Springs. Since her appointment in October 2004, McDonald has been an active member of the State Library board and served as chair for two years. She has participated in the American Library Association's annual Library Legislative Day for the past three years. -Her role as a librarian and trustee provides a unique perspective as we visit with the members of the Arkansas congressional delegation," said Carolyn Asheraft, state librarian, who nominated McDonald for the award. "She is able to speak with our elected officials with poise, clarity and professionalism." As a member of the American Library Association, McDonald has been active in the Trustee Division. She is currently the chair -elect for the Trustee seei60 of the newly formed American Library Association Trustees, Advocates, Friends and Foundations (ALATAFF). State Libraryo a eapproves General Imp distribution The State Library Board voted at its November meeting to distribute $562,500 in General Improvement Funds to all public libraries in Arkansas on a per capita basis. The funding for public libraries was provided by the 87th General Assembly. Although $1 million was appropriated in the session, y $750,000 was legislatively funded in Act 1443 of 2009. The amount released for distribution is, 75 percent of the funded amount. Additionally, $93,750 will be distributed in competitive GIF grants. Public libraries can apply for '$1,000 grants that may be used for books and materials, equipment, operating expenses, supplies or technology. Applications were mailed to public Dwain Gordon, left, State Library deputy director, presented Donna. McDonald, right, with the Bessie B. Moore Trustee Award at the Arkansas Library Association annual conference. libraries. An application form is also available on the State Library's Web site, wwmasldib.arus. State Library sees budget cut due to decrease in revenue projection On October 20, Gov. Mike Beebe announced a $100 million budget cut across state government due to declining revenue projections. The action resulted in a 2 percent out for the Arkansas State Library agency budget. A staff position will remain unfilled, and cuts were made to the conference/travel and book/subscription budgets. State Aid to Public Libraries also took a 2 percent cut amounting to $114,000. However, due to a small fund balance carried forward, State Aid remains fully funded at current levels. IMLS announces 2010 application deadline for The Big Read The Institute of Museum and Library Services, in partnership with the National Endowment for the Arts and Arts Midwest, announces the 2010 deadline for The Big Read, a program to revitalize the role of literature in American culture. Feb. 2, 2010 is the application deadline. Organizations may apply for grants ranging from $2,500 to $20,000 with grant size determined by community population, number of activities planned, and artistic excellence and merit. Selected communities will participate in The Big Read from September 2010 to June 2011. Big Read grants require the participation of a library as a lead applicant or partner. For more information visit www.NEABigRead.org Deadline for Letters About Literature approaching Dec. 12, 2009 is the postmark deadline for Letters About Literature, a national reading and writing promotion program of the Center for the Book in the Library of Congress. The competition invites young Arkansas readers in grades 4 — 12 to simply write a personal letter to an author explaining how that author's work somehow changed the reader's view -of the. world: State winners will be notified in March and national winners in mid -April. Learn more about Letters About Literature at ww w.lettersaboutliterature. org. Arkansas State Library One Capitol Mall Little Rock, AR 72201-1013 Director Louise Schaper Fayetteville Public Library HQ 401 W. Mountain St. Fayetteville, AR 72701-4296 Nonprofit Organization U.S. Postage PAID Permit Number 0029 Little Rock, AR 72201 0. 1111:1ti6;;;;;lt;LLlr;L,;.1!l;1,ai, ;;;Nh{„ 1 Arkansas State Library News - page 4 November 2009 The Arkansas State Library is moving t® Little Rock, AR 72201-3108 From Dec. 7-23, public access will be restricted to the following: • returning checked out materials • filing documents with Document Services • returning materials to the Library for the Blind and Physically Handicapped • Reference assistance. Call 501.682.2053 or email ref@asl.lib.ar.us. On Dec. 28, the physical move begins and is estimated toake 4 weeks. We look forward to providing full service when we open in the new facility after Feb.1, 2010. (Actual opening date TBD.) Shawna Thorup From: LaVoyce Ewing [lewing@boonecolib.com] Sent: Thursday, November 12, 2009 9:37 AM To: Shawna Thorup Subject: Thank you Shawna, Thank you and your board so very much for the display table. It greatly enhances our lobby area with a wonderful way to display selected materials. We are very appreciative of your generosity. Sincerely, LaVoyce Ewing, Director Boone County Library, Harrison AR. 72601 870-741-5913 Express yourself with gadgets on Windows Live Spaces Try_itf 11/12/2009 9:50 AM/9:50 AM 1 of 1 United States Census 2010 November 13, 2009 Ms. Shawna Thorup, Executive Director Fayetteville Public Library 401 W. Mountain Street Fayetteville, AR 72701 Dear Ms. Thorup, 3905 Elliot Street Springdale, AR 72762 479-420-5562 It is with heartfelt appreciation that we recognize your contribution of meeting space at the library for the Census Bureau to use during the decennial census in 2010. Your offering space for us to use to make the census questionnaire available to the public and to provide assistance in completing the questionnaire will help us assure an increase in voluntary participation by residents in the Fayetteville area. It is with the generous contributions of community organizations such as the library that we seek to declare Census 2010 a success. Sincerely, Mi hell"Chave Partner United States U C N S I S B U E U Census 2010 /1 [� 6� C /> /�t'1 Name Date // /�- � q '1 601 � Phone `/ iIq �35''' Washington, Benton, Carroll, Madison, Boone, Baxter, Marion & Newton Counties El Monetary Contribution: El Cash [I Donate Now ❑ Check # ElPaypal ❑ Volunteer Hours ❑ Credit Card: [I Visa ❑ Mastercard [I Discover ❑ In kind/Service(s) Non -Cash Items (Contributor is requested to provide an estimated value on all non -cash items.) Itam 1 • / �% i�/ll��i.��i/� :� -_'elan � c�() <7 Total %-�al(Av dal- pia aaw al-eas yaa d , The Federal Tax ID# is: 71-0387126. All donations made to the above mentioned agency may be tax deductible as provided by the law. The IRS requires that the above mentioned agency notify you if they have provided any goods or services in consideration, in whole or in part, for any property or cash contributed. Copy 1 - Contributor Copy 2 - YB Accounting Copy 3 - Development Copy 4 - Remains in book �P 4 ��, � ( u� 9��0ear �;7 aye a6` (D Shawna Thorup From: LaVoyce Ewing [lewing@boonecolib.comj Sent: Friday, November 20, 2009 9:56 AM To: Iddl @googlegroups.com Subject: RE: Computer give-away Shawna, Thank you so very much for the two computers. They are wonderful! We are using them as Card Catalog stations because when we upgraded our card catalog, the old computers wouldn't run the new version. (They were ancient.) My board was very appreciative of the new display table and the two new computers. Thank you, LaVoyce Ewing, Director Boone County Library, Harrison AR. 72601 870-741-5913 From: KW311@aol.com (mailto:KW311CPaol.comJ Sent: Wednesday, December 09, 2009 7:53 PM To: Margaret Burdette; Fayetteville Public Library - Customer Service Cc: pasl@cox.net; nlawler@uark.edu Subject: volunteer luncheon Dear Margaret and Lolly, I think today was just a wonderful and unexpected event for all the volunteers! It was truly something else to have all the dishes prepared by the library staff, and it was totally delicious. Having music accompany our lunch, and also the little journal notebooks for everyone -- how great is that? THANK YOU to everyone who helped make this happen. We all appreciated it very much. If we can help with this event next year through our volunteers, maybe that would be a possibility, too. Have a wonderful Christmas, Thanks again, Kathy and Little Betty Smart phones stir up e-book market Pagel of 2 Smart phones stir up a -book market By MOTOKO RICH AND BRAD STONE THE NEW YORK TIMES Monday, November 23, 2009 LITTLE ROCK — With Amazon's Kindle, readers can squeeze hundreds of books into a device that is smaller than most hardcovers. For some, that's not small enough. Many people who want to read electronic books are discovering that they can do so on the smart phones that are already in their pockets - bringing a whole new meaning to "phone book." And they like that they can save the $250 to $350 that they would otherwise spend on yet another gadget. "These e-readers that cost a lot of money only do one thing," said Keishon Tutt, a 37-year-old pharmacist in Texas who buys 10 to 12 books a month to read on her iPhone, from Apple. "I like to have a multifunctional device. I watch movies and listen to my songs." Over the past eight months, Amazon, Barnes & Noble and a range of smaller companies have released book -reading software for the iPhone and other mobile devices. One out of every five new applications introduced for the iPhone last month was a book, according to Flurry, a research firm that studies mobile trends. All of that activity raises a question: Does the future of book reading lie in dedicated devices such as the Kindle or in more versatile gadgets like mobile phones? So far, e-book software for phones does not appear to have cut into demand for single - function e-readers. According to the Codex Group, a consultant to the publishing industry, about 1.7 million people now own one, and that number could rise to 4 million by the end of the Christmas season. But there are already 84 million smart phones that can run applications in the United States alone, according to IDC, a research firm. Apple has sold more than50 million iPhones and iPod Touches, which both run ebook software. Apple itself doesn't see the iPhone as the ultimate reading device. Next year, it is likely to further stir up the e-book market if, as expected, it introduces a tablet computer - a device bigger than a phone that will most likely run e-reader software along with other programs intended for the iPhone. People once scoffed at the idea of reading a book on a 3.5-inch mobile screen. For many readers, though, sheer convenience trumps everything else. "The iPod Touch is always at hand," Shannon Stacey, who has written several romance e-novels, said. "It's my calendar, it's my everything, so my books are always with me." Stacey, who also owns an early Sony Reader model, said she had now bought twice as many e-books for her iPod Touch as for her Sony. While the Kindle, the Reader and the Nook, the Barnes & Noble device that will reach the market later this month, feature screens that use very little power and are close to the size of a pagein a trade paperback, they have comparatively limited features, like gray -and -white reading displays and either partial Internet access or none at all. Ian Freed, vice president for the Kindle division at Amazon, said customers still bought more books to read on the Kindle than they did for its iPhone application, though he declined to disclose figures. Amazon is working on e-reading software for the BlackBerry and for Macintosh computers; it introduced software for Windows PCs last week. "It's a surprisingly pleasant experience to read on a small screen," said Josh Koppel, a founder of ScrollMotion, a New York company that has made some 25,000 ebooks available through Apple's App Store and has sold more than 200,000 copies. Companies like ScrollMotion and BeamItDown sell books in the form of individual applications, so novels like Twilight by Stephenie Meyer show up right in the App Store. Amazon and Barnes & Noble give away e-reading software instead; users buy the actual books through the browser on a phone or PC. Publishers are now rushing to develop new forms of books to cater to readers who will see them on smart phones - books that will not work on today's stand-alone e-readers. When Nick Cave, the rock musician, wrote his second novel, The Death of Bunny Munro, he and his British publisher, Canongate, worked with a multimedia company to develop an app for the iPhone that incorporated not just the text but also videos, music composed by Cave and audio of the author reading the book. "What you can do with graphics and moving images creates a lot of possibilities for a publisher that have never existed before," said Jamie Byng, Canongate's publisher. http://adg.nwanews.cominewsl2009lnovl23/smart-phones-stir-e-book-market-20091l231?print 11/23/2009 Smart phones stir up e-book market Page 2 of 2 Of course, e-readers like the Kindle and the Nook will evolve as well, most likely adding color to their reading screens. But in the meantime, Amazon executives say that the limitations of the Kindle actually make it more attractive for reading, "The Kindle is for people who love to read," Freed of Amazon said. "People use phones for lots of things. Most often they use them to make phone calls. Second most often, they use them to send text messages or e-mail. Way down on the list, there's reading." Indeed, Sarah Wendell, an administrative assistant in Manhattan who blogs about romance novels, said that although she used the iPhone to read while on a coffee or lunch break, she still used her Kindle during her onehour commute from New Jersey. For long reading sessions, she said, the iPhone is "a small screen, and my eyes would start to hurt, even though I crank the text up to grandma or great -grandma size." Travis Bryant, director of digital products for Keen Communications, a small publisher in Birmingham, Ala., said he had gotten a surprising amount of reading done while waiting in lines. Bryant said he had recently read The Shack, the bestselling Christian allegorical novel, as well as The Templar Legacy, a historical thriller by Steve Berry, on his iPhone. But Bryant acknowledged that the iPhone, while convenient, did not serve every reading purpose. "I've got a 3-year-old at home, and he really digs books," Bryant said. "I remembering pilfering my parents' shelves, and if everything is on the iPhone, he's just not going to have that visual temptation. So we keep the shelves loaded." Business, Pages 21 on 11/23/2009 http://adg.nwanews.com/news/2009/nov/23/smart-phones-stir-e-book-market-20091123/?print 11/23/2009 A Precious Moment By Barbara Bush j NEWSWEEK Published Dec 3, 2009 From the magazine issue dated Dec 14, 2009 Former first lady Barbara Bush reads to students in Edmond, Okla., in December 2000 Steve Sisney/ Daily Oklahoman -Getty Images Recently George and I hosted a special sneak preview of Precious in our hometown, Houston. The audience of 200 included young people and old, teachers and corporate executives, parents and grandparents, and folks of just about every ethnic and economic background. I planned to say a few words when the movie was over —but I was speechless. (My husband would tell you that is highly unusual.) Precious is the story of an illiterate African -American teenager growing up in poverty in the 1980s. The abuse — sexual, physical, mental —this young woman suffers at the hands of her parents is difficult to watch; there are times when her hopelessness is overwhelming. But what saves her from a life of despair is a teacher who helps her learn to read and write. After 30 years promoting literacy, I've never felt more energized. Watching this movie, I was reminded why it's important that we keep working so hard. There are kids like Precious everywhere. Each day we walk by them: young boys and girls whose home lives are dark secrets. They are often abused or neglected, and seldom read to or given homework help. Without the skills they need to lead a productive life, the chances are good they will continue the cycle of poverty and illiteracy. But if young people can read and write, they are less likely to drop out of school, turn to drugs and violence, get pregnant, or depend on welfare. There is not one child in America who wants that life. Kids want to learn. They want to stay in school. They want good jobs. They want a chance. Which is why, three decades ago, I decided to use my bully pulpit to promote literacy. I'm proud that the Barbara Bush Foundation for Family Literacy has given out 773 literacy grants in 50 states and the District of Columbia. We give them to programs whose goal is to teach both parents and children to read. This is happening in schools, prisons, workplaces, and communities. The programs all have the same goal: read, read, read. We've made progress, but Precious is a new call to action. If I were to give out a homework assignment, it would be this: go see the movie. You might be shocked when it's over that it was Barbara Bush who asked you to do so. But go see it —then ask yourself how you can help. Bush, honorary chairman and president of the foundation (www.barbarabushfoundation_com , was first lady from 1989 to 1993. Find this article at http://www.newsweek.com/id/225390 © 2009