The URL can be used to link to this page

Home My WebLink About154-24 RESOLUTIONFile Number: 2024-132 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 154-24 J.R. STEWART PUMP & EQUIPMENT, INC. (PURCHASE AGREEMENT): A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF PARTS FOR A PUMP AT THE HAMESTRING SEWER LIFT STATION IN THE AMOUNT OF $49 ,555.71 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM J.R . STEWART PUMP & EQUIPMENT INC . WHEREAS, the Hamestring sewer lift station experienced a pump failure recently and it was determined that a full pump rebuild is needed ; and WHEREAS , the pump is a Cornell brand pump and J.R . Stewart Pump & Equipment is the only authorized distributor of Cornell pump parts for municipal applications. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of parts for a pump at the Hamestring Sewer Lift Station in the amount of$49,555 .71 plus applicable taxes and freight charges from J.R. Stewart Pump & Equipment Inc. PASSED and APPROVED on June 4 , 2024 Page 1 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2024-132 MEETING OF JUNE 4, 2024 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director SUBJECT: J.R. Stewart Pump & Equipment, Inc. – Parts for Cornell Pump for Hamestring Sewer Lift Station RECOMMENDATION: Staff recommends approval of the purchase of parts for a pump at the Hamestring sewer lift station from J.R. Stewart Pump & Equipment, Inc. in the amount of $49,555.71 plus applicable taxes and freight charges. BACKGROUND: The Hamestring sewer lift station experienced a pump failure recently, and the pump was sent to Jack Tyler Engineering for a damage inspection. It was determined that a full pump rebuild is needed. It is a Cornell brand pump, and Jack Tyler Engineering is not the authorized distributor of Cornell pump parts for municipal sales. J.R. Stewart Pump & Equipment is the only authorized distributor of Cornell pump parts for municipal applications. Jack Tyler Engineering can still perform the pump repair, but they cannot sell the City the parts. Their repair on the pump will still come with a standard warranty, but the City has to order the parts from J.R. Stewart first. The repair service for the pump will be a separate PO for Jack Tyler Engineering after we receive the parts from J.R. Stewart pending City Council approval. DISCUSSION: J.R. Stewart provided a quote for the required parts to repair the Cornell pump for Hamestring sewer lift station in the amount of $49,555.71 plus freight and taxes. Freight is estimated at $1,000.00 and taxes are estimated at $4,929.18 for an estimated total of $55,484.89. Staff recommends approval of a bid waiver resolution to order the Cornell pump parts from J.R. Stewart so we can have Jack Tyler Engineering continue with the pump repair. BUDGET/STAFF IMPACT: Funds are available in the WWTP Upgrade/Replace Lift Stations account. ATTACHMENTS: SRF (#3), Quote from J.R. Stewart (#4) Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2024-132 J.R. Stewart Pump & Equipment, Inc. – Parts for Cornell Pump for Hamestring Sewer Lift Station A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF PARTS FOR A PUMP AT THE HAMESTRING SEWER LIFT STATION IN THE AMOUNT OF $49,555.71 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM J.R. STEWART PUMP & EQUIPMENT INC. WHEREAS, the Hamestring sewer lift station experienced a pump failure recently and it was determined that a full pump rebuild is needed; and WHEREAS, the pump is a Cornell brand pump and J.R. Stewart Pump & Equipment is the only authorized distributor of Cornell pump parts for municipal applications. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of parts for a pump at the Hamestring Sewer Lift Station in the amount of $49,555.71 plus applicable taxes and freight charges from J.R. Stewart Pump & Equipment Inc. City of Fayetteville Staff Review Form 2024-132 Item ID 6/4/2024 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Tim Nyander 5/16/2024 WASTEWATER TREATMENT (730) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of the purchase of parts for a pump at the Hamestring sewer lift station from J.R. Stewart Pump & Equipment, Inc. in the amount of $49,555.71 plus applicable taxes and freight charges. Budget Impact: 5400.730.5800-5414.00 Water & Sewer Account Number Fund 02068.1 WWTP Upgrade/Replace Lift Stations Project Number Project Title Budgeted Item?Yes Total Amended Budget $1,007,764.00 Expenses (Actual+Encum)$373,478.82 Available Budget $634,285.18 Does item have a direct cost?Yes Item Cost $55,484.89 Is a Budget Adjustment attached?No Budget Adjustment $- Remaining Budget $578,800.29 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments:Freight is estimated at $1,000.00 and taxes are estimated at $4,929.18 for an estimated total of $55,484.89. J.R. STEWART PUMP & EQUIP INC, 313 S.Second St West MEMPHIS AR Office (870)-735-2484 Fax (870)-735-0763 Timothy Marr City of Fayetteville 12NHG28-F20TB SN 145781 22.06 1 AC20815-15-sg SLV 4.00x3.50x5.75(400-500 BHN). $3,996.00 2 DAYS LEAD TIME 2 A15010D-40 Seal 4002S NC $3,887.00. 2DAYS LEAD TIME 3 A15251V-59-EB O-Ring 3.50x3.75x.12THK. $ 34.00 2DAYS LEAD TIME 4 A15250U-59-EB O-ring 2.62x2.81x.09 THICK (2-146) $14.00. 2 Days Lead Time 5 A659AI-197-GA VOL Gasket $68.00 2 Days Lead Time 6 A21178D-18 LIP SEAL CR 46155 $233.00. 2days lead time 7 A21178E-18 LIP SEAL CR 48692. $394.00. 2 Days Lead time JRS 8 A15018H-20 BALL BEARING 7226B,MP,UO $1,654.00. 2 Days Lead Time 9 A16814M-20 Ball BEARING 6324M.C3. $ 2,350.00. 4 WEEKS LEAD TIME 10 E4133-38-CP BACKPL.20NHT2 SGL $13,135.00 7 WEEKS LEAD TIME 11 A20724B-28-KS KEY 1.00 X5.00. $182.00. 2 DAYS LEAD TIME 12 A16757T-12 -SD Lockscrew, 1.12NCx3.0LG $ 83.00 2 Days Lead time 13 A14432M-149-SD SOC SET SCREW 3/8-24X1’’ LG 2 EACH 20.00 2DAYS LEAD TIME 14 A20687E-28-KS KEY .88X3.50 $197.00 4 DAYS LEAD TIME 15 A12339K-107-SDA SHIM, 1.25X3.44X0.015. 3EACH $102.00 2DAYS LEAD TIME 16 A20727B-107-AS SHIM .010 THICK AS REQ’D. 4 EACH 416.00. 2 DAYS LEAD TIME 17 A20727A-107-AS SHIM .005 THICK $ 73.00 2 DAYS LEAD TIME 18 A20976A-6SG $ 3,846.00. 7WEEKS LEAD TIME 19 A20976B-6- SG WEAR RING DBL 12NHG28 IMP. 350-400BHN $ 4,846.00 7 WEEKS LEAD TIME 20 D5884-3PB-CI-L IMPELLER 12NHG28 FULL BACK HROULD $14,005.00. 1 WEEK LEAD TIME TOTAL PRICE FOR PARTS IS $49,555.71 FRIGHT AND TAX NOT INCLUDED IN PRICE ABOVE FOR PURCHASE AND P.O. # lead time but may vary Patrick Hughey Director of Sales & Service WWW.JRSPUMP.COM Office: 870-735-2484 Cell: 901-461-7603 $4095.00 List Price each $2538.90 Net Price each @ .62 multiplier Bolted AOD Pump Model: AOD2-PTTT Wet end materials: Polypropylene/Teflon $4665.00 List Price each $2892.30 Net Price each @ .62 multiplierBolted AOD Pump Model: AOD2-PEE $4095.00 List Price each $253 Net Price each @ .62 multiplier Bolted AOD PuOffice 870-735-2484Cell 901-461-7603