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Home My WebLink About146-24 RESOLUTIONFile Number: 2024-120 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 146-24 WER ARCHITECTS (AMENDMENT NO. 1): A RESOLUTION TO APPROVE AMENDMENT NO. I TO THE DESIGN SERVICES CONTRACT WITH WER ARCHITECTS IN THE AMOUNT OF $19 ,185.56 FOR THE REPAIR AND REPLACEMENT OF THE RECYCLING AND TRASH TRANSFER ST A TION , CITY HALL, WATER AND SEWER OPERATIONS, ROCK STREET ANNEX , AND FAYETTEVILLE TOWN CENTER ROOFS -CITY FACILITY IMPROVEMENT BOND PROJECT WHEREAS, on April 4 , 2023 , the City Council passed Resolution 80-23 , an agreement with WER Architects for professional services in the estimated amount of $39 ,000.00 for design services based on an estimated overall project cost of $600,000 .00 for multiple City facilitie s with a set design fee at 6 .5% of construction cost; and WHEREAS, the 6.5 % design fee as applied to the actual con struction cost exceeds the $39 ,000 .00 approved under Resolution 80-23 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas here by authorizes Mayor Jordan to sign Amendment No . I to the design services contract with WER Architects in the amount of $19 ,185.56 for the repair and replacement of the Recycling and Trash Transfer Station , City Hall , Water and Sewer Operations, Rock Street Annex , and Fayetteville Town Center roofs. PASSED and APPROVED on June 4 , 2024 Page 1 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2024-120 MEETING OF JUNE 4, 2024 TO: Mayor Jordan and City Council THRU: Paul Becker, Chief Financial Officer FROM: Waylon Abernathy, Bond Projects & Construction Dir SUBJECT: Approval of an amendment to an architectural design services contract for roof repair and replacement RECOMMENDATION: Approval of an amendment to the RFQ-24-01 contract with WER Architects in the amount of $19,185.56 for professional architectural services for the repair and replacement of Recycling and Trash Transfer Station, City Hall, Water and Sewer Operations, Rock Street Annex, and the Fayetteville Town Center roofs. BACKGROUND: On April 4, 2023 City Council approved resolution 80-23, an agreement with WER Architects for professional services in the estimated amount of $39,000.00 for design services based on an estimated overall project cost of $600,000 for multiple City facilities, including the Recycling and Trash Transfer Station, City Hall, Water and Sewer, Rock Street Annex, and the Fayetteville Town Center. The agreement set design fee at 6.5% of construction cost. DISCUSSION: The agreed 6.5% design fee, when applied to the real construction cost is $58,185.56, an amount above the $39,000 approved under Resolution 80-23. Staff requests the additional amount of $19,185.56 to reconcile the estimated and real construction costs. BUDGET/STAFF IMPACT: This project is funded by Sales Tax Capital Improvement funds, 4470.140.8900-5315.00 ATTACHMENTS: SRF (#3), CO1 Contract Amendment (#4) Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2024-120 Approval of an amendment to an architectural design services contract for roof repair and replacement A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE DESIGN SERVICES CONTRACT WITH WER ARCHITECTS IN THE AMOUNT OF $19,185.56 FOR THE REPAIR AND REPLACEMENT OF THE RECYCLING AND TRASH TRANSFER STATION, CITY HALL, WATER AND SEWER OPERATIONS, ROCK STREET ANNEX, AND FAYETTEVILLE TOWN CENTER ROOFS - CITY FACILITY IMPROVEMENT BOND PROJECT WHEREAS, on April 4, 2023, the City Council passed Resolution 80-23, an agreement with WER Architects for professional services in the estimated amount of $39,000.00 for design services based on an estimated overall project cost of $600,000.00 for multiple City facilities with a set design fee at 6.5% of construction cost; and WHEREAS, the 6.5% design fee as applied to the actual construction cost exceeds the $39,000.00 approved under Resolution 80-23. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Amendment No. 1 to the design services contract with WER Architects in the amount of $19,185.56 for the repair and replacement of the Recycling and Trash Transfer Station, City Hall, Water and Sewer Operations, Rock Street Annex, and Fayetteville Town Center roofs. City of Fayetteville Staff Review Form 2024-120 Item ID 6/4/2024 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Quin Thompson 5/15/2024 FACILITIES MANAGEMENT (140) Submitted By Submitted Date Division / Department Action Recommendation: Approval of an amendment to the RFQ-24-01 contract with WER Architects in the amount of $19,185.56 for professional architectural services for the repair and replacement of Recycling and Trash Transfer Station, City Hall, Water and Sewer Operations, Rock Street Annex, and the Fayetteville Town Center roofs. Budget Impact: 4470.140.8900-5315.00 Sales Tax Capital Improvements Account Number Fund 02046.1 Building Improvements Project Number Project Title Budgeted Item?Yes Total Amended Budget $711,298.00 Expenses (Actual+Encum)$11,147.29 Available Budget $700,150.71 Does item have a direct cost?Yes Item Cost $19,185.56 Is a Budget Adjustment attached?No Budget Adjustment $- Remaining Budget $680,965.15 V20221130 Purchase Order Number:Previous Ordinance or Resolution #80-23 Change Order Number:Approval Date:4/4/2023 Original Contract Number: Comments: WER ARCHITECTS 112·w Center St Suite 410 Favetteville Arkansas 72701 / 479 966 4477 Contract Amendment #1 May 3, 2024 Contract Number: RFQ 22-10 Contract Name: Contract Agreement for Professional Architectural Services for the Repair and Replacements of roofing for certain City of Fayetteville projects . Estimated Cost Per Owner -Architect Contract Contract No. Description RFQ 22-10 Lump Sum estimate for total project cost per contract 6.5%Fee Construction Cost of Documents per Contractor Bids Bid No. Description I Contractor Bid 23-35 Town Center Roof Restoration/ Terra Firma Restorations Bid 23-41 RTC Transfer Station & Water Sewer Roof Rehab/ Trumble Construction Bid 23-42 City Hall Roof Replacement / Milestone Construction Bid 23-48 Rock Street Annex / First Star Exterior Total Construction Cost+ Estimate ' / i'l ~) Submitted By : ~~ John Langham, Principal _../ WER Architects City of Fayetteville, Arkansas Date June 4, 2024 6.5% Fee Estimated Amount $ 600 ,000 .00 $ 39,000.000 Bid Amounts $275 ,900 .00 $81 ,172.00 $344 ,115 50 $193 ,975 .00 $ 895,162.50 $ 58,185.56