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2024-06-11 - Agendas - Final
1 Water, Sewer, and Solid Waste Committee 11 June 2024 5:30 P.M. (Or immediately following City Council Agenda Session) Committee: Council Member Teresa Turk, Council Member D’Andre Jones, Council Member Mike Wiederkehr, Council Member Scott Berna Copy to: Mayor Lioneld Jordan, Paul Becker, Susan Norton, Kara Paxton, Kit Williams, Chris Brown, Alan Pugh, Terry Gulley, Ross Jackson, Peter Nierengarten, Brian Pugh, Corey Granderson, Aaron Watkins, Cody Ashworth, Greg Weeks, Ryan Harrold, Mayo Miller, Josh Alleman From: Tim Nyander, Utilities Director ______________________________________________________________________ CALL TO ORDER UPDATES PRESENTATIONS 1. Overview of April’s WWTP Monthly Report Ryan Harrold - Jacobs Engineering OLD BUSINESS: NEW BUSINESS: 2. Beaver Water District Water Rates Chief Financial Officer Paul Becker will discuss upcoming and future water rate increases from Beaver Water District. INFORMATION ONLY 3. Noland Primary Electrical Switchgear – Engineering Agreement The primary electrical feed to the Noland Water Resource Recovery Facility (WRRF) has been identified as a concern for reliability of keeping the plant in-power continuously. This is primarily due to the arrangement of high voltage breakers and the WRRF’s configuration to both grid- power and standby generator power. A new arrangement is needed and assistance from an experienced electrical engineer will help point city staff in the right direction for future capital 2 improvements in this location. Hawkins-Weir Engineers was selected via RFQ# 24-01, Selection #8 to provide these professional services. The preliminary engineering scope is completed which consisted of site visits, fact finding, conceptual designs and one-line diagrams, as well as total project cost estimating. Amendment No. 1 will allow the design to progress to 100% for project bidding. Long lead-time equipment will be bid and procured early in the process, directly by the City to avoid contractor markups. Labor and ancillary materials will be bid traditionally once plans/specs are finalized. These improvements will help safeguard this critical facility from loss of power by increasing redundancies, replacing antiquated equipment, simplifying access and maintainability, and will be compatible with future upgrades. Staff recommends approval of Amendment No. 1 to the engineering services agreement with Hawkins-Weir Engineers, Inc. for professional services associated with the Noland WRRF Primary Switchgear Improvements Project in an amount not to exceed $155,500.00. STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION FOR APPROVAL 4. ARDOT Utility Relocations; Highway 112 from Truckers Dr. to Howard Nickell Rd. The Arkansas Department of Transportation has requested utility relocations to prepare for the widening of Highway 112 from Truckers Drive to Howard Nickell Road. Amendment No. 1 with Hawkins-Weir Engineers, Inc. was previously approved to cover costs associated with significant additional effort encountered during the final design phases. This effort included an additional 3,200-feet of pipeline design, assistance with nearby rezoning coordination that was time-sensitive, four additional meetings with City and ArDOT for final coordination items, and additional 3-D modelling to avoid conflicts with the final ArDOT detailing of underground pedestrian facilities. Amendment No. 2 is necessary to cover costs associated with re-design effort where ArDOT plans have changed to add another round-about to the roadway design. Furthermore, due to the schedule delays associated with the large utility relocation scope, ARDOT is willing to incorporate the City’s utility relocations into the overall ARDOT project which will allow one contractor to control schedules and work-trades onsite, thereby expediting overall project schedules. For this to occur Hawkins-Weir must adjust all plans and specs to match ARDOT formatting standards to be incorporated in the overall roadway drawings. An existing agreement (Res. 218-19) between the City of Fayetteville and ARDOT is currently undergoing revisions to incorporate the aforementioned project inclusion strategy. These amendments will be brought forward to the City Council at a future meeting. This agreement will allow the City to pay its smaller portion of the project at time of project bidding/award instead of fronting the entire project cost and seeking subsequent reimbursements. Since the project is approximately 90% ARDOT and 10% City, this is a favorable arrangement. Staff recommends approval of Amendment No. 2 to the engineering services agreement with Hawkins-Weir Engineers, Inc. for professional services associated with ArDOT Project 040746 Utility Relocations along Highway 112 in an amount not to exceed $226,140.00. STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION FOR APPROVAL 3 5. ARDOT Utility Relocations; Highway 62 Interchange (MLK Blvd.) Update City Staff have worked closely with ARDOT to reduce scope, time, and costs associated with the utility relocations associated with ARDOTs improvements along Martin Luther King, Jr. Blvd. and the I-49/Highway 62 Interchange. Specifically, the City owns a small sewer pump station at 3083 W. Martin Luther King Jr. Blvd. which was originally slated for relocation. However, upon closer investigation the station can remain in-place if a small right of way dedication is made from the City to ARDOT of approximately 14-square feet. City Staff recommends this small area be donated to ARDOT. Leaving this lift station in place will save the project money and time, supporting ARDOT’s goals for completing this project as quickly as possible. STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION FOR APPROVAL 6. Contract Amendment for Habitat Restoration and Management Services for the West Side Prairie Staff recommends the approval of a Contract Amendment for Habitat Restoration and Management of West Side Prairie between the City of Fayetteville, Arkansas and Northwest Arkansas Land Trust in an amount not to exceed $10,000.00 for a term of one year. Due to their expertise in habitat restoration and management, Northwest Arkansas Land Trust was selected in 2019 to perform these services on behalf of the City of Fayetteville. Services to be provided include: 1. Use adaptive restoration strategies to restore the site to native tall grass prairie and savannah habitat. 2. Use adaptive management strategies to properly manage habitat for native tall grass prairie and savanna species. 3. Install and manage appropriate infrastructure for public access. 4. Administer and manage work schedules, vendors, and contractors, and coordinate with proper City of Fayetteville staff. Funds are available in the Wetlands Bank Construction account within the Water and Sewer fund. This agreement may be renewed for 4 additional one (1) year terms with mutual agreement of the parties. STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION FOR APPROVAL PRESENTATIONS April WWTP Report ATTACHMENTS April WWTP Report Letter from BWD CEO Hawkins-Weir Amendment No. 1 – Noland Electrical Switchgear Hawkins-Weir Scope and Fee – Noland Electrical Switchgear Hawkins-Weir Amendment No. 2 – Highway 112 Utility Relocations Hawkins-Weir Scope of Services – Highway 112 Utility Relocations MLK Right-of-Way Exhibit Habitat Restoration and Management Contract 4 ADJOURN Next Water, Sewer, Solid Waste Committee meets on Tuesday, July 9th, 2024, at 5:30 p.m. City of Fayetteville Client Monthly Report for April 2024 Prepared by: May 21, 2024 Client Monthly Report Paul R. Noland Water Resource Recovery Facility Administration Building Fayetteville, AR April 2024 Monthly Report Jacobs - Fayetteville i Table of Contents 1. Executive Summary.................................................................................................................................... 2 1.1 Fayetteville Team ...................................................................................................................................................... 2 1.2 Compliance .................................................................................................................................................................. 2 1.3 Financials ...................................................................................................................................................................... 2 Table 1.1: Year to Date Budget .......................................................................................................................................... 2 2. Plant Operations ......................................................................................................................................... 3 2.1 Noland ............................................................................................................................................................................ 3 2.2 West Side ....................................................................................................................................................................... 3 3. Laboratory .................................................................................................................................................... 4 4. Biosolids Management Site ..................................................................................................................... 5 4.1 Biosolids Operations ................................................................................................................................................. 5 4.2 Water Treatment Residuals .................................................................................................................................... 5 4.3 Dryer Operation .......................................................................................................................................................... 5 Exchange of blinded screen .................................................................................................................................................. 6 Debris blinds the sifter screen .............................................................................................................................................. 6 4.4 Revenue ......................................................................................................................................................................... 7 Table 4.1: Revenue generated from the BMS .............................................................................................................. 7 5. Maintenance ................................................................................................................................................ 8 5.1 West Side ....................................................................................................................................................................... 8 5.2 Noland ............................................................................................................................................................................ 8 5.3 Lift Stations .................................................................................................................................................................. 9 5.4 Key Performance Indicators/Measures ............................................................................................................. 9 Figure 5-1: Labor Hours by Work Order Type ............................................................................................................... 9 Figure 5-2: Work Order Count by Type............................................................................................................................ 9 5.5 Capital Improvement Projects (CIP) ................................................................................................................ 10 6. Industrial Pretreatment ......................................................................................................................... 11 Table 6.1: Industrial Pretreatment Program (IPP) Revenue Summary .......................................................... 11 Safety 13 7. Woolsey Wet Prairie ................................................................................................................................ 14 Appendix A: Noland Effluent & Influent Report ............................................................................................ 16 Appendix B: West Side Effluent & Influent Report ........................................................................................ 17 Appendix C: Jacobs Employee Vacancy and Project Status Report .......................................................... 18 April 2024 Monthly Report Jacobs - Fayetteville ii 1. Executive Summary 1.1 Fayetteville Team In April, the Fayetteville team consisted of 43 full-time staff members. Of the 51 authorized employees, 96.71% of the labor hours are dedicated to the Fayetteville facilities and 3.29% labor hours are dedicated to other Jacobs projects. There were six open positions and the Regional Support team assisted with work order backlog, capital improvement projects, and various special projects. The Employee Vacancy and Project Status Report is presented in Appendix C. 1.2 Compliance 1.2.1 Noland and West Side The Noland and West Side facilities met all discharge permit parameter limits throughout April. There were no sanitary sewer overflows reported at the facilities or at the lift stations. The April effluent discharge limitations and data summary tables are presented in Appendices A-B. 1.3 Financials The month ended with a negative financial variance. The non-labor and labor expenses were under budget. The April YTD projected budget variance is ($136,648) as seen in the Budget Performance Table below. Table 1.1: Year to Date Budget Month Labor Non-Labor Year-to-Date Variation Jan-24 ($36,460.00) ($50,471.00) ($86,931.00) -13.31% Feb-24 ($29,211.00) ($88,680.00) ($117,891.00) -9.03% Mar-24 ($62,968.00) ($65,541.00) ($128,509.00) -6.06% Apr-24 ($89,237.00) ($47,411.00) ($136,648.00) -4.93% May-24 0.00% Jun-24 0.00% Jul-24 0.00% Aug-24 0.00% Sep-24 0.00% Oct-24 0.00% Nov-24 0.00% Dec-24 0.00% Minimum ($89,237.00) ($88,680.00) ($136,648.00) -13.31% Maximum ($29,211.00) ($47,411.00) ($86,931.00) -6.06% April 2024 Monthly Report Jacobs - Fayetteville iii 2. Plant Operations The Noland and West Side Water Resource Recovery Facilities (WRRF) met all discharge permit parameter limits within the National Pollutant Discharge Elimination System (NPDES) permits. Details of effluent quality and influent loadings are shown in Appendices A and B. The summary tables for effluent permit parameter limitations were updated to reflect April effluent discharge limitations. Fayetteville received 3.9 inches of rain and the average temperature for the month was 61°F. Note: temperature obtained from https://www.weather.gov/wrh/Climate?wfo=tsa Note: rainfall totals obtained from https://www.weather.gov/wrh/Climate?wfo=tsa 2.1 Noland The Noland facility treated a total of 174.45 MG (Million Gallons) of influent. The average daily flow was 5.81 MGD (Million Gallons per Day) and the peak flow was calculated at 19.14 MGD on the 29th. Noland Ozone The use of wearable monitors continues to provide protection against fluctuations in ambient ozone levels and a re-emphasis was placed on the routine use of the monitors while working within the area of concern. 2.2 West Side The West Side Facility treated a total of 277.83 MG (Million Gallons) of influent. The average daily flow was 9.24 MGD (Million Gallons per Day). Peak daily flow was calculated at 15.81 MGD on the 29th. The West Side facility saw an increase in influent loading (in lbs./day of BOD) by 10% compared to the previous month. Wasting rates were increased with the onset of warmer weather. This operational strategy helps maintain a balanced F:M ratio (food to microorganism), thereby ensuring a quality effluent. April 2024 Monthly Report Jacobs - Fayetteville iv 3. Laboratory Data results for four samples have been qualified as non-reportable for Carbonaceous Biochemical Oxygen Demand (CBOD) due to an excursion of quality control accuracy. The CBOD effluent data was generated as follows: Goose Creek GC001 032624 = 3.0 mg/L, 032724 = <2.0 mg/L and White River WR001 032624 = 2.8 mg/L, 032724 = 2.1 mg/L. The samples would have been within NPDES permit limits and would not have been expected to result in a negative environmental impact. The accuracy recovery for the CBOD GGA standard was 235.5/198 or 118.9% accuracy recovery. The accuracy acceptance recovery range is 84.6-115.4%. The data was removed from the discharge monitoring report and an excursion report was generated. The laboratory corrective action investigation revealed the following possible sources for the high GGA standard recovery: 1) a new membrane was installed on the dissolved oxygen probe on 032724, 2) Rainfall of 0.81 inches on March 25-26 diluted influent seed and decreased the quality and diversity of microorganisms. Quarterly 40 CFR 122 Appendix D Table III samples were collected at both facilities for the analysis of cyanide, phenolics, and metals (antimony, arsenic, beryllium, cadmium, chromium, copper, lead, low level mercury, nickel, selenium, silver, thallium, and zinc). Samples were collected from the Noland influent, White River effluent, West Side influent, and Goose Creek effluent and sent to Eurofins for analysis. Data results were statistically within scope and exhibited no unusual trends. Whole Effluent Toxicity (WET) samples were collected for both facilities and sent to Cove Environmental in Stillwater, OK for analysis. White River passed WET testing for both species; Ceriodaphnia Dubia, water flea, for survival and reproduction and the Pimephales promelas, fathead minnow, for growth assessment, showing neither lethal nor sublethal effects, in the full dilution series outlined in the permit of 97%, 73%, 55%, 41%, 31%, and 0%. Goose Creek passed for both species; Ceriodaphnia Dubia, water flea, for survival and reproduction and the Pimephales promelas, fathead minnow, for growth assessment, showing neither lethal nor sublethal effects, in the full dilution series outlined in the permit of 100%, 74%, 56%, 42%, 32% and 0%. As required by Title 40 of the Code of Federal Regulations (CFR), Part 503 Biosolids Rule to meet Class A Exceptional Quality certification, Noland belt filter press cake, and West Side belt filter press cake samples were collected and analyzed for metals (arsenic, cadmium, chromium, copper, lead, mercury, molybdenum, nickel, selenium, and zinc) and percent total solids. All results were statistically within scope and exhibited no unusual trends. Samples were collected of the belt filter press sludge from the Noland and West Side facilities to be analyzed for TCLP (Toxicity Characteristic Leaching Procedure) and paint filter test. TCLP is a chemical analysis process used to determine whether there are hazardous leachate elements present in a waste product. The test involves a simulation of leaching through a landfill and provides a rating that determines the potential of specific wastes to leach dangerous concentrations of toxic chemicals into groundwater. The data results will be used to renew the landfill disposal account. April 2024 Monthly Report Jacobs - Fayetteville v 4. Biosolids Management Site 4.1 Biosolids Operations During the month of April, the WRRF’s produced 2,062 wet tons of belt-filter-pressed biosolids. All biosolids produced were partially dried in solar houses and/or processed through the Griffin sludge dryer. Approximately 1,444 partially dried tons were disposed of at the landfill. By partially drying biosolids through the solar houses and the Griffin sludge dryer, the BMS managed to remove 618 tons of water before landfilling. It is estimated that $29,769 were saved in tipping fees. The landfill expense for the month of April is estimated to be $69,578. 4.2 Water Treatment Residuals April was a challenging month for land application. With mild temperatures and 4.3 inches of rain, the land application zones remained mostly saturated. In total, the BMS team applied over 377 tons of water treatment residuals, or 22 dump truck loads. The land application efforts generated $21,180 in revenue. 4.3 Dryer Operation The BMS team began 24/7 operation of the sludge dryer in April after more alterations were made to the conveyance system. A new makeshift hopper was installed onto the feed elevator that helps regulate the amount of biosolids going into the dryer. April 2024 Monthly Report Jacobs - Fayetteville vi A programming adjustment was also made to the feed elevator’s sensor, which monitors the amount of biosolids in the makeshift hopper. When the sensor gets a reading indicating a full hopper, it automatically shuts off the conveyor feeding it. The makeshift hopper and the programming of the feed sensor has greatly improved our ability to load the dryer evenly. Throughput challenges remain a concern for the dryer operation at BMS. In a 24-hour period, the most we have been able to process is estimated to be 1-1.5 tons/hr. The challenges associated with increasing throughput are the initial dryness of the biosolids feeding into the dryer and the amount of trash in the material, in the form of mostly nylon and hair. The percent solids of the material going into the dryer influences production efficiency because the wetter product takes significantly longer to reach Class A standards. The nylon and hair in the biosolids have an impact on drying efficiency due to blinding of the sifter screen. The sifter screen is responsible for the particle size of the biosolids material and as the screen becomes blinded, the size of particles going into the dryer increases. The larger particles must remain in the drying chambers longer to be thoroughly dried. The BMS team must shut down operation 3-5 times per day to change the sifter screen. The process of changing the screen is labor intensive and must be done with a high degree of skill and precaution. The entire process takes 1 hour to complete and return to operation. Debris blinds the sifter screen Exchange of blinded screen April 2024 Monthly Report Jacobs - Fayetteville vii 4.4 Revenue The staff land applied 657 tons of WTR (Water Treatment Residuals) this month. There was no fertilizer sold or received during the month. Table 4.1: Revenue generated from the BMS Product Tons Sold/Received Revenue Generated Hay 0 $0 Fertilizer 0 $0 Water Treatment Residuals 377 $12,132 April 2024 Monthly Report Jacobs - Fayetteville viii 5. Maintenance 5.1 West Side During a quarterly preventive maintenance task to check vibration analysis on aerator # 1, high readings were observed for bearing wear indication. The maintenance staff performed further inspections on the asset and removed the motor to be sent for analysis and repair. Aerator motor #3 from bio unit #3 was installed in its place to keep bio unit #1 in service. In early April, a new belt type was installed and aligned on belt filter press #2. Process adjustments are being completed to determine operational efficiency with the new belt. 5.2 Noland Auger liners in the biosolids handling building were replaced in April. Each of the four sections of augers contains four liners, making this repair a full 2-day event with assistance from the Operations team. A new sign was installed at Noland's wetland providing information on the ecological cycle and beneficial reuse of the area. Options are being reviewed to further enhance the aesthetics and upkeep while valuing the ecological impact of the areas. April 2024 Monthly Report Jacobs - Fayetteville ix 5.3 Lift Stations A new pump was installed at lift station #47 on Albright Road and was commissioned the same day. This station now has two pumps back in service and is performing well. 5.4 Key Performance Indicators/Measures Figure 5-1: Labor Hours by Work Order Type Figure 5-2: Work Order Count by Type 119 3 860 31 472 72 8 administrative corrective maintenance emergency corrective maintenance non emergency corrective maintenance from pm/pdm preventive maintenance project safety 14, 1%3, 0% 107, 7% 10, 1% 1337, 91% 2, 0%4, 0%administrative corrective maintenance emergency corrective maintenance non emergency corrective maintenance from pm/pdm preventive maintenance project safety April 2024 Monthly Report Jacobs - Fayetteville x 5.5 Capital Improvement Projects (CIP) 5.5.1 Planned Projects 5.5.1.1 BMS Repairs to the dryer discharge conveyer belt at BMS. 5.5.1.2 Lift Stations Work to begin on pumps at Lift Stations 7-Hamestring and 13-Stonebridge. 5.5.1.3 Noland Replacement of Noland RAS pump # 1 and pond return pump # 2 is pending. 5.5.1.4 West Side Repairs on the West Side belt filter press. April 2024 Monthly Report Jacobs - Fayetteville xi 6. Industrial Pretreatment The 2023 Annual Industrial Pretreatment Inspection Reports were issued to all permitted industries, as required by state and federal regulations. Hiland Dairy received a Notice of Violation for two (2) mercury exceedances. They are required to respond within 5 working days with a corrective action plan. Wolfspeed, Inc. submitted their Accidental Spill and Prevention Plan as required by their permit FAY 18. This plan has yet to be approved, as a few changes were needed. Several new waste hauler application packages were sent to potential new haulers but no completed applications have been received at this time. Monthly surcharge and waste hauler reports were completed and submitted for billing. For revenue generated from the IPP, see Table 6.1 and Figure 19. Table 6.1: Industrial Pretreatment Program (IPP) Revenue Summary REVENUE $127,334.32 Surcharges on March data $2,550.00 Fees from hauled waste accepted in April $0.00 Other fees paid in April $0.00 Fines assessed in April Hiland Dairy - 2 Violations Violations on March data April 2024 Monthly Report Jacobs - Fayetteville xii Figure 19: Revenue Generated from the Industrial Pretreatment Program via Surcharges, Fees, and Fines Figure 20: Number of hauled waste loads, by hauler $- $50,000 $100,000 $150,000 $200,000 Revenue Generated Industrial Pretreatment Program 2023 Monthly Surcharge Fees plus Hauled Waste Fees 2024 Monthly Surcharge Fees plus Hauled Waste Fees 0 10 20 30 40 50 60 70 Hauled Waste Summary 2023 APT 2024 APT 2023 BJ 2024 BJ 2023 CIC 2024 CIC 2023 Total 2024 Total April 2024 Monthly Report Jacobs - Fayetteville xiii Safety The safety team held the monthly meeting on April 4th. Due to an employee resignation, the team will be adding a new representative from the Maintenance Department. On April 9th, Project Manager, Ryan Harrold, led an All-Hands Meeting at the West Side facility with all available project personnel in attendance. Safety Representative, Mike Muenich, conducted a training on the new procedure for completing a Beyond Zero Observation (see below). Importance was placed on the new program initiative that all project staff are now encouraged and expected to submit observations. Since the change was implemented, a significant increase in observations has been noted. This increase is an excellent opportunity to identify potential hazards before they can cause an incident. A new glove policy was also introduced by safety leadership and is being implemented at the Fayetteville sites. The policy states that gloves appropriate for the task must be worn at all times when staff are working with their hands. Glove stations are being installed at several locations throughout the facilities to assist with compliance (see below). No recordable incidents or injuries were reported in April. As of 5/13/2024, the project has gone more than 7 months (229 days) without a recordable incident. This is a significant achievement for the entire team. New BZO Pocket Forms Glove Station at Noland Headworks April 2024 Monthly Report Jacobs - Fayetteville xiv 7. Woolsey Wet Prairie Dry weather persisted through April with western Fayetteville receiving 2.5 inches of rainfall, about 2 inches short of the normal average. This rainfall shortage marked a 10-inch rainfall deficit for the area since September 2023. Despite dryer than normal conditions, overall warm temperatures encouraged early development of spring vegetation. Invasive species treated this month included Yellow Rocket, Ox-eye Daisy, Curly Doc, Milk Thistle, Burdock, Poison Hemlock, Winter Creeper, Callery Pear, Bush Honeysuckle, and Privet. A few species, such as Yellow Rocket and Ox-eye Daisy, are invasive targets within Woolsey’s boundaries, but most of April’s treatment activities took place just outside Woolsey’s perimeter in the adjacent buffer areas of undeveloped city property near Woolsey. Success in diminishing and preventing the establishment of highly invasive species within Woolsey Wet Prairie means also exercising vegetation management efforts in the 20-acres of city owned buffer spaces. This year a large colony of Poison Hemlock (see picture below) was treated to prevent the development of tens of thousands of seeds that would have migrated into Woolsey Wet Prairie. A red flag marks the treated invasive Ox-eye Daisy Poison Hemlock, invasive to the Northwest Arkansas area, can often be mistaken for Queen Anne’s Lace, with the key differentiator being the purplish maroon blotches on the stem of the Hemlock variety. April 2024 Monthly Report Jacobs - Fayetteville xv Native songbirds continue to benefit from nest box stewardship efforts, namely bluebirds and tree swallows. The nest boxes were placed throughout Woolsey Wet Prairie, neighboring West Side Prairie, and the West Side WWRF. Not only are these birds helpful insectivores keeping insect populations in check, but young chicks are completely dependent upon the availability of hundreds of insects foraged daily by their parents from the robust native vegetation diversity of the prairies, bioswales, and rain gardens. Newborn Tree Swallow chicks (left) and young Bluebird chicks (right) at Woolsey Wet Prairie Appendix A: Noland Effluent Report White River Average Daily Effluent Report Flow CBOD CBOD Load TSS TSS Load Total P Total P Load NH3 NH3 Load D.O (min)pH (min)pH (max) Fecal Coliform Geo Mean Month MGD mg/L Lbs mg/L Lbs mg/L Lbs mg/L Lbs mg/L SU SU CFU/100 mL Permit Limit Apr-May 7.5 788 5.0 525 1.0 105.0 2.1 221 >7.7 >6.0 <9.0 200 Apr 2024 8.180 2.4 160 <1.4 <93 <0.1 <9.4 0.03 2.0 12.9 7.5 7.7 30 Mar 2024 6.832 3.8 191 <3.1 <167 0.2 10.8 0.05 2.7 15.0 7.4 7.7 <36 Feb 2024 5.231 4.4 194 4.5 191 0.2 9.5 0.35 19.4 13.2 6.7 7.6 >510 Jan 2024 4.539 2.3 85 <1.7 <64 <0.1 <4.5 0.30 11.7 16.1 7.4 7.6 27 Dec 2023 4.478 <2.1 <78 <1.7 <61 <0.1 <5.4 0.05 1.7 16.8 7.4 7.7 <22 Nov 2023 5.484 2.4 113 <2.2 <103 0.3 12.1 0.07 3.0 14.5 7.4 7.6 112 Oct 2023 5.419 2.8 126 <1.8 <83 <0.2 <9.5 <0.05 <2.2 14.3 7.4 7.6 <122 Sep 2023 5.459 2.2 100 <1.1 <52 0.1 6.7 0.04 1.7 14.4 7.5 7.6 33 Aug 2023 4.579 2.8 112 <1.0 <42 <0.2 <6.3 <0.03 <1.0 7.9 7.5 7.7 127 Jul 2023 3.949 3.3 119 <1.3 <50 0.4 12.9 0.06 2.0 12.6 7.1 7.7 63 Jun 2023 5.509 3.2 148 2.8 128 0.3 12.8 0.06 3.0 14.0 7.0 7.7 31 May 2023 6.131 2.9 144 <1.4 <70 0.4 22.1 0.12 5.8 14.8 7.0 7.6 21 Apr 2023 6.275 3.5 186 <1.9 <103 <0.1 <7.4 0.08 4.2 14.2 7.4 7.6 37 White River Average Daily Effluent - Minerals Report TDS TDS Load Sulfate Total As So4 Sulfate Total Load As So4 NO3 (Nitrate) NO3 (Nitrate) Load Month mg/L Lbs/dy mg/L Lbs/day mg/L Lbs Permit Limit April - May 500 52,542 119 12505 report report Apr 2024 310 23,164 50 3,674 Mar 2024 358 14,822 61 2,798 Feb 2024 323 17,809 57 3,199 Jan 2024 326 11,390 54 1,954 Dec 2023 393 16,327 62 2,435 Nov 2023 335 15,702 54 2,531 Oct 2023 353 16,829 49 2,289 Sep 2023 332 14,655 49 2,007 Aug 2023 383 18,164 68 3,335 Jul 2023 362 11,092 61 1,948 Jun 2023 358 17,502 100 5,271 May 2023 360 16,754 52 2,450 Apr 2023 323 19,575 56 3,423 Appendix A-1: Noland Influent Report Flow Hydraulic Loading CBOD Load Orangic Loading TSS Loading TSS Loading PO4 Loading PO4 Loading NH3 Loading NH3 Loading Month MGD %Lbs %Lbs %Lbs %Lbs % Design Annual Average 12.60 29,666 23,198 765 2,250 Apr 2024 5.82 46.2 10,174 34.3 7,410 31.9 184 24.1 1,043 46.3 Mar 2024 5.77 45.8 14,098 47.5 8,489 36.6 277 36.3 1,129 50.2 Feb 2024 6.00 47.6 14,626 49.3 10,281 44.3 207 27.1 944 41.9 Jan 2024 7.00 55.5 20,414 68.8 8,983 38.7 255 33.4 1,002 44.5 Dec 2023 5.29 42.0 14,114 47.6 10,303 44.4 208 27.3 805 35.8 Nov 2023 4.62 36.7 13,933 47.0 9,536 41.1 215 28.1 928 41.3 Oct 2023 4.68 37.1 11,217 37.8 7,126 30.7 201 26.2 873 38.8 Sep 2023 4.90 38.9 15,241 51.4 8,882 38.3 222 29.0 1,047 46.5 Aug 2023 4.49 35.6 12,396 41.8 8,602 37.1 201 26.3 840 37.3 Jul 2023 4.42 35.0 10,145 34.2 7,494 32.3 165 21.6 662 29.4 Jun 2023 4.11 32.6 12,964 43.7 8,088 34.9 182 23.8 730 32.5 May 2023 5.39 42.8 12,756 43.0 7,321 31.6 210 27.4 760 33.8 Apr 2023 4.68 37.1 15,926 53.7 8,507 36.7 227 29.7 917 40.8 Appendix B: West Side Effluent Report Goose Creek Average Daily Effluent Report Flow CBOD CBOD Load TSS TSS Load Total P Total P Load NH3 NH3 Load DO (min)pH (min)pH (max) Fecal Coliform Geo Mean Month MGD mg/L Lbs mg/L Lbs mg/L Lbs mg/L Lbs mg/L SU SU MPN/100 mL Permit Limit Apr-May 10.2 850.7 10 834 1.0 83.4 1.6 133.4 >7.7 >6.0 <9.0 1,000 Apr 2024 9.2 <1.9 <144.5 1.0 79 0.1 7.4 0.0 3.7 9.6 7.4 7.7 <6 Mar 2024 9.1 <1.9 <148.8 1.1 91 0.1 7.5 <0.0 <3.6 10.0 7.3 7.6 <5 Feb 2024 9.3 <1.9 <127.3 1.1 84 <0.1 7.6 <0.1 <5.7 10.1 7.3 7.5 <8 Jan 2024 10.1 <1.9 <129.0 1.0 84 <0.1 5.1 <0.0 <2.8 10.6 7.1 7.6 <14 Dec 2023 8.4 <1.9 <157.3 1.0 72 <0.1 4.7 <0.0 <1.9 10.1 7.4 7.6 <13 Nov 2023 8.1 <1.9 <133.5 1.0 69 <0.1 3.5 <0.0 <1.9 9.4 7.4 7.7 <6 Oct 2023 8.3 <2.0 <138.2 1.0 70 <0.1 4.5 <0.1 <7.8 8.9 7.2 7.7 <7 Sep 2023 8.3 <1.9 <132.2 1.0 68 <0.1 3.5 <0.0 <2.5 8.6 7.4 7.7 <5 Aug 2023 8.1 <2.3 <138.6 1.0 69 <0.1 3.7 <0.1 <4.9 8.5 7.4 7.8 <5 Jul 2023 8.0 <2.0 <161.7 1.0 65 0.1 6.1 0.3 25.7 8.6 7.3 7.8 <5 Jun 2023 7.8 <2.0 <149.0 1.0 64 0.1 7.8 0.1 8.0 8.9 7.2 7.7 <12 May 2023 9.0 <2.0 <129.7 1.0 74 <0.1 5.9 0.1 5.4 9.3 7.3 7.6 <13 Apr 2023 8.7 <2.0 <149.6 1.0 72 <0.1 5.3 <0.1 <3.9 9.8 7.0 7.4 <9 Appendix B-1: West Side Influent Report Flow Hydraulic Loading BOD Load Orangic Loading TSS Load TSS Loading Total P Load PO4 Loading NH3 Load NH3 Loading Month MGD %Lbs %Lbs %Lbs %Lbs % Design Annual Average 10.0 14,595 14,595 584 1,918 Apr 2024 9.2 92.5 11,290 77.4 13,539 92.8 277 47.4 1,398 72.9 Mar 2024 9.1 91.5 11,480 78.7 11,496 78.8 289 49.6 1,353 70.5 Feb 2024 9.3 92.9 11,001 75.4 11,743 80.5 276 47.3 1,418 74.0 Jan 2024 10.1 100.5 10,964 75.1 10,328 70.8 275 47.2 1,263 65.9 Dec 2023 8.4 83.8 11,806 80.9 15,655 107.3 287 49.1 1,231 64.2 Nov 2023 8.1 81.1 12,297 84.3 12,911 88.5 269 46.0 1,394 72.7 Oct 2023 8.3 83.3 11,632 79.7 15,514 106.3 274 46.8 1,363 71.1 Sep 2023 8.3 82.6 10,683 73.2 12,584 86.2 281 48.1 1,377 71.8 Aug 2023 8.1 81.4 10,442 71.5 12,891 88.3 275 47.1 1,312 68.4 Jul 2023 8.0 79.9 9,164 62.8 14,506 99.4 250 42.9 1,253 65.3 Jun 2023 7.8 78.0 10,595 72.6 13,072 89.6 274 46.9 1,261 65.7 May 2023 9.0 90.1 10,842 74.3 12,133 83.1 281 48.1 1,261 65.7 Apr 2023 8.7 87.5 10,393 71.2 11,139 76.3 249 42.6 1,374 71.7 Department Job Title Employee Name Fayetteville % FTE Admin Project Manager Ryan Harrold 82.00% Admin Assistant Project Manager Mayo MIller 100.00% Admin Health, Safety, Compliance Professional Mike Muenich 70.00% Admin Project Coordinator Brandi Miller-DeWeese 90.00% Admin Administrative Assistant Christy Taylor 100.00% Admin Administrative Assistant Kassandra Foster 100.00% Admin Project Specialist Sarah Garrison 100.00% BMS BMS Supervisor Peter Burrow 100.00% BMS Lead Operator Mike Reed 100.00% BMS Operator I David Dajani 100.00% BMS Equipment Operator Charlie Boger 100.00% BMS Equipment Operator Vacant 100.00% BMS Equipment Operator Jerime Dickey 100.00% BMS Operator In Training Robert Donnell 100.00% BMS Operator In Training Christopher Cox 100.00% BMS Operator In Training Jeremy Johnson 100.00% BMS Operator In Training Vacant 100.00% BMS Mechanic Vacant 100.00% Admin Process & Compliance Supervisor Thom Vinson 90.00% Admin Environmental Specialist Jeff Hickle 100.00% LAB Laboratory Director Donna McChristian 90.00% LAB Industrial Pretreatment Coordinator John Byrd 100.00% LAB Lead Laboratory Analyst Matt Benton 100.00% LAB Laboratory Analyst Walter Chodor 100.00% Maint Maintenance Supervisor Joshua Alleman 100.00% Maint Planner Scheduler John Jarvela 100.00% Maint Lead Mechanic Buddy Carter 95.00% Maint Lead Electrician Tim Marr 70.00% Maint Electrician Brian Daniels 100.00% Maint Mechanic Michael Spohn 100.00% Maint Mechanic Paul Goolsby 100.00% Maint Mechanic Rick Dollarhide 100.00% Maint Mechanic in Training Broc Burus 100.00% Maint Mechanic in Training Vacant 100.00% Maint Mechanic in Training Caleb Wheeler 100.00% Maint Utility Worker - Temp Vacant 100.00% Maint Utility Worker - Temp Vacant 100.00% Operations Operations Supervisor Shawn Santellanes 100.00% Operations Lead Operator Travis Patton 100.00% Operations Operator I Anthony Ramsfield 100.00% Operations Operator I Justin Sweeney 100.00% Operations Operator Tom Meunier 100.00% Operations Operator Chandler Smothers 100.00% Operations Operator Brittney Doyel 100.00% Operations Operator In Training Vacant 100.00% Operations Operator In Training Ezra Maglothin 100.00% Operations Operator In Training Vacant 100.00% SCADA Instruct and Control Tech Christopher Merrit 100.00% SCADA Instrument & Control Tech Pat Cooley 95.00% SCADA Instrument & Control Tech Preston Jones 100.00% SCADA Information & Operational Tech James Mason 50.00% Authorized Positions = 51.0 Filled Positions = 43.0 Filled FTE's= 41.3 REGIONAL SUPPORT and SPECIAL PROJECTS (Performed in scope) Area Reason Name Hours SCADA Scada Support Scada Regional Support 54.25 Maintenance Maintenance, Reporting, and IT Related Activities Various Regional Staff 100.5 BMS Dryer Installation Project Staff & Regional Support 111 Noland Master Plan Data Request and Sampling Planning Staff 0 Appendix C. Employee Vacancy and Project Status Report _________, 2023055\Appendix A Scope of Services 041624.docx Page 1 of 1 Appendix A Scope of Services Noland WWTP Switchgear Replacement City of Fayetteville, Arkansas HW Project No. 2023055 April 16, 2024 Hawkins-Weir Engineers, Inc. (HW) proposes to provide the following engineering design and bidding phase services for the Noland WWTP Switchgear Replacement project: Task Description A. Equipment Design and Procurement Phase 1. Coordination meetings with the City of Fayetteville, Jacobs, Ozarks Electric, Power Secure, and other consulting firms currently engaged in design services for the Noland WWTP to produce our design basis. 2. Production of construction documents and procurement specifications for the 15kV paralleling switchgear, including travel for manufacturer meetings. 3. Production of construction documents and procurement specifications for the 480V three- way manual transfer switch. 4. Bidding and procurement activities. B. Electrical Design Phase 1. Survey, utility locates, and base drawing preparation for the construction area at the Noland WWTP. 2. Production of construction documents and specifications for the electrical equipment installation and all site electrical work. 3. Production of construction documents and specifications for the structural equipment foundations and weather protective canopies. 4. Bidding and procurement activities Construction phase services are excluded from this Scope of Services but may be added by Amendment at a later date. Hawkins-Weir Engineers, Inc. Hourly Rate Schedule: 2024 Description Billing Rate/Hour Engineer VII $250 Engineer VI $225 Engineer V $200 Engineer IV $175 Engineer III $150 Engineer II $125 Engineer I $75 Environmental Specialist II $130 Environmental Specialist I $110 Designer II $135 Designer I $100 CAD/BIM Modeler II $135 CAD/BIM Modeler I $100 CAD/GIS Technician III $120 CAD/GIS Technician II $95 CAD/GIS Technician I $75 Construction Manager II $140 Construction Manager I $125 Construction Observer IV $135 Construction Observer III $115 Construction Observer II $95 Construction Observer I $75 Surveyor $150 GPS Survey $175 Survey Technician $50 Business Manager $100 Graphic Designer $100 Document Processor $75 Reimbursable Expenses Mileage $0.72/mile Printing @ Cost Travel @ Cost Expert Witness Rate x 2.0 Other Direct Costs @ Cost Notes: 1. Hourly rates may be equitably adjusted annually 2. Adjustment to rate schedule will not change contract lump sum or NTE amounts 3. If a conflict exists, hourly rates & reimbursable expenses will be invoiced per terms of Agreement. Appendix B Appendix C Noland WWTP Switchgear Replacement City of Fayetteville, Arkansas HW Project No. 2023055 April 16, 2024 A.Equipment Design and Procurement Phase Engr Engr Tech Survey Total VII IV III Hours 1.60 60 2.80 80 24 184 3.40 40 16 96 4.40 40 TOTAL HOURS =220 120 40 0 380 $80,800 B.Electrical Design Phase Engr Engr Tech Survey Total VII IV III Hours 1.8 32 40 2.60 60 40 160 3.40 40 80 4.40 40 TOTAL HOURS =148 60 80 32 320 $62,700 C.Reimbursable Expenses Total 1.$10,000 2.$2,000 Total Estimated Reimbursable Expenses $12,000 ENGINEERING SERVICES SUMMARY A.Equipment Design and Procurement Phase $80,800 B.Electrical Design Phase $62,700 C.Reimbursable Expenses $12,000 $155,500Total Engineering Fee - Not to Exceed Reproduction & Printing Item Description Task Survey, utility locates, and base drawing for the construction area at the Noland WWTP Production of construction documents and specifications for the electrical equipment installation and all site electrical Production of construction documents and specifications for the structural equipment foundations and canopies Bidding and procurement Travel for design and meetings Task Coordination meetings with the City of Fayetteville, Jacobs, Ozarks Electric, Power Secure, and other consulting firms to produce the project design basis Production of construction documents and procurement specifications for the 15kV paralleling switchgear, including travel for manufacturer meetings Production of construction documents and procurement specifications for the 480V three-way manual transfer switch Bidding and procurement 2023055\Scope of Services and Fee Proposal 041624 - Noland WWTP Switchgear Replacement.xlsx SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 10/5/2023 Greyling Ins Brokerage/EPIC 3780 Mansell Rd. Ste. 370 Alpharetta GA 30022 ACEC Certificate Team 770-552-4225 ACECCertificates@greyling.com Sentinel Insurance Company, Ltd.11000 HAWKENG Hartford Insurance Co. of the Midwest 37478Hawkins-Weir Engineers, Inc. P.O. Box 648 Van Buren AR 72957 1910146795 22-23 A X 1,000,000 X 1,000,000 10,000 1,000,000 2,000,000 X 20SBWZM2676 11/1/2023 11/1/2024 2,000,000 A 1,000,000 X X X 20UEGNM6289 11/1/2023 11/1/2024 A X X 2,000,00020SBWZM267611/1/2023 11/1/2024 2,000,000 X 10,000 B X N 20WEGPV0830 11/1/2023 11/1/2024 500,000 500,000 500,000 Re: Project# 2023055, Noland WWTP Switchgear Replacement. City of Fayetteville, Arkansas is named as an Additional Insured with respects to General & Automobile Liability where required by written contract. Waiver of Subrogation in favor of Additional Insureds where required by written contract & allowed by law. Umbrella Follows Form with respects to General, Automobile & Employers Liability Policies. City of Fayetteville, Arkansas; 113 West Mountain Street Fayetteville AR 72701-0000 ƉƉĞŶĚŝdžD Appendix D Exhibit B - Fee Proposal Summary Redesign Phase - Contract Amendment 2 Highway 112 Utility Relocation Fayetteville, Arkansas Project No. 2021048, ARDOT Job 040746 June 4, 2024 Highway 112 Utility Relocations, Fayetteville, Arkansas Engr Engr Engr GPS Surv Designer CAD Tech Doc Total VII VI III Survey Tech Surveyor II III Processor Hours E. Task 4 - Final Redesign Phase - Amendment 2 $250 $225 $150 $175 $50 $150 $135 $120 $75 1. Project Management and Administration a. Prepare correspondence and consultation with the Owner; 16 4 20 b. Develop a project schedule outlining tasks and major milestones dates; 8 2 10 c. Coordinate with ArDOT on utility plan sheet formatting 8 8 d. Provide general contract administration, prepare monthly status reports 32 8 8 48 2. Utility Coordination a. Update plans with proposed (buried) franchised utility relocations 8 16 8 32 b. Coordinate with franchised utilities (Black Hills & Lumen) on locations 48 8 8 64 3. Preliminary Redesign Phase (50% Design Documents) a. Reformat plans and construction details to ArDOT sheet format 8 8 24 40 b. Realign water and sewer lines and incorporate new traffic circle 8 24 2 80 114 c. Coordinate with ArDOT on alignment change across Tracts 1X and 2X 4 16 2 2 2 40 66 d. Coordinate with developer on alignment changes on GRL 112 property 16 16 2 2 2 40 78 e. Coordinate with developer on alignment changes on 112 Drive-In 48 8 2 8 66 f. Coordinate with ArDOT on Erosion and Traffic Control plans 8 8 8 24 g. Coordinate with McClelland on 48-in. transmission line connection 16 16 8 40 h. Prepare or update easement acquisition documents 20 4 4 48 20 8 104 i. Prepare 50% Opinion of Probable Utility Relocation Costs 32 16 8 56 j. Submit 50% Plans and Probable Cost to Owner and ArDOT for review 2 2 4 k. Participate in 50% Redesign review meeting with Owner and ArDOT 8 8 8 24 4. Pre-Final Redesign Phase (90% Design Documents) a. Prepare final design calculations, incorporate 50% Review comments 8 16 24 b. Prepare or update utility construction details 2 4 8 14 c. Update Erosion and Traffic Control plans, incorporate ArDOT comments 2 4 4 10 d. Revise or prepare utility construction specifications in ArDOT format 40 16 24 80 e. Identify materials under Build America, Buy America requirements 4 4 4 12 f. Provide construction bid proposal items to ArDOT for Bid Form 8 4 4 16 g. Prepare 90% Opinion of Probable Utility Relocation Costs 8 16 4 28 h. Perform internal QA/QC Review of Final Plans 16 24 8 4 2 54 i. Prepare permits (COF, ADEQ, ArDOT, USACE) 24 16 8 4 52 j. Update easement documents, assist acquisition agent, and stake easements 16 8 16 16 8 8 8 80 k. Submit 90% Plans and Probable Cost to Owner and ArDOT for review 2 2 4 8 l. Participate in 90% Redesign review meeting with Owner and ArDOT 8 8 8 4 28 2021048 Exhibit B Fee Proposal 2024-06-04\Amend2 Redesign Fee 6-4-24 1 of 2 Exhibit B - Fee Proposal Summary Redesign Phase - Contract Amendment 2 Highway 112 Utility Relocation Fayetteville, Arkansas Project No. 2021048, ARDOT Job 040746 June 4, 2024 Engr Engr Engr GPS Surv Designer CAD Tech Doc Total VII VI III Survey Tech Surveyor II III Processor Hours E. Task 4 - Final Redesign Phase - Amendment 2 $250 $225 $150 $175 $50 $150 $135 $120 $75 5. Final Redesign Phase (100% Design Documents) a. Incorporate 90% Design review and QA/QC plan review comments 8 4 16 8 4 40 b. Submit 100% Plans and Probable Cost to Owner and ArDOT for review 2 2 2 6 c. Submit Final Plans and Specifications to the Arkansas Dept. of Health 8 8 4 4 24 d. Assist in transmitting easement documentation to ArDOT 2 4 6 TOTAL HOURS = 424 80 272 24 24 64 32 256 104 1,280 Task 4 - Final Redesign Phase - Amendment 2 $222,640 F. Reimbursable Expenses Highway 112 Utility Relocations, Fayetteville, Arkansas 1.Stormwater and STAA Permit Fees $500 2.Arkansas Department of Health Review Fee $500 3.ArkUps Utility Locations $500 4.Printing $2,000 Total Estimated Reimbursable Expenses $3,500 Engineering Services Summary E. Task 4 - Final Redesign Phase - Amendment 2 $222,640 F. Reimbursable Expenses $3,500 Total Engineering Fee (NTE)$226,140 2021048 Exhibit B Fee Proposal 2024-06-04\Amend2 Redesign Fee 6-4-24 2 of 2 Exhibit A Scope of Services – Amendment 2 Highway 112 Utility Relocations Fayetteville, Arkansas Project No. 2021048, ARDOT Job 040746 June 4, 2024 2021048\Exhibit A Scope of Services Amendment 2 2024-06-04 1 Further Description of Basic Engineering Services and Related Matters: Scope The Highway 112 Utility Relocation project includes the relocation of publicly owned utilities to precede the widening of Arkansas State Highway 112 by the Arkansas Department of Transportation (ARDOT). The project limits are from Truckers Drive, north and west, to Howard Nickell Road, approximately 1.4 miles. Amendment 2 to the Preliminary Engineering Agreement includes redesign of utility relocations to accommodate the inclusion of a new traffic circle at approximately STA 112+45 in the recently revised ARDOT roadway plans. Proposed plan revisions also include waterline realignments due to changes in ownership on some property tracts and coordination with the Owner’s consultant on the proposed 48-in. transmission line. A. Task 1 – Preliminary Engineering Services – Completed B. Task 2 – Final Design Phase (ArDOT PE Agreement) – Completed C. Reimbursable Expenses – Original Contract D. Task 3 – Final Design Phase (ARDOT PE Agreement – Amendment 1) – Completed E. Task 4 – Redesign Phase (ARDOT PE Agreement – Contract Amendment 2) 1. Project Management and Administration: a. Prepare correspondence and consultation with the Owner; b. Develop a project schedule outlining tasks and major milestones dates; c. Coordinate with ARDOT on formatting utility relocation plans and specifications for inclusion in the roadway plan set for bidding; d. Provide general contract administration including the preparation of monthly status reports for submission with each invoice. 2. Utility Coordination a. Obtain proposed relocation plans and update locations and sizes of proposed underground utilities from franchised utility companies; b. Attend meetings and coordinate with franchised utility companies (specifically Black Hills Energy and Lumen) to discuss necessary adjustments and placement of utility lines within proposed shared utility easements. 3. Preliminary Redesign Phase (50% Design Documents) a. Reformat utility relocation sheets and construction details to conform with ARDOT roadway plans and submit to ARDOT for preliminary review; Exhibit A Scope of Services – Amendment 2 Highway 112 Utility Relocations Fayetteville, Arkansas Project No. 2021048, ARDOT Job 040746 June 4, 2024 2021048\Exhibit A Scope of Services Amendment 2 2024-06-04 2 b. Realign water and sewer utilities and revise plans to incorporate new traffic circle in accordance with revised ARDOT plans; c. Coordinate with ARDOT on possible water main alignment changes across Tract 1X (McGuire) and Tract 2X (Wheeler); d. Coordinate with developer on transmission line and water main alignment changes across Tract 11 (GRL 112 LLC); e. Coordinate with developer on water main and sewer line alignment changes across Tract 6 (112 Drive-In/The Aronson); f. Coordinate with ARDOT on use of roadway drawings for Erosion Control and Traffic Control; g. Coordinate with Owner’s consultant, McClelland Consulting Engineers on details for connection to a proposed 48-in. water transmission line; h. Prepare or update exhibits showing anticipated easement acquisitions, including property descriptions, and submit to the Owner’s right-of-way acquisition agent for review; i. Prepare 50% Redesign Opinion of Probable Utility Relocation Costs, including a breakdown of reimbursable, non-reimbursable, and betterment expenses; j. Submit one (1) half-size copy and one (1) PDF copy of the 50% Redesign Plans and Opinion of Probable Cost for review by Owner and ARDOT; k. Participate in 50% Redesign review meeting within thirty (30) days following submittal of the 50% Redesign Documents. 4. Pre-Final Redesign Phase (90% Design Documents) a. Prepare final redesign calculations, plans, profiles, details, cross sections, street crossings, traffic detours and other items, incorporating comments from the 50% Redesign Review Meeting; b. Prepare or update utility construction details; c. Update erosion and traffic control plans, incorporating ARDOT comments from preliminary plan review; d. Revise or prepare additional utility construction specifications in ARDOT format for Special Conditions; e. Identify anticipated material to be used under the Build America, Buy America requirements; Exhibit A Scope of Services – Amendment 2 Highway 112 Utility Relocations Fayetteville, Arkansas Project No. 2021048, ARDOT Job 040746 June 4, 2024 2021048\Exhibit A Scope of Services Amendment 2 2024-06-04 3 f. Provide construction bid proposal items to ARDOT to incorporate into Bid Form; g. Prepare Final Opinion of Probable Utility Relocation Costs, including updates of reimbursable, non-reimbursable, and betterment expenses; h. Perform internal QA/QC Review of Final Plans; i. Prepare permits (City of Fayetteville, ADEQ STAA, ARDOT Utility Permit, USACE Section 404); j. Update easement documents based on review comments and assist the City's right- of-way acquisition agent in initial coordination meetings with property owners as necessary, including staking of proposed easements; k. Submit one (1) half-size copy and one (1) PDF copy of the 90% Redesign Plans and Opinion of Probable Cost for review by Owner and ArDOT; l. Participate in 90% Design review meeting with Owner and ArDOT within thirty (30) days following submittal of the 90% Design Documents. 5. Final Redesign Phase (100% Design Documents) a. Incorporate 90% Design review comments and QA/QC plan review comments; b. Submit three (3) half-size copies and one (1) PDF copy of the Final Design Documents and the Final Opinion of Probable Utility Relocation Costs; c. Submit the Final Plans, Technical Specifications, and a Utility Relocation Cost Estimate to the Arkansas Department of Health for review and respond to any questions or comments; d. Assist the Owner in transmitting easement documents or an affidavit to ARDOT to substantiate the final reimbursement eligibility ratio. Bidding and Construction Phase (ARDOT CE Agreement) 1. Consulting Services during the Bidding Phase are not included in this Scope of Services. 2. Construction Phase Services are not included in this Scope of Services. General 1. The Engineer should anticipate a 30-calendar day review period by the City staff between the completion of one phase and the beginning of the following phase. Additional time may be required for review by ARDOT and regulatory agencies. Exhibit A Scope of Services – Amendment 2 Highway 112 Utility Relocations Fayetteville, Arkansas Project No. 2021048, ARDOT Job 040746 June 4, 2024 2021048\Exhibit A Scope of Services Amendment 2 2024-06-04 4 2. The Plans, Specifications and Bid Documents authorized by this Amendment shall be prepared to allow bids to be received and construction to be performed under one (1) Roadway Construction Contract by ARDOT. 3. Subcontracting of services by the Engineer shall have prior approval of the Owner. 4. All surveys and related easement acquisition documents shall conform to the Arkansas Minimum Standards for Property Boundary Surveys and Plats, Latest Edition. Property descriptions and exhibits shall be in a format approved by the Purchasing Department for the Owner’s acquisition of utility easements and/or temporary construction easements. Exclusions to the Scope of Services 1. As noted above, Bidding Services and Construction Observation and Administration Services are not included in this Scope of Services. Excluded services include preparation of bidding addenda, evaluation of bids, recommendation of contract award, material submittal review, review or preparation of payment requests, assessment of substantial/final completion, review of Contractor’s conformance to construction documents, and preparation of Record Drawings. Any Scope of Services for Bidding Services and Construction Phase Services will be considered under a separate Construction Engineering (CE) Agreement or Amendment. 2. The following additional services are also excluded: a. Environmental assessment or evaluation of the project site(s); b. Field location of utilities by spot digging or potholing; c. Easement acquisition. End of Scope of Services small city parcel for lift staiton ARVEST BANK South side of MLK, Looking EAST Inside Lift Station fence looking NORTH EXISTING VALVE VAULT