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HomeMy WebLinkAbout138-24 RESOLUTIONFile Number: 2024-95 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 138-24 ARKANSAS DIVISION OF AERONAUTICS (GRANT APPLICATION): A RESOLUTION TO AUTHORIZE AN APPLICATION FOR AN ARKANSAS DIVISJON OF AERONAUTICS GRANT TO FUND 80% OF PROJECT COSTS FOR A PROPOSED HANGAR INFRASTRUCTURE IMPROVEMENTS PROJECT AT DRAKE FIELD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I: That the City Council of the City of Fayetteville, Arkansas hereby authorizes an application for an Arkansas Division of Aeronautics Grant to fund 80% of project costs for a proposed hangar infrastructure improvements project at Fayetteville Drake Field. PASSED and APPROVED on May 21, 2024 Page 1 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2024-95 MEETING OF MAY 21, 2024 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff FROM: Jared Rabren, Airport Director SUBJECT: FYV Hangar Infrastructure Improvements – Arkansas Division of Aeronautics Grant Application RECOMMENDATION: Staff requests approval for the Aviation Division to apply for an Arkansas Division of Aeronautics (ADA) grant to fund 80% of project costs for a proposed Hangar Infrastructure Improvements project at Fayetteville – Drake Field. BACKGROUND: General Aviation aircraft based at Fayetteville-Drake field utilize the apron and T-hangar facilities located at the northeast corner of airport. The GA apron currently has 8 hangar buildings with 93 T-hangars. All hangar spaces are currently leased. The airport has a hangar waiting list of 112, indicating heavy demand for additional hangar space. The number of based aircraft at FYV directly impacts airport revenue through a combination of lease agreements and fuel sales. The number of based aircraft is also considered by the FAA when determining federal funding amounts available to FYV. This project includes constructing approximately 1,400 linear ft of 8-inch water line to support future hangar construction along the east side of the existing GA apron. The water line extension is necessary to provide fire protection capacity for future hangar development. DISCUSSION: This project is included in the Airport’s Capital Improvement Plan (CIP). Upon receipt of an ADA Grant Offer, the Aviation Division will seek approval from Council to execute the grant offer and execute a Task Order with Garver, LLC to provide design and construction phase services for the project. The ADA grant will cover 80% of the project costs, with the remaining 20% to be funded by the City Below is a summary of the anticipated project costs and funding breakdown for the project. Design and Construction Phase Services1: $48,000.00 ADA: $300,000.00 Construction (Estimated): $327,000.00 City: $75,000.00 TOTAL: $375,000.00 TOTAL: $375,000.00 1. Future Task Order with Garver, LLC pending receipt of ADA Grant Offer. Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov BUDGET/STAFF IMPACT: No staff or budget impacts at this time. After receipt of a grant offer, the Aviation Division will seek approval from Council to execute a design services Task Order with Garver, LLC, and process a budget adjustment. ATTACHMENTS: SRF (#3), 80-20 ADA Grant Application - Hangar Infrastructure (#4) Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2024-95 FYV Hangar Infrastructure Improvements – Arkansas Division of Aeronautics Grant Application A RESOLUTION TO AUTHORIZE AN APPLICATION FOR AN ARKANSAS DIVISION OF AERONAUTICS GRANT TO FUND 80% OF PROJECT COSTS FOR A PROPOSED HANGAR INFRASTRUCTURE IMPROVEMENTS PROJECT AT DRAKE FIELD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes an application for an Arkansas Division of Aeronautics Grant to fund 80% of project costs for a proposed hangar infrastructure improvements project at Fayetteville Drake Field. City of Fayetteville Staff Review Form 2024-95 Item ID 5/21/2024 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Jared Rabren 5/2/2024 AIRPORT SERVICES (760) Submitted By Submitted Date Division / Department Action Recommendation: Staff requests approval for the Aviation Division to apply for an Arkansas Division of Aeronautics (ADA) grant to fund 80% of project costs for a proposed Hangar Infrastructure Improvements project at Fayetteville – Drake Field. Budget Impact: 5550.760.3960-5804.00 Airport Account Number Fund 24014 Airport East Side Hangar Project Number Project Title Budgeted Item?Yes Total Amended Budget $12,000.00 Expenses (Actual+Encum)$- Available Budget $12,000.00 Does item have a direct cost?No Item Cost $- Is a Budget Adjustment attached?No Budget Adjustment $- Remaining Budget $12,000.00 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: May 21, 2024 Jerry Chism Arkansas Department of Aeronautics 2315 Crisp Drive Hangar 8 Little Rock, AR 72202 Re: Fayetteville – Drake Field Hangar Infrastructure Improvements Application for Airport Aid (ADA 80-20 Grant) Dear Mr. Chism: The City of Fayetteville appreciates the continued partnership of the Arkansas Department of Aeronautics in improving Fayetteville- Drake Field. In continuation of this partnership, we are pleased to submit to you this enclosed application for state airport aid. As you know, we have recently had an increase in hangar development requests at our airport. We currently have multiple hangar development projects making their way through the City’s permitting process. Once complete, these hangars will exhaust all our current hangar development areas that are prepped for development. Given our recent increase in hangar development, the City is in need of additional developable hangar space. This project will provide new water utility infrastructure to a new hangar development area located east of the existing T-Hangars on the east side of the airfield. The proposed water infrastructure will provide fire flows and potable water to support multiple clear span hangar developments. Existing apron pavement, sewer, and electrical infrastructure are already available in this area. We respectfully request consideration of this matching grant for the amount of $300,000.00 on the upcoming agenda. We greatly appreciate your consideration of this grant. Please call me or Kyle Bennett with Garver if you have any questions or comments. Sincerely, Mr. Lioneld Jordan Mayor City of Fayetteville Attachments: State Airport Aid Application Project Budget Project Exhibit Cc: Kyle Bennett, Garver State Airport Aid Application – Page 1 The City/County of Fayetteville , herein called “Sponsor”, hereby makes application to the Arkansas Department of Aeronautics for State funds pursuant to Act 733 of 1977, for the purpose of aiding in financing a project for the development of a municipal airport located in the city of Fayetteville Arkansas, Washington county. Date of Request: May 21, 2024 Name of Airport: Fayetteville – Drake Field (FYV) Name and address of City/County Commission sponsoring request: Person to Contact about project: City of Fayetteville Jared Rabrem Airport Services Manager 113 W. Mountain Street City of Fayetteville Fayetteville, AR 72701 Fayetteville – Drake Field Phone Number: 479-718-7644 Phone Number: 479-575-8330 Cell Number: Fax Number: 479-585-8257 Fax Number: 479-718-7646 Name and address of Engineering Firm (if applicable): Contact Person: Kyle Bennett Garver 2049 E. Joyce Blvd. Suite 105 Fayetteville, AR 72703 Phone/Fax Number: 479-527-9100 Describe the work to be accomplished: The Airport is currently in the process of developing multiple hangars across the airfield. These recent developments have exhausted the airport’s existing hangar development areas. This project will provide new water utility infrastructure to a new hangar development area located east of the existing T-Hangars on the east side of the airfield. The proposed water infrastructure will provide fire flows and potable water to support multiple clear span hangar developments. Existing apron pavement, sewer, and electrical infrastructure are already available in this area. State and Local Project Costs: Federal AIP Projects: Please indicate: AIP Number: N/A 50% Match-50 5% Match-95 20% Match-80 10% Match-90 10% Match-90 100 Total Cost of Project: $375,000.00 Total Cost of Project: Local Share/Funds: $75,000.00 Federal Share: Local Share/In-Kind: State Share: State Share: $300,000.00 Local Share: 7-1-18 State Airport Aid Application – Page 2 Provide the information listed below as it applies to your project: Funding: Source of Funds: Arkansas Department of Aeronautics (80%) City of Fayetteville (20%) Source of In-Kind Services: N/A Estimated starting date of project: July 1, 2024 Estimated completion date of project: June 30, 2025 Project will be for: New Airport Existing Airport Is land to be leased or purchased? N/A Description of land and cost per acre: N/A Provide the Federal AIP Grant Number (if applicable): N/A State Legislators for your area: State Senator: Greg Leding State Representative: Denise Garner 7-1-18 State Airport Aid Application -Page 3 The sponsor agrees to furnish the Arkansas Department of Aeronautics a copy of the legal instrument affecting use of the property for an airport. In application for a new landing site or expansion of existing facility , the FAA Form 7480-1 , Notice of Landing Area Proposal , must be approved by the FAA before review for grant can be made by the State. Applications for hangar construction or renovation funds must include a signed lease agreement. This agreement must be in compliance with all FAA grant assurances. The application must be based on bids and include a calculated return on investment. No land, hangars , or buildings purchased with State Grant funds may be sold or disposed of without State Aeronautics Commission prior approval. All requests for sale or disposal of property will be considered on an individual case basis. No hangar (funded by a grant from the Department of Aeronautics) shall be used for non-aviation purposes without State Aeronautics Commission prior approval. All requests for non-aviation use will be considered on a case-by-case basis. Failure to receive prior approval from A.D.A. concerning land and/or building use could result in the commission requesting grant refund from the Sponsor. Additionally, all hgr/building grant applications must include proof of insurance coverage. No airport accepting State Grant funding may issue an Exclusive Rights lease . All applications for navigational aids (such as NDB or ILS) must have FAA site approval before a state grant can be approved. All Grant applications involving Federal Airport Improvement Program (AIP) funding must be accompanied by the approved FAA grant agreement with grant number assigned. If this project is approved by the Arkansas Department of Aeronautics , and is accepted by the sponsor, it is agreed that all developments and construction shall meet standard FAA construction practices as outlined in the specifications of this agreement. Runways , Taxiways, Parking Ramps , etc. shall have a base and a thickness that will accommodate the weight of aircraft expected to operate at this airport. All grant applicants (City and/or County) are totally responsible for compliance with all Federal, State, County, and City laws, Statutes, Ordinances, Rules, Regulations, and Executive Orders concerning contracts and purchases for which this grant is approved and issued. It is understood and agreed that the sponsor shall start this project immediately upon award of grant. It is also agreed that this project shall be completed within one year from the date of acceptance of this grant by the Arkansas Department of Aeronautics. Applications for extension will be entertained if circumstances beyond the sponsor's control occur. Amendment requests are to be made only under extraordinary circumstances. Funds will be disbursed according to Department procedures and final inspection of completed project (See payment instruction page). Payment of grant funds are contingent upon the Department 's annual appropriation . IN WITNESS WHEREOF ,t e sponsor has caused this Application for State Airport Aid to be duly executed in its name, this \ day of \-AOt~ , 2024 . 7-1-18 ITEM SPEC.ESTIMATED UNIT NO.NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT 1 SS-101 C-900 PVC Water Pipe LF 1,400 $135.00 $189,000.00 2 SS-101 Ductile Iron Fittings LB 1,000 $25.00 $25,000.00 3 SS-101 Fire Hydrant Assembly EA 1 $14,000.00 $14,000.00 4 SS-101 8” Gate Valves EA 2 $5,700.00 $11,400.00 5 SS-101 Fence Repair LS 1 $2,900.00 $2,900.00 6 SS-101 Concrete Anchor Collar EA 1 $11,500.00 $11,500.00 7 SS-101 8”x8” Tapping Sleeve & Valve EA 1 $11,000.00 $11,000.00 8 SS-101 Trench Safety System LS 1 $15,000.00 $15,000.00 9 SS-101 Erosion Control LS 1 $7,500.00 $7,500.00 10 SS-101 Testing LS 1 $7,500.00 $7,500.00 11 SS-101 Arkansas Dept. of Health Permit EA 1 $500.00 $500.00 12 C-105 Mobilization LS 1 $31,700.00 $31,700.00 TOTAL ESTIMATED CONSTRUCTION COST $327,000.00 ENGINEERING & OTHER SERVICES (ESTIMATED 15%)$48,000.00 TOTAL ESTIMATED PROJECT COST $375,000.00 PROJECT FUNDING (ADA 80-20 Grant) ADA 80-20 ($300,000 CAP)$300,000.00 City of Fayetteville (Remainder)$75,000.00 TOTAL PROJECT FUNDING $375,000.00 Engineer's Estimate of Probable Cost CITY OF FAYETTEVILLE HANGAR INFRASTRUCTURE IMPROVEMENTS ENGINEER'S ESTIMATE OF PROBABLE COST SS SS SS SS SS SS SS SS SS UG E UG E UG E UG E W W W W W W W W W W W W W W W W W W W W W W SS SS SS SS OH E OH E OH E OH E OH E OH E OH E OH E OH E OH E OHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHE O H E SSSSSSSSSSSSSS S S S S S S S S S S SS SS UG E UG E UGE UG E HH H H FA A FAAFAAFAAFAAFAAFAA FA A FAA FAA F A A F A A F A A F A A F A A FA A FAAFAAFAAFAAFAAFAA FA A FAA FAA F A A F A A GGGGGGGGGGG G G G G G G G G G G G G G G G G G G TLOFA TLOFATLOFATLOFA TLOFATLOFATLOFATLOFA W W WWWWWW OH E OH E SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS S S SS SS SS SS W W W W W W W W W W W W W W (IN FEET) 0 30'60'120'180' EXB-002 1 GA APRON HANGAR LAYOUT - OPTION 2 BLW KAB LEGEND DRAWN BY: DATE: JOB NO.: DESIGNED BY: RE V . DA T E DE S C R I P T I O N BY BAR IS ONE INCH ON ORIGINAL DRAWING IF NOT ONE INCH ON THIS SHEET, ADJUST SCALES ACCORDINGLY. 0 1" DRAWING NUMBER SHEET NUMBER JUNE 2023 20A13210 THIS DOCUMENT, ALONG WITH THE IDEAS AND DESIGNS CONVEYED HEREIN, SHALL BE CONSIDERED INSTRUMENTS OF PROFESSIONAL SERVICE AND ARE PROPERTY OF GARVER, LLC. ANY USE, REPRODUCTION, OR DISTRIBUTION OF THIS DOCUMENT, ALONG WITH THE IDEAS AND DESIGN CONTAINED HEREIN, IS PROHIBITED UNLESS AUTHORIZED IN WRITING BY GARVER, LLC OR EXPLICITLY ALLOWED IN THE GOVERNING PROFESSIONAL SERVICES AGREEMENT FOR THIS WORK. © 2023 GARVER, LLC DR A K E F I E L D ( F Y V ) FA Y E T T E V I L L E , A R GA A P R O N H A N G A R E X P A N S I O N PROPOSED 3-UNIT HANGAR 144' x 41' EXISTING UNDERGROUND ELECTRIC LINE EXISTING 2" WATER LINE EXISTING SANITARY SEWER LINE EXISTING OVERHEAD ELECTRIC LINE EXISTING NATURAL GAS LINE EXISTING HANGAR EXISTING HANGAR EXISTING HANGAR EXISTING HANGAR EXISTING HANGAR EXISTING HANGAR EXISTING HANGAR EXISTING HANGAR ARFF FACILTY FUTURE HANGAR TAXILANE OBJECT FREE AREATLOFA PROPOSED HANGAR UGE EXISTING UNDERGROUND ELECTRIC LINE EXISTING SANITARY SEWER LINE EXISTING WATER LINE SS W G OHE EXISTING NATURAL GAS LINE EXISTING OVERHEAD ELECTRIC LINE SS H EXISTING PERIMETER FENCE EXISTING OVERHEAD ELECTRIC LINE 79 ' ( A D G I ) 30'30' ERNEST LANCASTER DRIVEEXISTING LIFT STATION VAULT AND GENERATOR EXISTING COMMUNICATION LINE EXISTING FAA UTILITIES EXISTING ELECTRICAL DUCT EXISTING 6" WATER LINE PROPOSED 6" WATER LINE EXTENSION PROPOSED SIDEWALK PROPOSED CONCRETE APRON FUTURE 4-UNIT HANGAR 192' x 41' PROPOSED ELECTRIC SERVICE USE UGE LINE EXISTING SANITARY SEWER MANHOLE EXISTING ELECTRIC STRUCTURES EXISTING EDGE LIGHT CUX FAA FUTURE BOX HANGAR 75' x 75' PROPOSED SEWER SERVICE FUTURE WATER LINE EXTENSION PROPOSED TRANSFORMER EXISTING 4" SEWER FORCE MAIN EXISTING 8" WATER LINE EXISTING 6" WATER LINE PROPOSED CONNECTION TO EXISTING 6" TEE MAINTAIN 10' SEPARATION BETWEEN PROPOSED WATER LINE AND EXISTING SEWER FORCE MAIN. PROPOSED 8" WATER LINE EXTENSION PROPOSED CONNECTION TO EXISTING 8" WATER LINE