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Home My WebLink About128-24 RESOLUTIONFile Number: 2024-24 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 128-24 DC SPARKS CONSTRUCTION, LLC. (CHANGE ORDER #2): A RESOLUTION TO APPROVE CHANGE ORDER NO. 2 TO THE FLEET SHOP EXPANSION CONTRACT WITH DC SPARKS CONSTRUCTION , LLC. IN THE AMOUNT OF $21 ,362 .56 TO RECONCILE ADDITIONS TO THE CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I : That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Change Order No. 2 to the Fleet Shop Expansion Contract with DC Sparks Construction , LLC in the amount of $21 ,362.56 to reconcile additions to the contract. PASSED and APPROVED on May 7, 2024 Attest: ~~ Kara Paxton, City Clerk Treasurer Page 1 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2024-24 MEETING OF MAY 7, 2024 TO: Mayor Jordan and City Council THRU: Paul Becker, Chief Financial Officer FROM: Waylon Abernathy, Bond Projects & Construction Dir SUBJECT: Change Order #2 to Bid 23-29 Contract Fleet Shop Expansion with DC Sparks Construction LLC. RECOMMENDATION: Approval of Change Order #2 to Bid 23-29 Contract Fleet Shop expansion with DC Sparks Construction, LLC. in the amount of $21,362.56 to reconcile additions to the contract. BACKGROUND: In October 2023, Resolution 201-23 authorized the construction associated with the fleet shop expansion. In February 2024, Resolution 47-24 authorized Change Order #1 to add a rail crane to the contract. DISCUSSION: This change reconciles the use of contingency funds and accounts for the additional scope and related costs. Items added to the scope include removing and replacing additional concrete floor slab to provide a level surface and structural concrete to accommodate mobile lifts. Plywood protection board was added for additional wall protection. BUDGET/STAFF IMPACT: Funding Source 9700.770.1920-5804.00 Shop Funds Sub. 21006.1 Fleet Shop Expansion ATTACHMENTS: SRF (#3), Fleet Bay Expansion - Change Order 2 (#4) Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2024-24 Change Order #2 to Bid 23-29 Contract Fleet Shop Expansion with DC Sparks Construction LLC. A RESOLUTION TO APPROVE CHANGE ORDER NO. 2 TO THE FLEET SHOP EXPANSION CONTRACT WITH DC SPARKS CONSTRUCTION, LLC. IN THE AMOUNT OF $21,362.56 TO RECONCILE ADDITIONS TO THE CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Change Order No. 2 to the Fleet Shop Expansion Contract with DC Sparks Construction, LLC in the amount of $21,362.56 to reconcile additions to the contract. City of Fayetteville Staff Review Form 2024-24 Item ID 5/7/2024 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Wade Abernathy 4/17/2024 FACILITIES MANAGEMENT (140) Submitted By Submitted Date Division / Department Action Recommendation: Approval of Change Order #2 to Bid 23-29 Contract Fleet Shop Expansion with DC Sparks Construction LLC., in the amount of $21,362.56 to reconcile the contingency allowance for additional scope to the contract and approve a Budget Adjustment. Budget Impact: 9700.770.1920-5804.00 Shop Fund Account Number Fund 21006.1 Fleet Shop Expansion Project Number Project Title Budgeted Item?Yes Total Amended Budget $426,139.00 Expenses (Actual+Encum)$400,025.25 Available Budget $26,113.75 Does item have a direct cost?Yes Item Cost $21,362.56 Is a Budget Adjustment attached?No Budget Adjustment $- $224.00 Remaining Budget $4,751.19 V20221130 Purchase Order Number:2023-844 Previous Ordinance or Resolution #207-23 Change Order Number:1 Approval Date:10/3/2023 Original Contract Number:2023-51 Comments: 4/8/24, 12:18 PM Change Order Print https://buildertrend.net/app/ChangeOrder/Print?ids=6978370 1/2 - Fay Fleet Shop Expansion Change Order Printed: Apr 8, 2024 8871 Lola Jeane Lane, Rogers, AR 72756 Phone: 479-365-2889 Owner Info City of Fayetteville 113 West Mountain St Fayetteville, AR 72701 Phone: 4795758323 Cell: +14795758361 Job Info 1525 S. Happy Hollow Rd. Fayetteville, AR 72701 Change Order ID CO-23-021-0012 CO ID Created / Approved Date Price CO-23-021-0012 Created:Apr 8, 2024 $21,362.56 Description Contingency Overage CO Additional days added to the contract: 100 days - Additional 60 days added to Fleet Shop Expansion project schedule of 120 days allotted per project specifications. Starting 10/10/2023 from receipt of executed contract. - Additional 40 days added to Fleet Overhead Crane project schedule of 120 days allotted per project specifications. Starting 02/20/2024 from receipt of executed change order. Crane Manufacturing Timelines: - 3 weeks for shop drawing submittals - 16 weeks for manufacturing & shipping Crane Install Timeline: - 1.5 weeks for installation Items Cost Types Description Qty / Unit Unit Price Price CO: 01-0010 - BONDS: Billed to Contingency 01-0010 - Bonds Other CO 01-0010 - Bonds: Billed to Contingency $1,595.00 1 $0.00 $0.00 4/8/24, 12:18 PM Items CO: RFl#2 ENDWALL COLUMNS: Billed to Contingency 05-1223 -Structural Steel for Buildings CO : ASl#2 REVISIONS: Billed to Contingency 05-1100 -Structural Metal Framing CO : ASl#3 CONCRETE SLAB REVISIONS: Partial Billed to Contingency 03-0000 -Concrete CO: ASl#3 CONCRETE SLAB REVISIONS: Remaining Balance 03-0000 -Concrete CO : PLYWOOD WALL I PROTECTION : Remaining Balance 06-1633 -Wood Board Sheathing Status I Cost Types Other Other Other Other Other Approved by: Mayor Lione ld Jo rd an Approved by: _______ _ Change Order Print Description CO : RFl#2 ENDWALL COLUMNS : Billed to Contingency $12,190.00 - CO: ASl#2 REVISIONS : Billed to Contingency $21,567 .55 -- CO: ASl#3 CONCRETE SLAB REVISIONS: Partial Billed to Contingency $28,450.45 CO : ASl#3 CONCRETE SLAB REVISIONS : Remaining Balance $14 ,674 .56 CO : PLYWOOD WALL PROTECTION : Remaining Balance $6,688.00 Qty I Unit L I 1 Is 1 Is Unit Price $0 .00 1 $0 .00 $0 .00 $14,674.56 I Price I $0 .00 $0.00 $0.00 $14,674.55 $6,688 .00 ~ $6,688.00 I ----'----''---j Date l ----- _j_j __ I confirm that my action here represents my electronic signature and is binding. Approval of this change order may also be represented through email , text message, or other electronic communication from the project owner's representative to the DC Sparks Project Manager. TOTAL AMOUNT OF CHANGE ORDER : $21,362.55 https://bui ldertrend.net/app/ChangeOrder/Print?ids=6978370 2/2 Alexus Sparks 05/13/24 VALUE Prev Period This Period Materials Total % Comp Balance Retainage 01-2116 - Contingency Allowances $63,803.00 $46,131.28 $17,671.72 $0.00 $63,803.00 100.00%$0.00 $3,190.15 CO: 01-0010 - Bonds $1,595.00 $1,595.00 $0.00 $0.00 $1,595.00 100.00% $0.00 $79.75 CO: RFI#2 ENDWALL COLUMNS $12,190.00 $12,190.00 $0.00 $0.00 $12,190.00 100.00% $0.00 $609.50 CO: ASI#2 REVISIONS $21,567.55 $10,783.78 $10,783.78 $0.00 $21,567.55 100.00% $0.00 $1,078.38 CO: ASI#3 CONCRETE SLAB REVISIONS $43,125.00 $21,562.50 $6,887.95 $0.00 $28,450.45 65.97% $14,674.55 $1,422.52 CO: PLYWOOD WALL PROTECTION $6,688.00 $0.00 $0.00 $0.00 $0.00 0.00% $6,688.00 $0.00 $0.00 $0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 TOTAL PROJECT CO'S $85,165.55 TOTAL ESTIMATED DEFICIT ($21,362.55) 1525 S Happy Hollow Rd, Fayetteville, AR 72756 23-021 Fleet Shop Expansion Change Order Log