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Home My WebLink About123-24 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 123-24 File Number: 2024-1903 FAYETTEVILLE FIRE DEPARTMENT ADMINISTRATIVE POLICIES (ADOPTION): A RESOLUTION TO APPROVE UPDATES TO FAYETTEVILLE FIRE DEPARTMENT ADMINISTRATIVE POLICIES WHEREAS, the Fayetteville Fire Department is currently in the process of reviewing policies and updating as necessary to meet best practices while working through the Commission on Fire Accreditation International accreditation process. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the following updated Fayetteville Fire Department Administrative policies, copies of which are attached to this Resolution: Physical Resources Personal Protective Equipment (PPE) PASSED and APPROVED on April 16, 2024 �111#1� Attest: �0pt 1 T pFA - �ii. '0 (`•• • • ••-.1 •A V �'G\� Y OF 'SG�i�� =v;FAYETiEV1LLE; Kara Paxton, Citxwt�— -y C erk Treasurer ��; G, „� %9s•.'�KA N`�P • J�.�� 'ryG 'N T4 Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF APRIL 16, 2024 TO: Mayor Jordan and City Council THRU: Brad Hardin, Fire Chief FROM: Granville Wynn, Financial Analyst - Fire SUBJECT: Fire Department Administrative Policies Approval CITY COUNCIL MEMO 2024-1903 RECOMMENDATION: Staff is requesting Council Approval adopting Fayetteville Fire Department Administrative Policies. BACKGROUND: The Fayetteville Fire Department is currently in the process of reviewing policies and updating as necessary to make changes as recommended and to meet best practices while working through the CFAI accreditation process. Formatting changes are due to a prior change in policy management software. DISCUSSION: These are the Policies presented for Council Approval: Physical Resources Personal Protective Equipment (PPE) BUDGET/STAFF IMPACT: No Budget Impact with these policies. ATTACHMENTS: SRF & FFD Policies for Approval (#3) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-1903 Fire Department Administrative Policies Approval A RESOLUTION TO APPROVE UPDATES TO FAYETTEVILLE FIRE DEPARTMENT ADMINISTRATIVE POLICIES WHEREAS, the Fayetteville Fire Department is currently in the process of reviewing policies and updating as necessary to meet best practices while working through the Commission on Fire Accreditation International accreditation process. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the following updated Fayetteville Fire Department Administrative policies, copies of which are attached to this Resolution: Physical Resources Personal Protective Equipment (PPE) Page 1 Brad Hardin Submitted By City of Fayetteville Staff Review Form 2024-1903 Item ID 4/16/2024 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 3/29/2024 FIRE (300) Submitted Date Division / Department Action Recommendation: Staff is requesting Council Approval adopting Fayetteville Fire Department Administrative Policies. Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? No Total Amended Budget $ - Expenses (Actual+Encum) $ - Available Budget I $ Does item have a direct cost? No Item Cost $ Is a Budget Adjustment attached? No Budget Adjustment $ Remaining Budget V20221130 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: Fayetteville Fire Department Administrative Policies Physical Resources Version 3 Created: March 22, 2023 Revised: March 28, 2024 SOG Reference: 118, 122 CFAI Reference: Category 6: Physical Resources Purpose c ITV OF FAYETTEVILLE ARKANSAS The purpose of this policy is to provide information on service life, replacement plans and as systematic process for the inspection and evaluation of physical resources. , Policy Self -Contained Breathing Apparatus (SCBA) All FFD owned SCBAs shall be inspected annually. The inspection shall include back frames, hoses/reducers, face mounted regulator, electronics, and bottle. Spare SCBA bottles shall be inspected annually. The bottle inspection will be a visual inspection and hydrostatic date check. All inspection results shall be documented in the current software/program being utilized by the FFD. The current revision of NFPA 1852 shall be utilized for all SCBA related inspections. After January 1, 2025, the current revision of NFPA 1850 shall be utilized in accordance with the NFPA Emergency Response and Responder Safety Document Consolidation Plan. SCBA bottles purchased prior to 2022 have a 15 year service life those purchased from 2022 on have a 30 vear service life. Each near, bottles expiring within the next calendar vear will be identified and scheduled to be replaced. There is currently no service life applied to the SCBA itself. Replacement will be handled as needed SCBA Fill Stations All SCBA fill stations will have air sampling conducted quarterly in accordance with the current revision of NFPA 1989. Air samples will be tested by an independent accredited laboratory. Fixed breathing air storage cylinders shall be inspected and tested in accordance with the current revision of DOT - Qualification, Maintenance, and use of Cylinders 49 CFR 173.34. All test results will be documented in the current software/program being utilized by the FFD. After January 1, 2025 the current revision of NFPA 1985 shall be utilized in accordance with the NFPA Emergency Response and Responder Safety Document Consolidation Plan. There is currently no service life applied to fill stations as long as then pass inspection. -Replacement will be handled as needed. Favetteville Fire Department Administrative Policies Physical Resources Version 3 Created: March 22, 2023 !Revised: March 28, 2024 SOG Reference: 118, 122 CFAI Reference: Category 6: Physical Resources CBA Mask Fit Testin �� CITY OF FAYETTEVILLE ARKANSAS Annual mask fit testing shall be performed for every member of the FFD that could possibly be tasked with internal firefighting operations. Fit testing will be cefldusted-inconducted annually, or if a department member has a significant change in body weight. For members that are unavailable during testing, makeup tests will be scheduled as soon as possible after they return to duty. The current revision of OSHA - Respiratory Protection Standard 29 CFR 1910.134 & the current revision of NFPA 1404 shall be utilized for fit testing. After January 1, 2025, the current revision of NFPA 1400 shall be utilized in accordance with the NFPA Emergency Response and Responder Safety Document Consolidation Plan. All test results will be documented in the current software/program being utilized by the FFD. I here is currently no service life applied to SCBA masks. Replacement will be as needed. Bunker Gear Inspection of all FFD issued Bunker Gear shall be conducted annually. The inspection results shall be documented in the current software/program being utilized by the FFD. The current revision of NFPA 1851 shall be utilized for inspections. After January 1, 2025, the current revision of NFPA 1850 shall be utilized in accordance with the NFPA Emergency Response and Responder Safety Document Consolidation Plan. Service life for bunker U(:<.,r is 10 years. During annual inspection, bunker gear that is set to expire within the next calendar year will be identified and scheduled for replacement. K Favetteville Fire Department Administrative Policies Physical Resources Version 3 I Created: March 22, 2023 Revised: March 28, 2024 SOG Reference: 118, 122 CFAI Reference: Category 6: Physical Resources Fire Apparatus, Trailers, & Staff Vehicles V4 Cily OF FAYETTEVILLE ARKANSAS All fire apparatus, trailers, and staff vehicles shall be inspected at their annual Preventative Maintenance (PM) appointment by a member of the Fayetteville Fleet Operations Division. The inspection shall include the following vehicular components: brake system, exhaust system, fuel system, cab condition, exterior components, lighting devices, steering mechanism, windshield, pump panel (if applicable), pump (if applicable), frame, tires, wheels, suspension, engine compartment, drive train and auxiliary equipment (generators, etc.). All fire apparatus and staff vehicles will have annual, semi-annual, and quarterly PM conducted by the Fleet Operations Division on their schedule. All maintenance records will be maintained by the Fleet Operations Division concerning fire apparatus, staff vehicles, and trailers. Front line and reserve fire apparatus will have daily and weekly function inspections performed by the FFD personnel assigned to the apparatus. Daily and weekly inspection results will be documented in the software/program being utilized by the FFD by the members performing the inspections._ The service life for frontline and reserve apparatus is based on usage and cost of maintenance. At 10 years, the apparatus should be replaced and moved to reserve status. fer_aRethw Replacement will be handled as needed Tools, Supplies & Small Equipment Tools and small equipment assigned to front line and reserve fire apparatus will be inspected, tested, or ran during daily and weekly apparatus function inspections by FFD personnel assigned to said apparatus. Daily and weekly tool and equipment inspection results will be documented in the software/program being utilized by the FFD by the members performing the inspections. Any equipment found to be broken or otherwise nonfunctional will be removed from service and a repair ticket will be submitted in the program/software being utilized by the FFD for equipment repair. Tools and small equipment will be reolaced as needed. Consumable supplies (hand sanitizer, rubber gloves, N95 masks, medical supplies, etc.) will be replenished as they are used from the supply locker located at Station 1. All consumables that are removed from the supply locker will be logged into the program/software or method currently being utilized to track consumables usage. Consumables will be replaced as Invenlory I5 depleted. 3 Fayetteville Fire Department Administrative Policies Physical Resources Version 3 Created: March 22, 2023 Revised: March 28, 2024 SOG Reference: 118,122 CFAI Reference: Category 6: Physical Resources Facilities 04 CITv OF FAYETTEVILLE ARKANSAS Inspection of all facilities will be conducted yearly by Fayetteville Facilities Management Division on their schedule. Inspection of facilities shall include all areas inside and outside, concealed spaces, HVAC equipment, sprinkler and alarm systems, and appliances. When maintenance issues arise throughout the year, members assigned to the building will coordinate with the Facilities Management Division via the Facilities Management Work Request Form located on the COFI home page. If it is determined the repair(s) are beyond the scope of the Facilities Management Division an outside contractor will be hired. All records will be maintained by the Facilities Management Division. Training Props, Equipment, and Tower Inspections/Maintenance The Fayetteville Fire Department Training Center (FFD-TC) burn tower shall be inspected and certified every 5 years by an outside licensed professional engineer with live fire training structure experience in accordance with the most recent revision of NFPA 1402. After January 1, 2025, the current revision of NFPA 1400 shall be utilized in accordance with the NFPA Emergency Response and Responder Safety Document Consolidation Plan. Annually Training Division personnel will conduct an inspection of the FFD-TC. Any major deficiencies, damage, or needed repairs will be recorded in the program/software being utilized by the FFD and turned into the Facilities Management Division via the Facilities Management Work Request Form located on the COFI home page for repairs. If it is determined the repair(s) are beyond the scope of the Facilities Management Division an outside contractor will be hired. All fixed burn props that are not attached to the training tower will be inspected annually and their condition recorded and documented in the program/software being utilized by the FFD. Any other training props or tools not listed here will be inspected and function tested before every scheduled training day said prop is to be utilized. 4 Fayetteville Fire Department _ Administrative Policies WI Personal Protective Equipment (PPE) CITY OF FAYETTEVILLE Revised: July 17 ARKANSAS Version Created: June 26, 2023 2-023March 28 2024 SOG Reference: 208, 209, 210, 211 CFAI Reference: 11 A Purpose The purpose of this policy is to identify and define what Personal Protective Equipment (PPE) is. As well this policy will provide a framework for Standard Operating Guidelines to follow, addressing the purchasing, issuing, use, inspection, cleaning, maintenance, and ultimate destruction/disposal of degraded fire department owned PPE. Definitions Bunker Gear (Bunkers) Bunker Gear, also known as bunkers or turnout gear, is the protective ensemble a fire fighter wears during various emergency operations, including structural firefighting. Bunker Gear consists of a helmet, flash hood, coat, gloves, suspenders, pants, and boots. Ensemble shall be compliant to the current NFPA Standard. Structural Ensemble Full bunker gear ensemble plus SCBA, integrated PASS device, and face mask. The full structural ensemble will be worn anytime a firefighter is working in an immediate danger to life and health (IDLH) environment at a structure fire. Wildland Gear Wildland gear (Light Gear) is a limited protective light ensemble. Wildland gear consists of a helmet, eye protection (when applicable) coat, pants, boots, appropriate gloves for the task being performed. Light gear may be worn during technical operations, wildland firefighting, automobile extrication s/rescues, outside training operations, or other appropriate situations. Wildland gear is not to be worn during interior firefighting operations. Ensemble shall be compliant to the current NFPA Standard. Swiftwater Gear Swiftwater gear is a complete PPE ensemble consisting of a helmet, eye protection (when applicable), wet or dry suit, gloves, footwear, personal flotation device (PFD), rescue knife, whistle, and personal locator beacon (PLB). Ensemble shall be compliant to the current NFPA Standard. Vapor -Protective Ensemble Vapor -Protective Ensemble (VPE) shall consist of an appropriate helmet, eye protection, appropriate HAZMAT encapsulation suit, appropriate gloves, footwear, and SCBA with facemask. Ensemble shall be compliant to the current NFPA Standard. Version Fayetteville Fire Department Administrative Policies Personal Protective Equipment (PPE) Created: June 26, 2023 Revised: ' 2023March 28, 2024 SOG Reference: 1208, 209, 210, 211 �� CITY OF FAYETTEVILLE ARKANSAS CFAI Reference- 11A Liquid Splash Ensemble A full liquid splash protective ensemble shall consist of adequate head, eye, and airway protection, appropriate liquid splash protection suit, appropriate gloves, and footwear. Ensemble shall be compliant to the current NFPA Standard. Medical Call Ensemble All department members are encouraged to exercise their best judgment when responding to an emergency medical call. At a minimum liquid proof non latex exam gloves available on all apparatus and should be worn on every medical call and discarded in the appropriate manner after the call is terminated. N95 masks will be available on all apparatus for use. Hearing Protection Hearing protection will be provided to all members of the FFD operating in environments where sound levels equal or exceed eighty-five (85) dbA. Hearing protection will meet or exceeds the minimum requirements set forth in 29 Code of Federal Regulations 1910.95, Occupational Noise Exposure and NFPA 1500, Standard on Fire Department Occupational Safety and Health Program, Section 7.21. Hearing protection will consist of headphones inside fire apparatus that must be worn while members are riding an apparatus. Hearing protection consisting of ear plugs will be provided to all members and should be worn anytime a member is working in an environment outside of an apparatus where sound levels equal or exceed eighty-five (85) dbA. Eye Protection Eye Protection shall be provided on every apparatus. Eye protection will conform to 29 Code of Federal Regulations 1910.133, Eye and face protection and NFPA 1500, Standard on Fire Department Occupational Safety and Health Program, Section 7.21. Other PPE While this policy lists specific forms of PPE there are numerous forms utilized by department members that are unlisted here. These forms of PPE are typically for day to day operations such as liGuse keepingtiollsekeepil)(; or yard work and do not need to be specifically cited. Department members are expected to use their experience, training, and best judgement when and how these forms of PPE should 2 Version SOG CFAI Policy Fayetteville Fire Department Reference: Administrative Policies Personal Protective Equipment (PPE) 32 Created: June 26, 2023 Revised: July 17, 12023March 28 2024 208, 209, 210, 211 Reference: 11 A C:I7Y CAI FAYETTEVILLE ARKANSAS be utilized. SOGs and EOGs may detail PPE not cited here. Standard Operating Guidelines (SOGs) will be developed and maintained by the Fayetteville Fire Department (FFD) concerning the use of the defined types of PPE. It will be the policy of the FFD to purchase and provide PPE that conforms to the current NFPA standard for each type of ensemble. The department recognizes that not every situation or every call will require every member to be in full PPE. Example: A Driver/Operator will not need to be in a full structural ensemble while working at a pump panel during a structure fire, however, a Safety Officer might need a full ensemble if they are downwind outside of the same burning structure. Department members are expected to rely on their training and best judgment when operating at a scene. ANY department member that is entering or working in an IDLH environment will wear the correct full ensemble for the environment they are in. For further information, reference specific SOGs for each type of PPE. 3