HomeMy WebLinkAbout2024-04-15 - Agendas - Final
Board of Trustees
April 15, 2024 4 pm
AGENDA
Regular Meeting – Walker Room
Bret Park, President Apr 2028 Hershey Garner Apr 2024 (retired)
Sallie Overbey, Vice-President Apr 2028 Rob Qualls Apr 2026
Stan Rodgers, Treasurer Apr 2027 Amy Wilbourn Apr 2027
Carla Davis Apr 2025
Bary Bryan Apr 2029
Our mission is to strengthen our community and empower our citizens through free and public
access to knowledge.
I. Call to Order
II. Roll Call
III. Minutes - Approval of minutes from February 19, 2024: pages 1-4
IV. Presentation to Emeritus Trustee Hershey Garner
V. Swearing in of new Trustee Carla Davis by Judge John Threet
VI. Reports
A. Key Upcoming Events: page 5
B. Mission Moment
C. Library Administration
1. Management Reports
a. Performance Measures: pages 6-7
b. Strategic Plan progress through March 2024: pages 8-11
2. Financial reports: pages 12-30
3. Informational
a. Act 372 update
b. ARPA update
c. USDA update
d. Compensation Survey project
e. Koha report
f. HVAC replacement report
g. Audit report
h. Staff development & professional development
i. New staff & recognition
D. Fayetteville Public Library Foundation report: pages 31-33
E. Friends of the Fayetteville Public Library
VII. Old business
A. Appoint Bylaws review committee: pages 34-36
VIII. New business
A. Discussion items
1. Appoint Nominating Committee
2. Appoint liaison to Foundation Board
3. Appoint liaison to Friends Board
4. Appoint liaison to Art Committee
5. Appoint Board of Trustees Finance Committee
IX. Public Comment
Adjournment
Board of Trustees
February 19, 2024 4 pm
MINUTES
Regular Meeting – Ziegler Reception Room
Trustees present: B. Park, S. Overbey, S. Rodgers, H. Garner, R. Qualls, A. Wilbourn
Staff: D. Johnson, W. Fitzgibbon, C. Karnatz, T. Ball, C. Moody, S. Palmer, C. Dennis, J. Atha, M.
Taylor, H. Robideaux, A. Taylor
Legal: P. Elmore
Press: S. Ryburn
Public: M. Terry, M. Rice, C. Davis
Our mission is to strengthen our community and empower our citizens through free and public
access to knowledge.
I.Call to Order: B. Park called the meeting to order at 4:01pm
II.Roll Call: C. Davis, soon-to-be Trustee, was recognized. She will be sworn in during
April's meeting.
III.Minutes - Approval of minutes from December 18, 2023: H. Garner moved to approve
the minutes from December 18, 2023. R. Qualls seconded the motion. All voted AYE.
IV.Reports
A.Key Upcoming Events: “Make a Plan to Vote” event with non-profit Circles;
author talk with Nate Powell; 19th year of Gathering of the Groups featuring
Andrea Rogers; solar science programming to commemorate the upcoming April
eclipse.
B.Mission Moment: W. Fitzgibbon, Director of Library Services, demonstrated the
new ILS Koha. The migration is on target, and the library will close March 2-3 to
accommodate the database change.
C.Library Administration
1.Management Reports
a.Performance Measures: Year-end 2023, digital checkouts are higher
than the record appears due to recording issues. Card holders are
down because of recent purges of old accounts. New library card
registrations and program attendance are up.
b.Strategic Plan progress through January 2024: During Christmas
break, 6 story times were held weekly and average Baby Bookworm
attendance was 89. Highlights include more movement classes, a new
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Maker to Market cohort, and a Fee Forgiveness tree to support
juvenile accounts.
2.Financial reports: January revenue is above projections because the property
tax revenue was higher than expected at $321,770. Unrestricted revenue
collected was $694,734, above target by $126,933. In 2023, Food Services
net sales increased $38,598, and total expenses increased by $58,634. The
2023 net loss was $122,178. Events Services showed a 2023 net operating
income was $106,899, an increase of $6,941 from 2022.
3.Informational
a.Bookmobile report: Insurance payout for previous bookmobile was a little
over $20,000. Staff worked with the City to get an informal bid, which
went to Lewis Ford. Next steps are obtaining quotes for outfitting and
wrapping, and installing shelving. Hope to be road-ready by spring.
b.Act 372 update: There is a May deadline for the submission of summary
judgments. In the Arkansas State Library Board’s first 2024 meeting, FPL
was mentioned in a motion to deny state funding to lawsuit plaintiffs.
The motion failed without a second. Roughly half of the raised private
funding has been spent on legal fees.
c.ARPA update: Added in-person Arduino training and several robots for in-
depth robotics, programming, and coding classes. Over 20 new
participants enrolled in the final quarter of 2023 and 14 graduates have
received certification. Kitchen and Deli staff offered ServSafe programs
that gave jobs to students. Year one funding ends March 31 and new
lines of funding are being sought. The Mayor has committed to
continuing to fund workforce development programs at FPL.
d.USDA update: The first year in the planning grant explored NWA
connections between farms and restaurants, and agriculture education.
The fruit trees in the Gathering Glade should bloom in the spring. Staff
attended an agriculture conference to learn about infrastructure. Hosted
a seed swap on Saturday with 200+ attendees.
e.Compensation survey project: The Administration team is reviewing job
descriptions to ensure they reflect current jobs and are looking for an
organization to make comparisons between other markets. Results will
be presented in the August meeting, with a plan to address gaps in a late
fall meeting, as it will be included in the 2025 Budget. This project was
delayed by Covid but is usually completed every 3-5 years. It was noted
by S. Rodgers that the Board wants to give correct pay compensation to
staff, particularly in a tough economy.
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f.Reading the Greens: In 2023, this event raised $50,000. This year it will be
held during the Masters weekend on April 13. Main sponsors returned,
raising $53,000. Event information will be sent to donors and board
members on Friday for early bird tickets and sponsorship opportunities.
g.HVAC replacement: Bids have been received and approved for the HVAC
replacement units in the Blair building. This necessitates changes to the
open days and hours of FPL. Staff are working with the City, Fire, and
Police to close surrounding streets to accommodate a crane for 3-5 days.
Staff anticipate the HVAC replacement will happen in the fall.
h.OSHA workplace safety audit: Two accidents resulted in employees
needing to take time off, which triggered Arkansas OSHA attention. FPL
has 180 days to create workplace safety training for all staff. Auditors will
return in 300 days to check follow-up responses.
i.Fayetteville adult career training: Fayetteville Adult Career Training offers
ESL courses at FPL and recently launched a pharmacy technician,
paraprofessional, and WAGE training classes for adults.
j.Audit engagement contract: In October, the Board authorized staff to
agree to a 3-5 year contract with Forvis. Auditors will be at FPL March 11
and March 18.
k.Staff development & professional development: J. Curry, L. Frieden, C.
Williams attended training at the Arkansas State Library in January; W.
Fitzgibbon completed a Leadership Essentials Library Juice course; M.
Taylor attended Milestone Leadership retreat; Clay and Chris attended a
4-day cyber training at the police station, facilitated by Homeland
Security. Next week, the Finance Department will attend a five-day
conference for Sage accounting software.
l.New staff & recognition: J. Smith, Food Services Manager; R. Bright, Adult
and Reference Librarian; A. Simon, Youth Services Generalist.
D.Fayetteville Public Library Foundation - 2023 report: Unrestricted operating
revenue was $290,536, including annual contributions, event, and sponsorship
revenue. This is a 26% increase from 2022. Total revenue collected was
$593,634. Upcoming fundraising activities include Wednesday’s pint night at
Puritan Coffee, Library Giving Day on April 3, and Gathering the Greens.
E.Friends of the Fayetteville Public Library: Approved funds for a lit sign to replace
the old one and vinyl lettering will be installed on the bookstore window. The
same Friends Board slate of officers will assume their roles for 2024.
V.New business
A.Consent items
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1. Approve application of scholarship assistance for Emma Ellis: H. Garner
moved to approve the application of scholarship assistance for Emma Ellis.
S. Rodgers seconded the motion. All voted AYE.
B. Discussion items
1. 2023 Budget rollover funds: $435,986 in unrestricted funds are available to
roll forward to 2024. Staff recommended a portion be held back to satisfy
results of salary compensation study. $859,070 in restricted funds will be
distributed to sustain programs and events currently in production. R. Qualls
moved to approve the 2023 budget rollover. H. Garner seconded the
motion. All voted AYE.
2. Bylaws review: B. Park tabled the creation of a committee to review the
Bylaws until April's meeting.
VI. Public Comment: B. Park and C. Davis remarked that they were pleased she would be
joining as a new Board member.
Adjournment: H. Garner moved to adjourn the meeting. R. Qualls seconded the motion. All
voted AYE. The meeting adjourned at 5:09 pm.
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Adult First Ride with Trailblazers
Sunday, April 7, 21 & 28, 10am
This free 3-part class is intended for adults who either
never learned how to ride a bike or have not been on a
bike in a long time. Adult First Ride starts with a balance-
first method and covers foundational skills like balance,
pedaling, steering, shifting, braking, turning, and safety.
Our trained Trailblazers staff and volunteers will guide
you every step of the way.
Super Saturday: Arkansas Math Discovery Day
Saturday, April 13, 10am - 1pm
Join FPL and the University of Arkansas Department of
Mathematical Sciences for a day of exploration into the
wonderful world of math – with fascinating patterns,
puzzles and questions. Members of the Department of
Mathematical Sciences will share their love and joy for
mathematics through a variety of hands-on activities
for the whole family (preschool to high school!),
including math games, puzzles, art and more.
A Visit with Journalist Keri Blakinger
Monday, April 22, 6pm
The University of Arkansas and Fayetteville Public Library
are proud to welcome journalist Keri Blakinger to discuss
her life and work. Blakinger’s 2022 debut, Corrections in
Ink , is an unforgettable memoir showcasing her path from
the ice rink, to addiction and prison, to the newsroom.
Artosphere – Yoga in the Glade
Monday, May 6, 6pm
Enjoy yoga and live music in the fresh air of the library’s
Gathering Glade! This class is suitable for all levels of
yoga practitioners with live music provided as part of the
Artosphere Festival. In the event of rain threat or excessive
heat, the program will move to the Art and Movement
Room.
UA Press Author Spotlight: John C. Davis – From
Blue to Red: The Rise of the GOP in Arkansas
Wednesday, May 15, 6pm
University of Arkansas Press spotlight author, John
C. Davis, will discuss his book, From Blue to Red – a
fascinating look at how Arkansas went from being one of
the country’s most solidly Democratic states to one of its
most ardently Republican in just a few years.
Grace in Motion – An Introduction to Indian
Classical Dance with Ra-Ve Cultural Foundation
Saturday, May 18, 2pm
Embark on a captivating journey into the heart of Indian
culture with Megha P. Rao, Athira Omnakuttan, and Sikha
Sunith! Athira and Sikha will then take you on a rhythmic
exploration of classical dance, offering insightful talks and
interactive sessions to teach the art of graceful movements.
faylib.org / 401 W. Mountain St., Fayetteville, AR 72701
Key Upcoming Events
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Fayetteville Public Library
FY 2024 Monthly Financial Update – through March 31, 2024
(Preliminary: Subject to Audit)
This is a summary report focused primarily on unrestricted funds within the following funds: Fund 10 (Library Operations), Fund 80 (Food
Services), and Fund 85 (Event Services) as of March 31, 2024.
Budget Threshold: The YTD revenue collected, and total budget spent should be approximately 25%.
Library Operating (Fund 10) Revenue (Unrestricted):
•Total revenue collected in March is $277,555.
•Total revenue collected YTD is $1,205,650 which is tracking as planned.
Chart 1: Chart reflects actual revenue collection compared to year-to-date budget
Chart 2: Chart reflects five- year trend of Property Tax Revenue
Library Operating (Fund 10) Expenditures (Unrestricted)
•March expenditures total $642,480, which is approximately $200,000 less than last month.
•YTD expenditures total $2,135,736 which is less than plan by 27% or $775,546.
Local Tax Support,
$347,508
City Transfers, $768,600
State Aid, $41,806
Charges for Services,
$33,368 Transfers, $0
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
Local Tax Support City Transfers State Aid Charges for Services Transfers
Revenue Collection: YTD Budget to Actual
YTD Budget YTD Actual
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2020 $185,398 $34,604 $26,970 $224,053 $1,050,460 $67,438 $216,361 $182,934 $107,057 $348,251 $1,375,146 $669,829
2021 $374,781 $36,810 $28,029 $86,870 $1,370,511 $306,837 $181,110 $123,487 $122,157 $455,952 $1,342,894 $355,100
2022 $172,245 $109,149 $31,826 $278,545 $1,494,863 $167,110 $129,381 $102,381 $125,610 $457,275 $1,521,055 $551,635
2023 $224,095 $39,967 $38,023 $234,450 $1,753,608 $126,104 $111,861 $115,608 $123,611 $469,308 $1,751,690 $337,051
2024 $321,770 $13,552 $12,186
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
$2,000,000 Property Tax Revenue: 5-Year Trend
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Chart 3 - YTD Budget to Actuals comparison by category for Fund 10 (unrestricted funds). YTD Actuals include encumbrances.
Food Services (Fund 80) Summary:
Food Services Performance:
• Total February and March net sales: $17,305 and $17,318, respectively. No significant change month over month.
• Total Q1 sales: $54,981, food and catering were the main revenue sources.
• Compared to last year, Q1 sales decreased by 25%, or $18,454, primarily due to a decrease in catering events.
• Total Q1 operating expenses is $79,413, with personnel and food the largest expense.
• Comparatively, Q1 expenses decreased by 9%, or $8,174, compared to the same period last year.
• Q1 net loss is $25,126.82. Compared to last year net loss increased by $11,053.
Chart 4 –Food Services (Deli and Catering) Year to date net operating profit and loss which does not include interest, taxes, or depreciation.
Events (Fund 85) Summary:
$1,327,790
$284,045
$836,262
$83,867
$341,819
$1,263,439
$151,191
$441,385
$75,021
$204,701
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
Personnel (excludes
Mngmt fees)
Materials & Supplies Services & Charges Maintenance Capital Outlay
Expenditures: YTD Budget to Actual
YTD Budget YTD Actual + Encum.
(25,000.00)
(20,000.00)
(15,000.00)
(10,000.00)
(5,000.00)
0.00
5,000.00
10,000.00
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Food Services: Net Operating Income / Loss
2022 2023 2024
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2024 Overview:
• February and March net sales were $17,049.00 and $6,036, respectively. Sales decreased MOM due to a decrease
in rentals.
• Total Q1 net sales are $57,879 which include $9,961 in discounts.
• Compared to last year, total Q1 net sales is $50,296, which includes $18,761 in discounts.
• Total Q1 operating expenses are $27,199, with personnel the largest expense.
• Comparatively, Q1 expenses increased by 11%, or $2,796, compared to the same period last year.
• Q1 net income is $30,680 which is an increase of $4,786 from compared to last year.
Chart 5: Year-over-Year Comparison of Events Sales and Expenses
Chart 6 –Event Services Net Income/Loss – numbers do not include interest, taxes, or depreciation.
(20,000.00)
(10,000.00)
0.00
10,000.00
20,000.00
30,000.00
40,000.00
50,000.00
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Events: Net Operating Income / (Loss)
2022 2023 2024
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Preliminary: Subject to Audit
Year Ending Year To Date Period Ending Month Ending
12/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 ANNUAL BUDGET
ORIGINAL BUDGET
IN-YEAR BUDGET
ADJ NewAmendedBudget NewAmendedBudget YTD ACTUAL ACTUAL ENCUMBRANCES
REMAINING
BUDGET
% TO COLLECT/
REMAIN
Revenue
Local Tax Support
4882 - Ext. Transfer from City - Millage 5,734,097.00 0.00 5,734,097.00 310,322.00 347,508.30 12,185.99 0.00 5,386,589 93.9 %
Local Tax Support 5,734,097.00 0.00 5,734,097.00 310,322.00 347,508.30 12,185.99 0.00 5,386,589 93.9 %
City of Fayetteville Transfers
4880 - Ext. Transfer from City - Operations 1,812,401.00 0.00 1,812,401.00 453,102.00 453,100.22 151,033.42 0.00 1,359,301 75.0 %
4884 - Ext. Transfer from City - Books 654,000.00 0.00 654,000.00 163,500.00 163,500.00 54,500.00 0.00 490,500 75.0 %
4886 - Ext. Transfer from City - Computers 152,000.00 0.00 152,000.00 152,000.00 152,000.00 0.00 0.00 0 0.0 %
City of Fayetteville Transfers 2,618,401.00 0.00 2,618,401.00 768,602.00 768,600.22 205,533.42 0.00 1,849,801 70.6 %
State Aid & Grant Revenue
4010 - State Library Turnback 141,150.00 2.00 141,152.00 35,288.00 41,806.00 41,806.00 0.00 99,346 70.4 %
State Aid & Grant Revenue 141,150.00 2.00 141,152.00 35,288.00 41,806.00 41,806.00 0.00 99,346 70.4 %
Charges for Services
4202 - Rental Income 28,500.00 0.00 28,500.00 7,125.00 4,885.50 1,935.50 0.00 23,615 82.9 %
4203 - Nontaxable Rental Fees 0.00 0.00 0.00 0.00 6,614.68 2,799.68 0.00 (6,615)0.0 %
4205 - Copier & Printer Income 3,000.00 0.00 3,000.00 750.00 1,438.90 698.90 0.00 1,561 52.0 %
4220 - Merchandise Sales 0.00 0.00 0.00 0.00 281.50 124.00 0.00 (282)0.0 %
4302 - Fees 62,500.00 0.00 62,500.00 15,627.00 20,139.72 7,006.92 0.00 42,360 67.8 %
4995 - Cash Over and Short 0.00 0.00 0.00 0.00 7.38 (1.69)0.00 (7)0.0 %
Charges for Services 94,000.00 0.00 94,000.00 23,502.00 33,367.68 12,563.31 0.00 60,632 64.5 %
Miscellaneous Revenue
4992 - Misc. Revenue 0.00 0.00 0.00 0.00 1,440.78 1,113.28 0.00 (1,441)0.0 %
Miscellaneous Revenue 0.00 0.00 0.00 0.00 1,440.78 1,113.28 0.00 (1,441)0.0 %
Transfers In
4899 - Ext. Transfer In 118,246.00 0.00 118,246.00 0.00 0.00 0.00 0.00 118,246 100.0 %
Transfers In 118,246.00 0.00 118,246.00 0.00 0.00 0.00 0.00 118,246 100.0 %
Investment Earnings
Investment Income 0.00 0.00 0.00 0.00 12,927.51 4,352.84 0.00 (12,928)0.0 %
Library Operations
Fayetteville Public Library
Budget to Actual (Unrestricted)
As of March 31, 2024
This report reflects only unrestricted funds within Fund 10.15
Preliminary: Subject to Audit
Year Ending Year To Date Period Ending Month Ending
12/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 ANNUAL BUDGET
ORIGINAL BUDGET
IN-YEAR BUDGET
ADJ NewAmendedBudget NewAmendedBudget YTD ACTUAL ACTUAL ENCUMBRANCES
REMAINING
BUDGET
% TO COLLECT/
REMAIN
Total Investment Earnings 0.00 0.00 0.00 0.00 12,927.51 4,352.84 0.00 (12,928)0.0 %
Use of Reserves 39,000.00 0.00 39,000.00 39,000.00 0.00 0.00 0.00 39,000 100.0 %
Total Revenue 8,744,894.00 2.00 8,744,896.00 1,176,714.00 1,205,650.49 277,554.84 0.00 7,539,246 86.2 %
Expenditures
Personnel Services
Salary & Wages
5100 - Salaries 1,980,456.00 0.00 1,980,456.00 495,117.00 479,900.53 159,876.84 0.00 1,500,555 75.8 %
5102 - Hourly Wages 2,066,897.00 (55,538.00) 2,011,359.00 502,839.00 398,363.75 126,214.52 0.00 1,612,995 80.2 %
5103 - Overtime 0.00 0.00 0.00 0.00 6,171.05 2,870.33 0.00 (6,171)0.0 %
5105 - Vacation Pay 0.00 0.00 0.00 0.00 42,166.00 13,317.23 0.00 (42,166)0.0 %
5106 - Sick Pay 0.00 0.00 0.00 0.00 18,552.34 6,195.66 0.00 (18,552)0.0 %
5112 - Holiday Pay 0.00 0.00 0.00 0.00 26,506.18 864.96 0.00 (26,506)0.0 %
5113 - Social Security Taxes 307,259.00 0.00 307,259.00 76,818.00 69,663.08 22,073.60 0.00 237,596 77.3 %
5115 - Unemployment 7,130.00 0.00 7,130.00 7,130.00 2,428.91 304.99 0.00 4,701 65.9 %
5116 - Workers Compensation 23,000.00 15,400.00 38,400.00 38,400.00 38,368.00 0.00 0.00 32 0.1 %
Total Salary & Wages 4,384,742.00 (40,138.00)4,344,604.00 1,120,304.00 1,082,119.84 331,718.13 0.00 3,262,484 75.1 %
Employee Benefits
5109 - LT Disability 12,030.00 0.00 12,030.00 3,009.00 (92.14) (35.67)0.00 12,122 100.8 %
5110 - Salary Contingency 94,040.00 0.00 94,040.00 0.00 0.00 0.00 0.00 94,040 100.0 %
5120 - Health Insurance 405,404.00 0.00 405,404.00 101,352.00 86,493.09 28,856.02 0.00 318,911 78.7 %
5121 - Health Savings Account 58,735.00 0.00 58,735.00 14,685.00 12,794.34 4,241.18 0.00 45,941 78.2 %
5122 - Life Insurance 11,812.00 0.00 11,812.00 2,955.00 4,681.73 1,609.54 0.00 7,130 60.4 %
5125 - AD&D 1,970.00 0.00 1,970.00 495.00 552.81 182.79 0.00 1,417 71.9 %
5135 - Retirement Saving Plan 339,941.00 0.00 339,941.00 84,990.00 76,888.88 24,883.57 0.00 263,052 77.4 %
Employee Benefits 923,932.00 0.00 923,932.00 207,486.00 181,318.71 59,737.43 0.00 742,613 80.4 %
Total Personnel Services 5,308,674.00 (40,138.00)5,268,536.00 1,327,790.00 1,263,438.55 391,455.56 0.00 4,005,097 76.0 %
Materials & Supplies
5200 - Office Supplies & Printing 89,660.00 0.00 89,660.00 26,247.00 12,213.33 2,552.62 0.00 77,447 86.4 %
5201 - Small Tools & Equipment 16,500.00 0.00 16,500.00 5,750.00 7,902.74 2,719.26 0.00 8,597 52.1 %
5203 - Medical Supplies 4,000.00 0.00 4,000.00 1,400.00 615.59 0.00 0.00 3,384 84.6 %
5210 - Food & Catering for Events 7,465.00 0.00 7,465.00 2,675.00 236.79 184.94 0.00 7,228 96.8 %
Library Operations
Fayetteville Public Library
Budget to Actual (Unrestricted)
As of March 31, 2024
This report reflects only unrestricted funds within Fund 10.16
Preliminary: Subject to Audit
Year Ending Year To Date Period Ending Month Ending
12/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 ANNUAL BUDGET
ORIGINAL BUDGET
IN-YEAR BUDGET
ADJ NewAmendedBudget NewAmendedBudget YTD ACTUAL ACTUAL ENCUMBRANCES
REMAINING
BUDGET
% TO COLLECT/
REMAIN
5218 - Cleaning Supplies 58,000.00 0.00 58,000.00 22,000.00 6,188.91 2,006.85 16,824.08 34,987 60.3 %
5220 - Tech Supplies 18,280.00 0.00 18,280.00 7,155.00 4,817.74 292.18 0.00 13,462 73.6 %
5224 - Landscape Materials 10,000.00 0.00 10,000.00 5,000.00 1,326.88 1,326.88 0.00 8,673 86.7 %
5226 - Merchandise for Resale 500.00 0.00 500.00 250.00 0.00 0.00 0.00 500 100.0 %
5230 - Computer Hardware Supplies 51,000.00 0.00 51,000.00 12,750.00 12,597.28 4,713.70 0.00 38,403 75.3 %
5235 - Signage 9,340.00 0.00 9,340.00 3,205.00 1,113.31 70.11 0.00 8,227 88.1 %
5250 - On-line Database 0.00 0.00 0.00 0.00 13,125.00 0.00 (25,620.17) 12,495 0.0 %
5251 - Programming Materials & Supplies 90,470.00 0.00 90,470.00 25,457.00 8,594.48 2,874.81 4,067.88 77,808 86.0 %
5252 - Repair Parts & Damaged Repairs 3,250.00 0.00 3,250.00 1,350.00 0.00 0.00 0.00 3,250 100.0 %
5258 - Parenting Kit 2,000.00 0.00 2,000.00 546.00 586.25 225.45 0.00 1,414 70.7 %
5260 - Print Books 376,996.00 1,711.00 378,707.00 108,019.00 39,125.28 1,655.65 0.00 339,582 89.7 %
5265 - E-Book 138,491.00 0.00 138,491.00 38,491.00 22,120.90 (165.44)0.00 116,370 84.0 %
5270 - E-Book Consortium 0.00 0.00 0.00 0.00 6,505.55 0.00 0.00 (6,506)0.0 %
5280 - Periodicals 7,500.00 0.00 7,500.00 7,500.00 7,084.15 7,078.63 0.00 416 5.5 %
5285 - Film/DVD 40,260.00 142.00 40,402.00 12,483.00 5,514.29 47.93 0.00 34,888 86.4 %
5287 - Audio 10,300.00 51.00 10,351.00 2,863.00 3,064.48 127.49 0.00 7,287 70.4 %
5290 - Music 1,800.00 0.00 1,800.00 492.00 393.92 0.00 0.00 1,406 78.1 %
5295 - Gaming Supplies 1,500.00 0.00 1,500.00 412.00 334.68 141.11 0.00 1,165 77.7 %
5900 - Miscellaneous Expense 0.00 0.00 0.00 0.00 (2,271.00)0.00 0.00 2,271 0.0 %
Materials & Supplies 937,312.00 1,904.00 939,216.00 284,045.00 151,190.55 25,852.17 (4,728.21)792,754 84.4 %
Services & Charges
5301 - Advertisement 15,970.00 0.00 15,970.00 3,086.00 834.56 266.52 0.00 15,135 94.8 %
5303 - Subscriptions, Publications and Dues 103,852.00 14,106.00 117,958.00 41,029.00 13,949.08 11,642.97 65,542.22 38,467 32.6 %
5305 - Postage 20,000.00 0.00 20,000.00 5,006.00 11,172.99 0.00 0.00 8,827 44.1 %
5350 - Programming Services 200,744.00 14,000.00 214,744.00 77,050.00 32,855.01 1,370.23 6,281.07 175,608 81.8 %
5346 - Drop Box Services 16,800.00 0.00 16,800.00 4,200.00 2,900.00 2,900.00 14,400.00 (500) (3.0) %
5358 - Hospitality 1,400.00 0.00 1,400.00 300.00 0.00 0.00 0.00 1,400 100.0 %
5360 - Mileage Reimbursement 2,100.00 0.00 2,100.00 352.00 259.31 0.00 0.00 1,841 87.7 %
5361 - Training & Development 53,947.00 10,000.00 63,947.00 33,306.00 12,133.55 1,519.03 0.00 51,813 81.0 %
5362 - Travel 52,778.00 0.00 52,778.00 26,550.00 16,249.87 9,272.48 0.00 36,528 69.2 %
5375 - Employee Recognition 8,200.00 0.00 8,200.00 1,950.00 407.59 164.70 0.00 7,792 95.0 %
5385 - Board & Volunteer Recognition 4,000.00 0.00 4,000.00 100.00 158.20 158.20 0.00 3,842 96.0 %
5390 - Uniform Expense 12,600.00 0.00 12,600.00 3,150.00 1,753.33 791.98 0.00 10,847 86.1 %
5424 - Equipment Lease/Rental 181,824.00 0.00 181,824.00 45,955.00 44,955.99 14,985.33 0.00 136,868 75.3 %
5421 - Insurance - Building 234,200.00 0.00 234,200.00 229,200.00 197,190.23 0.00 0.00 37,010 15.8 %
5422 - Insurance - Liability 22,700.00 0.00 22,700.00 21,900.00 0.00 0.00 0.00 22,700 100.0 %
Library Operations
Fayetteville Public Library
Budget to Actual (Unrestricted)
As of March 31, 2024
This report reflects only unrestricted funds within Fund 10.17
Preliminary: Subject to Audit
Year Ending Year To Date Period Ending Month Ending
12/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 ANNUAL BUDGET
ORIGINAL BUDGET
IN-YEAR BUDGET
ADJ NewAmendedBudget NewAmendedBudget YTD ACTUAL ACTUAL ENCUMBRANCES
REMAINING
BUDGET
% TO COLLECT/
REMAIN
5423 - Other Rental 13,200.00 0.00 13,200.00 3,300.00 2,940.00 0.00 0.00 10,260 77.7 %
5394 - Admin & Management Fees 32,800.00 0.00 32,800.00 8,200.00 0.00 0.00 0.00 32,800 100.0 %
5395 - Bank Service Charges 28,010.00 0.00 28,010.00 11,810.00 6,119.99 1,641.17 0.00 21,890 78.2 %
5905 - Operating Contingency 120,000.00 0.00 120,000.00 0.00 0.00 0.00 0.00 120,000 100.0 %
Total Services & Charges 1,125,125.00 38,106.00 1,163,231.00 516,444.00 343,879.70 44,712.61 86,223.29 733,128 63.0 %
5340 - Audit 62,400.00 0.00 62,400.00 7,503.00 0.00 0.00 0.00 62,400 100.0 %
5341 - Legal 8,000.00 0.00 8,000.00 3,999.00 970.50 0.00 0.00 7,030 87.9 %
5344 - Contract Services 285,804.00 21,221.00 307,025.00 210,116.00 52,936.75 16,556.10 (12,332.61) 266,421 86.8 %
Purchased Professional and Technical Ser-
vices
356,204.00 21,221.00 377,425.00 221,618.00 53,907.25 16,556.10 (12,332.61)335,850 89.0 %
5310 - Telecommunications 30,000.00 0.00 30,000.00 7,500.00 6,008.49 5,198.92 0.00 23,992 80.0 %
5312 - Natural Gas 57,500.00 0.00 57,500.00 30,000.00 11,043.93 3,634.56 0.00 46,456 80.8 %
5314 - Electricity 262,000.00 0.00 262,000.00 58,000.00 23,221.54 18,127.93 0.00 238,778 91.1 %
5316 - Municipal Water 13,900.00 0.00 13,900.00 2,700.00 3,324.19 1,142.45 0.00 10,576 76.1 %
Utilities 363,400.00 0.00 363,400.00 98,200.00 43,598.15 28,103.86 0.00 319,802 88.0 %
Services & Charges 1,844,729.00 59,327.00 1,904,056.00 836,262.00 441,385.10 89,372.57 73,890.68 1,388,780 72.9 %
Maintenance
5401 - Building Maintenance 57,000.00 3,612.00 60,612.00 18,612.00 15,901.64 1,342.67 (3,611.58) 48,322 79.7 %
5405 - Landscape Maintenance 4,000.00 0.00 4,000.00 1,500.00 714.10 714.10 0.00 3,286 82.1 %
5410 - Equipment Maintenance 89,455.00 0.00 89,455.00 62,755.00 58,534.51 52,830.30 0.00 30,920 34.6 %
5415 - Software Maintenance 1,000.00 0.00 1,000.00 1,000.00 (128.78)0.00 0.00 1,129 112.9 %
Maintenance 151,455.00 3,612.00 155,067.00 83,867.00 75,021.47 54,887.07 (3,611.58)83,657 53.9 %
Transfers Out
6020 - Int. Transfer Out 0.00 75,000.00 75,000.00 37,500.00 0.00 0.00 0.00 75,000 100.0 %
Transfers Out 0.00 75,000.00 75,000.00 37,500.00 0.00 0.00 0.00 75,000 100.0 %
Capital Outlay 534,435.00 37,183.00 571,618.00 341,819.00 204,700.72 80,913.36 34,679.85 332,237 58.1 %
Total Expenditures 8,776,605.00 136,888.00 8,913,493.00 2,911,283.00 2,135,736.39 642,480.73 100,230.74 6,677,526 74.9 %
Change in Net Assets (31,711.00)(136,886.00)(168,597.00)(1,734,569.00)(930,085.90)(364,925.89)(100,230.74)861,720 (511.1) %
Library Operations
Fayetteville Public Library
Budget to Actual (Unrestricted)
As of March 31, 2024
This report reflects only unrestricted funds within Fund 10.18
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve
30--Facility
Reserve
40--Furniture &
Equipment
Reserve
50--Technology
Equipment
Reserve
60--Capital
Construction
Fund
70--Bond Debt
Service Fund
80--Food
Services 85--Events All Funds
Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending
03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024
Assets
Cash & Investments
1003 - Petty Cash 3,074 0 0 0 0 0 0 0 675 0 3,749
1009 - Bank of Fayetteville - FPL 107,794 0 0 0 0 0 0 0 0 (274) 107,520
1020 - Arvest - Library Operations 424,380 0 0 0 0 0 0 0 0 1,333 425,713
1030 - First Security - FPL 286,717 0 0 0 0 0 0 0 0 0 286,717
1050 - Arvest - Food Services 0 0 0 0 0 0 0 0 82,368 0 82,368
1099 - Datapath Held Deposit 1,200 0 0 0 0 0 0 0 0 0 1,200
1100 - Schwab FPL - Operating 577,474 0 0 0 0 0 0 0 0 0 577,474
1105 - Schwab FPL - Expansion O&M 0 625,732 0 0 0 0 0 0 0 0 625,732
1110 - Schwab FPL - Long Term 0 0 1,719,754 0 0 0 0 0 0 0 1,719,754
1115 - Schwab FPL - Facilities Replace-
ment
0 0 0 1,208,623 0 0 0 0 0 0 1,208,623
1120 - Schwab FPL - Furniture & Equip.0 0 0 0 273,726 0 0 0 0 0 273,726
1125 - Schwab FPL - Technology 0 0 0 0 0 498,579 0 0 0 0 498,579
1130 - Schwab FPL - Expansion Capital 0 0 0 0 0 0 4 0 0 0 5
Total Cash & Investment 1,400,640 625,732 1,719,754 1,208,623 273,726 498,579 4 0 83,043 1,059 5,811,159
Receivables
1200 - Claims Pending 185 0 0 0 0 0 0 0 35 0 220
1240 - Accounts Receivable 14,402 0 0 0 0 0 0 0 11,053 103,662 129,118
1243 - Grants Receivable 222,680 0 0 0 0 0 0 0 7,535 0 230,216
1260 - Payroll Tax Refund Receivable (793)0 0 0 0 0 0 0 0 0 (794)
1265 - Sales Tax Rebate Receivable 4,189 0 0 0 0 0 0 0 0 0 4,190
1270 - Due From Other Funds 237,349 0 76,240 30 0 121,500 0 0 2,292 49 437,460
1271 - Due From Other Governments
(Millage & Debt Service)
6,308,340 0 0 0 0 0 0 3,028,003 0 0 9,336,343
1275 - 10 Due From 91 310,744 0 0 0 0 0 0 0 0 0 310,743
1277 - 10 Due From 96 2,660 0 0 0 0 0 0 0 0 0 2,661
1279 - 10 Due From 80 401,886 0 0 0 0 0 0 0 0 0 401,886
1280 - 80 Due From 10 0 0 0 0 0 0 0 0 107,332 0 107,332
1281 - 10 Due From 85 345,278 0 0 0 0 0 0 0 0 0 345,277
1282 - 85 Due From 10 0 0 0 0 0 0 0 0 0 469,546 469,546
1285 - 80 Due From 85 0 0 0 0 0 0 0 0 1,317 0 1,317
1286 - 85 Due From 80 0 0 0 0 0 0 0 0 0 8,042 8,043
1400 - Interfund (1,232,239) 3,899,883 (1,115,400)3,787 43,381 365,371 (192,504) (1,772,279)0 0 (1)
Total Receivables 6,614,680 3,899,883 (1,039,160)3,817 43,381 486,871 (192,504)1,255,724 129,564 581,299 11,783,557
Prepaid Expenses
1500 - Prepaid Expenses 127,082 0 0 0 0 0 0 0 0 0 127,082
Prepaid Expenses 127,082 0 0 0 0 0 0 0 0 0 127,082
Fixed Assets
Depreciable Assets
1801 - Building 22,151,681 0 0 0 0 0 0 0 0 0 22,151,681
1805 - Software 312,124 0 0 0 0 0 0 0 0 0 312,124
1811 - Books & Publications 6,326,872 0 0 0 0 0 0 0 0 0 6,326,872
1813 - Equipment 3,086,068 0 0 0 0 0 0 0 0 0 3,086,068
1815 - Furniture & Fixtures 9,535 0 0 0 0 0 0 0 0 60,681 70,216
1890 - Construction In Progress (CIP)71,575 0 0 0 0 0 0 0 0 0 71,575
1999 - Accumulated Depreciation (15,738,002)0 0 0 0 0 0 0 0 (3,612) (15,741,614)
Total Depreciable Assets 16,219,853 0 0 0 0 0 0 0 0 57,069 16,276,922
Non Depreciable Assets 1,599,585 0 0 0 0 0 0 0 0 0 1,599,585
Library
Balance Sheet
Fayetteville Public Library
Created on 04/08/2024, 9:01 AM PST Page 1
19
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve
30--Facility
Reserve
40--Furniture &
Equipment
Reserve
50--Technology
Equipment
Reserve
60--Capital
Construction
Fund
70--Bond Debt
Service Fund
80--Food
Services 85--Events All Funds
Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending
03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024
Total Fixed Assets, Net 17,819,438 0 0 0 0 0 0 0 0 57,069 17,876,507
Total Assets $ 25,961,840 $ 4,525,615 $ 680,594 $ 1,212,440 $ 317,107 $ 985,450 $ (192,500)$ 1,255,724 $ 212,607 $ 639,427 $ 35,598,305
Liabilities and Fund Balances
Liabilities
Accounts Payable
2001 - Accounts Payable 200,851 0 0 0 0 244,276 0 0 13,376 0 458,504
2004 - Friends of FPL Pass through (630)0 0 0 0 0 0 0 0 0 (631)
2005 - FDN Designated Pass Through
to FPL
(108,619)0 0 0 0 0 0 0 0 0 (108,618)
2007 - FPL CentreSuite (2,439)0 0 0 0 0 0 0 0 0 (2,440)
2099 - AR State Library Scholarship
Pass Through
793 0 0 0 0 0 0 0 0 0 793
2415 - Security Deposits 10,098 0 0 0 0 0 0 0 0 43,200 53,298
2414 - Convenience Fee 74 0 0 0 0 0 0 0 0 0 74
Total Accounts Payable 100,128 0 0 0 0 244,276 0 0 13,376 43,200 400,981
Salaries & Benefits Payable
2130 - Vision Insurance 539 0 0 0 0 0 0 0 0 0 538
2135 - Life, AD&D and LTD 3,717 0 0 0 0 0 0 0 0 0 3,717
2140 - Voluntary Life, STD & AD&D 561 0 0 0 0 0 0 0 0 0 561
2148 - Supplemental Insurance - EE
paid
183 0 0 0 0 0 0 0 0 0 184
2150 - Retirement Contributions 84 0 0 0 0 0 0 0 0 0 84
2154 - Federal Withholding Payable 1,068 0 0 0 0 0 0 0 0 0 1,068
2155 - Voluntary Dental Insurance 2,706 0 0 0 0 0 0 0 0 0 2,706
2165 - FICA Payable (1,105)0 0 0 0 0 0 0 0 0 (1,105)
2175 - Health Insurance Liability 48,938 0 0 0 0 0 0 0 0 0 48,938
2178 - State Withholding Payable 525 0 0 0 0 0 0 0 0 0 525
2183 - State Unemployment 426 0 0 0 0 0 0 0 0 0 426
2185 - Medical Reimbursement 750 0 0 0 0 0 0 0 0 0 750
2194 - AD&D Insurance (449)0 0 0 0 0 0 0 0 0 (449)
2195 - Capital Campaign Liability 494 0 0 0 0 0 0 0 0 0 494
2196 - Caring Committee (2,616)0 0 0 0 0 0 0 0 0 (2,616)
2197 - Healthy Habits 4,270 0 0 0 0 0 0 0 0 0 4,270
Total Salaries & Benefits Payable 60,091 0 0 0 0 0 0 0 0 0 60,091
Other Payables
2056 - HMR Tax 0 0 0 0 0 0 0 0 866 1 867
2057 - Sales Tax 119 0 0 0 0 0 0 0 1,454 930 2,503
2025 - Accrued Sales Tax Payable (5,436)0 0 0 0 0 0 0 0 0 (5,437)
2061 - Short Term Tax 0 0 0 0 0 0 0 0 0 2 2
Total Other Payables (5,317)0 0 0 0 0 0 0 2,320 933 (2,065)
Deferred Revenue
2410 - Deferred Revenue 366,254 0 0 0 0 0 0 0 0 0 366,254
2411 - Gift Cards 0 0 0 0 0 0 0 0 752 0 751
Total Deferred Revenue 366,254 0 0 0 0 0 0 0 752 0 367,005
Library
Balance Sheet
Fayetteville Public Library
Created on 04/08/2024, 9:01 AM PST Page 2
20
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve
30--Facility
Reserve
40--Furniture &
Equipment
Reserve
50--Technology
Equipment
Reserve
60--Capital
Construction
Fund
70--Bond Debt
Service Fund
80--Food
Services 85--Events All Funds
Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending
03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024
Due to Other Funds
Due to Foundation 18,027 0 0 0 0 0 0 0 0 0 18,027
Due to Library 0 0 0 0 0 0 0 0 401,886 345,277 747,164
Due to Others 197,769 0 0 68,517 0 91,253 77,580 0 0 0 435,119
Due to Food Services 107,332 0 0 0 0 0 0 0 0 1,317 108,649
Internal Due To 469,546 0 0 0 0 0 0 0 8,042 0 477,588
Total Due to Other Funds 792,674 0 0 68,517 0 91,253 77,580 0 409,928 346,594 1,786,547
Total Liabilities 1,313,830 0 0 68,517 0 335,529 77,580 0 426,376 390,727 2,612,559
Fund Balance 24,648,010 4,525,615 680,594 1,143,923 317,107 649,921 (270,080)1,255,724 (213,769)248,700 32,985,746
Total Liabilities and Fund Balances $ 25,961,840 $ 4,525,615 $ 680,594 $ 1,212,440 $ 317,107 $ 985,450 $ (192,500)$ 1,255,724 $ 212,607 $ 639,427 $ 35,598,305
Library
Balance Sheet
Fayetteville Public Library
Created on 04/08/2024, 9:01 AM PST Page 3
21
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve 30--Facility Reserve
40--Furniture &
Equipment Reserve
50--Technology
Equipment Reserve
70--Bond Debt
Service Fund 80--Food Services 85--Events All Funds
Year Ending Year To Date
12/31/2024 Remaining Budget
Amended Budget YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual Includes Encumbrance
Revenue
Local Tax Support 8,543,097.00 347,508.30 0.00 0.00 0.00 0.00 0.00 166,803.70 0.00 0.00 514,312.00 8,028,785.00
City of Fayetteville Transfers 2,618,401.00 768,600.22 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 768,600.22 1,849,800.78
State Aid & Grant Revenue 551,584.00 151,440.28 0.00 0.00 0.00 0.00 0.00 0.00 10,503.75 0.00 161,944.03 389,639.97
Charges for Services 702,000.00 33,367.68 0.00 0.00 0.00 0.00 0.00 0.00 54,981.05 57,879.02 146,227.75 555,772.25
Contributions & Donations 4,000.00 8,180.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8,180.00 (4,180.00)
Miscellaneous Revenue 0.00 1,596.73 0.00 0.00 0.00 0.00 0.00 0.00 167.77 13.63 1,778.13 (1,778.13)
Transfers In 468,246.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 468,246.00
Investment Earnings
Investment Income 0.00 12,927.51 5,522.01 4,797.35 2,716.81 2,046.69 1,635.43 0.00 31.83 0.00 29,677.63 (29,677.63)
Gain/Loss - Unrealized 0.00 0.00 0.00 10,603.74 8,990.18 337.84 3,244.84 0.00 0.00 0.00 23,176.60 (23,176.60)
Investment Management Fees & Expenses 0.00 0.00 0.00 (1,055.00)(830.00)(168.00)(283.00)0.00 0.00 0.00 (2,336.00)2,336.00
Total Investment Earnings 0.00 12,927.51 5,522.01 14,346.09 10,876.99 2,216.53 4,597.27 0.00 31.83 0.00 50,518.23 (50,518.23)
Use of Reserves 189,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 189,000.00
Total Revenue 13,076,328.00 1,323,620.72 5,522.01 14,346.09 10,876.99 2,216.53 4,597.27 166,803.70 65,684.40 57,892.65 1,651,560.36 11,424,767.64
Expenditures
Personnel Services
Salary & Wages 4,851,166.00 1,116,935.34 0.00 0.00 0.00 0.00 0.00 0.00 46,836.04 20,608.67 1,184,380.05 3,666,785.95
Employee Benefits 1,012,969.00 185,760.63 0.00 0.00 0.00 0.00 0.00 0.00 7,932.11 3,732.33 197,425.07 815,543.93
Total Personnel Services 5,864,135.00 1,302,695.97 0.00 0.00 0.00 0.00 0.00 0.00 54,768.15 24,341.00 1,381,805.12 4,482,329.88
Materials & Supplies 1,407,156.00 172,903.96 0.00 0.00 0.00 0.00 0.00 0.00 49,529.66 140.19 222,573.81 1,189,310.40
Services & Charges 2,249,391.00 460,516.13 0.00 0.00 0.00 0.00 0.00 0.00 6,383.27 2,717.41 469,616.81 1,709,733.51
Maintenance 161,545.00 79,836.92 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 79,836.92 85,319.66
Transfers Out 3,084,000.00 0.00 0.00 0.00 0.00 0.00 0.00 166,803.70 0.00 0.00 166,803.70 2,917,196.30
Capital Outlay 2,057,591.00 360,246.42 0.00 0.00 163,876.71 0.00 250,795.86 0.00 894.90 730.80 776,544.69 429,044.57
Total Expenditures 14,823,818.00 2,376,199.40 0.00 0.00 163,876.71 0.00 250,795.86 166,803.70 111,575.98 27,929.40 3,097,181.05 10,812,934.32
Change in Net Assets (1,747,490.00)(1,052,578.68)5,522.01 14,346.09 (152,999.72)2,216.53 (246,198.59)0.00 (45,891.58)29,963.25 (1,445,620.69)611,833.32
Library
Fayetteville Public Library
Summarized Budget to Actual
As of March 31, 2024
Filter tab and prompt selections:
As of date: 03/31/2024 ; Department: All; Include subdimensions: Off; Hide inactives: Off ; Fund: Library; Include subdimensions: Off; Hide inactives: Off ; Client or Donor: All; Include subdimensions: Off ; Client or Donor type: All; Include subdimensions: Off ; Vendor: All; Include subdimensions: Off ; Vendor type: All; Include subdimensions: Off ;
Employee: All; Include subdimensions: Off ; Employee type: All; Include subdimensions: Off ; Item: All ; Product line: All; Include subdimensions: Off ; Restriction: All; Include subdimensions: Off ; Project: All; Include subdimensions: Off ; Project type: All; Include subdimensions: Off ;
Created on 04/08/2024, 8:58 AM PST Page 1
22
Preliminary: Subject to Audit
Year Ending Year To Date Period Ending Month Ending
12/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 ANNUAL BUDGET
ORIGINAL BUDGET
IN-YEAR BUDGET
ADJ NewAmendedBudget NewAmendedBudget YTD ACTUAL ACTUAL ENCUMBRANCES
REMAINING
BUDGET
% TO COLLECT/
REMAIN
Revenue
Local Tax Support
4882 - Ext. Transfer from City - Millage 5,734,097.00 0.00 5,734,097.00 310,322.00 347,508.30 12,185.99 0.00 5,386,589 93.9 %
Local Tax Support 5,734,097.00 0.00 5,734,097.00 310,322.00 347,508.30 12,185.99 0.00 5,386,589 93.9 %
City of Fayetteville Transfers
4880 - Ext. Transfer from City - Operations 1,812,401.00 0.00 1,812,401.00 453,102.00 453,100.22 151,033.42 0.00 1,359,301 75.0 %
4884 - Ext. Transfer from City - Books 654,000.00 0.00 654,000.00 163,500.00 163,500.00 54,500.00 0.00 490,500 75.0 %
4886 - Ext. Transfer from City - Computers 152,000.00 0.00 152,000.00 152,000.00 152,000.00 0.00 0.00 0 0.0 %
City of Fayetteville Transfers 2,618,401.00 0.00 2,618,401.00 768,602.00 768,600.22 205,533.42 0.00 1,849,801 70.6 %
State Aid & Grant Revenue
4010 - State Library Turnback 141,150.00 2.00 141,152.00 35,288.00 41,806.00 41,806.00 0.00 99,346 70.4 %
State Aid & Grant Revenue 141,150.00 2.00 141,152.00 35,288.00 41,806.00 41,806.00 0.00 99,346 70.4 %
Charges for Services
4202 - Rental Income 28,500.00 0.00 28,500.00 7,125.00 4,885.50 1,935.50 0.00 23,615 82.9 %
4203 - Nontaxable Rental Fees 0.00 0.00 0.00 0.00 6,614.68 2,799.68 0.00 (6,615)0.0 %
4205 - Copier & Printer Income 3,000.00 0.00 3,000.00 750.00 1,438.90 698.90 0.00 1,561 52.0 %
4220 - Merchandise Sales 0.00 0.00 0.00 0.00 281.50 124.00 0.00 (282)0.0 %
4302 - Fees 62,500.00 0.00 62,500.00 15,627.00 20,139.72 7,006.92 0.00 42,360 67.8 %
4995 - Cash Over and Short 0.00 0.00 0.00 0.00 7.38 (1.69)0.00 (7)0.0 %
Charges for Services 94,000.00 0.00 94,000.00 23,502.00 33,367.68 12,563.31 0.00 60,632 64.5 %
Miscellaneous Revenue
4992 - Misc. Revenue 0.00 0.00 0.00 0.00 1,440.78 1,113.28 0.00 (1,441)0.0 %
Miscellaneous Revenue 0.00 0.00 0.00 0.00 1,440.78 1,113.28 0.00 (1,441)0.0 %
Transfers In
4899 - Ext. Transfer In 118,246.00 0.00 118,246.00 0.00 0.00 0.00 0.00 118,246 100.0 %
Transfers In 118,246.00 0.00 118,246.00 0.00 0.00 0.00 0.00 118,246 100.0 %
Investment Earnings
Investment Income 0.00 0.00 0.00 0.00 12,927.51 4,352.84 0.00 (12,928)0.0 %
Library Operations
Fayetteville Public Library
Budget to Actual (Unrestricted)
As of March 31, 2024
This report reflects only unrestricted funds within Fund 10.23
Preliminary: Subject to Audit
Year Ending Year To Date Period Ending Month Ending
12/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 ANNUAL BUDGET
ORIGINAL BUDGET
IN-YEAR BUDGET
ADJ NewAmendedBudget NewAmendedBudget YTD ACTUAL ACTUAL ENCUMBRANCES
REMAINING
BUDGET
% TO COLLECT/
REMAIN
Total Investment Earnings 0.00 0.00 0.00 0.00 12,927.51 4,352.84 0.00 (12,928)0.0 %
Use of Reserves 39,000.00 0.00 39,000.00 39,000.00 0.00 0.00 0.00 39,000 100.0 %
Total Revenue 8,744,894.00 2.00 8,744,896.00 1,176,714.00 1,205,650.49 277,554.84 0.00 7,539,246 86.2 %
Expenditures
Personnel Services
Salary & Wages
5100 - Salaries 1,980,456.00 0.00 1,980,456.00 495,117.00 479,900.53 159,876.84 0.00 1,500,555 75.8 %
5102 - Hourly Wages 2,066,897.00 (55,538.00) 2,011,359.00 502,839.00 398,363.75 126,214.52 0.00 1,612,995 80.2 %
5103 - Overtime 0.00 0.00 0.00 0.00 6,171.05 2,870.33 0.00 (6,171)0.0 %
5105 - Vacation Pay 0.00 0.00 0.00 0.00 42,166.00 13,317.23 0.00 (42,166)0.0 %
5106 - Sick Pay 0.00 0.00 0.00 0.00 18,552.34 6,195.66 0.00 (18,552)0.0 %
5112 - Holiday Pay 0.00 0.00 0.00 0.00 26,506.18 864.96 0.00 (26,506)0.0 %
5113 - Social Security Taxes 307,259.00 0.00 307,259.00 76,818.00 69,663.08 22,073.60 0.00 237,596 77.3 %
5115 - Unemployment 7,130.00 0.00 7,130.00 7,130.00 2,428.91 304.99 0.00 4,701 65.9 %
5116 - Workers Compensation 23,000.00 15,400.00 38,400.00 38,400.00 38,368.00 0.00 0.00 32 0.1 %
Total Salary & Wages 4,384,742.00 (40,138.00)4,344,604.00 1,120,304.00 1,082,119.84 331,718.13 0.00 3,262,484 75.1 %
Employee Benefits
5109 - LT Disability 12,030.00 0.00 12,030.00 3,009.00 (92.14) (35.67)0.00 12,122 100.8 %
5110 - Salary Contingency 94,040.00 0.00 94,040.00 0.00 0.00 0.00 0.00 94,040 100.0 %
5120 - Health Insurance 405,404.00 0.00 405,404.00 101,352.00 86,493.09 28,856.02 0.00 318,911 78.7 %
5121 - Health Savings Account 58,735.00 0.00 58,735.00 14,685.00 12,794.34 4,241.18 0.00 45,941 78.2 %
5122 - Life Insurance 11,812.00 0.00 11,812.00 2,955.00 4,681.73 1,609.54 0.00 7,130 60.4 %
5125 - AD&D 1,970.00 0.00 1,970.00 495.00 552.81 182.79 0.00 1,417 71.9 %
5135 - Retirement Saving Plan 339,941.00 0.00 339,941.00 84,990.00 76,888.88 24,883.57 0.00 263,052 77.4 %
Employee Benefits 923,932.00 0.00 923,932.00 207,486.00 181,318.71 59,737.43 0.00 742,613 80.4 %
Total Personnel Services 5,308,674.00 (40,138.00)5,268,536.00 1,327,790.00 1,263,438.55 391,455.56 0.00 4,005,097 76.0 %
Materials & Supplies
5200 - Office Supplies & Printing 89,660.00 0.00 89,660.00 26,247.00 12,213.33 2,552.62 0.00 77,447 86.4 %
5201 - Small Tools & Equipment 16,500.00 0.00 16,500.00 5,750.00 7,902.74 2,719.26 0.00 8,597 52.1 %
5203 - Medical Supplies 4,000.00 0.00 4,000.00 1,400.00 615.59 0.00 0.00 3,384 84.6 %
5210 - Food & Catering for Events 7,465.00 0.00 7,465.00 2,675.00 236.79 184.94 0.00 7,228 96.8 %
Library Operations
Fayetteville Public Library
Budget to Actual (Unrestricted)
As of March 31, 2024
This report reflects only unrestricted funds within Fund 10.24
Preliminary: Subject to Audit
Year Ending Year To Date Period Ending Month Ending
12/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 ANNUAL BUDGET
ORIGINAL BUDGET
IN-YEAR BUDGET
ADJ NewAmendedBudget NewAmendedBudget YTD ACTUAL ACTUAL ENCUMBRANCES
REMAINING
BUDGET
% TO COLLECT/
REMAIN
5218 - Cleaning Supplies 58,000.00 0.00 58,000.00 22,000.00 6,188.91 2,006.85 16,824.08 34,987 60.3 %
5220 - Tech Supplies 18,280.00 0.00 18,280.00 7,155.00 4,817.74 292.18 0.00 13,462 73.6 %
5224 - Landscape Materials 10,000.00 0.00 10,000.00 5,000.00 1,326.88 1,326.88 0.00 8,673 86.7 %
5226 - Merchandise for Resale 500.00 0.00 500.00 250.00 0.00 0.00 0.00 500 100.0 %
5230 - Computer Hardware Supplies 51,000.00 0.00 51,000.00 12,750.00 12,597.28 4,713.70 0.00 38,403 75.3 %
5235 - Signage 9,340.00 0.00 9,340.00 3,205.00 1,113.31 70.11 0.00 8,227 88.1 %
5250 - On-line Database 0.00 0.00 0.00 0.00 13,125.00 0.00 (25,620.17) 12,495 0.0 %
5251 - Programming Materials & Supplies 90,470.00 0.00 90,470.00 25,457.00 8,594.48 2,874.81 4,067.88 77,808 86.0 %
5252 - Repair Parts & Damaged Repairs 3,250.00 0.00 3,250.00 1,350.00 0.00 0.00 0.00 3,250 100.0 %
5258 - Parenting Kit 2,000.00 0.00 2,000.00 546.00 586.25 225.45 0.00 1,414 70.7 %
5260 - Print Books 376,996.00 1,711.00 378,707.00 108,019.00 39,125.28 1,655.65 0.00 339,582 89.7 %
5265 - E-Book 138,491.00 0.00 138,491.00 38,491.00 22,120.90 (165.44)0.00 116,370 84.0 %
5270 - E-Book Consortium 0.00 0.00 0.00 0.00 6,505.55 0.00 0.00 (6,506)0.0 %
5280 - Periodicals 7,500.00 0.00 7,500.00 7,500.00 7,084.15 7,078.63 0.00 416 5.5 %
5285 - Film/DVD 40,260.00 142.00 40,402.00 12,483.00 5,514.29 47.93 0.00 34,888 86.4 %
5287 - Audio 10,300.00 51.00 10,351.00 2,863.00 3,064.48 127.49 0.00 7,287 70.4 %
5290 - Music 1,800.00 0.00 1,800.00 492.00 393.92 0.00 0.00 1,406 78.1 %
5295 - Gaming Supplies 1,500.00 0.00 1,500.00 412.00 334.68 141.11 0.00 1,165 77.7 %
5900 - Miscellaneous Expense 0.00 0.00 0.00 0.00 (2,271.00)0.00 0.00 2,271 0.0 %
Materials & Supplies 937,312.00 1,904.00 939,216.00 284,045.00 151,190.55 25,852.17 (4,728.21)792,754 84.4 %
Services & Charges
5301 - Advertisement 15,970.00 0.00 15,970.00 3,086.00 834.56 266.52 0.00 15,135 94.8 %
5303 - Subscriptions, Publications and Dues 103,852.00 14,106.00 117,958.00 41,029.00 13,949.08 11,642.97 65,542.22 38,467 32.6 %
5305 - Postage 20,000.00 0.00 20,000.00 5,006.00 11,172.99 0.00 0.00 8,827 44.1 %
5350 - Programming Services 200,744.00 14,000.00 214,744.00 77,050.00 32,855.01 1,370.23 6,281.07 175,608 81.8 %
5346 - Drop Box Services 16,800.00 0.00 16,800.00 4,200.00 2,900.00 2,900.00 14,400.00 (500) (3.0) %
5358 - Hospitality 1,400.00 0.00 1,400.00 300.00 0.00 0.00 0.00 1,400 100.0 %
5360 - Mileage Reimbursement 2,100.00 0.00 2,100.00 352.00 259.31 0.00 0.00 1,841 87.7 %
5361 - Training & Development 53,947.00 10,000.00 63,947.00 33,306.00 12,133.55 1,519.03 0.00 51,813 81.0 %
5362 - Travel 52,778.00 0.00 52,778.00 26,550.00 16,249.87 9,272.48 0.00 36,528 69.2 %
5375 - Employee Recognition 8,200.00 0.00 8,200.00 1,950.00 407.59 164.70 0.00 7,792 95.0 %
5385 - Board & Volunteer Recognition 4,000.00 0.00 4,000.00 100.00 158.20 158.20 0.00 3,842 96.0 %
5390 - Uniform Expense 12,600.00 0.00 12,600.00 3,150.00 1,753.33 791.98 0.00 10,847 86.1 %
5424 - Equipment Lease/Rental 181,824.00 0.00 181,824.00 45,955.00 44,955.99 14,985.33 0.00 136,868 75.3 %
5421 - Insurance - Building 234,200.00 0.00 234,200.00 229,200.00 197,190.23 0.00 0.00 37,010 15.8 %
5422 - Insurance - Liability 22,700.00 0.00 22,700.00 21,900.00 0.00 0.00 0.00 22,700 100.0 %
Library Operations
Fayetteville Public Library
Budget to Actual (Unrestricted)
As of March 31, 2024
This report reflects only unrestricted funds within Fund 10.25
Preliminary: Subject to Audit
Year Ending Year To Date Period Ending Month Ending
12/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 ANNUAL BUDGET
ORIGINAL BUDGET
IN-YEAR BUDGET
ADJ NewAmendedBudget NewAmendedBudget YTD ACTUAL ACTUAL ENCUMBRANCES
REMAINING
BUDGET
% TO COLLECT/
REMAIN
5423 - Other Rental 13,200.00 0.00 13,200.00 3,300.00 2,940.00 0.00 0.00 10,260 77.7 %
5394 - Admin & Management Fees 32,800.00 0.00 32,800.00 8,200.00 0.00 0.00 0.00 32,800 100.0 %
5395 - Bank Service Charges 28,010.00 0.00 28,010.00 11,810.00 6,119.99 1,641.17 0.00 21,890 78.2 %
5905 - Operating Contingency 120,000.00 0.00 120,000.00 0.00 0.00 0.00 0.00 120,000 100.0 %
Total Services & Charges 1,125,125.00 38,106.00 1,163,231.00 516,444.00 343,879.70 44,712.61 86,223.29 733,128 63.0 %
5340 - Audit 62,400.00 0.00 62,400.00 7,503.00 0.00 0.00 0.00 62,400 100.0 %
5341 - Legal 8,000.00 0.00 8,000.00 3,999.00 970.50 0.00 0.00 7,030 87.9 %
5344 - Contract Services 285,804.00 21,221.00 307,025.00 210,116.00 52,936.75 16,556.10 (12,332.61) 266,421 86.8 %
Purchased Professional and Technical Ser-
vices
356,204.00 21,221.00 377,425.00 221,618.00 53,907.25 16,556.10 (12,332.61)335,850 89.0 %
5310 - Telecommunications 30,000.00 0.00 30,000.00 7,500.00 6,008.49 5,198.92 0.00 23,992 80.0 %
5312 - Natural Gas 57,500.00 0.00 57,500.00 30,000.00 11,043.93 3,634.56 0.00 46,456 80.8 %
5314 - Electricity 262,000.00 0.00 262,000.00 58,000.00 23,221.54 18,127.93 0.00 238,778 91.1 %
5316 - Municipal Water 13,900.00 0.00 13,900.00 2,700.00 3,324.19 1,142.45 0.00 10,576 76.1 %
Utilities 363,400.00 0.00 363,400.00 98,200.00 43,598.15 28,103.86 0.00 319,802 88.0 %
Services & Charges 1,844,729.00 59,327.00 1,904,056.00 836,262.00 441,385.10 89,372.57 73,890.68 1,388,780 72.9 %
Maintenance
5401 - Building Maintenance 57,000.00 3,612.00 60,612.00 18,612.00 15,901.64 1,342.67 (3,611.58) 48,322 79.7 %
5405 - Landscape Maintenance 4,000.00 0.00 4,000.00 1,500.00 714.10 714.10 0.00 3,286 82.1 %
5410 - Equipment Maintenance 89,455.00 0.00 89,455.00 62,755.00 58,534.51 52,830.30 0.00 30,920 34.6 %
5415 - Software Maintenance 1,000.00 0.00 1,000.00 1,000.00 (128.78)0.00 0.00 1,129 112.9 %
Maintenance 151,455.00 3,612.00 155,067.00 83,867.00 75,021.47 54,887.07 (3,611.58)83,657 53.9 %
Transfers Out
6020 - Int. Transfer Out 0.00 75,000.00 75,000.00 37,500.00 0.00 0.00 0.00 75,000 100.0 %
Transfers Out 0.00 75,000.00 75,000.00 37,500.00 0.00 0.00 0.00 75,000 100.0 %
Capital Outlay 534,435.00 37,183.00 571,618.00 341,819.00 204,700.72 80,913.36 34,679.85 332,237 58.1 %
Total Expenditures 8,776,605.00 136,888.00 8,913,493.00 2,911,283.00 2,135,736.39 642,480.73 100,230.74 6,677,526 74.9 %
Change in Net Assets (31,711.00)(136,886.00)(168,597.00)(1,734,569.00)(930,085.90)(364,925.89)(100,230.74)861,720 (511.1) %
Library Operations
Fayetteville Public Library
Budget to Actual (Unrestricted)
As of March 31, 2024
This report reflects only unrestricted funds within Fund 10.26
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve 30--Facility Reserve
40--Furniture &
Equipment Reserve
50--Technology
Equipment Reserve
70--Bond Debt
Service Fund 80--Food Services 85--Events All Funds
Year Ending Year To Date
12/31/2024 Remaining Budget
Amended Budget YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual Includes Encumbrance
Revenue
Local Tax Support 8,543,097.00 347,508.30 0.00 0.00 0.00 0.00 0.00 166,803.70 0.00 0.00 514,312.00 8,028,785.00
City of Fayetteville Transfers 2,618,401.00 768,600.22 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 768,600.22 1,849,800.78
State Aid & Grant Revenue 551,584.00 151,440.28 0.00 0.00 0.00 0.00 0.00 0.00 10,503.75 0.00 161,944.03 389,639.97
Charges for Services 702,000.00 33,367.68 0.00 0.00 0.00 0.00 0.00 0.00 54,981.05 57,879.02 146,227.75 555,772.25
Contributions & Donations 4,000.00 8,180.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8,180.00 (4,180.00)
Miscellaneous Revenue 0.00 1,596.73 0.00 0.00 0.00 0.00 0.00 0.00 167.77 13.63 1,778.13 (1,778.13)
Transfers In 468,246.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 468,246.00
Investment Earnings
Investment Income 0.00 12,927.51 5,522.01 4,797.35 2,716.81 2,046.69 1,635.43 0.00 31.83 0.00 29,677.63 (29,677.63)
Gain/Loss - Unrealized 0.00 0.00 0.00 10,603.74 8,990.18 337.84 3,244.84 0.00 0.00 0.00 23,176.60 (23,176.60)
Investment Management Fees & Expenses 0.00 0.00 0.00 (1,055.00)(830.00)(168.00)(283.00)0.00 0.00 0.00 (2,336.00)2,336.00
Total Investment Earnings 0.00 12,927.51 5,522.01 14,346.09 10,876.99 2,216.53 4,597.27 0.00 31.83 0.00 50,518.23 (50,518.23)
Use of Reserves 189,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 189,000.00
Total Revenue 13,076,328.00 1,323,620.72 5,522.01 14,346.09 10,876.99 2,216.53 4,597.27 166,803.70 65,684.40 57,892.65 1,651,560.36 11,424,767.64
Expenditures
Personnel Services
Salary & Wages 4,851,166.00 1,116,935.34 0.00 0.00 0.00 0.00 0.00 0.00 46,836.04 20,608.67 1,184,380.05 3,666,785.95
Employee Benefits 1,012,969.00 185,760.63 0.00 0.00 0.00 0.00 0.00 0.00 7,932.11 3,732.33 197,425.07 815,543.93
Total Personnel Services 5,864,135.00 1,302,695.97 0.00 0.00 0.00 0.00 0.00 0.00 54,768.15 24,341.00 1,381,805.12 4,482,329.88
Materials & Supplies 1,407,156.00 172,903.96 0.00 0.00 0.00 0.00 0.00 0.00 49,529.66 140.19 222,573.81 1,189,310.40
Services & Charges 2,249,391.00 460,516.13 0.00 0.00 0.00 0.00 0.00 0.00 6,383.27 2,717.41 469,616.81 1,709,733.51
Maintenance 161,545.00 79,836.92 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 79,836.92 85,319.66
Transfers Out 3,084,000.00 0.00 0.00 0.00 0.00 0.00 0.00 166,803.70 0.00 0.00 166,803.70 2,917,196.30
Capital Outlay 2,057,591.00 360,246.42 0.00 0.00 163,876.71 0.00 250,795.86 0.00 894.90 730.80 776,544.69 429,044.57
Total Expenditures 14,823,818.00 2,376,199.40 0.00 0.00 163,876.71 0.00 250,795.86 166,803.70 111,575.98 27,929.40 3,097,181.05 10,812,934.32
Change in Net Assets (1,747,490.00)(1,052,578.68)5,522.01 14,346.09 (152,999.72)2,216.53 (246,198.59)0.00 (45,891.58)29,963.25 (1,445,620.69)611,833.32
Library
Fayetteville Public Library
Summarized Budget to Actual
As of March 31, 2024
Filter tab and prompt selections:
As of date: 03/31/2024 ; Department: All; Include subdimensions: Off; Hide inactives: Off ; Fund: Library; Include subdimensions: Off; Hide inactives: Off ; Client or Donor: All; Include subdimensions: Off ; Client or Donor type: All; Include subdimensions: Off ; Vendor: All; Include subdimensions: Off ; Vendor type: All; Include subdimensions: Off ;
Employee: All; Include subdimensions: Off ; Employee type: All; Include subdimensions: Off ; Item: All ; Product line: All; Include subdimensions: Off ; Restriction: All; Include subdimensions: Off ; Project: All; Include subdimensions: Off ; Project type: All; Include subdimensions: Off ;
Created on 04/08/2024, 8:58 AM PST Page 1
27
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve
30--Facility
Reserve
40--Furniture &
Equipment
Reserve
50--Technology
Equipment
Reserve
60--Capital
Construction
Fund
70--Bond Debt
Service Fund
80--Food
Services 85--Events All Funds
Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending
03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024
Assets
Cash & Investments
1003 - Petty Cash 3,074 0 0 0 0 0 0 0 675 0 3,749
1009 - Bank of Fayetteville - FPL 107,794 0 0 0 0 0 0 0 0 (274) 107,520
1020 - Arvest - Library Operations 424,380 0 0 0 0 0 0 0 0 1,333 425,713
1030 - First Security - FPL 286,717 0 0 0 0 0 0 0 0 0 286,717
1050 - Arvest - Food Services 0 0 0 0 0 0 0 0 82,368 0 82,368
1099 - Datapath Held Deposit 1,200 0 0 0 0 0 0 0 0 0 1,200
1100 - Schwab FPL - Operating 577,474 0 0 0 0 0 0 0 0 0 577,474
1105 - Schwab FPL - Expansion O&M 0 625,732 0 0 0 0 0 0 0 0 625,732
1110 - Schwab FPL - Long Term 0 0 1,719,754 0 0 0 0 0 0 0 1,719,754
1115 - Schwab FPL - Facilities Replace-
ment
0 0 0 1,208,623 0 0 0 0 0 0 1,208,623
1120 - Schwab FPL - Furniture & Equip.0 0 0 0 273,726 0 0 0 0 0 273,726
1125 - Schwab FPL - Technology 0 0 0 0 0 498,579 0 0 0 0 498,579
1130 - Schwab FPL - Expansion Capital 0 0 0 0 0 0 4 0 0 0 5
Total Cash & Investment 1,400,640 625,732 1,719,754 1,208,623 273,726 498,579 4 0 83,043 1,059 5,811,159
Receivables
1200 - Claims Pending 185 0 0 0 0 0 0 0 35 0 220
1240 - Accounts Receivable 14,402 0 0 0 0 0 0 0 11,053 103,662 129,118
1243 - Grants Receivable 222,680 0 0 0 0 0 0 0 7,535 0 230,216
1260 - Payroll Tax Refund Receivable (793)0 0 0 0 0 0 0 0 0 (794)
1265 - Sales Tax Rebate Receivable 4,189 0 0 0 0 0 0 0 0 0 4,190
1270 - Due From Other Funds 237,349 0 76,240 30 0 121,500 0 0 2,292 49 437,460
1271 - Due From Other Governments
(Millage & Debt Service)
6,308,340 0 0 0 0 0 0 3,028,003 0 0 9,336,343
1275 - 10 Due From 91 310,744 0 0 0 0 0 0 0 0 0 310,743
1277 - 10 Due From 96 2,660 0 0 0 0 0 0 0 0 0 2,661
1279 - 10 Due From 80 401,886 0 0 0 0 0 0 0 0 0 401,886
1280 - 80 Due From 10 0 0 0 0 0 0 0 0 107,332 0 107,332
1281 - 10 Due From 85 345,278 0 0 0 0 0 0 0 0 0 345,277
1282 - 85 Due From 10 0 0 0 0 0 0 0 0 0 469,546 469,546
1285 - 80 Due From 85 0 0 0 0 0 0 0 0 1,317 0 1,317
1286 - 85 Due From 80 0 0 0 0 0 0 0 0 0 8,042 8,043
1400 - Interfund (1,232,239) 3,899,883 (1,115,400)3,787 43,381 365,371 (192,504) (1,772,279)0 0 (1)
Total Receivables 6,614,680 3,899,883 (1,039,160)3,817 43,381 486,871 (192,504)1,255,724 129,564 581,299 11,783,557
Prepaid Expenses
1500 - Prepaid Expenses 127,082 0 0 0 0 0 0 0 0 0 127,082
Prepaid Expenses 127,082 0 0 0 0 0 0 0 0 0 127,082
Fixed Assets
Depreciable Assets
1801 - Building 22,151,681 0 0 0 0 0 0 0 0 0 22,151,681
1805 - Software 312,124 0 0 0 0 0 0 0 0 0 312,124
1811 - Books & Publications 6,326,872 0 0 0 0 0 0 0 0 0 6,326,872
1813 - Equipment 3,086,068 0 0 0 0 0 0 0 0 0 3,086,068
1815 - Furniture & Fixtures 9,535 0 0 0 0 0 0 0 0 60,681 70,216
1890 - Construction In Progress (CIP)71,575 0 0 0 0 0 0 0 0 0 71,575
1999 - Accumulated Depreciation (15,738,002)0 0 0 0 0 0 0 0 (3,612) (15,741,614)
Total Depreciable Assets 16,219,853 0 0 0 0 0 0 0 0 57,069 16,276,922
Non Depreciable Assets 1,599,585 0 0 0 0 0 0 0 0 0 1,599,585
Library
Balance Sheet
Fayetteville Public Library
Created on 04/08/2024, 9:01 AM PST Page 1
28
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve
30--Facility
Reserve
40--Furniture &
Equipment
Reserve
50--Technology
Equipment
Reserve
60--Capital
Construction
Fund
70--Bond Debt
Service Fund
80--Food
Services 85--Events All Funds
Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending
03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024
Total Fixed Assets, Net 17,819,438 0 0 0 0 0 0 0 0 57,069 17,876,507
Total Assets $ 25,961,840 $ 4,525,615 $ 680,594 $ 1,212,440 $ 317,107 $ 985,450 $ (192,500)$ 1,255,724 $ 212,607 $ 639,427 $ 35,598,305
Liabilities and Fund Balances
Liabilities
Accounts Payable
2001 - Accounts Payable 200,851 0 0 0 0 244,276 0 0 13,376 0 458,504
2004 - Friends of FPL Pass through (630)0 0 0 0 0 0 0 0 0 (631)
2005 - FDN Designated Pass Through
to FPL
(108,619)0 0 0 0 0 0 0 0 0 (108,618)
2007 - FPL CentreSuite (2,439)0 0 0 0 0 0 0 0 0 (2,440)
2099 - AR State Library Scholarship
Pass Through
793 0 0 0 0 0 0 0 0 0 793
2415 - Security Deposits 10,098 0 0 0 0 0 0 0 0 43,200 53,298
2414 - Convenience Fee 74 0 0 0 0 0 0 0 0 0 74
Total Accounts Payable 100,128 0 0 0 0 244,276 0 0 13,376 43,200 400,981
Salaries & Benefits Payable
2130 - Vision Insurance 539 0 0 0 0 0 0 0 0 0 538
2135 - Life, AD&D and LTD 3,717 0 0 0 0 0 0 0 0 0 3,717
2140 - Voluntary Life, STD & AD&D 561 0 0 0 0 0 0 0 0 0 561
2148 - Supplemental Insurance - EE
paid
183 0 0 0 0 0 0 0 0 0 184
2150 - Retirement Contributions 84 0 0 0 0 0 0 0 0 0 84
2154 - Federal Withholding Payable 1,068 0 0 0 0 0 0 0 0 0 1,068
2155 - Voluntary Dental Insurance 2,706 0 0 0 0 0 0 0 0 0 2,706
2165 - FICA Payable (1,105)0 0 0 0 0 0 0 0 0 (1,105)
2175 - Health Insurance Liability 48,938 0 0 0 0 0 0 0 0 0 48,938
2178 - State Withholding Payable 525 0 0 0 0 0 0 0 0 0 525
2183 - State Unemployment 426 0 0 0 0 0 0 0 0 0 426
2185 - Medical Reimbursement 750 0 0 0 0 0 0 0 0 0 750
2194 - AD&D Insurance (449)0 0 0 0 0 0 0 0 0 (449)
2195 - Capital Campaign Liability 494 0 0 0 0 0 0 0 0 0 494
2196 - Caring Committee (2,616)0 0 0 0 0 0 0 0 0 (2,616)
2197 - Healthy Habits 4,270 0 0 0 0 0 0 0 0 0 4,270
Total Salaries & Benefits Payable 60,091 0 0 0 0 0 0 0 0 0 60,091
Other Payables
2056 - HMR Tax 0 0 0 0 0 0 0 0 866 1 867
2057 - Sales Tax 119 0 0 0 0 0 0 0 1,454 930 2,503
2025 - Accrued Sales Tax Payable (5,436)0 0 0 0 0 0 0 0 0 (5,437)
2061 - Short Term Tax 0 0 0 0 0 0 0 0 0 2 2
Total Other Payables (5,317)0 0 0 0 0 0 0 2,320 933 (2,065)
Deferred Revenue
2410 - Deferred Revenue 366,254 0 0 0 0 0 0 0 0 0 366,254
2411 - Gift Cards 0 0 0 0 0 0 0 0 752 0 751
Total Deferred Revenue 366,254 0 0 0 0 0 0 0 752 0 367,005
Library
Balance Sheet
Fayetteville Public Library
Created on 04/08/2024, 9:01 AM PST Page 2
29
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve
30--Facility
Reserve
40--Furniture &
Equipment
Reserve
50--Technology
Equipment
Reserve
60--Capital
Construction
Fund
70--Bond Debt
Service Fund
80--Food
Services 85--Events All Funds
Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending
03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024 03/31/2024
Due to Other Funds
Due to Foundation 18,027 0 0 0 0 0 0 0 0 0 18,027
Due to Library 0 0 0 0 0 0 0 0 401,886 345,277 747,164
Due to Others 197,769 0 0 68,517 0 91,253 77,580 0 0 0 435,119
Due to Food Services 107,332 0 0 0 0 0 0 0 0 1,317 108,649
Internal Due To 469,546 0 0 0 0 0 0 0 8,042 0 477,588
Total Due to Other Funds 792,674 0 0 68,517 0 91,253 77,580 0 409,928 346,594 1,786,547
Total Liabilities 1,313,830 0 0 68,517 0 335,529 77,580 0 426,376 390,727 2,612,559
Fund Balance 24,648,010 4,525,615 680,594 1,143,923 317,107 649,921 (270,080)1,255,724 (213,769)248,700 32,985,746
Total Liabilities and Fund Balances $ 25,961,840 $ 4,525,615 $ 680,594 $ 1,212,440 $ 317,107 $ 985,450 $ (192,500)$ 1,255,724 $ 212,607 $ 639,427 $ 35,598,305
Library
Balance Sheet
Fayetteville Public Library
Created on 04/08/2024, 9:01 AM PST Page 3
30
Fayetteville Public Library Foundation
General Fund Highlight of Revenue and Expenditures
(Preliminary: Subject to Audit)
For Month Ended February 29, 2024
This is a summary report focused primarily on Fund 91 (Operations) and Fund 96 (Capital Campaign).
Budget Threshold: Revenue collection and expenditure should be approximately 16% of target.
Operating (Fund 91) Unrestricted Revenue:
• Total unrestricted revenue for February was $44,344, reflecting a 14% decrease compared to the previous month.
• Major source of revenue was event sponsorship for Reading the Greens.
• Reading the Greens revenue YOY increased by $12,999 compared to last year for the same period.
• YTD unrestricted revenue, includes investment earnings, is $95,697, which is $8,602 above revenue forecast.
Operating (Fund 91) Unrestricted Expenditures:
• Total expenditures for February were $33,943, with the largest expenditures personnel and debt service.
• Current spending aligns with the YTD budget.
Reading the Greens YTD 2024 YTD 2023 Difference % Change
Revenue 32,681$ 19,682$ 12,999$ 66%
Expenditures 252 119 133 112%
$- $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 $14,000
Annual Fund renewal
Bonfire
Community Partnerships
Matching Gift
Memorial
Recurring gift
Unsolicited
Year-end mailing
Annual Fund (GL 4012) Revenue Composition
YTD 2024 YTD 2023
31
Chart 1: Chart reflects actual revenue collection compared to year-to-date budget.
Chart 2: Chart reflects a 3-year trend of unrestricted operating revenue (excludes lease income and transfers)
Chart 3: Chart reflects only annual renewals and outright gifts revenue recorded in GL account 4012 (Annual Fund).
Lease Income, $29,971
Annual Fund, $24,912
Event Revenue, $1,796
Event Sponsorship,
$30,885
Transfers, $0
0
5,000
10,000
15,000
20,000
25,000
30,000
35,000
Lease Income Annual Fund Event Revenue Event Sponsorship Transfers
Revenue Collection: YTD Budget to Actual
YTD Budget YTD Actual
0.00
10,000.00
20,000.00
30,000.00
40,000.00
50,000.00
60,000.00
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Operating Revenue: 5-Year Trend
2021
2022
2023
2024
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2020 $7,005 $11,105 $2,247 $2,837 ($1,772 $643 $6,483 $2,358 $1,983 $2,388 $1,653 $9,993
2021 $8,038 $2,063 $5,013 $1,250 $11,747 $6,882 $1,567 $3,350 $5,902 $4,393 $7,976 $39,048
2022 $13,360 $1,404 $9,764 $16,252 $6,764 $6,563 $18,638 $5,729 $4,571 $8,076 $17,826 $36,560
2023 $7,843 $15,688 $4,968 $41,386 $9,754 $5,720 $35,208 $4,015 $17,143 $14,332 $22,070 $50,551
2024 $21,612 $3,493
($10,000)
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000 Annual Renewals and Outright Gifts
5-year Trend
32
Balance Sheet Highlights (unrestricted) – February 29, 2024:
Daily cash on hand: 365
• Cash flow remained stable, meeting day-to-day operational needs. and program implementation.
Capital Campaign – Long Term Debt:
• Pledges balances decreased by approximately $481,342.
• Debt balance decreased by $553,900.
Chart 6: Shows the shortfall between Long term debt and pledge receivables designated to the building expansion.
0
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
Personnel Materials &
Supplies
Services & Charges Maintenance Capital Outlay Debt Service
Expenses YTD Budget vs. Actual
YTD Budget YTD Actual
$3,874,187
$1,226,773
-$2,647,414
-$3,000,000
-$2,000,000
-$1,000,000
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
Feb-2024
Capital Campaign Shortfall Comparison: LT Debt vs. Pledge Receivable
LT Debt Balances
Pledge Receivable
Short Fall
33
Code: CA
Date Approved: 6/8/87
Date Revised: 1/23/98; 9/20/99;
5/15/00; 8/21/00; 4/16/01; 3/15/04;
7/18/05; 7/17/06; 4/16/07; 6/18/07;
4/21/08; 10/18/10; 2/18/2013;
6/15/2020
BY-LAWS
BOARD OF TRUSTEES of the FAYETTEVILLE PUBLIC LIBRARY
ARTICLE I. Authority & Name
Section 1. These by-laws have been adopted pursuant to Section 4 of Act 177 of 1931, sub-chapter 5, of the
Statutes of the State of Arkansas as amended, and City of Fayetteville Ordinance 4402-02.
Section 2. This body shall be known as the Fayetteville Public Library Board of Trustees.
ARTICLE II. Mission Statement
The mission of the Board of Trustees is: (1) to provide public library services to the citizens of the City of Fayetteville
and by reciprocal agreement with other libraries in accordance with the laws of the state of Arkansas; (2) to
demonstrate leadership in performing the mission of the library; (3) to serve as a liaison between the library and the
City of Fayetteville; and (4) to ensure the library meets the informational, educational and recreational needs of the
community.
ARTICLE III. Board Members
Section 1. Membership
1. The Board shall consist of seven members.
2. All trustees shall serve staggered terms of five (5) years and until their successors are appointed and
qualified.
3. Vacancies on the Board shall be filled by the mayor with the approval of city council or governing body.
4. The permanent relocation of any trustee from the city or his/her absence from four consecutive meetings of
the Board, without due explanation, shall render his office as trustee vacant.
5. The trustees shall receive no compensation for their services, and before entering upon the duties of their
office, they shall make oath or affirmation before some judicial officer that they will discharge the duties
enjoined upon them.
Section 2. Organization
1. The Board shall be organized with a President, a Vice-President and Secretary, and a Treasurer elected by
majority vote of the membership.
2. Officers shall be elected and take office at the first regular meeting after new Board members have been
appointed and sworn in. Officers will serve a term of one year. A maximum of three terms may be served in
one office.
3. Vacancies in office shall be as follows:
a. In the event of the resignation or incapacity of the President, the Vice-President shall become the
President for the unexpired portion of the term.
b. Vacancies in officers other than President shall be filled for the unexpired term by special election.
Section 3. Duties of Officers
1. President
The President shall preside at all meetings of the Board. The President may sign and execute all authorized
contracts and other obligations and undertakings in the name of and on behalf of the Board. The President
shall notify the City Clerk of Board vacancies and resignations and advise the City of any particular expertise
that may be desired in an appointee in order to maintain a balanced Board. The President shall be an ex-
officio member of all committees. The President shall appoint special purpose committees as deemed
necessary, specifying the activities and duration of such committees. The President or a designee of the
President will serve as a voting member of the Fayetteville Public Library Foundation Board of Directors.
2. Vice-President
The Vice-President shall perform the duties of the President when the President is absent or unable to
serve.
3. The Secretary
The Secretary shall be a corresponding secretary. Minutes of all meetings of the Board will be the
34
responsibility of a staff member appointed by the library director. The Executive Director is responsible for
ensuring that the minutes are on file and are available for inspection during regular library hours.
4. Treasurer
The Treasurer shall have the supervision of all funds of the library, subject to such regulations prescribed by
the Statutes of the State of Arkansas and the Board of Trustees. The Treasurer shall supervise deposits of
library receipts and sign library checks approved by the Board directly or through budgetary authorizations.
Section 4. Board Member Duties
1. The duties of the Board of Trustees are incorporated into Policy CB.
2. Members shall attend all meetings unless prior notice is given to the President.
3. A quorum shall consist of four of the seven appointed Board members.
4. Each member shall have one vote; no proxy is permitted.
5. Board members shall study the programs and needs of the library, library trends, and library law. They shall
establish policies governing library programs and usage; they shall revise policies when needed to improve
or expand services; they shall formulate long range plans for future development and expansion of library
services; they shall review long range plans annually and revise them as needed; they shall make provision
of library representation at library conventions; they shall actively pursue a public relations policy which will
explain the library services and programs to the public; they shall approve and make available to the City
Council periodic reports in the forms prescribed by Section 9 of Act 177 of 1931; they shall recommend to
the responsible authority an adjustment of the library millage when the needs of the library so indicate.
6. The members of the Board shall advise the Library Director of the needs of the community. The Board will
adopt policies, rules, and regulations under which library services are to be provided and make provision for
representation at State library conventions.
7. The Board shall make periodic reports to City officials as directed by the Statutes of the State of Arkansas.
The Board shall review the library budget, which must be approved by a majority of Board members.
8. The Board accepts responsibility for the maintenance oversight of library building facilities. It shall seek
means to change or increase such facilities when needed.
9. The Board shall have representation at Friends of the Library Board meetings and on the Fayetteville Public
Library Foundation.
Section 5. Code of Ethics
The Board endorses and incorporates by reference herein the Association for Library Trustees and Advocates’
“Ethics Statement for Public Library Trustees.”
ARTICLE IV. Committees
Section 1. Standing and special committees shall be appointed by the President of the Board for special purposes.
All committees will have at least one Library Board member serving on them. Ad hoc committees are automatically
dissolved upon completion of the assignment. Standing committees will include, but not be limited to the following.
1. The Finance Committee will provide financial guidance and direction for the library and will review the
report prepared by the annual external audit. It may conduct Executive Sessions with outside auditors, the
Executive Director and the Finance Manager.
2. The Nominating Committee will provide a slate of candidates for vacant positions at the election meeting.
3. The Art Committee shall oversee public art planning and decision-making and provide guidance, leadership
and support to the Board in its goal to obtain a limited selection of high quality public art to be on display at
the Fayetteville Public Library. See Policy KP for complete charge.
Section 2. The President shall appoint the chair of each Board committee, if one is needed.
Section 3. No committee shall have other than advisory power unless, by suitable action of the Board, it is granted
specific power to act.
ARTICLE V. Executive Director and Staff
The Board shall employ a qualified and competent Executive Director to direct the daily administration and
maintenance of the library. The Executive Director shall serve at the will of the Board in accordance with established
personnel policy.
ARTICLE VI. Meetings
Section 1. The Trustees shall meet once a calendar quarter or more often if necessary, for the transaction of
business.
Section 2. All meetings with the exception of Executive Session are open to the public.
35
Section 3. A petition of four members of the Board will require the President to call a meeting.
Section 4. The President must direct a rescheduling of a meeting when it becomes evident a quorum cannot be
convened. A quorum shall consist of four of the seven appointed members of the Board.
Section 5. The President and the Executive Director shall prepare the agenda for all regular Board meetings.
Agendas shall be posted and sent to Board members and the media at least three (3) days prior to the regular
meeting. Agendas of all meetings will be posted at least 24 hours in advance of the meeting on the Library’s web
site.
Section 6. The order of business for regular meetings shall include, but not be limited to, the following items which
shall be covered in the sequence shown unless circumstances make an altered order more efficient:
1. Roll call of members
2. Approval of minutes of previous regular meeting and any intervening special meetings
3. Reports
a. Upcoming events
b. Library Administration
i. Management reports
ii. Financial reports
c. Friends of the Fayetteville Public Library
d. Fayetteville Public Library Foundation
4. Old business
5. New business
6. Period for public input
7. Adjournment
Section 7. Meetings will follow parliamentary procedures as outlined in Robert’s Rules of Order (current edition), in
cases to which they are applicable and when not inconsistent with these by-laws.
ARTICLE VII. Finances
Section 1. Audits
The accounts of the library shall be subject to an annual defined external audit by a qualified auditor. Copies of the
audit report shall be supplied to each member of the Board and to the City Accounting Department.
Section 2. Financial Affairs
The financial affairs of the library shall conform with Arkansas Act 177 of 1931, Section 5 as amended.
ARTICLE VIII. Amendments
Amendments to these by-laws not inconsistent with the Statutes of the State of Arkansas may be adopted at any
Board meeting at which a quorum is present. The written notice of any such meeting must contain reasonable notice
of the terms of the amendments proposed. The by-laws shall be reviewed at least every four years by an ad hoc
committee appointed by the President or by staff as assigned by the Board.
36
