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Home My WebLink About115-24 RESOLUTIONFile Number: 2024-1857 113 West Mountain Street Fayetteville , AR 72701 (479) 575-8323 Resolution: 115-24 WATER METER PURCHASE (BUDGET ADJUSTMENT): A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $608,317.00 TO UTILIZE FUNDS FROM A COMPLETED SEWER REHABILITATION PROJ ECT TO PURCHAS E WATER METERS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I : That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution , in the amount of $608 ,317.00 to utili ze funds from a completed sewer rehabilitation project to purchase water meters . PASSED and APPROVED on April 2 , 2024 Approvef= I Page 1 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2024-1857 MEETING OF APRIL 2, 2024 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director SUBJECT: Budget Adjustment for Water Meters RECOMMENDATION: Staff recommends a budget adjustment to utilize funds from a completed sewer rehabilitation project to purchase water meters. BACKGROUND: The City utilized capital funding to purchase water meters each year. The allotment of $1,000,000 only replaces approximately 3,900 of the more than 50,000 water meters we have in the City’s distribution system. The additional purchase of 2,200 meters and 100 cellular endpoints will be beneficial to the overall water meter replacement strategy. DISCUSSION: The purchase order for Structural Preservation Systems was closed with a remaining balance of $822,618. This money went back to CIP project 02017 Sewer Rehabilitation. Staff is requesting a budget adjustment of $608,317.00 to CIP project 02065 Water Meters to purchase the additional water meters. BUDGET/STAFF IMPACT: Since funding is generated from funds that were previously encumbered, there will not be an additional impact on the Water & Sewer Fund. ATTACHMENTS: SRF (#3), BA (#4), Meter Quote Feb 2024 (#5) Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2024-1857 Budget Adjustment for Water Meters A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $608,317.00 TO UTILIZE FUNDS FROM A COMPLETED SEWER REHABILITATION PROJECT TO PURCHASE WATER METERS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $608,317.00 to utilize funds from a completed sewer rehabilitation project to purchase water meters. City of Fayetteville Staff Review Form 2024-1857 Item ID 4/2/2024 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Tim Nyander 3/15/2024 WATER SEWER (720) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends a budget adjustment to utilize funds from a completed sewer rehabilitation project to purchase water meters. Budget Impact: 5400.720.1840-5811.00 Water and Sewer Account Number Fund 02065.1 Water Meters Project Number Project Title Budgeted Item?Yes Total Amended Budget $1,204,738.00 Expenses (Actual+Encum)$1,050,976.73 Available Budget $153,761.27 Does item have a direct cost?Yes Item Cost $608,316.81 Is a Budget Adjustment attached?Yes Budget Adjustment $608,317.00 $20.00 Remaining Budget $153,761.46 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division /Org2 WATER SEWER (720) Adjustment Number 2024 Requestor:Shea Fankhouser BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A budget adjustment is needed from the Sanitary Sewer Rehabilitation account to the Water Meters account to cover the costs of new water meters in 2024. Cost savings from the emergency trenchless repair of the sewer line under I-49 are being moved into the Water Meters account to purchase 2,200 meters and 100 cellular endpoints. COUNCIL DATE:4/2/2024 ITEM ID#:2024-1857 April Melton 3/15/2024 3:57 PM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED:/ v.2024222TOTAL-- Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X 5400.720.5700-5815.00 (608,317)-02017 1 EX Improvements - Sewer 5400.720.1840-5811.00 608,317 02065 1 EX Water Meters -- - - -- -- -- -- -- -- -- -- -- -- -- -- -- 1 of 1 QUOTATION FROM HENARD UTILITY PRODUCTS, INC. P.O. Box 9238 SEARCY, ARKANSAS 72145 PHONE (501)268-1987 FAX (501)268-7437 www.henardutility.com TO INQUIRY NO: DATE TERMS DELIVERY PRICES ARE QUOTED F.O.B. WE ARE PLEASED TO QUOTE AS FOLLOWS: QTY.DESCRIPTION PRICE EA.AMOUNT 2,000 100 100 Badger Model M25 – 5/8x3/4 Low Lead Bronze Positive Displacement Meter – Plastic Bottom – HR-E 8 Dial Encoder – LTE-M Beacon Cellular Endpoint - US Gallons – Twist Tight Connector – Serial Numbers to be Embossed on Outside of the Lid. Badger Model E55 – 1” Low Lead Bronze Fire Service E- Series Meter “Red Lid” – HR-E LCD 9 Dial Encoder - US Gallons – Twist Tight Connector – Serial Numbers to be Embossed on Outside of the Lid. Badger LTE-M Beacon Cellular Endpoint – Twist Tight Connector – 100-2810 Subtotal Sales tax @ 9.75% Total $255.85 $281.75 $144.00 $511,700.00 $28,175.00 $14,400.00 $554,275.00 $54,041.81 $608,316.81 QUOTED BY: Alex Bunn abunn@henardutility.com Fayetteville Water and Sewer Harlan Henson Email: hhenson@fayetteville-ar.gov 22724-1 27 February 2024 Net 30 Days TBD Fayetteville, AR