HomeMy WebLinkAbout108-24 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 108-24
File Number: 2024-1814
SUPERIOR CHEVROLET OF SILOAM SPRINGS (PURCHASE AGREEMENT):
A RESOLUTION TO APPROVE THE PURCHASE OF A CHEVROLET 1500 SILVERADO FROM SUPERIOR
CHEVROLET OF SILOAM SPRINGS, PURSUANT TO ORDINANCE 6491, IN THE AMOUNT OF $43,575.00,
PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE
ORIGINAL PRICE, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a Chevrolet
1500 Silverado from Superior Chevrolet of Siloam Springs, pursuant to Ordinance 6491, in the amount of $43,575.00,
plus any applicable surcharges, freight charges, and delivery fees up to 10% of the original price.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution.
PASSED and APPROVED on April 2, 2024
Page 1
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CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF APRIL 2, 2024
TO: Mayor Jordan and City Council
THRU: Terry Gulley, Asst Public Works Director - Ops
FROM: Ross Jackson, Jr., Fleet Operations Superintendent
SUBJECT: Superior Chevrolet Silverado 1500
RECOMMENDATION:
CITY COUNCIL MEMO
2024-1814
COUNCIL TO APPROVE THE PURCHASE OF A CHEVROLET PICKUP FROM SUPERIOR CHEVROLET
OF SILOAM SPRINGS AR PURSUANT TO ORDINANCE 6491, IN THE AMOUNT OF $43,575, PLUS ANY
APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL
PRICE, AND TO APPROVE A BUDGET ADJUSTMENT.
BACKGROUND:
In mid -February 2024, Water Sewer unit 1285 was involved in a single car accident resulting in it being totaled
by insurance. The Water Sewer department is requesting an upgraded unit in its place.
DISCUSSION:
Fleet Policy states upgrades are to be paid by the department requesting them. To offset the additional
purchase price, we will combine the budgeted amount ($33,000), insurance ($8,325.00) and request a budget
adjustment for the difference from Water & Sewer ($4,500). This includes additional up -fit parts and
accessories.
BUDGET/STAFF IMPACT:
Funds have been budgeted for this purchase and Water and Sewer will provide the difference with a budget
adjustment to be approved by the Council.
This purchase of this unit was unanimously approved at the March 12th Equipment Committee.
ATTACHMENTS: SRF (#3), BA (#4), Superior Chevy - 2023 Chevrolet 1500 WT Crew Cab 4WD V8 (#5),
Ordinance 6491 - Bid Waving (#6)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
Y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2024-1814
Superior Chevrolet Silverado 1500
A RESOLUTION TO APPROVE THE PURCHASE OF A CHEVROLET 1500 SILVERADO FROM
SUPERIOR CHEVROLET OF SILOAM SPRINGS, PURSUANT TO ORDINANCE 6491, IN THE
AMOUNT OF $43,575.00, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND
DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a
Chevrolet 1500 Silverado from Superior Chevrolet of Siloam Springs, pursuant to Ordinance 6491, in
the amount of $43,575.00, plus any applicable surcharges, freight charges, and delivery fees up to 10%
of the original price.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1
Ross Jackson
Submitted By
City of Fayetteville Staff Review Form
2024-1814
Item ID
4/2/2024
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
3/12/2024 FLEET OPERATIONS (770)
Submitted Date Division / Department
Action Recommendation:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A CHEVROLET SILVERADO 1500 (UIDR_F001) FROM SUPERIOR
OF SILOAM SPRINGS IN THE AMOUNT OF $43,575, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND
DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE, PURSUANT TO THE APPROVE A BUDGET ADJUSTMENT.
9700.7700.1920-5802.00
Account Number
02078.2024
Project Number
Budgeted Item? Yes
Does item have a direct cost? Yes
Is a Budget Adjustment attached? Yes
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
Shop
Fund
Light/Medium Trucks
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 535,000.00
$ 323,121.00
5 211,879.00
$ 43,575.00
$ 12,825.00
e. 181,129.00
Previous Ordinance or Resolution #
Approval Date:
V20221130
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division Adjustment Number
FLEET OPERATIONS (770)
/Org2
2024
Requestor: Ross Jackson
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
COUNCIL TO APPROVE THE PURCHASE OF A CHEVROLET PICKUP FROM SUPERIOR CHEVROLET OF SILOAM SPRINGS AR, IN
THE AMOUNT OF $43,575, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE
ORIGINAL PRICE, AND TO APPROVE A BUDGET ADJUSTMENT. (UDIR_F001/2299)
COUNCIL DATE: 4/2/2024
ITEM ID#: 2024-1814
Nolly Black
317212024 7: 77 Pln
Budget Division Date
TYPE:
D - (City Council)
JOURNAL #:
GLDATE:
RESOLUTION/ORDINANCE
CHKD/POSTED:
TOTAL
14,040
14,040
v.2024222
Increase / (Decrease)
Project.Sub#
Account Number
Expense
Revenue
Project
Sub.Detl AT
Account Name
9700.770.1920-5802.00
12,825
-
02078
2024 EX
Vehicles & Equipment - base
9700.770.1920-6602.40
-
4,500
02078
2024 RE
Transfer from Fund - Water & Sewer
9700.770.1910-4999.99
-
8,325
RE
Use Fund Balance - Current
5400.720.1840-7602.70
4,500
-
13019
1 EX
Transfers To Funds - Shop
5400.720.1840-5801.00
(4,500)
-
13019
1 EX
Fixed Assets
5400.700.1800-5331.00
(279)
-
EX
Motorpool Charges - Maintenance
5400.700.1800-5331.01
963
-
EX
Motorpool Charges - Replacement
5400.700.1800-5331.02
333
-
EX
Motorpool Charges - Shop Overhead
5400.700.1800-5331.03
198
-
EX
Motorpool Charges - Shop OH Insurance
5400.720.4000-4999.99
-
1,215
RE
Use Fund Balance - Current
I of 1
Dealer Information
SUPERIOR CHEVROLET BUICK GMC $43575-00
490 HWY 412E
SILOAM SPRINGS, AR 72761 i
Phone: 479-524-3152 C�A ,��
Fax: +/� C� 2/20/2024
1 GCUDAED9PZ254366
Model Year: 2023
Make: Chevrolet
Model: 1500 Silverado
CK10743-4WD, Crew Cab
PEG: 1WT-Work Truck Preferred Equipment Group
Primary Color: GAZ-Summit White
Trim: H2G-1 WT-Vinyl, Jet Black, Interior Trim
Engine: L84-Engine: 5.3L, EcoTec3 V-8, DI, Dynamic Fuel
Mgt, V V T
Transmission: MHT-10-Speed Automatic
Additional Vehicle Information
GM Marketing Information
X
Event Code: 5000-Delivered to Dealer
Order #: CKGHDB
MSRP: $50,475.00
Order Type: FNR-Fleet Commercial
Stock #: V254366
Inventory Status: N/A
venicie uptions
Chargeable Options
MSRP
G80-Auto Locking Differential, Rear
$395.00
JL1-Integrated Trailer Brake Controller
$275.00
L84-Engine: 5.3L, EcoTec3 V-8, DI, Dynamic
$1,595.00
Fuel Mgt, V V T
R7N-Customer Choice
-$50.00
Z82-Trailering Package
$395.00
ZLQ-Fleet Convenience Package
$370.00
No Cost Options
C5Y-GVW Rating 7100 Lbs
CAP-FLT-COMPETITIVE ASSISTANCE PRGM
FA3-Fleet Customer
FE9-Federal Emissions
GU5-Rear Axle: 3.23 Ratio
MHT-10-Speed Automatic
RD6-Wheels: 17" Steel - Painted Ultra Silver
$50,475.00 MSRP
-6,400.00 Government Incentive FAN 802983
-500.00 Superior Discount
$43,575.00 BID PRICE
Other Options
1WT-Work Truck Preferred Equipment Group
AU3-Power Door Locks
BG9-Floor Covering: Rubberized Vinyl, Black
E63-Durabed
H2G-1 WT-Vinyl, Jet Black, Interior Trim
K34-Cruise Control
KNP-Transmission Cooling System
N37-Steering Column, Manual Tilt &
Telescoping
QBR-Tire, Spare: 255/70 R17 All Season,
Blackwall
SAF-Spare Tire Lock
UE4-Following Distance Indicator
UHX-Lane Keep Assist/Departure Warning
UKJ-Sensor, Front Pedestrian Braking
UVB-Rear Vision Camera, HD
—" indicates vehicle belongs to Trading Partner's inventory
AQQ-Keyless Remote Entry
AZ3-Seats: Front 40/20/40 Split -Bench, Full
Feature
DLF-Mirrors, O/S: Power, Heated
GAZ-Summit White
IOR-Chevrolet Infotainment, 7" Color Screen
KC4-Cooler, Engine Oil
KW7-Alternator, 170 AMP
QBN-Tires: 255/70 R17 All Season, Blackwall
QK1-Standard Tailgate
TQ5-Headlamps, Intellibeam
UEU-Sensor, Forward Collision Alert
UHY-Automatic Emergency Braking
UQF-Speaker System: Standard Sound
System
V76-Recovery Hooks
Disclaimer:
GM has tried to make the pricing information provided in this summary accurate. Please refer to actual vehicle invoice, however, for complete
pricing information. GM will not make any sales or policy adjustments in the case of inaccurate pricing information in this summary.
113 West Mountain Street
Fayetteville. AR 72701
(479) 575-8323
Ordinance: 6491
File Number: 2021-0718
BID WAIVER FOR FLEET VEHICLES:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE THE
PURCHASE OF NEW VEHICLES THROUGH VARIOUS MANUFACTURERS'
AUTHORIZED DEALER NETWORKS, BUT TO REQUIRE INFORMAL QUOTES OR BIDS
FOR SIMILAR VEHICLES. AND TO AUTHORIZE THE MAYOR TO EXECUTE ANY
AGREEMENTS NECESSARY TO PARTICIPATE IN GOVERNMENT FLEET PROGRAMS
WHEREAS. new vehicles are available at a discounted rate directly from various manufacturers'
authorized dealer networks through government fleet programs; and
WHEREAS, not all dealers are part of an authorized dealer network and using the government fleet
programs ensures consistent pricing and includes other benefits like technician training, access to
available inventories statewide, increased standard warranties, and discounts on diagnostic software
and parts: and
WHEREAS. dealers do not have pricing prior to an ordering window. which is often not open long
enough to complete the full bidding process. and the pricing that would be submitted in the bidding
process will be the same as through a government fleet program: and
WHEREAS, authorizing purchases through government fleet programs without competitive bidding
will allow the Fleet Division to place orders within short ordering windows, purchase existing inventory
when available, obtain quotes quickly from different manufacturers based on the specific needs of a
division or department, and ensure staff has the equipment needed to maintain a high level of service to
Fayetteville residents and businesses.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
Page 1 Printed on 1016121
Ordinance 6491
File Number 2021-0718
FAVETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville. Arkansas hereby finds the above
circumstances make competitive bidding not feasible or practical and therefore waives the
requirements of formal competitive bidding and authorizes the purchase of new vehicles through the
various vehicle manufacturers' authorized dealer networks. and further authorizes the Fleet Division to
solicit informal bids or quotes prior to the purchase of vehicles without the need for further approval by
the City Council.
Section 2: that the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign any agreements or documents necessary to participate in the government fleet programs.
PASSED and APPROVED on 10/5/2021
Attest: RK
`���a.• tJIT Y 0
.G
Kara Paxton. City Clerk Treasurer_ E;
;9s •9'Qk .SAS . •• ,��.
Page 2 Printed on 10/6l21
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
! Text File
File Number: 2021-0718
Agenda Date: 10/5/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Ordinance
Aqenda Number: CA
BID WAIVER FOR FLEET VEHICLES:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF
NEW VEHICLES THROUGH VARIOUS MANUFACTURERS' AUTHORIZED DEALER
NETWORKS, BUT TO REQUIRE INFORMAL QUOTES OR BIDS FOR SIMILAR VEHICLES, AND
TO AUTHORIZE THE MAYOR TO EXECUTE ANY AGREEMENTS NECESSARY TO
PARTICIPATE IN GOVERNMENT FLEET PROGRAMS
WHEREAS, new vehicles are available at a discounted rate directly from various manufacturers' authorized
dealer networks through government fleet programs; and
WHEREAS, not all dealers are part of an authorized dealer network and using the government fleet programs
ensures consistent pricing and includes other benefits like technician training, access to available inventories
statewide, increased standard warranties, and discounts on diagnostic software and parts; and
WHEREAS, dealers do not have pricing prior to an ordering window, which is often not open long enough to
complete the full bidding process, and the pricing that would be submitted in the bidding process will be the
same as through a government fleet program; and
WHEREAS, authorizing purchases through government fleet programs without competitive bidding will allow
the Fleet Division to place orders within short ordering windows, purchase existing inventory when available,
obtain quotes quickly from different manufacturers based on the specific needs of a division or department, and
ensure staff has the equipment needed to maintain a high level of service to Fayetteville residents and
businesses.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds the above circumstances
make competitive bidding not feasible or practical and therefore waives the requirements of formal competitive
bidding and authorizes the purchase of new vehicles through the various vehicle manufacturers' authorized
dealer networks, and further authorizes the Fleet Division to solicit informal bids or quotes prior to the purchase
of vehicles without the need for further approval by the City Council.
City of Fayetteville, Arkansas Page I Printed on 101612021
File Number: 2021-0718
Section 2: that the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign
any agreements or documents necessary to participate in the government fleet programs.
City of Fayetteville, Arkansas Page 2 Printed on 101612021