HomeMy WebLinkAbout107-24 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 107-24
File Number: 2024-1812
VALUEPOINT COOPERATIVE (PURCHASE AGREEMENT):
A RESOLUTION TO APPROVE THE PURCHASE OF TIRES, TUBES, AND SERVICES ON AN AS NEEDED
BASIS PURSUANT TO A NATIONAL ASSOCIATION OF STATE PROCUREMENT OFFICIALS (NASPO)
VALUEPOINT COOPERATIVE PURCHASING AGREEMENT THROUGH JUNE 30, 2024 AND ANY FUTURE
RENEWAL PERIODS
WHEREAS, on May 21, 2019, the City Council passed Resolution No. 121-19 approving the purchase of tires, tubes,
and services pursuant to a NASPO ValuePoint cooperative purchasing contract through March 31, 2024; and
WHEREAS, NASPO ValuePoint has extended the current contract through June 30, 2024 while it negotiates a new
contract for tires, tubes, and services expected to take effect on July 1, 2024; and
WHEREAS, the Fleet Division recommends extending the authorization to purchase these items pursuant to the
current NASPO ValuePoint contract through June 30, 2024, and any future renewal periods.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of tires, tubes, and
services from approved manufacturers on an as needed basis pursuant to a NASPO ValuePoint cooperative purchasing
contract through June 30, 2024, and any future renewal periods.
PASSED and APPROVED on April 2, 2024
Page 1
Attest: ``♦♦��, I TREgS�,,�
U,Fp,VE OF
a
Kara Paxton, City Clerk Treasurer • �9R AP ;• `
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CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF APRIL 2, 2024
TO: Mayor Jordan and City Council
THRU: Terry Gulley, Asst Public Works Director - Ops
FROM: Ross Jackson, Jr., Fleet Operations Superintendent
SUBJECT: TIRES, TUBES AND SERVICES
RECOMMENDATION:
CITY COUNCIL MEMO
2024-1812
A RESOLUTION TO APPROVE A CONTRACT EXTENSION FOR THE PURCHASE OF TIRES, TUBES, AND
SERVICES FROM APPROVED MANUFACTURERS ON AN AS NEEDED BASIS PURSUANT TO A
NATIONAL ASSOCIATION OF STATE PROCUREMENT OFFICIALS (NASPO) VALUEPOINT
COOPERATIVE PURCHASING AGREEMENT, THROUGH JUNE 30TH, 2024 AND ANY FUTURE RENEWAL
PERIODS
BACKGROUND:
Resolution 121-19 authorized the city to purchase tires, tubes, and services available on a NASPO ValuePoint
cooperative purchasing contract through 03/31/24. NASPO is in the process of negotiating a new agreement
that is expected to take effect on 07/01/24, so it has extended the current contract through 06/30/24. Fleet is
recommending extending its purchasing authority through 06/30/24 and any future renewal periods while
NASPO finalizes the new contract.
DISCUSSION:
The Fleet Operations Division purchases and stocks inventory for front line high -use equipment to assist with
decreasing downtime. Both Fleet Operations and Purchasing support the contract extension and this will allow
us to continue purchasing tires with local vendors through the duration of the current contract. This cooperative
purchasing contract is recognized and utilized by the State of Arkansas and 39 other states. When the new
NASPO contract is finalized and executed, Fleet will bring another resolution to the City Council seeking
approval to purchase under that contract.
BUDGET/STAFF IMPACT:
Funds for the acquisition of tires have been budgeted in Fleets annual operating budget.
ATTACHMENTS: SRF (#3), Portfolio Details - NASPO ValuePoint 2019-2024 (#4), Adenda - Tires, Tubes,
and Services-Brid gestone-AR-2018-2023-PA-Executed (#5), Addendum - Tires, Tubes, and Services-
Goodyear-AR-2018-2023-PA-Executed (#6), Portfolio Details - NASPO ValuePoint 2024-2029 (#7), State of
Iowa Mail - Intent to Award - RFP0223005113_Redacted (#8)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2024-1812
TIRES, TUBES AND SERVICES
A RESOLUTION TO APPROVE THE PURCHASE OF TIRES, TUBES, AND SERVICES ON AN
AS NEEDED BASIS PURSUANT TO A NATIONAL ASSOCIATION OF STATE PROCUREMENT
OFFICIALS (NASPO) VALUEPOINT COOPERATIVE PURCHASING AGREEMENT THROUGH
JUNE 30, 2024 AND ANY FUTURE RENEWAL PERIODS
WHEREAS, on May 21, 2019, the City Council passed Resolution No. 121-19 approving the purchase
of tires, tubes, and services pursuant to a NASPO ValuePoint cooperative purchasing contract through
March 31, 2024; and
WHEREAS, NASPO ValuePoint has extended the current contract through June 30, 2024 while it
negotiates a new contract for tires, tubes, and services expected to take effect on July 1, 2024; and
WHEREAS, the Fleet Division recommends extending the authorization to purchase these items
pursuant to the current NASPO ValuePoint contract through June 30, 2024, and any future renewal
periods.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of
tires, tubes, and services from approved manufacturers on an as needed basis pursuant to a NASPO
ValuePoint cooperative purchasing contract through June 30, 2024, and any future renewal periods.
Page 1
Ross Jackson
Submitted By
City of Fayetteville Staff Review Form
2024-1812
Item ID
4/2/2024
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
3/5/2024 FLEET OPERATIONS (770)
Submitted Date Division / Department
Action Recommendation:
A RESOLUTION TO APPROVE A CONTRACT EXTENSION FOR THE PURCHASE OF TIRES, TUBES, AND SERVICES FROM
APPROVED MANUFACTURERS ON AN AS NEEDED BASIS PURSUANT TO A NATIONAL ASSOCIATION OF STATE
PROCUREMENT OFFICIALS (NASPO) VALUEPOINT COOPERATIVE PURCHASING AGREEMENT, THROUGH JUNE 30TH,
2024 AND ACCEPT A NASPO VALUEPOINT AWARD STARTING JULY 1ST 2024 THROUGH JUNE 30TH 2O29.
9700.770.1910-5214.01
Account Number
Project Number
Budgeted Item? Yes
Does item have a direct cost? No
Is a Budget Adjustment attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Shop
Fund
Project Title
$ 273,000.00
$ 39,508.89
233,491.11
e. 233,491.11
Previous Ordinance or Resolution #
Approval Date:
V20221130
%+Pulse Monitoring Procurement Issues
HAZIF&
Tires, Tubes and Services
The Portfolio Action Tracker (PAT) is a transparency tool that can be used to
monitor and review the real-time status of NASPO ValuePoint portfolios.
Click here to view Status
Overview Contractors(3) Portfolio Map
NASPO PORTFOLIO MAP
ValuePoint a
PORTFOLIO TITLE. Tires, Tubes and Services (2019 - 2024)
LEAD STATE. State of Iowa
OVERVIEW:
The Master Agreements in this portfolio offer tire INITIAL TERM: 5 years
products and services through contractors' retail RENEWALS: None
distribution networks for all NASPO ValuePoint
Participating States. TOTAL TERM POSSIBLE: 5 years
... — + of 3 ... Q ...
Participating Addenda (92)
a -
Download Participating
Ara
Addenda
nsas
Arizo
Download Arkansas PAs
na
Calif
Bridgestone Americas Tire
ornia
Operation, LLC
Color
Tires, Tubes, and Services -
ado
Bridgestone-AR-2018-2023-PA-
Executed.PDF
0
Lead State
Craig Trotter
Iowa
c ra i g .t rotte r
@iowa.gov
515-322-8593
Awarded:
04/01/2019
Expiration:
06/30/2024
Renewals
06/30/2024
Limit:
NASPO Resources
Cooperative Portfolio
Managers
Primary Contact Josh
DeSCOtE a
Secondary Contact Tia
Snyder
Documents/Details
Solicitation
RFP1118005083 -
Tires Tubes Services
RFP and
Amendments
-
ut The Goodyear Tire & Rubber
Dela Company
ware Tires, Tubes, and Services-Goodyear-
Flori
DISCLAIMER. The documents on the NASPO value Point website are for informational/convenience purpose.
participating entity in the case of participating addenda). In the event of any conflict between the document
participating entity, the official documents maintained by the lead state or participating entitygovern.
Please note that some documents may be absent or incorrect. Please send all feedback and suggestions for
webmaster@NASPOVal uePoin t.org
Thankyou.
The Request For
Proposal (RFP) for the
NASPO ValuePoint
Master Agreement for
Tires, Tubes and Services
(2019 - 2024) with all
amendments
Portfolio Informatior+
A\A/n rrA
documents are maintained by the lead state (or
?no those maintained by the lead state or
to our website team at
PARTICIPATING ADDENDUM
NASPO ValuePoint
Tires, Tubes and Services
Administered by the State of Iowa
(hereinafter "Lead State/Entity")
Master Agreement
Contract Number: 1118005083
Bridgestone Americas Tire Operations, LLC
(hereinafter "Contractor")
and
State of Arkansas
(hereinafter "Participating State/Entity")
1. SCOPE: This addendum covers the NASPO ValuePoint contract for Tires, Tubes and Services by the State of Iowa for
use by State agencies and other entities located in the State of Arkansas as authorized by that State's statutes to utilize
cooperative contracts.
2. PARTICIPATION: All eligible purchasers within the State of Arkansas including local political subdivisions are authorized
to purchase products and services under the terms and conditions of this participating addendum.
3. INDIVIDUAL CUSTOMER: Each state agency and political subdivision, as a Participating Entity, that purchase
Tires, Tubes and Services using this contract will be treated as if they are Individual Customers. Except to the extent
modified by the State of Arkansas Participating Addendum, each agency and political subdivision will be responsible to
follow the terms and conditions of the Master Agreement; and they will have the same rights and responsibilities for their
purchases as the Lead State has in the Master Agreement. Each agency and political subdivision will be responsible for
their own charges, fees, and liabilities. Each agency and political subdivision will have the same rights to any indemnity or
to recover any costs allowed in the contract for their purchases.
4. CHANGES: The following changes to the terms and conditions are as follows:
a. Payments and Invoice Provisions: Payment will be made in accordance with applicable State of Arkansas
accounting procedures upon acceptance by the Agency. The State may not be invoiced in advance of delivery and
acceptance of any products or services. Payment will be made only after the contractor has successfully satisfied the
ordering agency as to the goods and/or services purchased or rented. Contractors should invoice the ordering agency by
an itemized list of charges. Purchase Order Number and/or Contract Number should be referenced on each invoice.
Payments will be submitted to the contractor at the address shown on the invoice. Payment will be tendered to
the contractor within thirty (30) days of the date of invoice. After the sixtieth (60th) day from the date of the invoice, unless
mutually agreed to, interest will be paid on the unpaid balance due to the contractor at the rate of one half of one percent
per month in accordance with Arkansas Code Annotated §19-11-224. The procuring agency will make a good -faith effort to
pay within thirty (30) days after date of invoice. Payments may also be made via a Purchasing Entity's "Purchasing Card."
By signing this participating addendum, Contractor agrees to follow Business Flow in Attachment B.
See Attachment B for details of current Business Flow.
All invoices should be forwarded to: Agency Name
Attention: Accounts Payable
Address
City, Arkansas Zip Code
Page i of 9
PARTICIPATING ADDENDUM
NASPO ValuePoint
Tires, Tubes and Services
Administered by the State of Iowa
(hereinafter "Lead State/Entity")
Master Agreement
Contract Number: 1118005083
Bridgestone Americas Tire Operations, LLC
(hereinafter "Contractor")
and
State of Arkansas
(hereinafter "Participating State/Entity")
b. Purchase Order Instructions: All purchase entities issuing valid purchase orders will be bound by the terms and
conditions of the NASPO ValuePoint Master Agreement including, without limitation, the obligation to pay the
contractor for products and/or services provided. The parties acknowledge and agree that orders submitted to the
contractor from a purchasing entity through the purchasing entity's business procurement card are authorized
purchase orders under the NASPO ValuePoint Master Agreement.
c. Price Agreement Number: All purchase orders issued by the purchasing entities within the jurisdiction of this
Participating Addendum should include the NASPO ValuePoint Contract number, 1118005083, agency name, address,
name of contact person and phone number.
d. Reporting: The Contractor agrees to provide a quarterly report to the Arkansas primary contact within thirty (30) days
following the quarter being reported. Reports should include the following data: agency name and address, product
description, quantity, unit and extended prices.
e. Record Retention: The contractor shall be required to maintain all pertinent financial and accounting records and
evidence pertaining to the contract in accordance with generally accepted principles of accounting and other
procedures specified by the State of Arkansas. Access will be granted upon request, to State or Federal Government
entities or any'of their duly authorized representatives.
Financial and accounting records shall be made available, upon request, to the State of Arkansas' designee at any
time during the contract period and any extension thereof, and for five (5) years from expiration date and final payment
on the contract or extension thereof.
f. Delivery: The tires, tubes and services prices are the delivered price to any Purchasing Entity. All deliveries shall
be F.O.B. Destination, freight prepaid, with all transportation and handling charges paid by the Contractor.
Exceptions for rush orders, emergency orders, extreme distance (defined as a "ship to" location outside of the
normal delivery routes of the Contractor), or other extenuating circumstances will be considered at the time of
order placement, and before delivery is made, and must be mutually agreed upon between the ordering entity and
the Contractor.
g. Taxes: Personal Property tax will not be charged to Arkansas state agencies.
h. Cancellation: The State may cancel this Participating Addendum by giving the contractor and NASPO ValuePoint
written notice of such cancellation thirty (30) days prior to the date of cancellation.
i. Governing Law: The laws of the State of Arkansas shall govern this agreement.
j. Venue and Jurisdiction: Venue for any claim, dispute, or action concerning an order placed against the contract shall
be Pulaski County, Arkansas.
Page 2 of 9
PARTICIPATING ADDENDUM
NASPO ValuePoint
Tires, Tubes and Services
Administered by the State of Iowa
(hereinafter "Lead State/Entity")
Master Agreement
Contract Number: 1118005083
Bridgestone Americas Tire Operations, LLC
(hereinafter "Contractor")
and
State of Arkansas
(hereinafter "Participating State/Entity")
k. Sovereign Immunity: Nothing under this agreement or the Master Agreement shall be deemed or construed as a waiver of the
State's right to sovereign immunity.
I. Returns: New, uninstalled tires may be returned by the State, within the first 30 days after purchase, for a full refund
for inaccuracies or other errors on the part of the Contractor or the State.
m. E-Procurement: The State of Arkansas reserves the right to migrate to future E-procurement platforms. The
Contractor shall be required to support the migration effort and integrate and manage their products & services with the
State's upcoming E-procurement system.
n. Bulk Disposal of Tires: Section 4.2.4.14 of the RFP references an optional bulk disposal of tires service which the
State of Arkansas will not be using.
o. Limiting the Number of Dealers: The State of Arkansas reserves the right to limit the number of Authorized Dealers,
each awarded tire manufacturer may authorize to sell tires in the State, if it is in the best interest if the State to do so.
p. Performance Standards: Arkansas State law requires that all contracts for services shall include Performance
Standards for measuring the overall quality of services provided. For the purposes of this cooperative contract,
performance standards shall be required for all services available.
1. The Performance Standards table in Attachment A, identifies expected deliverables, performance measures, or
outcomes; and defines the acceptable standards a Contractor shall meet in order to avoid assessment of
damages.
2. The State may be open to negotiations of Performance Standards prior to the commencement of services, or at
times throughout the contract duration.
3. The State has the right to modify, add, or delete Performance Standards throughout the term of the contract,
should the State determine it is in its best interest to do so. Any changes or additions to performance standards
will be made in good faith following acceptable industry standards and may include the input of the Contractor so
as to establish standards that are reasonably achievable.
4. All changes made to the Performance Standards will become an official part of the contract.
5. Performance Standards will continue throughout the term of the contract.
6. Failure to meet the minimum Performance Standards as specified will result in the assessment of damages.
7. In the event a Performance Standard is not met, the Contractor will have the opportunity to defend or respond to
the insufficiency. The State has the right to waive damages if it determines there were extenuating factors
beyond the control of the Contractor that hindered the performance of services. In these instances, the State has
final determination of the performance acceptability.
Page 3 of 9
PARTICIPATING ADDENDUM
NASPO ValuePoint
Tires, Tubes and Services
Administered by the State of Iowa
(hereinafter "Lead State/Entity")
Master Agreement
Contract Number: 1118005083
Bridgestone Americas Tire Operations, LLC
(hereinafter "Contractor")
and
State of Arkansas
(hereinafter "Participating State/Entity")
8. Should any compensation be owed to the agency due to the assessment of damages, Contractor shall follow
the direction of the agency regarding the required compensation process.
5. SERVICE PERFORMANCE STANDARDS.
a. Tire Repair Must Include:
1 Tire with suspected leak must be dismounted and inspected to determine cause of inflation pressure loss and if
leak can be repaired.
2 Flat tire repairs must be performed according to industry standards.
3 Proper plugging and patching must be done from inside of the tire.
4. Check balance of tire and wheel assembly. Rebalance if necessary.
5 Reactivate tire pressure monitoring system, (TPMS) (if applicable).
6. Compliance will be deemed acceptable if all above items have been performed within 30 to 60 minutes of
beginning of work.
7. Emergency Tire Repair must be performed 24 hours a day, 7 days a week, as required according to industry
standards for road -side assistance. Dispatch response time (arrival time by Contractor to Using Agency identified
location) shall occur within 1 to 5 hours from time of contact.
b. Wheel Balance Must Include:
1. Wheel and tire removal
2 Wheel and tire mounted on balance machine
3. Spin each wheel and tire
4 Inspect to determine state of balance around axle
5 Attach lead weights on opposite sides of the tire to compensate for weight differences
6. Remount tires and wheels
7. Compliance will be deemed acceptable if all above items have been performed within 45 to 90 minutes of
beginning of work.
Page 4 of 9
PARTICIPATING ADDENDUM
NASPO ValuePoint
Tires, Tubes and Services
Administered by the State of Iowa
(hereinafter "Lead State/Entity")
Master Agreement
Contract Number: 1118005083
Bridgestone Americas Tire Operations, LLC
(hereinafter "Contractor")
and
State of Arkansas
(hereinafter "Participating State/Entity")
c. Alignment Services Must Include:
1. Check for Camber, Toe, & Caster wear
2. Alignment specialists measure and correct wheel angles so they are set to vehicle manufacturer specifications.
3. Completely inspect steering and suspension systems
4. Adjust wheel angles so they are perpendicular to the ground and parallel to each other
5. Compliance will be deemed acceptable if all above items have been performed within 45 to 90 minutes of
beginning of work.
d. Tire Rotation Service Must Include:
1. Removing tires
2. Inspect tire wear pattern
3. Replace tires on vehicle where they will wear most evenly
4. Reset tire
5. Compliance will be deemed acceptable if all above items have been performed within 30 to 60 minutes of
beginning of work.
Page 5 of 9
5. PRIMARY CONTACTS: The primary contacts for this participating addendum are as follows (or their named successors):
Lead Entitv
Name:
Nancy Wheelock
Address:
Iowa Department of Administrative Services
Central Procurement Bureau
Hoover Building, FLR 3
1305 E. Walnut Street
Des Moines, IA 50319
Telephone:
515-725-2268
E-Mail:
nanc .wheelock Iowa. ov
Contractor
Company Name:
Bridgestone Americas Tire Operations, LLC
Contact Person
Gregg Tros er
Address:
200 41h Avenue South, Nashville, TN 37201
Telephone:
615-937-3794
E-Mail:
Tros erGre bfusa.com
Arkansas Contact
Company Name:
Bridgestone Americas Tire Operations, LLC
Contact Person
GreggTros er
Address:
200 41h Avenue South, Nashville, TN 37201
Telephone:
615-937-3794
E-Mail:
Tros erGre bfusa.com
Participating Entitv
Name:
John Leverett, Statewide Procurement Specialist
Address:
State of Arkansas
DFA-Office of State Procurement
1509 W. Th Street, Suite 300
Little Rock, AR 72201
Telephone:
501-683-2222
E-Mail:
iohn.leverett dfa.arkansas. ov
Page 6 of 9
This Participating Addendum and Contract 1118005083 (administered by the State of Iowa) together with its exhibits, set
forth the entire agreement between the parties with respect to the subject matter of all previous communications,
representations or agreements, whether oral or written, with respect to the subject matter hereof. Terms and conditions
inconsistent with, contrary or in addition to the terms and conditions of this Addendum and the Master Agreement, together
with its exhibits, shall not be added to or incorporated by the contractor into this Addendum or the Master Agreement and its
exhibits, by any subsequent purchase order or otherwise, and any such attempts to add or incorporate such terms and
conditions are hereby rejected. The terms and conditions of this Addendum and the Master Agreement and its exhibits shall
prevail and govern in the case of any such inconsistent or additional terms within the Participating State.
IN WITNESS WHEREOF, the parties have executed this Addendum as of the date of execution by both parties below.
Participating
State: Arkansas
Contractor: Bridgestone Americas Tire Operations, LLC
By:
By:
Name. Randy
WAght
Name: GreggTros er
Title: Deputy
Director of OSP
Title: Manager
Date:
T15
Date:
4/10/19
Page 7 of 9
Attachment A — Tires, Tubes and Services
Performance Standards
Criteria Performance Standard Damages Per Vehicle
I
Tire Repair Service
Standard and Emergency Tire
100% of Service Performance
Below standard performance will result in
Repair
Standards Met
50% credit of repair price and correction of
mistake at no charge.
Wheel Balance Service
100% of Service Performance
Below standard performance will result in
Wheel Balance
Standards Met
50% credit of repair price and correction of
mistake at no charge.
Alignment Service
100% of Service Performance
Below standard performance will result in
Alignment Service
Standards Met
50% credit of repair price and correction of
mistake at no charge.
Tire Rotation Service
100% of Service Performance
Below standard performance will result in
Tire Rotation
Standards Met
50% credit of repair price and correction of
mistake at no charge.
Page 8 of 9
Business Flow for Bridgestone Contract — Attachment B
Agency creates Purchase Order
from contract, selecting preferre i
dealer, entering agency invoice
address (Bill To), and tire
description
Agency processes payment to
Bridgestone, referencing Purch.
i Order a
'Payment methods include:
Agency submits PO to
preferred dealer for �J
goods/services
State
sends payment' \\
to Bridgestone, including /
:> Purch. Order #(sL
for reconciliation
Dealer
t.) forwards Purch. Order #,
purchase details, &
/ Bridgestone
agency invoice address to
invoices agency,
1\ Bridgestone & (2) provides
/ referencing Purch. Order #
\,Delivery Receipt to agency
\
t / Bridgestone
reimburses Dealer
• ACH payment —Agency must include a Payment Method Supplement referencing Purchase Order P
• Warrant -Agency must include Purchase Order a on remittance
Page 9 of 9
PARTICIPATING ADDENDUM
NASPO ValuePoint
Tires, Tubes and Services
Administered by the State of Iowa
(hereinafter "Lead State/Entity")
Master Agreement
Contract Number: 1118005083
Goodyear Tire and Rubber Company
(hereinafter "Contractor')
and
State of Arkansas
(hereinafter "Participating State/Entity")
1. SCOPE: This addendum covers the NASPO ValuePoint contract for Tires, Tubes and Services by the State of Iowa for
use by State agencies and other entities located in the State of Arkansas as authorized by that State's statutes to utilize
cooperative contracts.
2. PARTICIPATION: All eligible purchasers within the State of Arkansas including local political subdivisions are authorized
to purchase products and services under the terms and conditions of this participating addendum.
3. INDIVIDUAL CUSTOMER: Each state agency and political subdivision, as a Participating Entity, that purchase
Tires, Tubes and Services using this contract will be treated as if they are Individual Customers. Except to the extent
modified by the State of Arkansas Participating Addendum, each agency and political subdivision will be responsible to
follow the terms and conditions of the Master Agreement; and they will have the same rights and responsibilities for their
purchases as the Lead State has in the Master Agreement. Each agency and political subdivision will be responsible for
their own charges, fees, and liabilities. Each agency and political subdivision will have the same rights to any indemnity or
to recover any costs allowed in the contract for their purchases.
4. CHANGES: The following changes to the terms and conditions are as follows:
a. Payments and Invoice Provisions: Payment will be made in accordance with applicable State of Arkansas
accounting procedures upon acceptance by the Agency. The State may not be invoiced in advance of delivery and
acceptance of any products or services. Payment will be made only after the contractor has successfully satisfied the
ordering agency as to the goods and/or services purchased or rented. Contractors should invoice the ordering agency by
an itemized list of charges. Purchase Order Number and/or Contract Number should be referenced on each invoice.
Payments will be submitted to the contractor at the address shown on the invoice. Payment will be tendered to
the contractor within thirty (30) days of the date of invoice. After the sixtieth (60th) day from the date of the invoice, unless
mutually agreed to, interest will be paid on the unpaid balance due to the contractor at the rate of one half of one percent
per month in accordance with Arkansas Code Annotated §19-11-224. The procuring agency will make a good -faith effort to
pay within thirty (30) days after date of invoice. Payments may also be made via a Purchasing Entity's "Purchasing Card"
By signing this participating addendum, Contractor agrees to follow Business Flow in Attachment B.
See Attachment B for details of current Business Flow.
All invoices should be forwarded to: Agency Name
Attention: Accounts Payable
Address
City, Arkansas Zip Code
Page 1 of 9
PARTICIPATING ADDENDUM
NASPO ValuePoint
Tires, Tubes and Services
Administered by the State of Iowa
(hereinafter "Lead State/Entity")
Master Agreement
Contract Number: 1118005083
Goodyear Tire and Rubber Company
(hereinafter "Contractor")
and
State of Arkansas
(hereinafter "Participating State/Entity")
b. Purchase Order Instructions: All purchase entities issuing valid purchase orders will be bound by the terms and
conditions of the NASPO ValuePoint Master Agreement including, without limitation, the obligation to pay the
contractor for products and/or services provided. The parties acknowledge and agree that orders submitted to the
contractor from a purchasing entity through the purchasing entitys business procurement card are authorized
purchase orders under the NASPO ValuePoint Master Agreement.
c. Price Agreement Number: All purchase orders issued by the purchasing entities within the jurisdiction of this
Participating Addendum should include the NASPO ValuePoint Contract number, 1118005083, agency name, address,
name of contact person and phone number.
d. Reporting: The Contractor agrees to provide a quarterly report to the Arkansas primary contact within thirty (30) days
following the quarter being reported. Reports should include the following data: agency name and address, product
description, quantity, unit and extended prices.
e. Record Retention: The contractor shall be required to maintain all pertinent financial and accounting records and
evidence pertaining to the contract in accordance with generally accepted principles of accounting and other
procedures specified by the State of Arkansas. Access will be granted upon request, to State or Federal Government
entities or any of their duly authorized representatives.
Financial and accounting records directly related to Contractor's performance under this Agreement with the State of
Arkansas, shall be made available, upon request, to the State of Arkansas' designee at any time during the contract
period and any extension thereof, and for five (5) years from expiration date and final payment on the contract or
extension thereof.
f. Delivery: The tires, tubes and services prices are the delivered price to any Purchasing Entity. All deliveries shall
be F.O.B. Destination, freight prepaid, with all transportation and handling charges paid by the Contractor.
Exceptions for rush orders, emergency orders, extreme distance (defined as a "ship to" location outside of the
normal delivery routes of the Contractor), or other extenuating circumstances will be considered at the time of
order placement, and before delivery is made, and must be mutually agreed upon between the ordering entity and
the Contractor.
g. Taxes: Personal Property tax will not be charged to Arkansas state agencies.
h. Cancellation: The State may cancel this Participating Addendum by giving the contractor and NASPO ValuePoint
written notice of such cancellation thirty (30) days prior to the date of cancellation.
I. Governing law: The laws of the State of Arkansas shall govern this agreement.
j. Venue and Jurisdiction: Venue for any claim, dispute, or action concerning an order placed against the contract shall
be Pulaski County, Arkansas.
Page 2 of 9
PARTICIPATING ADDENDUM
NASPO ValuePoint
Tires, Tubes and Services
Administered by the State of Iowa
(hereinafter "Lead State/Entity")
Master Agreement
Contract Number: 1118005083
Goodyear Tire and Rubber Company
(hereinafter "Contractor")
and
State of Arkansas
(hereinafter "Participating State/Entity")
k. Sovereign Immunity: Nothing under this agreement rear the Master Agreement shall be deemed or construed as a waiver of the
State's right to sovereign immunity. .
I. Returns: New, uninstalled tires may be returned by the State, within the first 30 days after purchase, for a full refund
for inaccuracies or other errors on the part of the Contractor or the State.
m. E-Procurement: The State of Arkansas reserves the right to migrate to future E-procurement platforms. If this does
occur, the Contractor shall use good faith efforts to support the migration effort and integrate and manage their
products & services with the State's upcoming E-procurement system.
n. Bulk Disposal of Tires: Section 4.2.4.14 of the RFP references an optional bulk disposal of tires service which the
State of Arkansas will not be using.
o. Payment: Contractor shall ensure that all dealers send invoices to the State agency or local public procurement unit
that purchased tires or services from them.
p. Performance Standards: Arkansas State law requires that all curilracts for services shall Include Performance
Standards for measuring the overall quality of services provided. For the purposes of this cooperative contract,
performance standards shall be required for all services available.
1. Contractor shall ensure that all dealers are aware of and abide by all performance standards in this participating
addendum and Attachment A.
2. The State may be open to negotiations of Performance Standards prior to the commencement of services, or at
times throughout the contract duration.
3. The State has the right to modify, add, or delete Performance Standards throughout the term of the contract,
should the State determine it is in its best interest to do so. Any changes or additions to performance standards
will be made in good faith following acceptable industry standards and may include the input of the Contractor sc
as to establish standards that are reasonably achievable.
4. All changes made to the Performance Standards will become an official part of the contract.
5. Performance Standards will continue throughout the term of the contract.
6. Failure to meet the minimum Performance Standards as specified will result in the assessment of damages.
7. In the event a Performance Standard is not met, the Contractor will have the opportunity to defend or respond to
the insufficiency. The State has the right to waive damages if it determines there were extenuating factors
beyond the control of the Contractor that hindered the performance of services. In these instances, the State has
final determination of the performance acceptability.
Page 3 of 9
PARTICIPATING ADDENDUM
NASPO ValuePoint
Tires, Tubes and Services
Administered by the State of Iowa
(hereinafter "Lead State/Entity")
Master Agreement
Contract Number: 1118005083
Goodyear Tire and Rubber Company
(hereinafter "Contractor")
and
State of Arkansas
(hereinafter "Participating State/Entity")
a. Should any compensation be owed to the agency due to the assessment of damages, Contractor shall follow
the direction of the agency regarding the required compensation process.
5. SERVICE PERFORMANCE STANDARDS:
a. Tire Repair Must Include:
1. Tire with suspected leak must be dismounted and inspected to determine cause of inflation pressure loss and if
leak can be repaired.
2. Flat tire repairs must be performed according to industry standards.
3. Proper plugging and patching must be done from inside of the tire.
4. Check balance of tire and wheel assembly. Rebalance if necessary.
5. Reactivate tire pressure monitoring system, (TPMS) (if applicable).
6. Compliance will be deemed acceptable if all above items have been performed within 30 to 60 minutes of
beginning of work.
7. Emergency Tire Renal r must be performed 24 hours a day, 7 days a week, as required according to industry
standards for road -side assistance. Dispatch response time (arrival time by Contractor to Using Agency identified
location) shall occur within 1 to 5 hours from time of contact.
b. Wheel Balance Must Include:
1. Wheel and tire removal
2. Wheel and tire mounted on balance machine
3. Spin each wheel and tire
4. Inspect to determine state of balance around axle
5. Attach balancing weights on opposite sides of the tire to compensate for weight differences
6. Remount tires and wheels
7. Compliance will be deemed acceptable if all above items have been performed within 45 to 90 minutes of
beginning of work.
Page 4 of 9
PARTICIPATING ADDENDUM
NASPO ValuePoint
Tires, Tubes and Services
Administered by the State of Iowa
(hereinafter "Lead State/Entity")
Master Agreement
Contract Number: 1118005083
Goodyear Tire and Rubber Company
(hereinafter "Contractor")
and
State of Arkansas
(hereinafter "Participating State/Entity")
c. Alignment Services Must Include:
1. Check for Camber, Toe, & Caster wear
2. Alignment specialists measure and correct wheel angles so they are set to vehicle manufacturer specifications.
3. Completely inspect steering and suspension systems
4. Adjust wheal angles so they are perpendicular to the ground and parallel to each other
5. Compliance will be deemed acceptable if all above items have been performed within 45 to 90 minutes of
beginning of work.
d. Tire Rotation Service Must Include:
1. Removing tires
2. Inspect tire wear pattern
3. Replace tires on vehicle where they will wear most evenly
4. Resat tire
5. Compliance will be deemed acceptable if all above items have been performed within 30 to 60 minutes of
beginning of work.
Page 5 of 9
5. PRIMARY CONTACTS: The primary contacts for this participating addendum are as follows (or their named successors):
ead Entity
Name:
Nancy Wheelock
Address:
Iowa Department of Administrative Services
Central Procurement Bureau
Hoover Building, FLR 3
1305 E. Walnut Street
Des Moines, IA 50319
Telephone:
515-725-2268
E-Mail:
nanc .wheelock®iowa. ov .
Company Name:
Goodyear Tire and Rubber Company
Contact Person
Jeff Goodenow
Address:
200 Innovation Way, Akron, OH 44316
Telephone:
330-796-4352
Fax:
E-Mail:
's ood—enow@qoodyear.com
Contact
—, ansas
Company Name:
Goodyear Tire and Rubber Company
Contact Person
Jeff Goodenow
Address:
200 Innovation Way,Akron OH 44316
Telephone:
330-796-4352
Fax:
E-Mail:
iscioodenow@qoodyear.com
erett Statewide Procurement S ecialist
Arkansasice
of State Procurement
:E-Mail:
7'h Street, Suite 300
MohnIeverett@dfa.arkansas.Qov
ck AR 72201-2222rett®dfa.arkansas.
ov
Page 6 of 9
This Participating Addendum and Contract 1118005083 (administered by the State of Iowa) together with its exhibits, set
forth the entire agreement between the parties with respect to the subject matter of all previous communications,
representations or agreements, whether oral or written, with respect to the subject matter hereof. Terms and conditions
inconsistent with, contrary or in addition to the terms and conditions of this Addendum and the Master Agreement, together
with its exhibits, shall not be added to or incorporated by the contractor into this Addendum or the Master Agreement and it
exhibits, by any subsequent purchase order or otherwise, and any such attempts to add or incorporate such terms and
conditions are hereby rejected. The terms and conditions of this Addendum and the Master Agreement and its exhibits she
prevail and govern in the case of any such inconsistent or additional terms within the Participating State.
IN WITNESS WHEREOF, the parties have executed this Addendum as of the date of execution by both parties below.
Partici atin State: Arkansas
Contractor: Goodyear Tire and Rubber Com an
By:
By*
Name: Rand ri ht
. Nam Michael V Dw er
Title: De ut ire or of OSP
Title: Chief Customer Officer North America
Date: N j
Date:
312
SEA,
Page 7 of 9
Attachment A —Tires, Tubes and Services
Performance Standards
Criteria
Performance Standard
Damages Per vehicle
Tire Repair Service
Standard and Emergency Tire
100% of Service Performance
Below standard performance will result in
Repair
Standards Met
50 %credit of repair price and correction of
mistake at no charge.
Wheel Balance Service
100% of Service Performance
Below standard performance will result in
Wheel Balance
Standards Met
50 %credit of repair price and correction of
mistake at no charge.
Alignment Service
100% of Service Performance
Below standard performance will result in
Alignment Service
Standards Met
50%credit of repair price and correction of
mistake at no charge.
Tire Rotation Service
100% of Service Performance
Below standard performance will result in
Tire Rotation
Standards Met
50%credit of repair price and correction of
mistake at no charge.
Page 8 of 9
Ousiness Flow for Goodyear Contract — Attachment B
Dealer
Agency uea[es vurthase ONer Agency wbmxz Poto 1) forwards purch. Order a,
from mntracp selecting preferred preferretl tleaier for b purchase tle'ails,&
tlealer, entering agenrylnvome gmtls/services agency mvomeadtlresstP
soared: (gin m), and tire Goodyear &(2)provides
descrlptlon livery aecelpt to agency
Agency processes payment to
Gmayea6 referencing Purch.
Ordera
State
sentls payment'
to Gootlyea.In4utlmg
�.� PurcM1.Order a(s)
/ar remrcllla[lon
Gaotlyear
relmbunes Dealer
'Payment methods lncluda:
e ACH payment— Agency must include a Payment Method Supplement referencing Purchase Orderp
e Warrant -Agency must Include Purchase OrdefN on remittance
Goodyear b
invoires agency,
re/erentlng Purth.Oberx
%+Pulse Monitoring Procurement Issues
NAZIF&
Tires, Tubes and Services
The Portfolio Action Tracker (PAT) is a transparency tool that can be used to
monitor and review the real-time status of NASPO ValuePoint portfolios.
Click here to view Status
Overview Contractors(0)
The awards for the new Tires portfolio are currently being
negotiated. The Lead State has posted its intent to award to
the following suppliers:
• Bridgestone
• Continental
• Goodyear
• Michelin
The tentative contract start date is planned for 7/1/2024.
Participating Addenda (0)
Lead State
Craig Trotter
Iowa
cra ig.trotter
@iowa.gov
515-322-8593
Awarded:
07/01/2024
Expiration:
06/30/2029
Renewals
06/30/2029
Limit:
NASPO Resources
Cooperative Portfolio
Managers
Primary Contact Josh
Descotea
Secondary Contact Tia
Snyder
Documents/Details
Solicitation
State of Iowa Mail -
Intent to Award -
RFP0223005113_Redac
ted.pdf
Intent to Award
DISCLAIMER. The documents on the NASPO value Point website are for informational/convenience purposes only. Official documents are maintained by the lead state (or
participating entity in the case of participating addenda). In the event of any conflict between the documents on this site and those maintained by the lead state or
participating entity, the official documents maintained by the lead state or participating entity govern.
Please note that some documents maybe absent or incorrect. Please send all feedback and suggestions for improvement to our website team at
webmaster@NASPOVal uePoin t.org
Thankyou.
2/ 4, 5.17 PM
f1MMI 1fi^F. kTAMEMM, M_1^F.TTen1�rYYXU.Ib511r1
I 0 WA.
Intent to Award - RFP0223005113
1 message
Solicitation Number and Title: RFP0223005113; Tires, Tubes, and Services
The following vendors submitted responses to the above solicitation:
Bridgestone Americas Tire Operations
Continental Tire, The Americas LLC
Goodyear Tire & Rubber Company
Michelin North America, Inc.
Trotter, Craig <craig.trotter@iowa.gov>
Wed, Dec 13, 2023 at 9:12 AM
Responses were evaluated according to the criteria stated in the solicitation. The State of Iowa — (Department of
Administrative Services) announces the intent to award to:
Bridgestone Americas Tire Operations
Continental Tire, The Americas LLC
Goodyear Tire & Rubber Company
Michelin North America, Inc.
We would like to thank each vendor for your time and efforts in preparing a response to this solicitation. This Notice of
Intent to Award is subject to execution of the written contract and, as a result, this notice does NOT constitute the
formation of a contract between the State of Iowa and the successful respondent If the apparent successful respondent
fails to negotiate and deliver an executed contract, the State, at its sole discretion, may cancel the notice of intent to
award and award the contract to the next ranked respondent or withdraw the solicitation. The State of Iowa reserves the
right to cancel the award at any time prior to the execution of the written contract.
See attached scoring summary. If there are any other questions or comments, please direct all communications to the
Purchasing Agent listed below.
We appreciate your interest in doing business with the Stale of Iowa (Iowa Department of Administrative Services).
Craig Trotter, CPM
Purchasing Agent III
Central Procurement, Fleet and Print Services Enterprise
Iowa Department of Administrative Services
Hoover Building, 1305 E Walnut, Des Moines, IA 50319
515-322-8593 mobile
craig.trolter@iowa.gov
hops://das.ima.gov
10�^. I Department of
YY Administrative Services
Total Score Comparison to RFP0223005113 - Tires, Tubes, and Service.xlsx
11K
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