HomeMy WebLinkAbout102-24 RESOLUTIONFile Number: 2024-1788
113 West Mountain Street
Fayetteville , AR 72701
(4 79) 575-8323
Resolution: 102-24
WHELEN UP-FITTING PARTS AND ACCESSORIES (PURCHASE AGREEMENT):
A RESOLUTION TO AUTHORIZE THE PURCHASE OF WHELEN UP-F ITTING PARTS AND ACCESSORIES
FROM LOCAL AUTHORIZED DISTRIBUTORS ON AN AS NEEDED BASIS THROUGH NOVEMBER 7, 2026 ,
AND ANY RENEWAL PERIODS , PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING
CONTRACT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section I : That the City Council of the City of Fayetteville , Arkansas hereby authorizes the purchase of Whelen up-
fitting parts and accessor ie s from local authorized distributors on an as-needed basis through November 7, 2026 , and
any renewal periods , pursuant to a Sourcewell cooperative purchasing contract.
PASSED and APPROVED on March 19 , 2024
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Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
CITY COUNCIL MEMO
2024-1788
MEETING OF MARCH 19, 2024
TO: Mayor Jordan and City Council
THRU: Terry Gulley, Asst Public Works Director - Ops
FROM: Ross Jackson, Jr., Fleet Operations Superintendent
SUBJECT: WHELEN UPFITTING PARTS AND ACCESSORIES (PURCHASE AGREEMENT):
RECOMMENDATION:
APPROVE THE PURCHASE OF WHELEN UP-FITTING PARTS AND ACCESSORIES THROUGH LOCAL
AUTHORIZED DISTRIBUTORS PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING
CONTRACT (090122-WHL) ON AN AS NEEDED BASIS THROUGH NOVEMBER 7, 2026 AND ANY
ADDITIONAL RENEWALS.
BACKGROUND:
Fleet routinely needs to purchase and install additional lighting and electronics for front line operation of
departmental vehicles. This up-fitting allows for increased visibility for City of Fayetteville employees and the
public's safety.
DISCUSSION:
Fleet is recommending approval and fleet standardization of Whelen lights and electronics. Fleet has had both-
in-house training and are currently using diagnostic software to install, program and repair these systems.
BUDGET/STAFF IMPACT:
The purchase of these parts are budgeted in the shop fund.
ATTACHMENTS: SRF (#3)
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City of Fayetteville, Arkansas
Legislation Text
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
File #: 2024-1788
WHELEN UPFITTING PARTS AND ACCESSORIES (PURCHASE AGREEMENT):
A RESOLUTION TO AUTHORIZE THE PURCHASE OF WHELEN UP-FITTING PARTS AND
ACCESSORIES FROM LOCAL AUTHORIZED DISTRIBUTORS ON AN AS NEEDED BASIS
THROUGH NOVEMBER 7, 2026, AND ANY RENEWAL PERIODS, PURSUANT TO A
SOURCEWELL COOPERATIVE PURCHASING CONTRACT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
Whelen up-fitting parts and accessories from local authorized distributors on an as-needed basis through
November 7, 2026, and any renewal periods, pursuant to a Sourcewell cooperative purchasing contract.
City of Fayetteville Staff Review Form
2024-1788
Item ID
3/19/2024
City Council Meeting Date - Agenda Item Only
N/A for Non-Agenda Item
Ross Jackson 2/28/2024 FLEET OPERATIONS (770)
Submitted By Submitted Date Division / Department
Action Recommendation:
APPROVE THE PURCHASE OF WHELEN UP-FITTING PARTS AND ACCESSORIES THROUGH LOCAL AUTHORIZED
DISTRIBUTORS PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (090122-WHL) ON AN AS
NEEDED BASIS THROUGH NOVEMBER 7, 2026 AND ANY ADDITIONAL RENEWALS.
Budget Impact:
9700.770.1910-5214.00 Shop
Account Number Fund
NA NA
Project Number Project Title
Budgeted Item?Yes Total Amended Budget $1,152,500.00
Expenses (Actual+Encum)$156,660.09
Available Budget $995,839.91
Does item have a direct cost?No Item Cost $-
Is a Budget Adjustment attached?No Budget Adjustment $-
Remaining Budget $995,839.91
V20221130
Purchase Order Number:Previous Ordinance or Resolution #
Change Order Number:Approval Date:
Original Contract Number:
Comments:
