HomeMy WebLinkAbout2023-08-24 - Minutes -Meeting Minutes BOARD OF COMMISSIONERS
REGULAR SESSION –August 24, 2023, 5:00 PM
I. Call to Order The Fayetteville Housing Authority Board of Commissioners Regular Session was called
to order on Thursday, August 24, 2023 at 5pm via Zoom
II. Roll Call All commissioners were present, along with Executive Director Sherburne. Also present
were members of the public and FHA staff.
III. Approval of the Agenda The Agenda was unanimously approved as amended.
IV. Announcements August 31st, there will be a presentation about personal life alert devices at Hillcrest
Towers.
V. Consent Agenda Approved as presented
VI. Reports
A. FHA Development Chair Report: Board Chair Terry noted that they are still on track for closing
the sale on the undeveloped parcel on Washington Avenue and have filed with the city to
resolve an issue on the northeast corner of the property.
B. Staff Reports:
i. Executive Director Sherburne gave an overview of vacancies, leasings and work orders on
the Public Housing properties and Morgan Manor. He reviewed the contract numbers for
the HCV programs with 70% success rate in voucher clients being housed.
ii. Executive Director Sherburne gave an overview of the financials for all programs. There
were no responses to the Contract Fee Accountant & Software RFPs so the office will
continue to work with Lindsey MRI. He will reach out to the contract fee accountant
supervisor to resolve the issue of items not being turned over in a timely manner.
C. Resident Council Report: Resident Commissioner Humphrey reported that the Council will have
an election for President on September 13th.
VII. New Business
A. Resolution 1286 – Approving Updated Admin Plan for HCV Program
i. Executive Director Sherburne reviewed the resolution and noted that additional items
will be updated on or before the end of December to align with HOTMA.
Meeting Minutes BOARD OF COMMISSIONERS
REGULAR SESSION –August 24, 2023, 5:00 PM
ii. A motion was made and seconded to approve the resolution as presented, and the
motion passed unanimously.
B. Resolution 1287 – Approving Updated Tenant Selection Plan for PBRA Program
i. Executive Director Sherburne noted that the policy revisions were strictly implementing
HUD regulations.
ii. A motion to approve the resolution as presented was made and seconded. The motion
passed unanimously.
C. Resolution 1288 – Approving Implementation of a Zero-Tolerance Policy Addressing Harassment,
Bullying, Discrimination
i. Executive Director Sherburne noted that current policy covers sexual harassment but
HUD strongly recommended zero-tolerance policies for any form of harassment, bullying,
or discrimination. The policy presented would allow for clear processes for addressing
tenant to tenant harassment, bullying, or discrimination.
ii. Resident Commissioner Humphrey asked about the tenant notification process if the
policy goes into effect. Executive Director Sherburne reviewed the process with a 30 day
review by residents with the policy made available online and on each property.
iii. A motion was made to approve the resolution. The motion was seconded and passed
unanimously.
D. Resolution 1289 – Update Signers on Three CDs
i. Executive Director Sherburne reviewed the status of the three CDs from Resolution 1282,
and noted that the signers had not been updated. A motion was made and seconded to
approve the resolution. The motion passed unanimously.
VIII. Final Comments & Announcements
There will be a special session & agenda session for September on August 31st to interview
candidates for the current Board vacancy.
IX. Adjournment: The meeting was adjourned at 5:45 pm