HomeMy WebLinkAbout2023-12-30 - Minutes -Meeting Minutes BOARD OF COMMISSIONERS
REGULAR SESSION – NOVEMBER 30, 2023, 5:00 PM
I. Call to Order
The Fayetteville Housing Authority Board of Commissioners Regular Session was called to order on
Thursday, November 30th, 2023 at 5pm via Zoom.
II. Approval of the Agenda Unanimously approved as amended to include Executive Session for annual
review of Executive Director Sherburne.
III. Roll Call All commissioners were present along with Executive Director Sherburne.
IV. Announcements Chair Terry reviewed meeting decorum for best practices
V. Consent Agenda unanimously approved as presented
VI. Reports
A. FHA Chair Report: Board Chair Terry stated that FHA Development matters have been resolving
without issue. Upcoming FHA Board of Commissioners matters include Budget review session in
January or February of 2024. She would like to invite the HUD Field Office to present options for
dealing with Willow Heights and Lewis Plaza.
B. Staff Reports: Executive Director Sherburne reviewed program numbers for Public Housing and
RAD properties: active leases, vacancies, offline units, and work orders. He went over current
Housing Choice Voucher program statistics: contracts, active searches for each program. The
twice-yearly Waitlist purge was conducted, which will facilitate opening up the waiting lists in the
future.
Executive Director Sherburne reviewed current financials for the Housing Authority and noted a
communication issue between the Lindsey and HUD software that has been delaying the RAD
subsidy.
He gave context for the upcoming resolution in today’s New Business portion: FHA has been
working with Wilbanks to help manage capital funds as well as architecture and engineering
services. However, he could not find a record of formalized board approval for working with
them. The resolution focuses on approving a design agreement to utilize 2021/22 capital funds
for installing air conditioning mini-splits at Willow Heights for $70,000.
Meeting Minutes BOARD OF COMMISSIONERS
REGULAR SESSION – NOVEMBER 30, 2023, 5:00 PM
The voucher team will be conducting a pull at the end of the year or beginning of the next one.
For December, he will be updating the Administrative Plan for Voucher and RAD, and Admissions
& Continued Occupancy Plan for Public Housing.
Commissioner Moore asked what the price of the agreement covered and Executive Director
Sherburne clarified that the $70,000 covered the entire project, not just the installation. Chair
Terry suggested looking into applicable grants for Public Housing energy efficiency conversions.
Executive Director Sherburne will present preliminary information at December’s meeting.
VII. New Business
A. Interviews & Nominee selection for vacant Resident Commissioner Position
Three applicants had RSVP’d to tonight’s meeting: Angelina Smith, current Resident
Commissioner Humphrey, and Robert Sparkman. Chair Terry reviewed the interview process for
the Board.
The order of interviews was Angelina Smith, Deb Humphry, and Robert Sparkman. Each
Commissioner asked the same question to each applicant: Chair Terry asked why applicants were
interested in serving on the FHA Board; Commissioner Cole asked for one issue they would like
the Housing Authority to address if nominated to the board; Commissioner Moore asked what
they perceived as the biggest hurdle for residents; Commissioner Woods asked what is working
well in the FHA experience.
Angelina Sparks asked how Resident Commissioners contribute to the Board as a whole. Deb
Humphry asked the Board about their five year vision. Robert Sparkman asked commissioner
responsibilities.
The Board entered Executive session and on return, made a motion to nominate Deb Humphry
as Resident Commissioner for FHA. The motion was seconded and unanimously approved.
B. Resolution NO. 1297: Approve Wilbanks Architecture & Associates, LLC to provide architectural
& engineering services to assist in the utilization of open Capital Fund Grants
Executive Director Sherburne shared the background for the resolution and requested that the
Board approve the RFQ and award it to Wilbanks Architecture & Associates.
Meeting Minutes BOARD OF COMMISSIONERS
REGULAR SESSION – NOVEMBER 30, 2023, 5:00 PM
A motion was made to approve Resolution No. 1297. The motion was seconded and passed
unanimously.
C. Executive Session: Annual Review & Compensation for Executive Director Sherburne
There was discussion as to whether this necessitated an Executive Session. Resident
Commissioner Humphry led open discussion regarding the appointment of Executive Director
Sherburne. She complimented the calm he has brought to the position and his meticulousness.
Chair Terry will reach out to TPC as the HR contractor for next steps in conducting the annual
review process for him.
VIII. Final Comments & Announcements Executive Director Sherburne thanked the Board for their kind
words and expressed hope for the future.
IX. Adjournment: The meeting was adjourned at 6:30 pm