Loading...
HomeMy WebLinkAbout2023-08-28 - Minutes -Meeting Minutes BOARD OF COMMISSIONERS REGULAR SESSION – AUGUST 28, 2023, 5:00 PM I. Call to Order The Fayetteville Housing Authority Board of Commissioners Regular Session was called to order on Thursday, August 28, 2023 at 5pm via Zoom. II. Roll Call All commissioners were present, as well as Executive Director Sherburne. Also present were members of FHA staff and the public. III. Approval of the Agenda The agenda was unanimously approved as presented. IV. Consent Agenda The items on the consent agenda were unanimously approved as presented. V. Reports A. Board Chair Terry reported that they have been working through the corrective actions from HUD B. Executive Director Sherburne gave the staff reports, reviewing the status of the Public Housing, Project-based Housing Assistance, and Housing Choice Vouchers programs. i. The office is preparing for the bi-annual waitlist purge. ii. He reviewed the financials for all programs and gave an update on the HUD payback and past due vendor account paybacks. iii. Entry access security at Hillcrest Towers has begun and should be complete by next week. iv. There is a contract with MRI for budget preparation and they are working on that for the upcoming fiscal year. v. Commissioner Humphrey asked about current door functionality at Hillcrest Towers. VI. New Business A. Resolution 1290 Authorizing Executive Director Sherburne to consummate the sale of the semi- trailer i. The Semi-trailer was purchased for emergency work with a 2017 emergency grant but is currently not being used. The sale will start at $5,000. ii. The motion was seconded and unanimously approved. Meeting Minutes BOARD OF COMMISSIONERS REGULAR SESSION – AUGUST 28, 2023, 5:00 PM B. Resolution 1291 Approving Otis Proposal for Hillcrest Tower elevator repair i. The large elevator is currently nonoperational and creating mobility issues for the Hillcrest Towers residents. The current bid for repairing the elevator is from Otis for $33k,166.94, which requires Board approval. ii. The motion was seconded and unanimously approved. C. Resolution 1292 Approving updated Procurement Policy i. Executive Director Sherburne recommended updating Section 17.0 regarding emergency procurement limits to increase it to $75,000. He reviewed his research for the basis of this recommendation. ii. The motion was seconded and unanimously passed. D. Resolution 1293 Approve write-off of outstanding checks i. Executive Director Sherburne reviewed outstanding checks that need to be voided. There was discussion as to how checks were issued to vendors such as SWEPCO. ii. The motion was seconded and unanimously approved. VII. Final Comments & Announcements A. The new commissioner has been voted in by the City Council and will join the board starting October. B. Community Engagement Specialist Finch has been reaching out to local organization for the holiday season for residents, including Pedal it Forward, the M & N Augustine’s Foundation, New Life Church, Center Street Church, and others. VIII. Adjournment: The meeting was adjourned at 5:51 pm.