Loading...
HomeMy WebLinkAbout76-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 76-23 File Number: 2023-435 2023 JUSTICE ASSISTANCE GRANT (JA ) AWARD: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF THE 2023 JUSTICE ASSISTANCE GRANT AWARD IN THE AMOUNT OF $124,499.00 TO PROVIDE FUNDING FOR THE FOURTH JUDICIAL DISTRICT DRUG TASK FORCE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of the 2023 Justice Assistance Grant award in the total amount of $124,499.00, which will be used to pay a portion of the salaries of 4th Judicial District Drug Task Force Officers with the Fayetteville, Springdale, and Prairie Grove Police Departments and the Washington County Sheriff's Office, and further authorizes Mayor Jordan to execute the grant agreement and any other documents necessary to receive the funds. PASSED and APPROVED on March 21, 2023 Attest: �RKrrr . t •' CIT Y O •qis'': rnyt:rrF Kara Paxton, City Cleyl Treasurer =i; Vl1-1.i Page 1 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2023-435 MEETING OF MARCH 21, 2023 TO: Mayor Jordan and City Council THRU: FROM: Mike Reynolds, Police Chief DATE: SUBJECT: Acceptance of 2023 Justice Assistance Grant for Drug Task Force Funding RECOMMENDATION: Staff recommends acceptance of the 2023 Justice Assistance Grant (JAG) award for federal and state funding of the 4th Judicial District Drug Task Force (DTF) in the amount of $124,499 and approval of the corresponding grant documents. BACKGROUND: The Arkansas Department of Finance and Administration (ADF&A) has provided federal and state grant funding to the City of Fayetteville for multi-jurisdictional drug task force activities since 1991. Use of these funds are dictated by the 2020-2025 Statewide Strategic Plan adopted by the Arkansas Alcohol and Drug Abuse Coordinating Council. We are the subgrantee of the Arkansas Alcohol and Drug Abuse Coordinating Council, and these grant funds can only be used for law enforcement purposes. Participating law enforcement agencies include Fayetteville, Springdale, Prairie Grove, Elkins, Farmington, Lincoln, Greenland, West Fork, Elm Springs, Tontitown, Goshen, and Washington County. The DTF Control Group consists of top law enforcement officials from Fayetteville, Springdale, Prairie Grove, and Washington County. Fayetteville continues to provide fiduciary oversight of this grant and provides a DTF Supervisor, three (3) DTF Officers, and a DTF Secretary. Springdale provides four (4) DTF Officers and Washington County provides a DTF Officer. Also, Prairie Grove provides a DTF Officer who is a representative for all of the rural agencies. At the beginning of the DTF’s current grant period (July 2022-June 2023), ADF&A awarded grant funding through the Arkansas State Drug Crime Enforcement and Prosecution Fund to the DTF in the amount of $91,319 in state funding with a local match requirement of $27,396. The Arkansas State Drug Crime Enforcement and Prosecution Grant Fund award was approved by City Council on September 20, 2022, via Resolution #215-22. DISCUSSION: The 4th Judicial District DTF’s total grant budget of all agencies for the current grant period is $592,325. ADF&A has awarded grant funding through the 2023 Edward Byrne Memorial JAG Program in the amount of $62,232 and state funding in the amount of $43,597. To receive these federal funds from the JAG Program, the 4th Judicial District DTF and member agencies must commit to a local match of $18,670. In addition to the local match requirement, Fayetteville has budgeted additional funds in its 2023 Annual Operating Budget to Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov cover other non-grant funded drug enforcement activity. The grant award budget will be distributed as follows: Fayetteville – Federal - $36,888.79, State - $25,842.67 with a local match of $11,066.88, Springdale – Federal - $9,371.77, State - $6,565.45 with a local match of $2,811.59, Washington County – Federal - $8,251.65, State – $5,780.74, with a local match of $2,475.55, Prairie Grove – Federal - $7,719.79, State – $5,408.14, with a local match of $2,315.98. Other member agencies also contribute additional funds to support on-going drug enforcement activity. This JAG award brings the total grant funding in support of the 4th DTF to $197,148 or approximately 33%. BUDGET/STAFF IMPACT: There will be no impact on existing DTF budgets as both grant revenue and expenses were incorporated in the 2023 annual operating budget. This grant funding will have no impact on current staffing levels. ATTACHMENTS: 4th JD DTF JAG 22 Award Document FY23 Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2023-435 Acceptance of 2023 Justice Assistance Grant for Drug Task Force Funding A RESOLUTION TO AUTHORIZE ACCEPTANCE OF THE 2023 JUSTICE ASSISTANCE GRANT AWARD IN THE AMOUNT OF $124,499.00 TO PROVIDE FUNDING FOR THE FOURTH JUDICIAL DISTRICT DRUG TASK FORCE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of the 2023 Justice Assistance Grant award in the total amount of $124,499.00, which will be used to pay a portion of the salaries of 4th Judicial District Drug Task Force Officers with the Fayetteville, Springdale, and Prairie Grove Police Departments and the Washington County Sheriff’s Office, and further authorizes Mayor Jordan to execute the grant agreement and any other documents necessary to receive the funds. OFFICE OF INTERGOVERNMENTAL SERVICES ARKANSAS DEPARTMENT OF 1515 West Seventh Street, Suite 404 P.O. Box 8031 FINANCE AND ADMINISTRATION Little Rock Arkansas 72203-8031 Phone: (501)682-1074 . Y Fax: (501) 682-5206 services X JAG RSAT CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number) 16.738 - Edward Byrne Memorial Justice Assistance Grant Program DOF LLEEG FEDERAL AWARD NUMBER: I5PI3JA-22-GG-00664-JAGX FEDERAL AWARD DATE: 10/1/2021 1. SUBGRANTEE NAME AND ADDRESS (Including Zip Code) 6. SUBGRANT NUMBER: 235041-22JL Lioneld Jordan, Mayor Vh JD /City of Fayetteville Drug Task Force (DTF) 7. START DATE: July 1, 2022 113 West Mountain Street END DATE: June 30, 2023 Fayetteville, AR 72701-6083 8. AWARD DATE: February 28, 2023 2. FEDERAL IDENTIFICATION NUMBER/UEI: 075657742/FKCQRMDULFH9 9. ACTION: Initial X 3. MODIFICATION EFFECTIVE DATE: Modification 4. MODIFICATION AMOUNT $ 10. AWARD AMOUNT: $ 124,499.00 FEDERAL AMOUNT: $ FEDERAL AMOUNT: $ 62,232.00 STATE AMOUNT: $ STATE AMOUNT: $ 43,597.00 LOCAL MATCH: $ LOCAL MATCH: $ 18,670.00 No Indirect Rate Cost 5. PROJECT DESCRIPTION Identify arrest and prosecute individuals who are manufacturing, selling, or transporting drugs in or through the program's jurisdictional area of operations. This subaward is not an R&D. 11. SPECIAL CONDITIONS (Check if applicable) THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS SET FORTH IN IT'S APPLICATION AND ALL X CERTIFICATIONS, ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED TO. The JAG Program is authorized by Title I of Pub. L. No. 90-351 (generally codified at 34 U.S.C. 10151-10726), including subpart 1 of part E (codified at 34 U.S.C. 10151- 10158); see also 28 U.S.C. 530C(a). AGENCY APPROVAL SUBGRANTEE APPROVAL 12. TYPED NAME AND TITLE OF APPROVING IGS OFFICIAL 15. TYPED NAME AND TITLE OF AUTHORIZED SUBGRANTEE OFFICIAL Doris Smith, DFA Administrator Lioneld Jordan, Mayor Intergovernmental Services 41h JD/City of Fayetteville Drug Task Force (DTF) 13. SIGNATURE OF APPROVING OFFICIAL 14. DATE: 16. SI ANITURE OF A OFFICIAL 17. DATE: 147 JRIZD A012 A D ag yy > p �,^,.,n K � igm m3-Zi rOOp D -f O 3i tS,$ R m` a m 0 l ._./ m roo m 8,'8 AmN rvmD to 02,- O oomo qq A « O a < t OZZA O n rpm N m10 D 4q 6 �. D y 2 D $ DrO>mZ i r° r yr T. DZA o Z 2 _d D O a N -'Z 0 7mJ " " Oc m� r O O m m .. . y p1 e0. % n m i < m m O N N r~'-21 2 A N y m 4.1 ffi. 0 a O' 3 , rr; W m 0 m O O N p n N CO175 D to, N C C 2 O r., r_ m A D �ti� W N N L) N W t0 O A CT co ,N D= N OD L V V (T �1 - ON . • • • • . N NIV WV CO OD b V W O r in o a. 8 O O N p 00 O V pp N 8 ..e. m 0 to CO .. W co y A Z C C) cn� to`W W A N N V O 0 I � D <T p IJ IV ;Z W N Z t0 % A i A m S O I C N p ((O�� V W 0 L Z rD O 8 O W V W O N N y m r m eV n N N ;m0 _,r OCA Oo O Oo N N N + c 0 Ll to ,C, C, a _Co O m D GO , • • 8 O Oho cm v. ,WO ODD o n "V mgb2ZzD 25� p m -ncmcio io og ; > pg8o v _ UymOop� T mN a n rD v 3v �i9 y v vmG NOvyO D e() tq .iN1 o cOm O C yOOZp O y Dpmmm1mm m 2 2mz o D m_ ZHOaa0 C 2 D mZZ1 r'0 1< n DDSI 0 s o U > OD y O m pT 2 OmDmOOnm m j t 2-acm z m c w a t>,ZnZ2m2 Z ,C 8,, W m - 3. 2 r WD -T. T m 48 ' r c O D 0 O-i - n l ; T 1N W W < n n o. N m 0 It m o4 T n n n -. 11:: O A v m D C m N `O A 21 0 z c v, o m 4)Z iv•., m 2 N 1 m Z zm �, 3 z up m Z ,., c+ c oo z o 88 m n N Y DO co T< W r; t co O z _ 'S.4 , • , c- m� o 1 M ,n = 1.. m m A O C< o cod, s ti z yO= • • • • • I' m1 � DDA nD5 DH mmOD A 22nQZAON Ww rO Al t0 k. < 2 m .t.., m ,Z M Nitt c, ,t.::)._ N ` y NC N N0 ^g NN 8 o W O ro o C V m 8 O A w ^. ^G r. • I wi,,,, _ N N N N ti N ic A L r .] g �W v 2. D m G 3L j' o OMB Number.4040.0004 Expiration Date:10/31/2019 Application for Federal Assistance SF-424 '1.Type of Submission: '2.Type of Application: •if Revision,select appropriate letter(s): Preappiicatior ®New L__ ®Application El Continuation •Other(Specify): Changed/CorrecteoApplication _I Revision 3.Date Received: 4.Applicant Identifier. ( - _ . Se.Federal Entity Identifier: 5b.Federal Award Identifier. — - - _ .� I State Use Only: 6.Date Received by State:L I 7.State Application Identifier: 8.APPLICANT INFORMATION: 'a.Legal Name: i ty of Fayetteville, Arkansas 1 'b.Employer/Taxpayer identification Number(EIN/TIN): 'c.Organizational DUNS: [1i-6010462 0710076880000—1 d.Address: • •Slreelt: 100 West Rock Street Street2: •City: Fayetteville Counly/Perish 'Slate: AR: Arkansas Province: •Country: USA: UNITS!) STATES •Zip 1 Postal Code: I72701-6069 e.Organizational Unit: Department Name: Division Name: IFaya!-evz=le Police Department I 4th Judicial District DTI' f.Name and contact Information of person to be contacted on matters involving this application: Prefix. I •First Name: IN i 11 LN Middle Name: - I - 'Last Name: Newman _ -- Suffix: r I Title: Fiscal Officer Organizational Affiliation: •Telephone Number. 1479-587-3581 I Fax Number: I •Email: wnewman3fa yet teville-ar.gov • Application for Federal Assistance SF-424 •9.Type of Applicant 1:Select Applicant Type: IC: City ,;r Tcwnstip Government `— — —.. Type of Applicant 2:Select Applicant Type: — Is Type of Applicant 3:Select Applicant Type: 'Other(specify): —-.I •10.Name of Federal Agency: [Vs Department of Jt;sr.i,e, Office et' Justice Program, Bureau 11.Catalog of Federal Domestic Assistance Number: I I.6.73tl ---_1 I CFDA Title: (Edward Byrne Memorial Justice Ass istarce Grant (JAG) 1 •12.Funding Opportunity Number: [Solicitation FY2022 1 •Title: -- Edward Byrne Memorial Justice Assistance Grant (JAG) Program: FY2022 13.Competition Identification Number: I Title: 14.Areas Affected by Project(Cities,Counties,States,etc.): L___.— 1 I I Add Attachment .1 1. i Ic,'ete All hn(pn('( r stir.:ltlir1:,:111N11{ll •15.Descriptive Title of Applicant's Project: Law Fz.forcement/Dr-.xj Task Fcrce iArkansasi Attach supporting documents as specified In agency Instructions. IAdd Attachments I I :stw At1trhnitr:;: I I view Attr_hown). I ter— Application for Federal Assistance SF-424 16.Congressional Districts Of: a Applicant (Try •b.Program/Project I, , 1 Attach an additional list of Program/Project Congressional Districts if needed. ( I [ Add Attachment I [ f rr:i.a.t?iV!.r_'rm.=rt ] t Vn:-1.4Wiv:;r...•: [ 17.Proposed Project 'a.Start Date: 07/01/20112 1 'b.End Date: 10 c/30/2 02 3-1 18.Estimated Funding(f): •a.Federal [ - - 62;2 32.001 'b.Applicant1. 0.OC 'c.State (—— 43,597.OQ1 l 'd.Local 1 - 18,670.001 'e.Other I 0.001 •f. Program Income( 0.00 •g.TOTAL [ :29,999.001 '18.Is Application Subject to Review By State Under Executive Order 12372 Process? ® a This application was made available to the Slate under the Executive Order 12372 Process for review on [ 03/02/2 I❑ b.Program is subject to E.O.12372 but has not been selected by the Slate for review. pdsithopRtl6i1t5)pyjmjye)@.tp!1gte deral Debt? (If'Yes,'provide explanation In attachment.) fl Yes CE No if"Yes",provide explanation and attach Ifur,/(Lr,;,r,TW.'d L)r3i r. All� [ J ©c+ftr>Rm l [ VOW A:tnMPTtxtt 21.'By signing this application,I certify(1)to the statements contained In the list of certifications"and(2)that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances"and agree to comply with any resulting terms Ill accept an award.I am aware that any false,fictitious.or fraudulent statements or claims may subject me to criminal,civil,or administrative penalties.(U.S.Code,Title 218.Section 1001) N "IAGREE ••The list of certifications and assurances,or an Internet site where you may obtain this list.Is contained in the announcement or agency specific instructions. Authorized Representative: Prefix: L— _J •First Name: It.roneld — Middle Name: 1 I •Last Name: [Jordan J - "- "� Suffix: [ •Title' Mayor I - — •Telephone Number: 1979-57s-8330 1 Fax Nt.mber: I J - -------------------------- -"Erraii: mtyore:ay et trvi.le ar.:3ov — - — Signature of Authorized Representative: 'Date Signed: 137gTra-31. / 0 .r.r , moo ••""� ARKANSAS CEPARTMENT OF FINANCE AND ADMINISTRATION JUS l IC(ASSISTANT GRANT PROGRAM(JAG)AND ` * S I ATE DRUG CRIME F NF FORf.E ME N I AND PROSECUTION GRANT •en.i..+' Z022.23 BUDGET RFQUE$T Fg tj I�� OJ USIIGE ASSISTANCE GRANT( - • APPUCAUTI 4111 Judicial District Drug Task Force PROJECT MI(Law Enloramomml 1.448 J....1k0.nd Drug and Cruse Test Fob.oa•JAG.STATE.AND LOCAL MATCH PROPOSED 0t UGE)_ JAG iFY)1 - FUNDS Durso T SUMMARY REQUESTED LOCK MATCH (F500SN.AND 20%REQUIRED.' TOTAL MATH CALCUATION FOR RI:QUESTED AMOUNT STATE) A -SALARY List of positions too vrl.kh A✓dh0 b anagtO twA$o poa.uns to be toed as rtio h Imitate the number of tn,.n vorted no...wok row lately rota,me swot a,a b.id.lea Wta.of It.pb dJm to IV IH.forokod by each po.len el the budget n.frmM (Ftco.e Indkots..ConuocMi l.) OTF SrlpeMsa!JocW.tawson $32.70024 $0.00 S42.78024 FIrM1Onne 40 RMN)/WCtt{q L17 44)1h haw y OTF naqoMsa DTF fnveyllaetorlDatlOn Tratl -'- --- ._- "L___ T72M1.27 $0OU $2795122 Fu04"A40hoofsAveet it ..S20.7^per how as DTF+n!nOshpatu UTF ImelfgatodC5anes Mclboy $7.000 0p; 50.0C $7.Qf%l.f10 FU:1 t�.e W hanaMraY tp jr.47 ail NW a;OTC StKrepary DTF SerfelarmVere l noch 50.00 511.06f.g $1 IOU 88 F.p/.Oma 40 bo..,'weoo ft S23.1:}pm..s.o ps CITE$ecrotary .:on!raU Servka/$pnnQ k PO Qa _ s16,�07?2 szAt1.$9 $18,74A SI Camaq.FJ}ym. 40 Ima.iweel.0.521174 pet haw plus ben0Hs as DTF!wvaa;T,olof ,bnharl SeniCo/WahI gtrn Coun:y SO $l4.0 0.a9 $2 475.65 515,807 94 Conhact•FtdFnma 40 hotnaWfeq►.ilf 2721 pal srwr Moo banerao es DTF tnvealbyata Contract Sets*./wattle GrOWPO 519.127,4) $2,115.98 516.44191 _contract•Fu0•Mno 40 horw•iw0ek¢{624,5E pm boor pluo brnpols is POT Imrostl0s(tt PeMllnn 8+tame of Personnel 50,00 SO no 80.00 Pea.np..9Mame Of Poman n0I *me $0.00 "- -- O. • TOTAL SALARY 5M,d+a CO S 1p,070 Ee 1124.40E 00 B.MANDATED BENEFITS-Mardeuwd Damao Alude roc&,WakM fi nYwx000n and&Um U ma dea.m.W by A.?kopeck..a0af.car.(a%she m.peum amount of Slate U r•r••pbl FICA It adoiMw at 7 f16K oftclat u.yry Y.'crka'.Curr•P.fseeun v4 Stale lh.emt4oym.M r We.,b be r.owhomio.e..0) RCA g 7 65%X fatal salary5000 _______VAQ Waders Camt:er60000 kr all Potll!onfLi -' '� .„.....S 50 fM State Untmgoyment(is _%of first SD �.� $10000 of salary s number al poabons SO o: SD OD SD ao Rem NJ.mC SO 0,) so 00 • TOTAL UNMATED BENEFITS 5000 5000 C.EMPLOYER BENEFITS: I.Uu0a M a0 o banWA attend p W Oo a 1OYE The wont S. N p n an►dorm OniW+w•.oP Mk**law by ar app)a:am Poo I..Oh tfu..ar.c.,roerw,..L..¢. )e6o.e the.lair/Meta 7• rMbyrr rnwh to any health*motor.f.brae a.roto of mot.then 0450(0..SWe's coned match.br insurance). PAonool t!ooM OoDlYnY la a monbu0.0 Cry ITS M to5..fnr.t llama of IS 37%. ) R.hon.W S.reM..eil no be r.erJaxesd Y 4 rude ICm Nan:. .. $000 $000 _10.00 Item Namp SO CO 5O.00 .-. SO OR Item Namc - _-- -- ------- $0.00 _ :91.1__ %UAO gam Nam sow SQ_x 0.00 '--- -- - - --------- TOTAL EMPLOYER 9ENEFR3 50.00 S0.00 SO 00 O.MAINTENANCE NOD OPERATIONS!►.cloda Ilona omonsfl bar IO.dNe mp.rrm.ssm:.of 0UrAies d.r.Y..A wit An 0.1.;roma:(a 0 own.unlc.lnv4e7 0UNao0Ant.rr.rt,►tonemos.*cowry or vices,.fc) ep.Mrw whale rnakJararKafarpf,o0ke syT4.a. IICYn No-no --�_ ----- 50.00 WOO $0100 Imo.Na me $0.00 30 CO -jam W Item Noma __f $000 30.110 SO Oo . I sm Nam. $0,00 SO 00J so 00 Item Nam£ $000 SO,DD �0 w q0m Noma 30.00 $040 $O yJ IICnI/Fart_ D 00 0.00 TOTAL MAORENANCE ANO OP$RAT14N8 $000 3009 50.00 �SIJAGIDCF 2022.22 ` "y ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION ' r"�.4' JUSTICE ASSISTANT GRANT PROGRAM(JAG)AND S TATE DRUG CRIME FNFFORCT.ME NT AND PROSECUTION GRAN- VOA:, 4.• I. 2022-tJ i_QhGET REQUEST TQ M.JUSTICE ASSISTANCE(iJMNT(JAG' AIC'rHT' 4th Judicial District Drug Task Forco PRO. CT TRLEIL.rr Enfes0•ONtdi IA.u.,,,.I woo);.;n,-3 Jr..C „e los,r we,-JAG.STATE,ANO LOCAL MATCH PROPOSED BUDGET-JAG FFY20 11111111111111.1111.1111111111111111111 I -- E.SMALL EOV?MEHTI LW nonSrpenl.eb u.m.la be 00 Conte<1 DE furls _feeutpr�nt a.ep d Ncne.P.MNde ptdlen.nlMl.rlyfblr pop.try lrawty•naefal M.dtotln than two years.(Ma.hnwnAmewd WTlNmb "Meets Ilan Name _ Name SC oo so ap . SO W item Name S000 09.00 s0 pn lime Name __II;CC SO 00 SO 00 TOTE.SMALLEOIIPUEHT 1000 an 00 F.PROFTSSF)tW.XON1 RAf,T f0,00 SERVICES:Include any proles rorul carte(loaded SO..Lure.uccalo of en rvO}ncf O♦wtid•Tux..°eke ooeh Add.nora.a.N Ti Oro nm.,rerw,e te be pmNtee and/only fe. Eaomate Una eaee.d on du taupe.a Conlr.et O.rvk..I.toed kr PERSONNEL . IN.Pu.PA AaouMM y C .fiery, t a Fes Ce ar.etud L•.Moe� sr.the P..senreY6.4ry Cetp.ry,but aM s. Ilein Nome — $0 04 SO 00 0.011 Rem Name S6.00 60000 SC 00 ,tWo Nacre _. $0 00 SO 00 00.00 Item Name _ S^:;0 $000 So 00 39m Natro ---$ .00 00 TOTAL PROFE66IOMAUCONTRACT SERVICES _ SO 00 fO00 0000 O.TRAVELJTRM1y4o:come u..d eyenue-s of rvo od . trill by ro,po.e.TI...o for Penn oI(M STATE ONLY).OUT Of STATE TRAVEL/TRAININO MUST TIE AppROVEO aY tOL. Nan NAm0 $2.00 SOW SQ ptt Rem Name SO CO AL1(I ___.. 1,1 on aem None ii100 S0 aJ so co — — TOTE_TRAVEUTRAJ ee 1000 v 10 00 SO 00 • U.OTHER COST, . ilem Marne $00 50.00 _ 50.00 • TOTAL OTHER SO 00 1A 00 SO Oa (TOTAL S000ETREauerreO $105,629.00 $111,070.00 $124,49900 -'The 2C%Regon se Lou'Ma1dr N NoU f'ef IN.ewe Rua A FI,NN.On of lee Intel MK..re Rep:reeled 163/JAGSOCF 2022-23 ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION JUSTICE ASSISTANT GRANT PROGRAM(JAG)AND ripSTATE DRUG CRIME ENFFORCEMENT AND PROSECUTION GRANT 22.27 BUDGET REQUESTFPRM,)USTICE ASSISTANCE GRANaL APPLICANT: 4th Judicial District Drug Task Force PROJECT TRLE(Law Enka.,,.t) ua U-L.frn:nl,Cny.nd Cr ,.T. 'me.•.yip.STATE,MO LOCH.MATCH PROPOSED wooer FFYR) FORDS BUDGET SUMMARY REQUESTED 1oCA1 MATCH (TEOC.RAI.AND 20%REQUIRED" TOTAL ITATEI SALARY/PERSO�I NEL $105.829.00 $18_-`70 00 $124.400 00 MANDATED BENEFITS $0 00 SO DO_ SC Oo EMPLOYER BENEFITS $0.00 $0.00 V MAINTENANCE AND OPERATIONS $0.00 $0 00 tO 00, S�M&LL EQUIPMENT $0 00 $0 00 $000 PROFESSIONALJCONTRACT SERVICES $000 $000 $0.00 TRAVEUTRAINING j.00 00 00 $0.00 OTHER SO 00 So OD S0.00 TOTAL 5105.829.00 $18,070.00 _1)24.490.00 moR¢E FIC�) DATE 479-571,11330 ,Z-z FISCAL OFFICER(Ea ❑ArL «ca:g,Lar_ny 470-587.3081 *SAJAOIDCF 2022.23 OMB Number 4040-0007 Expiration Date: 02/28/2022 ASSURANCES- NON-CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information.Send comments regarding the burden estimate or any other aspect of this collection of information,including suggestions for reducing this burdon,to the Office of Management and Budget,Paperwork Reduction Project(0348-0040),Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program.If you have questions,please contact the awarding agency.Further,certain Federal awarding agencies may require applicants to certify to additional assurances. If such Is the case,you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance Act of 1973,as amended(29 U.S.C.§794),which and the Institutional,managerial and financial capability prohibits discrimination on the basis of handicaps:(d) (including funds sufficient to pay the non-Federal share the Age Discrimination Act of 1975,as amended(42 U. of project cost)to ensure proper planning,management S.C.§§6101-6107),which prohibits discrimination on and completion of the project described in this the basis of age;(e)the Drug Abuse Office and application. Treatment Act of 1972(P.L.92-255),as amended, relating to nondiscrimination on the basis of drug 2. Will give the awarding agency,the Comptrolier General abuse;(f)the Comprehensive Alcohol Abuse and of the United States and,if appropriate,the State, Alcoholism Prevention,Treatment and Rehabilitation through any authorized representative,access to and Act of 1970(P.L.91-616), as amended, relating to the right to examine all records,books,papers,or nondiscrimination on the basis of alcohol abuse or documents related to the award:and will establish a alcoholism;(g)§§523 and 527 of the Public Health proper accounting system in accordance with generally Service Act of 1912(42 U.S.C.§§290 dd-3 and 290 accepted accounting standards or agency directives. ee-3),as amended,relating to confidentiality of alcohol and drug abuse patient records;(h)Title VIII of the Civil 3. Will establish safeguards to prohibit employees from Rights Act of 1968(42 U.S.C.§§3601 et seq.), as using their positions for a purpose that constitutes or amended,relating to nondiscrimination in the sale, presents the appearance of personal or organizational rental or financing of housing;(i)any other conflict of interest,or personal gain. nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being 4. Will initiate and complete the work within the applicable made;and,U)the requirements of any other time frame after receipt of approval of the awarding nondiscrimination statute(s)which may apply to the agency. application. 5. Will comply with the Intergovernmental Personnel Act of 7. Will comply,or has already compiled,with the 1970(42 U.S.C.§§4728-4763)relating to prescribed requirements of Titles II and III of the Uniform standards for merit systems for programs funded under Relocation Assistance and Real Property Acquisition one of the 19 statutes or regulations specified in Policies Act of 1970(P.L.91-646)which provide for Appendix A of OPM's Standards for a Merit System of fair and equitable treatment of persons displaced or Personnel Administration(5 C.F.R.900,Subpart F). whose property is acquired as a result of Federal or federally-assisted programs.These requirements 6. Will comply with all Federal statutes relating to apply to all interests in real property acquired for project purposes regardless of Federal participation in nondiscrimination.These include but are not limited to: (a)Title VI of the Civil Rights Act of 1964(P.L.88-352) Purchases. which prohibits discrimination on the basis of race,color 8. WIII comply, or national origin;(b)Title IX of the Education P( U.S.C.asapplicable,with 8 and 7324of-the 28) Amendments of 1972,as amended(20 U.S.C.§§1681- Hatchi Act(5 U al c01- of and loge s whose 1683, and 1685-1686),which prohibits discrimination on which limit they lent activities untied inns hle the basis of sox;(c)Section 504 of the Rehabilitation principal employment activitiesn are funded whole or In part with Federal funds. Previous Edition Usable Standard Form 424B(Rev.7.97) Authorized for Local Reproduction Prescribed by OMB Circular A-102 g, Will comply,as applicable,with the provisions of the Davis- 13. Will assist the awarding agency in assuring compliance Bacon Act(40 U.S.C.§§276a to 276a-7),the Copeland Act with Section 106 of the National Historic Preservation (40 U.S.C.§276c and 18 U.S.C.§874) and the Contract Act of 1966, as amended(16 U.S.C.§470),EO 11593 Work Hours and Safety Standards Act(40 U.S.C.§§327- (identification and protection of historic properties),and 333), regarding labor standards for federally-assisted the Archaeological and Historic Preservation Act of construction subagreements. 1974(16 U.S.C.§§469a-1 el seq.). 10. Will comply,if applicable,with flood insurance purchase 14. Will comply with P.L.93-348 regarding the protection of requirements of Section 102(a)of the Flood Disaster human subjects involved in research,development,and Protection Act of 1973(P.L.93-234)which requires related activities supported by this award of assistance. recipients In a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of 15. Will comply with the Laboratory Animal Welfare Act of insurable construction and acquisition is$10,000 or more. 1966(P.L.89-544,as amended,7 U.S.C.§§213 i et seq.)pertaining to the care,handling,and treatment of 11. Will comply with environmental standards which may be warm blooded animals held for research,teaching,or prescribed pursuant to the following:(a)institution of other activities supported by this award of assistance. environmental quality control measures under the National Environmental Policy Act of 1969(P.L.91-190)and 16. Will comply with the Lead-Based Paint Poisoning Executive Order(EO)11514;(b)notification of violating Prevention Act(42 U.S.C.§§4801 et seq.)which facilities pursuant to EO 11738;(c)protection of wetlands prohibits the use of lead based paint In construction or pursuant to EO 11990;(d)evaluation of flood hazards In rehabilitation of residence structures. i ftoodplains in accordance with EO 11988;(e)assurance of project consistency with the approved State management 17. Will cause to be performed the required financial and ud program developed under the Coastal Zone Management compliance audits in accordance with the Single Audit Act of 1972(16 U.S.C.§§1451 et seq.);(f)conformity of Act Amendments of 1996 and OMB Circular No.A-133, Federal actions to State(Clean Air)Implementation Plans "Audits of States,Local Governments,and Non-Profit under Section 176(c)of the Clean Air Act of 1955,as Organizations." amended(42 U.S.C.§§7401 et seq.):(g)protection of 18. Will comply with all applicable requirements of all other • underground sources of drinking water under the Safe Federal laws,executive orders,regulations,and policies Drinking Water Act of 1974,as amended(P.L.93-523); governing this program. and,(h)protection of endangered species under the Endangered Species Act of 1973,as amended(P.L.93- 19. Will comply with the requirements of Section 106(g)of 205). the Trafficking Victims Protection Act(TVPA)of 2000,as 12. Will comply with the Wild and Scenic Rivers Act of amended(22 U.S.C.7104)which prohibits grant award 19ll 16 U.S.C. 1271 et seq.) recipients or a sub-recipient from(1)Engaging in severe ( §§ related to protecting forms of trafficking in persons during the period of time components or potential components of the national that the award is in effect(2)Procuringa commercial wild and scenic rivers system. sex act during the period of time that the award is in effect or(3)Using forced labor in the performance of the award or subawards under the award. SIGNATURE F AUTHORIZtD ERTIFYI G OFFICIAL TITLE re- IMayar ------ ---1 • A ICA ORGAN! I I DATE SUBMITTED City e_ i'aycttev it 4th JDDT? 111 -/a l 1 a- I Standard Form 4248(Ray.7-97)Back OMB APPROVAL NO. 1121-140 r . EXPIRES 6/30/2021 ti E STANDARD ASSURANCES The Applicant hereby assures and certifies compliance with all applicable Federal statutes,regulations,policies, guidelines,and requirements,including 2 C.F.R. Part 2800(Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards by the Department of Justice),and Ex.Order 12372 (intergovernmental review of federal programs).The applicant also specifically assures and certifies that: 1.It has the legal authority to apply for federal assistance and the institutional,managerial,and financial capability(including funds sufficient to pay any required non-federal share of project cost)to ensure proper planning,management,and completion of the project described in this application. 2.It will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest,or personal gain. 3.It will give the awarding agency or the Government Accountability Office,through any authorized representative,access to and the right to examine all paper or electronic records related to the financial assistance. 4.It will comply with all lawful requirements imposed by the awarding agency,specifically including any applicable regulations,such as 28 C.F.R.pts. 18,22,23,30,35,38,42,61,and 63,and the award term in 2 C.F.R. § 175.15(b). 5.It will assist the awarding agency(if necessary)in assuring compliance with section 106 of the National Historic Preservation Act of 1966(16 U.S.C. §470),Ex.Order 11593(identification and protection of historic properties),the Archeological and Historical Preservation Act of 1974(16 U.S.C.§469a-1 et seq.),and the National Environmental Policy Act of 1969(42 U.S.C. §4321). 6.It will comply(and will require any subrecipients or contractors to comply)with any applicable nondiscrimination provisions,which may include the Omnibus Crime Control and Safe Streets Act of 1968(42 U.S.C. § 3789d);the Victims of Crime Act(42 U.S.C.§10604(e));the Juvenile Justice and Delinquency Prevention Act of 2002(42 U.S.C. §5672(b));the Violence Against Women Act(42 U.S.C. § 13925(b)(13));the Civil Rights Act of 1964(42 U.S.C. §2000d);the Indian Civil Rights Act(25 U.S.C. §§ 1301-1303);the Rehabilitation Act of 1973(29 U.S.C. §794);the Americans with Disabilities Act of 1990(42 U.S.C.§§ 12131- 34);the Education Amendments of 1972(20 U.S.C. §§ 1681, 1683, 1685-86);and the Age Discrimination Act of 1975(42 U.S.C.§§6101-07).It will also comply with Ex. Order 13279,Equal Protection of the Laws for Faith- Based and Community Organizations;Executive Order 13559,Fundamental Principles and Policymaking Criteria for Partnerships With Faith-Based and Other Neighborhood Organizations;and the DOJ implementing regulations at 28 C.F.R.Part 38. 7.If a governmental entity— a)it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970(42 U.S.C.§4601 et seq.),which govern the treatment of persons displaced as a result of federal and federally-assisted programs;and b)it will comply with requirements of 5 U.S.C.§§ 1501-08 and§§7324-28,which limit certain political activities of State or local go ent employees whose principal employment is in connection with an activity financed in w le or in a y ederal ssistance. i�/ /101� .. 4..--------. 3 l j a I off. Si afore of Co ng . i ial Date U.S.DEPARTMENT OF JUSTICE % ! OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions (Sub-Recipient) This certification is required by the regulatioons implementing Executive Order 12549, Debarment and Suspension, 28 CFR Part 67, Section 67.510, Participants' responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register(pages 19160.19211). (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE) (1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department of agency. (2) Where the prospective lower tier participant is unable to certify to any of the statements in this certificaiton, such prospective participant shall attach an explanation to this proposal. Lioneld Jor•an,Ma or Name and Title, Authorized pres ntative /2_1 /a3 Signat Date City of Fayetteville/ Judicial District Drug Task Force Name of Organization 100 West Rock Street,Fayetteville,AR 72701 Address of Organization OJP FORM 4C61/1(REV. 2/89)Previous editions are obsoiete i - % > U.S.DEPARTMENT OF JUSTICE t� J, OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part G9. "New Restrictions on Lobbying"and 28 CFR Part 67, -Government-wide Debarment and Suspension (Nonpro-curement) and Government-wide Requirements for Drug-Froe Workplace (Grants)."The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1, LOBBYING Public(Federal,State,or local)transaction or contract under a As required by Section 1352,Title 31 of the U.S.Code,and public transaction;violation of Federal or State antitrust statutes implemented al 28 CFR Part 69,for persons entering into a grant or cooperative agreement over 5100,000,as defined at or commission of embezzlement,theft,forgery, 28 CFR Part 69, the applicant certifies that. bribery,falsification or destruction of records,making false statements,or receiving stolen properly: (a)No Federal appropriated funds have been paid or wilt be (c)paid,by or on behalf of the undersigned,to any person fur In- civilly flyAr not presently indicted for or otherwise criminally or fluencing or attempting to influence an officer or employee of any civilly charged by a governmental any take offenses(Federal,Slate,or agency,a Member of Congress,an officer or employee of local)with commission of any of the enumerated in Congress,or an employee of a Member of Congress in con paragraph(1)(b)of this certification;and nection with the making of any Federal grant, the entering into (d)Have nut within a three-year period preceding this applica- of any cooperative agreement,and the extension,continuation, lion had one or more public transactions(Federal,State,or renewal,amendment,or modification of any Federal grant or local)terminated for cause or default,and cooperative agreement; (b) If any funds other than Federal appropriated funds have 6.Where tho applicant is unable to certify to any of the been paid or will be paid to any person for Influencingor at- statements it this certification,he or she shall attach an tempting to influence an officer or employee of any aency,a explanation to this application. Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with this 3.DRUG-FREE WORKPLACE Federal grant or cooperative agreement,the undersigned shall (GRANTEES OTHER THAN INDIVIDUALS) complete and submit Standard Form-LLL,"Disclosure of Lobbying Activities,-In accordance with Its Instructions: As required by tho Drug-Free Workplace Act of 1988,and (c)The undersigned shall require that the language of this cer- Implemented at 28 CFR Part 67,Subpart F,for grantees,as lification be Included in the award documents for all subawards defined at 28 CFR Part 67 Sections 67,615 and 67,620— al all tiers(including subgrants,contracts under grants and A.The applicant certifies that it will or will continue to provide cooperative agreements,and subcontracts)and that all sub- a drug-free workplace by: recipients shall certify and disclose accordingly a drug-free workplace by: (a)Publishing a statement notifying employees that the _ — unlawful manufacture,distribution,dispensing,possession,or tree of a controlled substance Is prohibited in the grantee's 2.DEBARMENT,SUSPENSION,AND OTHER RESPONSIBILITY MATTERS workplace and specifying the actions that will be taken against (DIRECT RECIPIENT) employees for violation of such prohibition; (b)Establishing an on-going drug-free awareness program to As required by Executive Order 12549, Debarment and inform employees about— Suspension,and Implemented at 28 CFR Part 67,for prospec- (1)The dangers of drug abuse In the workplace; tive participants in primary covered transactions,as defined at 28 CFR Part 67, Section 67.510— (2)The grantee's policy of maintaining a drug-free workplace; (3)Any available drug counseling,rehabilitation,and employee A.Tho applicant certifies that it and Its principals: assistance programs;and (a)Are not presently debarred,suspended,proposed for debar- ment,declared Ineligible,sentenced to a denial of Federal drug The se violations that may be imn ed upon employees for benefits by a State or Federal court, or voluntarily excluded abuse violations occurring in the workplace; from covered transactions by any Federal department (c)Making it a requirement that each empinyeo to be engaged or agency; In the performance of the grant be given a copy of the state- (b)Have not within a throe-year period preceding this applica- meet required by paragraph(a), tion been convicted of or had a civil judgment rendered against (d)Notifying the employee in the statement required by para- them for commission of fraud or a criminal offense In connoc• graph(a)that,as a condition of employment under the grant, lion with obtaining,attempting to obtain,or performing a the employee wilt— OJP FORM 4061/8(3.91)REPLACES OJP FORMS 4981/2,4061/3 AND 4C81i4 WHICH ARE OBSOLETE. (1)Abide by the terms of the statement;and (2)Notify the employer In writing of his or her conviction for a — ---- violation of a criminal drug statute occurring in the workplace -- no later than five calendar days after such conviction; Check ❑ If there are workplaces en file that am not indentified (e)Notifying the agency,In writing,within 10 calendar days hero. after receiving notice under subparagraph(d)(2)from an employee or otherwise receiving actual notice of such convic-lion Section 67,630 of the regulations provides that a grantee that Employers of convicted employees must provide notice,including fs a l youru mayc elect to make one certification includedaon inwith each each ap- positiona title,to Department of Justice,Office of fiscal A copy of which should be Juslice Programs,ATTN:Control Desk.633 Indiana Avenue, plicatian for Department of Justice funding States and State N.W.,Washington,D.C.20531.Notice shall include the Iden- agencies may elect to use OJP Form 4061/7tification number(s)of each affected grant; Check 0 If the State has elected to complete OJP Form (f)Taking one of the following actions,within 30 calendar 4061/7. days of receiving notice under subparagraph(d)(2),with — respect to any employee who is so convicted— DRUG-FREE WORKPLACE (1)Taking appropriate personnel action against such an (GRANTEES WHO ARE INDIVIDUALS) employee,up to and including termination,consistent with the requirements of the Rehabilitation Act of 1973,as amended;or implemented required by the2Drug-Part Workplace Act of gran,end at 28 CFR Part 67,Subpart F,for grantees,as (2)Requiring such employee to participate satisfactorily Ina defined at 28 CFR Part 67;Sections 67.615 and 67.620-- drug abuse assistance or rehabilitation program approved for such purposes by a Federal,Slate.or local health,law enforce- in Ase a unlawful awful n f manufacture,grant.I certify that I will riot engage ment,or other appropriate agency; l In,oruse of ontroted distribution,in, onduclIno any use of a controlled substance In conducting any (g)Making a good faith effort to continue to maintain a drug- activity with the grant;and free workplace through implementation of paragraphs(a),(b), B• (c),(d),(e),and(f), If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity,I B.The grantee may insert in the space provided below the will report the conviction,in writing,within 10 calendar days sito(s)for the performance of work done in connection with of the conviction,to-Department of Justice,Office of Justice the specific grant: Programs.ATTN:Control Desk,633 tndiana Avenue,N.W., Place of Performance(Street address,city,county,state,zip V/uslrington, D.C.20531. code) As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. 1.Grantee Name and Address' City of Fayetteville/4th Judicial District DTF 100 West Rock Street Fayetteville,AR 72701 2. --------- ------ - Application Number and/or Project Name 3.Grantee IRS/Vendor Number 235041-22JL 71-6018462 Arkansas State Drug Crime Enforcement and Prosecution Fund/Justice Assistant 4.Typed Name and Title f Authorized Repr sentative — Lioneld Jorda Mayor 5.Signaler -�-- 31_a l 1 93 6.Date 'U.S.Government Printing Wm 1996- 405-037)4ce 4 CERTIFICATION FORM Compliance with the Equal Employment Opportunity Plan (EEOP)Requirements Please read careful/y the instructions(see below)and then complete Section A or Section B or Section C. not all three. If recipient completes Section A or C and sub grants a single award over$500,000, in addltIott,please comp cw Section D. Recipient's Name: City of Fayetteville,Arkansas Address: 100 West Rock Street,Fayetteville,AR 72701 Is agency a:o Direct or to Sub recipient of OJP,OVW or COPS funding? Law Enforcement Agency?n Yes o No DUNS Number: 0756577420000 Vendor Number(only if direct recipient) Name and Title of Contact Person: Willie Newman Telephone Number: 479-587-3581 E-Mail Address: wnewman lfayetteville-ar.gov • Section A—Declaration Claiming Complete Exemption from the EEOP Requirement Please check all the following boxes that apply. o Less than fifty employees. n Indian Tribe a Medical institution. o Nonprofit Organization a Educational Institution o Receiving a single award(s)less than S25,000. oficial], certify that _ [responsible [recipient]is not required to prepare an EEOP for the reason(s)checked above,pursuant to 28 C.F.R§42.302. I further certify that [recipient] will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of services. If recipient sub-grants a single award over$500,000,in addition,please complete Section D Print or Type Name and Title Signature Date Section B—Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an EEOP Is on File for Review If a recipient agency has fifty or more employees and is receiving a single award or,subaward of$25,000 or more,but less than$500.000,then the recipient agency does not have to submit an EEOP to the OCR for review as long as It certifies the following(42 C F.R.5 42.305): 1, Lioneld Jordan [responsible official], certify that City of Fayetteville,Arkansas [recipient],which has fifty or more employees and is receiving a single award or subaward for$25,000 or more,but less than$500,000,has formulated an ESOP in accordance with 28 CFR pt.42,subpt.E. I further certify that within the last twenty-four months,the proper authority has formulated and signed into effect the EEOP and,as required by applicable federal law,it is available for review by the public,employees,the appropriate state planning agency,and the Office for Civil Rights,Office of Justice Programs,U.S.Department of Justice. The EEOP is on file at the following office: City of Fayetteville,Arkansas Human Resources Division [organization], 113 West Mountain S et,Fayetlev' e, R 727 1 [address].Lioneld Jordan,Mayor 3Ja Ia3 Print or Type Mm+e a d itle Si enure } Date Section C—Dec ration StaOiinit an EEOP Short Form Has Been Submitted to the Office for Civil Rights for Review Ifa recipient agency has fifty or more employees and is receiving a single award,or subaward,of$500,000 or more,then the recipient agency must send an EEOP Short Form to the OCR for review. I' [responsible official], certify that [recipient],which has fifty or more employees and is receiving a single award of$500,000 or more,has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E, and sent it for review on [date] to the Office for Civil Rights,Office of Justice Programs,U.S.Department of Justice. If recipient sub-grants a single award over$500,000, in addition,please complete Section D Print or Type Name and Title Signature — Date Section D—Declaration Stating that Recipient Subawards a Single Award Over$500,000 If a recipient agency,subawards a single award of 500,000 or more then the granting agency should provide a list;including,name,address and DUNS N ofeach such sub-recipient. Sub-Recipient Agency Name/Address Sub-Recipient DU umEr r I%ucleliIion a!space in necessary,please duplicate this page. OME3 Control No. 1121-W4tl Expiration pate 12131/2t115 `r',.- '-�r�... STATE OFARKANSAS OFFICE OF iNIERGOVERNMfNTALSERVICES o 1515 West Seventh Street,Suite 400 •• rilly) , -: Department of Finance Post sas 7 Box 8031 Little Rock,Arkansas 72203-8031 \'4�{ ili� :�' ;' and Administration Phone: (S01)682-1074 +'►a.ur-e"' f lax:(501)682-5206 '•�_� � Itll )://www.dli).arkansas,Lu\ AO DFA-IGS GENERAL TERMS AND SPECIAL GRANT CONDITIONS Initials I The applicant assures that federal funds made available under the Edward Byrne Memorial Justice 1 Assistance Grant(JAG)Program will not be used to supplant state and local funds, but will be used to i/ increase the amount of funds that would, in the absence of federal funds, be made available for the activities of this project. The subrecipient shall ensure that federal and/or state matching funds are used to supplement existing funds for program activities and must not replace those funds that have been appropriated for the same purpose. Federal and/or state matching funds made available under this grant will be used to increase the amount of funds that would,In the absence of federal and/or state matching funds,be made available for law enforcement activities. If there is a potential presence of supplanting,the subrecipient will supply documentation demonstrating that the reduction in non-Federal resources occurred for reasons other than the receipt or expected receipt of Federal funds. For example,no maintenance and operation costs previously funded by a state,city or county government may be supported with Drug Crime Fund and/or state matching funds. Any federal and/or state matching funds budgeted to supplement existing state and/or local funds due to i increased maintenance and operation costs(e.g.fuel, utilities,etc.)shall not be used until all 44// state and/or local funds budgeted for those costs are exhausted. The applicant assures that fund accounting, auditing,monitoring,and evaluation procedures as may be necessary to keep such records as the Department of Justice and the Department of Finance and Administration shall be provided to assure fiscal control, proper management, and effective disbursement/reimbursement of funds received under this sub award. 1.7I The applicant assures that it will maintain an appropriate grant administration system to ensure that all `' terms,conditions and specifications of the grant,including these assurances,are met. I The applicant assures that it will comply with the OJP Financial Guide in its administration of the grant. The OJP Financial Guide can be accessed online at ht /wv;,vmp.„sduj.e,Dv fin:,n,it,l[;uidr/. IThe applicant assures that it shall maintain such data and information and submit such reports in such form,at such times, and containing such data and information as the as the Department of Justice and OF ( the Department of Finance and Administration may require. The applicant agrees to use the grant and matching g funds only for the purposes stated in this application. do JrAdditionally, the applicant agrees that any grant and matching funds approved for personnel for this , project will be based on the percent of time the personnel actually devote to the project. JAG 21 FEDERAL AWARD NUMBER: ISPBJA-2I-GG-00264-JAGX 10F 6 /..s- it STATE OF ARKANSAS OFFICE OF INTERGOVERNMENTAL SERVICES 1515 West Seventh Street,Suite 400 \ • Department of Finance Yost Office Box 8031 Little Rock,Arkansas 7223-8031 \‘{ .i' Phone: 501 682-1074 �`.,__.•.w / and Administration 'tin�ot!t'�`� Fax:(S(11)b82.52(1G The applicant assures that in the event a federal/state court or federal/state administrative agency makes a finding of discrimination after a due process hearing on the grounds of race,color,religion, national origin or sex against a recipient of funds,the recipient will forward a copy of the finding to 4 the Office of Justice Programs, Office of Civil Rights Compliance (OCRC) and the Arkansas Department of Finance and Administration,Office of Intergovernmental Services. i The applicant assures that if it is required to formulate an Equal Employment Opportunity Program (EEOP)in accordance with 28 CFR 42.301,et.seq.,it should submit a certification to the state that it has a current EEOP on file which meets the requirements therein. The applicant assures that it will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part II, Applicability of Office of Management and Budget . Circulars;Part 18,Administrative Review Procedure;Part 20,Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies;Part 30,Intergovernmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination Equal Employment Opportunity Policies and 4 Procedures;Part 61,Procedures for Implementing the National Environmental Policy Act;and Part 63,Floodplain Management and Wetland Protection Procedures. The applicant assures that in addition to all other audit requirements,it will allow the Division of Legislative Audit or any other independent or internal auditors of the Department of Finance and Administration to have access to the applicant's records and financial statements; (A) as may be necessary for the Department of Finance and Administration to comply with the 1996 Single Audit Act Amendments and Office of Management and Budget (OMB) Circular A-133, and other rules and/or regulations governing financial accounting and auditing guidelines,principles,and procedures;and j'i (8) as may be requested by the Department of Finance and Administration to comply with any State or local government rules and/or regulations. The applicant assures that it will fully participate in the compilation of statistical information as required by state agencies,i.e.,providing complete finger print arrest information. The applicant assures that both federal,state,and matching funds used for this project will be used exclusively to support defined Edward Byrne Memorial Justice Assistance Grant (JAG) Program 4, activities, and will not be used to support any general purpose law enforcement or other activity maintained by the applicant. JAG 21 FEDERAL AWARD NUMBER: I5PBJA-21-GG-00264-JAGX 2 OF 6 '�et OA,, '., a..e" 'Wana I'll' b STATE OF ARKANSAS OFFICE OF INTERGOVERNMENTAL SERVICES ° 1515 West Seventh Street,Suite 400 A ' • Department of Finance Post Office Box 8031 a Little Rock,Arkansas 72203-8031 't, ,�, Phone: (501)682-1074 ��' �..��� and Administration Fax:(501)682.5206 4 The applicant assures that if the grant funds are used to support a Task Force, the Task Force Board of Directors or'Control Group'will hold regularly scheduled meetings every two(2)months,and will provide DFA-IGS and the State Drug Director with copies of the agenda and minutes of each meeting. The applicant assures that if the grant funds are used to support a Task Force,appropriate and adequate staffing would be maintained for the duration of the project period. For efficiency in project ( implementation,the State Drug Director's Office highly recommend that appropriate staff include a full- time Drug Task Force Commander(certified law enforcement officer)and a Fiscal Officer regardless if funds are used to pay salaries. The applicant assures that If grant funds are used to support a Task Force, the Task Force Administrator/Director/Commander and the Board of Directors will develop and/or maintain a detailed policy and procedures manual for the guidance of task force operations.Copies of the Policy and Procedures Manual as well as updates and revisions shall be forwarded to DFA-IGS and the State Drug Director's Office. ir cf7, (Updates and Revisions shall be submitted when occurred.) The applicant assures that all proposals for out of state travel for conference and training will be submitted for approval prior to any expense being incurred. if Drug Crime Funds are awarded,the sub-recipient must comply with Act 1086 of 2007:The State Drug Crime Enforcement and Prosecution Grant Fund ozp ht tp://www.arklett.state.ar.us/assembly/2007/R/Act s/Act 1.086.ud1 if applicable,the sub-recipient agrees to prepare and submit an inventory Report for equipment purchased with federal, state, and/or local matching funds with the 1" Quarterly Report. (Updates to Inventory 4. Reporting shall be submitted with quarterly reports.) ry The sub-recipient agrees to submit a Match Report within thirty(30)days of the end of the grant period. Match Reporting Form will be provided.(Current Match Is 20%)Completed report forward to DFA-IGS and the State Drug Director's Office. The sub-recipient agrees to prepare and submit a Monthly Request for Reimbursement Form(with copies of invoices,cancelled checks,and other documentation of expenditures by line item)by the 15th day of each month following the month for which subgrant expenditures were paid. A supporting document(s)(Excel Spreadsheet)reporting the allocation of subgrant expenditures between federal,state and/or local funds shall accompany each Request for Reimbursement. Reimbursement requests must be timely. Documentation must be appropriate,legible,and accurate. Sub-recipients are required to submit requests /........ monthly,even if the request is zero.Failure to submit monthly reimbursement requests in a timely manner may impose additional special conditions.Please note and acknowledge the additional items below. JAG 21 FEDERAL AWARD NUMBER: ISPBJA-21-GG-00264-JAGX 30F6 i • r 0e*err-. , .fr«i4'. STATE OF ARKANSAS OFFICE OF INTERGOVERNMENTAL SERVICES /: 0. 1515 West Seventh Street,Suite 400 e 'Department of Finance Post Office Box 8031 h elk Little Rock,Arkansas 72203-8031 Vic �• I Phone: (501)682-1074 and Administration • , rax:(501)682-s2tx, -. ''to•DM, IIttp:dm.ww.(dlaark:tl s u.ttso\' a. Grant funds will be used only in accordance with the approved budget. Expenditures incurred or made outside the approved budget line items/categories will be disallowed. b. All lease agreements(i.e.vehicle,storage,office space,and/or rental)must be submitted to DFA-IGS for the file within 60 days of the award date. c. Preapproval is required for out of state travel. Prior to travel,sub-recipient must submit an out-of-state travel request form to IGS for approval no later than 30 days before the travel. IGS will provide the standard form to use. Expense incurred for out of state travel that is not pre-approved by IGS will be disallowed. d. Uniform allowance is limited to the purchase of standard officer uniform, hazardous material uniform and necessary hazmat accessories. Undercover officers may not use the uniform allowance to purchase plain clothes. • e. Lease cost for vehicles may not exceed$600 per month per vehicle. f. Health Insurance premiums and retirement benefits are limited to the maximums paid by the State of Arkansas for its employees.At the time of this award,health insurance maximum Is$450 and retirement maximum rate is 15.32% g. The purchase of weapons, lethal or non-lethal, and ammunition for those weapons is an unallowable expense. h. The purchase of drug interdiction canine is unallowable. i. The use and fund of"Buy Money"is an unallowable cost under this award. j. Before unique purchases,review federal/state solicitations and be aware of 4other unallowable Items or items that require special conditions for approval. The subredpient agrees to prepare and submit Quarterly Reports in PMT by the 15"of the month following the end of a quarter.Report due dates are October 15`h,January 15th,April 15`h,and July 15`h. Sub-recipients 40 can utilize the Accountability Measures Quarterly Report Tool to assist with quarterly reporting in PMT. allure to submit quarterly reports in a timely manner may result In suspension of funds. ', The sub-recipient agrees to prepare and submit Monthly Reports by the 10`h of each month to both DFA-IGS and the State Drug Director's Office. Failure to submit monthly reports in a timely manner may result in , ii.,,, suspension of funds. Budget Modifications/Rev/slon Requests must be submitted by the 10th of the month in order for them to be considered for expenditures made during that month. Budget revisions will not be accepted during the last month of the grant period absent extraordinary circumstances.Sub-recipient may request modification of the approved budget to reallocate funds between existing categories. Requests for the addition of new budget categories or line items may not be approved. The final budget request modification/revision must be submitted no later than May 10t. DFA-IGS will only accept four(4)budget modifications request during JAG 21 FEDERAL AWARD NUMBER: I5P131A-21-GG-00264-JAGX 40F6 ,/r "P STATE OF OFFICE OF INTERGOVERNMENTAL SERVICES lirro 1515 West Seventh Street,Suite 400 L= Department of Finance Post Office Box 803: Little Rock,Arkansas 72203-8031 \'-'', '•v '' and Administration Phone: (5Ol)t,82-1o7a ��� •Du+"' Fax:(501)682-520G htl 2::N\V‘s.d1;i 1 l'k311saS.14%IV 4, thehe awarded project period.Thissub doeswithin not thirty Include the0) Initialdaysof budget modificationendof which Is due within 45 days of the Award Date. Tre to mit (3 the the grant period a Cumulative financial Report and Annual Narrative Report "MARKED FINAL." Reimbursement requests not submitted by ninety days pastag the final day of the grant period will be denied payment subject extraordinary circumstances. Absent such circumstances, the federal and/or state funds will be de-obligated from the subaward. • The sub-rsubrecipient ecipient agrees es to provide notification to IGS of all changes made to the General Project 4(2. Information, i.e. contact information-name, address, telephone, fax, a-mall, etc. and changes made to authorized officials and/or staffing. The sub-recipient will assure that DFA-IGS has complete and correct contact information for the Contract Official for the grant, the DTF Director/Commander, and the Fiscal Officer. Changes In contact information will include physical address,phone,fax and a-mall information as well as updated Memorandum of Understanding. Replacement or changes of DTF officers/staff who are 4 paid directly by the grant or whose salary Is used in whole or in part as match to the grant must also be reported the DFA-IGS. The sub recipient agrees to attend any required DFA-IGS sponsored trainings/meetings as deemed necessary as well as other local trainings/meetings. C:74/? The sub-recipient understands that prior written approval is required for subgrant expenditures from federal and/or state funds budgeted in equipment and travel and training line items. The subrecipient shall submit to IGS a written request to purchase small equipment items not approved In the Initial budget and submit a written request for use of funds for out-of-state travel and training. Federal and/or state funds budgeted for these purposes shall neither be obligated nor expended until approved by IGS and/or the Law Enforcement Committee.All approvals will be transmitted in written form to the subrecipient. The sub-recipient understands that should it fail to comply with the Federal Award Special Conditions and State Terms and Conditions of this subaward,including civil rights requirements,whether stated in a Federal or State statute, regulation, assurance, application, or notice of award, IGS may take one or more of the following actions, as appropriate in the circumstances: (1)temporarily withhold cash payments pending correction of the deficiency by the recipient;(2)disallow(that is,deny both use of funds and any applicable matching credit for)all or part of the cost of the activity or action not in compliance; (3)wholly or partly suspend or terminate the current award;(4)withhold further awards for the project or program and(5)take other remedies that may be legally available. $„..... JAG 21 FEDERAL AWARD NUMBER: 15I'131A-21-GG-00264-JAGX 5 OF 6 J`/;,;' 41'4,.*`�\ STATE OF ARKANSAS OFFICE OF INTERGOVERNMENTAL SERVIC FS 1515 West Seventh Strtet,Suite 400 '1'4 M Department of Finance Post Office Box 8031 s > 1 Little Rock,Arkansas 72203-8031 t_ / Phone: 501)682-1074 s° 4 ,,,,q. and Administration Fax �s01)682.5206 he♦rV, hil l;//\Cww.,(lia.iirlo111ik,3,Dn' DFA-IGS General Terms and Special Grant Conditions:JAG19 Subawards Signature Page / 4 - 3/g I / Vc72 (Si. a ure • irked (lido!) (Dote) Lioneld Jorda Mayor (Print Name) (Title) 44- 4w., • �3�iot� (Signature of Fiscal Officer) (Date) Willie Newman Fiscal Officer (Print Name) (Title) 1,ik /s zOZ3 (Signature of Point f Contact-POC) (Date) Mike Reynolds , Chief of Police (Print Name) (Title) JAG 21 FEDERAL AWARD NUMBER; 15PBJA-21-GG-00264-JAGX 60F6 BJA FY 22 Edward Byrne Memorial Justice Assistance Program: Federal Award 15PBJA-22-GG-00664JAGX Special Conditions 1 Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800(together,the "Part 200 Uniform Requirements")apply to this FY 2021 award from OJP. The Part 200 Uniform Requirements were first adopted by DOJ on December 26,2014. If this FY 2021 award supplements funds previously awarded by OJP under the same award number(e.g.,funds awarded during or before December 2014),the Part 200 Uniform Requirements apply with respect to all funds under that award number(regardless of the award date,and regardless of whether derived from the initial award or a supplemental award)that are obligated on or after the acceptance date of this FY 2021 award. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards("subgrants"),see the OJP website at https://ojp.gov/funding/Part2000niformRequirements.htm. Record retention and access: Records pertinent to the award that the recipient(and any subrecipient("subgrantee")at any tier)must retain—typically for a period of 3 years from the date of submission of the final expenditure report(SF 425), unless a different retention period applies--and to which the recipient(and any subrecipient("subgrantee")at any tier) must provide access, include performance measurement information, in addition to the financial records, supporting documents,statistical records, and other pertinent records indicated at 2 C.F.R.200.333. In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with,or differ in some way from, the provisions of the Part 200 Uniform Requirements,the recipient is to contact OJP promptly for clarification. 2 Requirement to report actual or imminent breach of personally identifiable information (PII) The recipient(and any"subrecipient"at any tier) must have written procedures in place to Special Conditions-JAG Federal Award:15PBJA-21-GG-00264-JAGX Page 1 of 24 Authorized Official In respond in the event of an actual or imminent"breach"(OMB M-17-12)if it(or a subrecipient)--(1)creates, collects, uses, processes,stores, maintains, disseminates, discloses, or disposes of"Personally Identifiable Information(PII)"(2 CFR 200.1)within the scope of an OJP grant-funded program or activity,or(2)uses or operates a "Federal information system"(OMB Circular A-130).The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. 3 Required training for Grant Award Administrator and Financial Manager(N/A) The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the award.Successful completion of such a training on or after January 1,2019,will satisfy this condition. In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period of performance,the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after the date the Entity Administrator enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of such a training on or after January 1,2019,will satisfy this condition. A list of OJP trainings that OJP will consider"OJP financial management and grant administration training"for purposes of this condition is available at https://www.ojp.gov/training/fmts.htm.All trainings that satisfy this condition include a session on grant fraud prevention and detection. The recipient should anticipate that OJP will immediately withhold("freeze")award funds if the recipient fails to comply with this condition.The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. 4 Safe policing and law enforcement subrecipients If this award is a discretionary award,the recipient agrees that it will not make any subawards to State, local, college, or university law enforcement agencies unless such agencies have been certified by an approved independent credentialing body or have started the certification process.To become certified, law enforcement agencies must meet two mandatory conditions: (1)the agency's use of force policies adhere to all applicable federal, state, and local laws; and (2)the agency's use of force policies prohibit chokeholds Special Conditions-JAG 1/ Federal Award:1SPBJA-21-GG.00264-JAGX Page 2 of 24 Authorized Official tnitl except in situations where use of deadly force is allowed by law. For detailed information on this certification requirement, see https://cops.usdoj.gov/SafePolicingEO. 5 Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency(OJP or OVW, as appropriate)may withhold award funds, or may impose other related requirements, if(as determined by the DOJ awarding agency)the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements(or by the terms of this award), or other outstanding issues that arise in connection with audits,investigations, or reviews of DO] awards. 6 Requirements of the award; remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award. Limited Exceptions.In certain special circumstances,the U.S. Department of Justice ("DOJ") may determine that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award.Any such exceptions regarding enforcement, including any such exceptions made during the period of performance, are(or will be during the period of performance)set out through the Office of justice Programs("OJP")webpage entitled "Legal Notices:Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegaiNotices-AwardRegts.htm), and incorporated by reference into the award. By signing and accepting this award on behalf of the recipient,the authorized recipient official accepts all material requirements of the award, and specifically adopts,as if personally executed by the authorized recipient official,all assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance. Failure to comply with one or more award requirements--whether a condition set out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award period—may result in OJP taking appropriate action with respect to the recipient and the award.Among other things,the OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action as appropriate. Special Conditions-JAG Federal Award:1SPBJA-21-GG-00264-JAGX Page 3 of 24 Authorized Official Will Any materially false, fictitious, or fraudulent statement to the federal government related to this award(or concealment or omission of a material fact)may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise(including under 31 U.S.C.3729-3730 and 3801-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms,that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,instead,that the provision is utterly invalid or-unenforceable,such provision shall be deemed severable from this award. 7 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R. Part 38 The recipient, and any subrecipient("subgrantee")at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Currently, among other things,28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief,a refusal to hold a religious belief,or refusal to attend or participate in a religious practice. Part 38,currently,also sets out rules and requirements that pertain to recipient and subrecipient("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations. The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28 Judicial Administration, Chapter 1, Part 38,under e-CFR "current" data. 8 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R. Part 42 The recipient, and any subrecipient("subgrantee")at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42,specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. Special Conditions-JAG Federal Award:15PBJA 21-GG-00264-JAGX Page 4 of 24 Authorised Official In 9 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R. Part 54 The recipient, and any subrecipient("subgrantee")at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54,which relates to nondiscrimination on the basis of sex in certain "education programs." 10 Compliance with 41 U.S.C.4712(including prohibitions on reprisal; notice to employees) The recipient(and any subrecipient at any tier)must comply with, and is subject to,all applicable provisions of 41 U.S.C.4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule,or regulation related to a federal grant. The recipient also must inform its employees,in writing(and in the predominant native language of the workforce),of employee rights and remedies under 41 U.S.C.4712. Should a question arise as to the applicability of the provisions of 41 U.S.C.4712 to this award, the recipient is to contact the DOJ awarding agency(OJP or OVW, as appropriate)for guidance. 11 Compliance with applicable rules regarding approval,planning, and reporting of conferences, meetings,trainings, and other events The recipient, and any subrecipient("subgrantee")at any tier, must comply with all applicable laws, regulations, policies,and official DOJ guidance (including specific cost limits, prior approval and reporting requirements,where applicable)governing the use of federal funds for expenses related to conferences(as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide(currently, as section 3.10 of"Postaward Requirements"in the "DOJ Grants Financial Guide"). Special Condltions-JAG Federal Award:15PBiA-21-GG-00254-JAGX Page 5 of 24 Authorized Official MI6/ 12 Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award.The data must be provided to OJP in the manner (including within the timeframes)specified by OJP In the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act(GPRA)and the GPRA Modernization Act of 2010, and other applicable laws. 13 Requirements related to"de minimis" indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the"de minimis"indirect cost rate described in 2 C.F.R.200.414(f), and that elects to use the"de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election,and must comply with all associated requirements in the Part 200 Uniform Requirements.The"de minimis" rate may be applied only to modified total direct costs(MTDC)as defined by the Part 200 Uniform Requirements. 14 Determination of suitability to interact with participating minors SCOPE.This condition applies to this award if it is indicated--in the application for the award(as approved by DOJ)(or in the application for any subaward,at any tier),the DOJ funding announcement(solicitation), or an associated federal statute—that a purpose of some or all of the activities to be carried out under the award(whether by the recipient, or a subrecipient at any tier)is to benefit a set of individuals under 18 years of age. The recipient,and any subrecipient at any tier, must make determinations of suitability before certain individuals may interact with participating minors.This requirement applies regardless of an individual's employment status. The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm(Award condition: Determination of suitability required, in advance,for certain individuals who may interact with participating minors),and are incorporated by reference here. Special Conditions-JAG Federal Award:15PaJA-21-GG-00264-JAGX Page 6 of 24 Authorized Official Wile Ai. 15 Requirement to disclose whether recipient is designated "high risk" by a federal grant- making agency outside of DOJ (N/A) If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance,or other programmatic or financial concerns with the recipient.The recipient's disclosure must include the following: 1.The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3.The high-risk point of contact at that federal awarding agency (name, phone number, and email address), and 4.The reasons for the high-risk status,as set out by the federal awarding agency. 16 Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website(currently,the"DOJ Grants Financial Guide"available at https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during the period of performance.The recipient agrees to comply with the DOJ Grants Financial Guide. 17 Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving,"74 Fed. Reg. 51225(October 1, 2009), DOJ encourages recipients and subrecipients("subgrantees")to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness,and other outreach to decrease crashes caused by distracted drivers. 18 Compliance with general appropriations-law restrictions on the use of federal funds(FY 2021) The recipient, and any subrecipient("subgrantee")at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations Special Conditions-JAG Federal Award:15PBJA-21-GG-00264-JAGX Page 7 of 24 Authorized Offidal Initia VA. I statutes. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2021, are set out at https://ojp.gov/funding/Explore/FY21AppropriationsRestrictions.htm, and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a recipient(or a subrecipient)would or might fall within the scope of an appropriations-law restriction,the recipient is to contact OJP for guidance,and may not proceed without the express prior written approval of OJP. 19 Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency(0)P or OVW, as appropriate)during the period of performance for this award, if the recipient is designated as "high-risk"for purposes of the DOJ high-risk grantee list. 20 Employment eligibility verification for hiring under the award 1.The recipient(and any subrecipient at any tier)must-- A. Ensure that,as part of the hiring process for any position within the United States that is or will be funded(in whole or in part)with award funds,the recipient(or any subrecipient) properly verifies the employment eligibility of the individual who is being hired,consistent with the provisions of 8 U.S.C. 1324a(a)(1). B. Notify all persons associated with the recipient(or any subrecipient)who are or will be involved in activities under this award of both-- (1)this award requirement for verification of employment eligibility, and (2)the associated provisions in 8 U.S.C. 1324a(a)(1)that,generally speaking, make it unlawful, in the United States,to hire(or recruit for employment)certain aliens. C. Provide training(to the extent necessary)to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1). D.As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form 1-9 record retention Special Conditions-JAG / Federal Award:15PBJA-21-GG-00264-JAGX Page B of 24 Authorized Official Unit requirements, as well as records of all pertinent notifications and trainings. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary,and allocable costs(if any)of actions designed to ensure compliance with this condition. 4. Rules of construction A.Staff Involved in the hiring process For purposes of this condition, persons "who are or will be involved in activities under this award"specifically Includes(without limitation)any and all recipient(or any subrecipient) officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded(In whole or in part)with award funds. B. Employment eligibility confirmation with E-Verify For purposes of satisfying the requirement of this condition regarding verification of employment eligibility,the recipient(or any subrecipient)may choose to participate in, and use, E-Verify(www.e-verify.gov), provided an appropriate person authorized to act on behalf of the recipient(or subrecipient)uses E-Verify(and follows the proper E-Verify procedures, including in the event of a "Tentative Nonconfirmation"or a "Final Nonconfirmation")to confirm employment eligibility for each hiring for a position in the United States that is or will be funded(in whole or in part)with award funds. C. "United States"specifically includes the District of Columbia, Puerto Rico, Guam,the Virgin Islands of the United States,and the Commonwealth of the Northern Mariana Islands. D. Nothing In this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity,to violate any federal law, including any applicable civil rights or nondiscrimination law. E. Nothing in this condition, including in paragraph 4.B.,shall be understood to relieve any recipient,any subrecipient at any tier, or any person or other entity,of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(aX1). Questions about E-Verify should be directed to DHS. For more information about E-Verify Special Conditions-JAG Federal Award:1SPBJA-21-GG-00264-1AGX Page 9 of 24 Authorized Official Initial I♦A`. I/ visit the E-Verify website(https://www.e-verify.gov/)or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-Verify at E-VerifyEmployerAgent@dhs.gov. Questions about the meaning or scope of this condition should be directed to O)P, before award acceptance. 21 Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient("subgrantee")under this award,or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict,the reporting(in accordance with law)of waste,fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award,to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414(which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award,the recipient-- a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or contractors from reporting waste, fraud, or abuse as described above;and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud, or abuse as described above, it will immediately stop any further obligations of award funds,will provide prompt written notification to the federal agency making this award,and will resume(or permit resumption of)such obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized under this award to make subawards("subgrants"), procurement contracts, or both-- a. it represents that-- (1)it has determined that no other entity that the recipient's application proposes may or will receive award funds(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract)either requires or has required internal Special Condltlons-JAG Federal Award:1SPBJA-21-GG-00264-1AGX Page 10 of 24 Authorized Official kilt confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or contractors from reporting waste,fraud, or abuse as described above;and (2) It has made appropriate inquiry,or otherwise has an adequate factual basis,to support this representation;and b. it certifies that, if it learns or is notified that any subrecipient, contractor,or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict), reporting of waste,fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award,and will resume(or permit resumption of)such obligations only if expressly authorized to do so by that agency. 22 Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1,2017,various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified (that is, moved and renumbered)to a new Title 34, entitled "Crime Control and Law Enforcement."The reclassification encompassed a number of statutory provisions pertinent to OJP awards(that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code. Effective as of September 1, 2017,any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34.This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions,and references set out in other award requirements. 23 OJP Training Guiding Principles Any training or training materials that the recipient--or any subrecipient("subgrantee")at any tier—develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at hops;//Q1p.gov/funding/ pl_ernentarainingPrinciplesForGrantees-Subgrantees.htm. Special Conditions-JAG Federal Award:1SPBJA-21-GG-00264-JAGX Page 11 of 24 Authorized Official In 24 All subawards("subgrants")must have specific federal authorization The recipient, and any subrecipient("subgrantee")at any tier, must comply with all applicable requirements for authorization of any subaward.This condition applies to agreements that--for purposes of federal grants administrative requirements--OJP considers a"subaward"(and therefore does not consider a procurement"contract"). The details of the requirement for authorization of any subaward are posted on the OjP web site at https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards("subgrants") must have specific federal authorization), and are incorporated by reference here. 25 Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management(SAM),currently accessible at https://www.sam.gov/.This includes applicable requirements regarding registration with SAM,as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards("subgrants")to first-tier subrecipients(first-tier"subgrantees"),including restrictions on subawards to entities that do not acquire and provide(to the recipient)the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the Of web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management(SAM)and Universal Identifier Requirements),and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person(i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 26 Restrictions on lobbying" In general, as a matter of federal law,federal funds awarded by OJP may not be used by the recipient, or any subrecipient("subgrantee")at any tier,either directly or indirectly,to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913.(There may be exceptions if and Special Conditions-JAG Federal Award:15PBJA-21-GG-00264-1AGX Page 12 of 24 Authorized Official Initial i V applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subrecipient at any tier,to pay any person to influence(or attempt to influence)a federal agency,a Member of Congress, or Congress(or an official or employee of any of them)with respect to the awarding of a federal grant or cooperative agreement, subgrant,contract,subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award.See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient(or subrecipient)would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 27 Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed$250,000 The recipient, and any subrecipient("subgrantee")at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold(currently, $250,000).This condition applies to agreements that--for purposes of federal grants administrative requirements--OJP considers a procurement"contract" (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract(if contract would exceed $250,000)),and are incorporated by reference here. 28 Requirements pertaining to prohibited conduct related to trafficking in persons(including reporting requirements and OJP authority to terminate award) The recipient, and any subrecipient("subgrantee")at any tier, must comply with all applicable requirements(including requirements to report allegations)pertaining to prohibited conduct related to the trafficking of persons,whether on the part of recipients, subrecipients("subgrantees"), or individuals defined(for purposes of this condition)as "employees" of the recipient or of any subrecipient. Special Gordltloos-JAG // Federal Award:ISPBJA-21-6G-00264-1AGX Page 13 of 24 Authorized Official In1U�Alr The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)),and are incorporated by reference here. 29 Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been,are being, or are to be used (in whole or in part)for one or more of the identical cost items for which funds are provided under this award. If so,the recipient must promptly notify the DOJ awarding agency(OJP or OVW,as appropriate) in writing of the potential duplication,and, if so requested by the DOJ awarding agency, must seek a budget-modification or change-of-project-scope Grant Award Modification(GAM)to eliminate any inappropriate duplication of funding. 30 Reporting potential fraud,waste,and abuse, and similar misconduct The recipient,and any subrecipients("subgrantees")at any tier, must promptly refer to the DOJ Office of the Inspector General(OIG)any credible evidence that a principal, employee, agent,subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award--(1)submitted a claim that violates the False Claims Act; or(2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery,gratuity, or similar misconduct. Potential fraud,waste,abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by--(1)online submission accessible via the OIG webpage at https://oig.Justice.gov/hotline/contact-grants.htm(select"Submit Report Online");(2)mail directed to:U.S. Department of Justice,Office of the Inspector General, Investigations Division,ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW,Washington, DC 20530; and/or(3)by facsimile directed to the DOJ OIG Investigations Division(Attn: Grantee Reporting)at(202)616-9881 (fax). Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline. Special Conditions-JAG Federal Award:15PBJA-21-GG-00264-JAG% Page 14 of 24 Authorized Official fold 31 FFATA reporting: Subawards and executive compensation (N/A) The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of$30,000 or more and, in certain circumstances,to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients(first-tier"subgrantees")of award funds.The details of recipient obligations,which derive from the Federal Funding Accountability and Transparency Act of 2006(FFATA), are posted on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, including its reporting requirement,does not apply to--(1)an award of less than $30,000, or(2) an award made to an individual who received the award as a natural person(i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 32 Cooperating with OJP Monitoring The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines,protocols, and procedures,and to cooperate with OJP(including the grant manager for this award and the Office of Chief Financial Officer(OCFO))requests related to such monitoring, including requests related to desk reviews and/or site visits.The recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may result In actions that affect the recipient's DOJ awards, including, but not limited to:withholdings and/or other restrictions on the recipient's access to award funds; referral to the DOJ OIG for audit review;designation of the recipient as a DOJ High Risk grantee; or termination of an award(s). 33 Required monitoring of subawards The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award conditions,and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any subaward.Among other things,the recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award funds by subrecipients.The recipient agrees to submit, upon request,documentation of its policies and procedures for monitoring of subawards under this award. Special Conditions-JAG Federal Award:15PBJA-21-GG-OO264-JAGX Page 15 of 24 Authorized Official In1tl Jr'A 34 Use of program income(N/A) Program income(as defined in the Part 200 Uniform Requirements)must be used in accordance with the provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly Federal Financial Report,SF 425. 35 Justice Information Sharing Information sharing projects funded under this award must comply with DOD's Global Justice Information Sharing Initiative (Global)guidelines.The recipient(and any subrecipient at any tier)must conform to the Global Standards Package(GSP)and all constituent elements,where applicable, as described at: https://it.ojp.gov/ gsp_grantcondition.The recipient(and any subrecipient at any tier)must document planned approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended. 36 Avoidance of duplication of networks To avoid duplicating existing networks or IT systems In any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions,such systems shall employ,to the extent possible, existing networks as the communication backbone to achieve interstate connectivity,unless the recipient can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 37 Compliance with 28 C.F.R. Part 23 With respect to any information technology system funded or supported by funds under this award,the recipient(and any subrecipient at any tier)must comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may,at its discretion, perform audits of the system, as per the regulation.Should any violation of 28 Special Conditions-JAG Federal Award:15PBJA-21-GG-00264JAGX Page 16 of 24 Authorized Official In rtr / C.F.R. Part 23 occur,the recipient may be fined as per 34 U.S.C. 10231(c)-(d).The recipient may not satisfy such a fine with federal funds. 38 Protection of human research subjects The recipient(and any subrecipient at any tier)must comply with the requirements of 28 C.F.R. Part 46 and all OJP policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate,and subject informed consent. 39 Confidentiality of data The recipient(and any subrecipient at any tier)must comply with all confidentiality requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information.The recipient further agrees, as a condition of award approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,28 C.F.R. 22.23. 40 Law enforcement task forces-required training Within 120 days of award acceptance, each current member of a law enforcement task force funded with award funds who Is a task force commander, agency executive,task force officer,or other task force member of equivalent rank, must complete required online(internet-based)task force training.Additionally, all future task force members must complete this training once during the period of performance for this award,or once every four years if multiple OJP awards include this requirement. The required training is available free of charge online through the BJA-funded Center for Task Force Integrity and Leadership(www.ctfli.org).The training addresses task force effectiveness,as well as other key issues including privacy and civil liberties/rights,task force performance measurement, personnel selection,and task force oversight and accountability. If award funds are used to support a task force,the recipient must compile and maintain a task force personnel roster, along with course completion certificates. Additional information regarding the training is available through BJA's web site and the Center for Task Force Integrity and Leadership(www,ctfli.nrg), Special Conditions-JAG Federal Award:1SPBIA-21-GG-00264-JAGX Page 17 of 24 Authorized Official laid Pr r 41 Justification of consultant rate Approval of this award does not indicate approval of any consultant rate in excess of$650 per day.A detailed justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such funds. 42 "Methods of Administration"-monitoring compliance with civil rights laws and nondiscrimination provisions The recipient's monitoring responsibilities include monitoring of subrecipient compliance with applicable federal civil rights laws and nondiscrimination provisions.Within 90 days of the date of award acceptance,the recipient must submit to OJP's Office for Civil Rights(at CivilRightsMOA@usdoj.gov)written Methods of Administration ("MOA")for subrecipient monitoring with respect to civil rights requirements. In addition, upon request by OJP(or by another authorized federal agency),the recipient must make associated documentation available for review. The details of the recipient's obligations related to Methods of Administration are posted on the OJP web site at https://ojp.gov/funding/Explore/StateMethodsAdmin- FY2017update.htm (Award condition: "Methods of Administration"-Requirements applicable to States(FY 2017 Update)), and are incorporated by reference here. 43 The recipient understands that,in accepting this award,the Authorized Representative declares and certifies,among other things,that he or she possesses the requisite legal authority to accept the award on behalf of the recipient entity and, in so doing, accepts(or adopts)all material requirements that relate to conduct throughout the period of performance under this award.The recipient further understands, and agrees,that it will not assign anyone to the role of Authorized Representative during the period of performance under the award without first ensuring that the individual has the requisite legal authority. 44 Compliance with National Environmental Policy Act and related statutes Upon request,the recipient(and any subrecipient at any tier)must assist BJA in complying Special Conditions-JAG Federal Award:15PSJA-21-GG•00264-JAGX Page 18 of 24 Authorized Official In1111 with the National Environmental Policy Act(NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these award funds, either directly by the recipient or by a subrecipient. Accordingly,the recipient agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the award, the recipient agrees to contact BJA. The recipient understands that this condition applies to new activities as set out below, whether or not they are being specifically funded with these award funds. That is, as long as the activity is being conducted by the recipient,a subrecipient, or any third party, and the activity needs to be undertaken in order to use these award funds, this condition must first be met. The activities covered by this condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species,or a property listed on or eligible for listing on the National Register of Historic Places; c.A renovation, lease, or any proposed use of a building or facility that will either(a)result in a change in its basic prior use or(b)significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an incidental component of a funded activity and (b)traditionally used,for example,in office, household, recreational, or education environments;and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure,or closure of clandestine methamphetamine laboratories. The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA.The recipient further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at https://bja.gov/Funding/nepa.html,for programs relating to methamphetamine laboratory operations. Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its subrecipients' existing programs or activities that will be funded by these award funds,the recipient,upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. Special Conditions-JAG Federal Award:1SPRJA•21-GG-00264-JAGX Page 19 of 24 Authorized Official Init14174 45 Establishment of trust fund (N/A) If award funds are being drawn down In advance,the recipient(or a subrecipient, with respect to a subaward)is required to establish a trust fund account. Recipients (and subrecipients)must maintain advance payments of federal awards in interest-bearing accounts, unless regulatory exclusions apply(2 C.F.R.200.305(b)(8)).The trust fund, including any interest,may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program (IAG).The recipient also agrees to obligate the award funds in the trust fund (including any interest earned)during the period of performance for the award and expend within 90 days thereafter.Any unobligated or unexpended funds, including interest earned, must be returned to OJP at the time of closeout. 46 Required data on law enforcement agency training Any law enforcement agency receiving direct or sub-awarded funding from this JAG award must submit quarterly accountability metrics data related to training that officers have received on the use of force, racial and ethnic bias, de-escalation of conflict, and constructive engagement with the public. 47 (N/A) All State and Local JAG recipients must submit quarterly Federal Financial Reports(SF-425). Additionally, State JAG and Local JAG Category Two($25K or more)must submit semi- annual performance reports through JustGrants and Local JAG Category One(Less than $25K)must submit annual performance reports through JustGrants.Consistent with the Department's responsibilities under the Government Performance and Results Act(GPRA) and the GPRA Modernization Act of 2010,the recipient must provide data that measure the results of its work.The recipient must submit quarterly performance metrics reports through BJA's Performance Measurement Tool (PMT)website (www.bjaperformancetools.org). For more detailed information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. Special Condition JAG federal Award:15PMJA-21-GG-00264-JAGX Page 20 of 24 Authorized Official in s 48 Expenditures prohibited without waiver No funds under this award may be expended on the purchase of items prohibited by the JAG program statute, unless, as set forth at 34 U.S.C. 10152, the BJA Director certifies that extraordinary and exigent circumstances exist, making such expenditures essential to the maintenance of public safety and good order. 49 Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after October 1, 2020 The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the award. As of the first day of the period of performance for the award (October 1, 2020), however,the recipient may choose to incur project costs using non- federal funds, but any such project costs are incurred at the recipient's risk until, at a minimum--(1)the recipient makes a valid acceptance of the award, and (2)all applicable withholding conditions are removed by OJP(via an Award Condition Modification (ACM)). (A withholding condition is a condition in the award document that precludes the recipient from obligating, expending, or drawing down all or a portion of the award funds until the condition is removed.) Except to the extent(if any)that an award condition expressly precludes reimbursement of project costs incurred "at-risk," if and when the recipient makes a valid acceptance of this award and OJP removes each applicable withholding condition through an Award Condition Modification (ACM),the recipient is authorized to obligate (federal) award funds to reimburse itself for project costs incurred"at-risk" earlier during the period of performance (such as project costs incurred prior to award acceptance or prior to removal of an applicable withholding condition), provided that those project costs otherwise are allowable costs under the award. 50 If award funds are used for DNA testing of evidentiary materials,any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System ("CODIS,"the DNA database operated by the FBI) by a government DNA laboratory with access to COD1S. No profiles generated under this award may be entered or uploaded into any non-governmental DNA database without prior express written approval from BJA. Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODIS. Booking agencies should work with their state CODIS agency to ensure all requirements are met for participation in Rapid DNA (see National Rapid DNA Booking Operational Procedures Manual). Special Conditions-1AG Federal Award:15PBJA-21-GG-O0264-JAGX Page 21 of 24 Authorized Official In - 51 Submission of eligible records relevant to the National Instant Background Check System Consonant with federal statutes that pertain to firearms and background checks-- i including 18 U.S.C. 922 and 34 U.S.C. ch.409--if the recipient(or any subrecipient at any tier)uses this award to fund (in whole or in part)a specific project or program(such as a law enforcement, prosecution,or court program)that results in any court dispositions, information, or other records that are "eligible records"(under federal or State law) relevant to the National Instant Background Check System (NICS), or that has as one of its purposes the establishment or improvement of records systems that contain any court dispositions, information,or other records that are"eligible records"(under federal or State law)relevant to the NICS,the recipient(or subrecipient;if applicable)must ensure that all such court dispositions, information,or other records that are"eligible records" (under federal or State law)relevant to the NICS are promptly made available to the NICS or to the "State" repository/database that is electronically available to(and accessed by)the NICS,and --when appropriate-- promptly must update, correct, modify, or remove such NICS-relevant"eligible records". In the event of minor and transitory non-compliance,the recipient may submit evidence to demonstrate diligent monitoring of compliance with this condition(Including subrecipient compliance). DOJ will give great weight to any such evidence in any express written determination regarding this condition. 52 Prohibition on use of award funds for match under BVP program JAG funds may not be used as the 50% match for purposes of the DOJ Bulletproof Vest Partnership(BVP)program. 53 Certification of body armor"mandatory wear"policies If recipient uses funds under this award to purchase body armor,the recipient must submit a signed certification that law enforcement agencies receiving body armor purchased with funds from this award have a written "mandatory wear" policy in effect.The recipient must keep signed certifications on file for any subrecipients planning to utilize funds from this award for ballistic-resistant and stab-resistant body armor purchases.This policy must be in place for at least all uniformed officers before any funds from this award may be used by an agency for body armor.There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty. Special Conditions-JAG 4, Federal Award:15PBJA-21-GG-00264.1AGX Page 22 of 24 Authorhed Offidal Inl.��� 54 Body armor-compliance with NIJ standards and other requirements Ballistic-resistant and stab-resistant body armor purchased with JAG award funds may be purchased at any threat level, make or model,from any distributor or manufacturer, as long as the body armor has been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and is listed on the NU Compliant Body Armor Model List(https://nij.gov/topics/technology/body-armor/Pages/compliant-ballistic- armor.aspx). In addition, ballistic-resistant and stab-resistant body armor purchased must be made in the United States and must be uniquely fitted,as set forth in 34 U.S.C. 10202(c)(1)(A).The latest NU standard information can be found here: https://nij.gov/ topics/technology/body-armor/pages/safety-initiative.aspx. 55 Recipient integrity and performance matters: Requirement to report information on certain civil,criminal,and administrative proceedings to SAM and FAPIIS The recipient must comply with any and all applicable requirements regarding reporting of information on civil,criminal,and administrative proceedings connected with(or connected to the performance of)either this OJP award or any other grant, cooperative agreement,or procurement contract from the federal government. Under certain circumstances,recipients of OJP awards are required to report information about such proceedings, through the federal System for Award Management(known as"SAM"),to the designated federal Integrity and performance system(currently, "FAPIIS"). The details of recipient obligations regarding the required reporting(and updating)of information on certain civil, criminal, and administrative proceedings to the federal designated integrity and performance system(currently, "FAPIIS")within SAM are posted on the OJP web site at https://ojp.gov/funding/FAPIIS.htm(Award condition: Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by reference here. 56 BJA-JAG-Withholding of Funds for Chief Executive Certification Withholding of funds: Required certification from the chief executive of the applicant government The recipient may not expend or draw down any award funds until the recipient submits the required "Certifications and Assurances by the Chief Executive of the Applicant Special Conditions-JAG Federal Award:15PBJA 21-GG-00264-JAGX Page 23 of 24 Authorized Official In 41( Government," properly-executed(as determined by OJP), and an Award Condition Modification has been issued to remove this condition. 57 BA-JAG-SORNA Appeal Limits The recipient acknowledges the final agency decision made by DOJ that recipient's jurisdiction did not substantially implement the Sex Offender Registration and Notification Act(Public Law 109-248, "SORNA") before the deadline,and understands that, as a result of that final agency decision,the amount of this JAG award was reduced, pursuant to 34 U.S.C. 20927. By accepting this specific award,the recipient voluntarily agrees that if it elects to file a judicial appeal of that final agency decision,which was integral in determining this particular funding amount, no such appeal may commence more than 6 months after the date of acceptance of this award. Special Conditions-JAG Federal Award:1SPBJA-21-GG•00264-JAGX Page 24 of 24 Authorized Official leftists ZIP d