HomeMy WebLinkAbout95-24 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 95-24
File Number: 2024-1736
PREMIER TRAILERS (PURCHASE AGREEMENT):
A RESOLUTION TO APPROVE THE PURCHASE OF TWO TRAILERS FROM PREMIER TRAILERS IN THE
AMOUNT OF $29,600.00 PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY
FEES UP TO 10% OF THE ORIGINAL PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE
PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of two Tandem
Axle Bellwether trailers from Premier Trailers in the amount of $29,600.00 plus any applicable surcharges, freight
charges, and delivery fees up to 10% of the original price, pursuant to a Sourcewel) cooperative purchasing contract.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution.
PASSED and APPROVED on March 5, 2024
Page 1
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF MARCH 5, 2024
TO: Mayor Jordan and City Council
THRU: Terry Gulley, Asst Public Works Director - Ops
FROM: Ross Jackson, Jr., Fleet Operations Superintendent
SUBJECT: Premier Trailers
CITY COUNCIL MEMO
2024-1736
RECOMMENDATION:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF TWO TANDEM AXLE BELLWETHER TRAILERS
FROM PREMIER TRAILERS IN THE AMOUNT OF $29,600 PLUS ANY APPLICABLE SURCHARGES,
FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE, PURSUANT TO THE
APPROVAL OF A BUDGET ADJUSTMENT.
BACKGROUND:
Trailers 9253 (WSEW_F107) and 9254 (WSEW_F108) currently have FASTER scores of 15/15 points and
have had increased mechanical failures and downtime.
DISCUSSION:
Fleet is recommending replacement with an upgraded, heavier load trailer more capable for the Water Sewer
Department.
BUDGET/STAFF IMPACT:
These units were unanimously approved at the February 13th Equipment Committee. A budget
adjustment is being presented for your approval.
ATTACHMENTS: SRF (#3), BA (#4), AWARD Fayetteville (#5)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
Y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2024-1736
Premier Trailers
A RESOLUTION TO APPROVE THE PURCHASE OF TWO TRAILERS FROM PREMIER
TRAILERS IN THE AMOUNT OF $29,600.00 PLUS ANY APPLICABLE SURCHARGES,
FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE,
PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO
APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE.)
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
two Tandem Axle Bellwether trailers from Premier Trailers in the amount of $29,600.00 plus any
applicable surcharges, freight charges, and delivery fees up to 10% of the original price, pursuant to a
Sourcewell cooperative purchasing contract.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1
Ross Jackson
Submitted By
City of Fayetteville Staff Review Form
2024-1736
Item ID
3/5/2024
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
3/5/2024 FLEET OPERATIONS (770)
Submitted Date Division / Department
Action Recommendation:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF TWO TANDEM AXLE BELLWETHER TRAILERS (WSEW_F107 and
WSEW_F108) FROM PREMIER TRAILERS IN THE AMOUNT OF $29,600 PLUS ANY APPLICABLE SURCHARGES, FREIG
CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE, PURSUANT TO THE APPROVAL OF A BUDGET
ADJUSTMENT.
9700.770.1920-5802.00
Account Number
02080.2024
Project Number
Budgeted Item? Yes
Does item have a direct cost? Yes
Is a Budget Adjustment attached? Yes
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
Shop
Fund
Other Vehicles/ Equipment
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 282,000.00
282,000.00
$ 29,600.00
$ 8,800.00
261,200.00
Previous Ordinance or Resolution #
Approval Date:
V20221130
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division Adjustment Number
/Org2 FLEET OPERATIONS (770)
2024
Requestor: Ross Jackson
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF TWO TANDEM AXLE BELLWETHER TRAILERS FROM PREMIER TRAILERS IN
THE AMOUNT OF $29,600 PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE
ORIGINAL PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET
ADJUSTMENT. (WSEW_F107 / WSEW_F108)
COUNCIL DATE: 3/5/2024
ITEM ID#: 2024-1736
Nolly Black
217412024 2:06 PM
Budget Division Date
TYPE: D - (City Council)
JOURNAL#:
GLDATE:
RESOLUTION/ORDINANCE
I
CHKD/POSTED:
TOTAL
Account Number
8,800 8,800
Increase / (Decrease)
Expense Revenue
Project.Sub#
Project Sub.Detl
AT
v.2024116
Account Name
5400.720.4410-5308.03
(8,800)
EX
Rental - Equipment
5400.720.4000-7602.70
9700.770.1920-6602.40
8,800 -
8,800
59700
02080
5400
2024
EX
RE
Transfers To Funds - Shop
Transfer from Fund - Water & Sewer
9700.770.1920-5802.00
8,800
02080
2024
EX
Vehicles & Equipment - base
i o r I
r
Trailers of Fort Smith
11318 US-71 Fort Smith, AR 72916
479-646-5043
QUOTE
To: City of Fayetteville
Salesperson Job Payment Terms Due Date
LEE Water and sewer dept Due on receipt
Qty Description
Unit Price Line Total
1
18+2 H D ET-C G
14800.00
10k torsion axles,10" I-beam frame,16ply 17.5 tires, HD fold up
ramps,112" center cross members, 2x8 # 1 treated floor, 2-12k two
speed jacks, 12" on center cross members, 8-1 " d-rings, 18" rail in
front of fenders of 3" square tubing, 10" drive on fenders with cleats,
and flat plate pintal hitch, black
1
18+2 HDET-CG
14800.00
10k torsion axles,10" I-beam frame,16ply 17.5 tires, HD fold up
ramps, 12" center cross members, 2x8 # 1 treated floor, 2-12k two
speed jacks, 12" on center cross members, 8-1 " d-rings, 18" rail in
front of fenders of 3" square tubing, 10" drive on fenders with cleats,
and flat plate pintal hitch, charcoal
FOB: Premier Trailers of Fort Smith
11318 Highway 71 South
Fort Smith, AR 72916
W-9 provided upon request
Subtotal
29600.00
Sales Tax
Tag office
Total
29600.00
Thank you for your business!