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Home My WebLink About94-24 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 94-24 File Number: 2024-1735 POLARIS SALES, INC. (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF A POLARIS RANGER FROM POLARIS SALES, INC. IN THE AMOUNT OF $36,499.46 PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Polaris Ranger from Polaris Sales, Inc. in the amount of $36,499.46 plus any applicable surcharges, freight charges, and delivery fees up to 10% of the original price, pursuant to a Sourcewell cooperative purchasing contract. PASSED and APPROVED on March 5, 2024 Page 1 Attest: .�`,,%vI Y rRFgs�: Kara Paxton, Cify C} rk Treasurer = ; FAYETTEVILLE; �= .may.. AN•.J i ON 10 0,��. CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 5, 2024 TO: Mayor Jordan and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent SUBJECT: Polaris Sales Inc. RECOMMENDATION: CITY COUNCIL MEMO 2024-1735 A RESOLUTION TO AUTHORIZE THE PURCHASE OF POLARIS RANGER FROM POLARIS SALES INC. IN THE TOTAL AMOUNT OF $36,499.46 PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT. BACKGROUND: The Fayetteville Police Department's Parks and Trails division emphasizes trail safety and building and sustaining community relations while patrolling the City of Fayetteville's 55 miles of multi -use trails, 55 miles of soft surface trails, and 37 parks consisting of 4,202 acres and three lakes. The officers assigned to this unit regularly utilize bicycles and all -terrain vehicles for their patrols. However, it is imperative for public safety to have a means to quickly access our ever-growing parks and trail systems in the event of an emergency and for crime prevention. DISCUSSION: The police department's current bicycles and all -terrain vehicles lack the range and ability to handle some of our more remote areas, such as Kessler Park, Centennial Park, and Lake Wilson. This asset (POLC_F083) that was approved by City Council in the 2024 budget will also allow our officers to be able to more adequately patrol the parks and trail systems during inclement weather. Currently, officers must attempt to patrol the parks and trails system in a patrol vehicle during inclement weather. BUDGET/STAFF IMPACT: Unit was unanimously approved at the February 13th Equipment Committee. Sufficient funds have been budgeted for the unit. ATTACHMENTS: SRF (#3), QUOTE Complete (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas Y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-1735 Polaris Sales Inc. A RESOLUTION TO APPROVE THE PURCHASE OF A POLARIS RANGER FROM POLARIS SALES, INC. IN THE AMOUNT OF $36,499.46 PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Polaris Ranger from Polaris Sales, Inc. in the amount of $36,499.46 plus any applicable surcharges, freight charges, and delivery fees up to 10% of the original price, pursuant to a Sourcewell cooperative purchasing contract. Page 1 Ross Jackson Submitted By City of Fayetteville Staff Review Form 2024-1735 Item ID 3/5/2024 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/11/2024 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: A RESOLUTION TO AUTHORIZE THE PURCHASE OF POLARIS RANGER (POLC_F083) FROM POLARIS SALES INC. IN THE TOTAL AMOUNT OF $36,499.46 PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT. 9700.770.1920-5802.00 Account Number 02081.2024 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Shop Fund Police and Passenger Vehicles Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 425,000.00 425,000.00 $ 36,499.46 388,500.54 Previous Ordinance or Resolution # Approval Date: V20221130 Contact Information Name: ROSS JACKSON Email: rjackson@fayetteville-ar.gov Phone: 4794443494 Fax: Bill To: City of Fayetteville Ship To: Freight FOB Destination-CONUS US Continental (CONUS) Only QUOTE Polaris Sales Inc., Medina, MN 55340 gov.info@polaris.com Phone:866-468-7783 Fax:763-847-8288 www.polaris.com/gov Quote Number: Revision #: Date: Quote Expires: Contract Name: Contract #: Expiration Date: Cage: Duns#: Tax ID#: Customer#: Delivery Terms 150 Days QUO-53958-R9NOW3 1 1/16/2024 12:15 PM 2/15/2024 Sourcewell 122220-PSI 1 /29/2025 3FP69 123399383 41-1921490 Payment Terms Net 30 Payment Methods Visa Mastercard Wire Check Item # QTY Description MSRP Discount Price Extended R24RSY99AJ 1 RANGER Crew XP 1000 NorthStar Ultimate - Azure Crystal Metallic - 49 State $35,399.00 $33,153.76 $33,153.76 2889308 1 Full -Size Glacier Pro Frame $1,299.99 $1,113.34 $1,113.34 2879874 1 Full -Size Glacier Pro 72 in. Steel Blade $549.99 $471.02 $471.02 2889058 1 Full -Size Glacier Pro Hydraulic Lift System $574.99 $492.43 $492.43 2889029 1 Full -Size Glacier Pro Hydraulic Angle System $699.99 $599.49 $599.49 2883247 1 1 Full -Size Pro Power Controller $299.99 $256.92 $256.92 Comments: Vehicle model year and color are subject to change dependent upon delivery date. SUBTOTAL INSTALL* FREIGHT TAX $36,086.96 $412.50 $0.00 $0.00 TOTAL $36,499.46 Quote: Page 1 of 2 Polaris Sales Inc., Medina, MN 55340 gov.info@polaris.com Phone:866-468-7783 Fax:763-847-8288 www.polaris.com/gov QUOTE Acceptance and Payment Information To accept the above quotation, please provide a purchase order via email ( ov.info kpolaris.com) and include the following: • Bill to Address • Billing Phone Number • Ship to Address • Point of Contact for Delivery • Point of Contact E-Mail • Point of Contact Phone • Quote Number • Alternate Point of Contact (Required) If you would like to submit payment via credit card, please call (866) 468-7783 to process payment during our hours of operation from 8:30 AM to 4:30 PM CST Monday through Friday. We accept Visa, Mastercard & American Express. Quote: Page 2 of 2