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Home My WebLink About93-24 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 93-24 File Number: 2024-1734 HENARD UTILITY PRODUCTS, INC. (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF A BRUSH CHIPPER FROM HENARD UTILITY PRODUCTS, INC IN THE AMOUNT OF $54,251.60 PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT WHEREAS, unit 9210 is experiencing increased mechanical issues disrupting operations for the Parks department and the replacement of this unit was unanimously approved at the February 13th Equipment Committee meeting. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Brush Chipper from Henard Utility Products, Inc. in the amount of $54,251.60 plus any applicable surcharges, freight charges, and delivery fees up to 10% of the original price, pursuant to a Sourcewell cooperative purchasing contract. PASSED and APPROVED on March 5, 2024 Page 1 Attest: 0111111111111 JERK '4 loot Kara Paxton, C1ty rk Treasurer -�: FA 1'E I TE VIL I 1 •A soi .. CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 5, 2024 TO: Mayor Jordan and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent SUBJECT: Henard Utility Products, Inc. CITY COUNCIL MEMO 2024-1734 RECOMMENDATION: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A BRUSH CHIPPER FROM HENARD UTILITY PRODUCTS, INC IN THE AMOUNT OF $54,251.60, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT. BACKGROUND: Unit 9210 (PRKS_F051/TRAN_FO12) has had increased mechanical issues disrupting operations for the Parks department. DISCUSSION: Unit 9210 (PRKS_F051/TRAN_FO12) has had increasing mechanical issues and will need to be replaced to maintain front line operations for the Parks Division. This is a budgeted 2023 purchase. A like unit will be purchased in its place. BUDGET/STAFF IMPACT: This unit was unanimously approved at the February 13th Equipment Committee. Sufficient funds have been budgeted for replacement. ATTACHMENTS: SRF (#3), Sourcewell Contract Number (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-1734 Henard Utility Products, Inc. A RESOLUTION TO APPROVE THE PURCHASE OF A BRUSH CHIPPER FROM HENARD UTILITY PRODUCTS, INC IN THE AMOUNT OF $54,251.60 PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT WHEREAS, unit 9210 is experiencing increased mechanical issues disrupting operations for the Parks department and the replacement of this unit was unanimously approved at the February 13th Equipment Committee meeting. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Brush Chipper from Henard Utility Products, Inc. in the amount of $54,251.60 plus any applicable surcharges, freight charges, and delivery fees up to 10% of the original price, pursuant to a Sourcewell cooperative purchasing contract. Page 1 Ross Jackson Submitted By City of Fayetteville Staff Review Form 2024-1734 Item ID 3/5/2024 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/9/2024 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A BRUSH CHIPPER (PRKS_F051) FROM HENARD UTILITY PRODUCTS, INC IN THE AMOUNT OF $54,251.60, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT. 9700.770.1920-5802.00 Account Number 02080.2023 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Shop Fund Other Vehicles/ Equipment Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 213,817.00 Is 213,817.00 $ 54,251.60 e. 159,565.40 Previous Ordinance or Resolution # Approval Date: V20221130 ENV D - HTi t- 3111"HITY PRODUCTS T'\ C Henard Utility PO Box 9238 Searcy, AR 72145 USA 501-268-1987 (Phone) 501-268-7437 (Fax) www.henardutility.com QUOTATION Quote # Quote Created Last Updated Salesperson 164600 January 26, 2024 01:42 PM January 26, 2024 01:57 PM M. McIntosh by Henard Utility by Henard Utility CUSTOMER: BILL TO: SHIP TO: city of Fayetteville Henard Utility Products, Inc. Henard Utility Products, Inc. 1525 south happy hollow PO Box 9238 PO Box 9238 Fayetteville, AR 72701 Searcy, AR 72145 Searcy, AR 72145 USA USA USA 479-444-3494 (Phone) 501-268-1987 (Phone) 501-268-1987 (Phone) 501-268-7437(Fax) 501-268-7437(Fax) Mike Henard (Contact) Mike Henard (Contact) mike(a-)henardutility.com mike -_henardutility.com INTIMIDATOR 12XP (12" DRUM STYLE) Qty Pant # Description Base Price 1 MODEL-12XP Intimidator 12XP - (12" Drum Style) $ 33515.00 STANDARD EQUIPMENT Qty Part # IDescription —��W Price 1 STANDARD Inspection window mounted on top of belt shield (allows viewing of belt and easy way to $ 0.00 check belt tension) 1 STANDARD 24" diameter x 18 3/4" wide chipper drum with (4) 5/8" x 5 1/2" x 9" dual edge knives $ 0.00 1 STANDARD "Drum Shear Bar" spans full width of the drum mounted in the upper portion of the drum $ 0.00 housing potentially creating a slicing action of a winch line or climber's rope 1 STANDARD "Power slot" assists in maximizing chip velocity. The power slot also provides a place for $ 0.00 fine material to escape that might tend to lie in the belly of the drum. 1 STANDARD 25 gallon steel fuel tank with magnetic drain plug, lockable filler cap, and aluminum sight $ 0.00 1 STANDARD 12 gallon steel hydraulic tank with magnetic drain plug, lockable filler cap, and aluminum $ 0.00 _ sight gauge 1 STANDARD Slide box feed system (includes adjustable spring on each side) with (2) horizontal feed $ 0.00 wheels 7 1/2" diameter x 16 3/8" wide, driven by (2) 15.9 CID hydraulic motors. 1 STANDARD Hydraulic lift cylinder - utilizes a hydraulic cylinder to raise or provide down pressure for $ 0.00 the top feed wheel 1 STANDARD Bottom feed wheel clean out door (opens via spring latch pin allowing dirt and debris to fall $ 0.00 _ out extending knife and component life) 1 STANDARD 360 degree HAND crank swivel discharge (height adjustable) with 12" adjustable chip $ 0.00 deflector 1 STANDARD Clean out and inspection door on discharge bottom 1 STANDARD 29" high x 54" wide tapered infeed hopper with 30" fold down infeed hopper tray, heavy-duty taillight covers, and spring lift assists 1 STANDARD (2) Last chance safety pull cables 1 STANDARD Round control bar - located around top and sides of infeed hopper with 3 control positions (forward / stop / reverse) $ 0.00 $ 0.00 $ 0.00 $ 0.00 1 STANDARD Wooden pusher tool with mount on infeed hopper $ 0.00 1 STANDARD 1/4" x 2" x 4" rectanaular tubina with a 3/8" x 3" x 6" tubular tonaue $ 0.00 1 STANDARD Frame / Fender supports $ 0.00 5/16" (G70) safety chains with spring loaded latch hooks $ 0.00 I STANDARD 1 STANDARD 8,000 pound capacity tongue jack with 15" of travel and foot pad $ 0.00 1 STANDARD 12 volt system with rubber mounted LED taillights, 6 prong replaceable coiled power cord $ 0.00 & protected heavy-duty wiring with junction box, and LED clearance lights with reflectors. 1 STANDARD Banded chipper drive belts (adjustable via a sliding engine system) $ 0.00 1 STANDARD Pressure check kit - Gauge is NOT included $ 0.00 1 STANDARD Weather resistant manual container $ 0.00 1 STANDARD Engine disable plug for hood locking pin -preventing engine from operating without pin in $ 0.00 place 1 STANDARD (1) weatherproof machine manual (includes safety, operation and parts sections) also (1) $ 0.00 engine and clutch manual is included if applicable 1 STANDARD Spanish & English combination safety decals $ 0.00 PAINT Qty Part # Description Unit Price Total 33-32273 Standard Imron Industrial Urethane Bandit Yellow $ 0.00 $ 0.00 ENGINE Qty Part # Description Unit Price Total i90-RC1579-163 Caterpillar C3.4, 74 horsepower engine without clutch - Tier 4 $ 21430.00 $ 21430.00 FINAL (Includes 2 year / 2,000 hour engine warranty) CONTROL SYSTEM AND ENGINE INSTALLATION Qty Part # I Description Unit Price Total 105-6000-45 Murphy PV485 panel with reversing auto feed for Cat 74 horsepower diesel engines (Includes 1,000 CCA battery with box) - Panel is mounted off of engine shroud in lockable composite cover $ 2670.00 $ 2670.00 CLUTCH Qty Part # Description Unit Price Total '00-1000-12 NACD Spring Loaded Clutch $ 1725.00 $ 1725.00 DRIVE SYSTEM Qty Part # Description Unit Price Total 90-1017-54 Standard frame and drive system included in base price $ 0.00 $ 0.00 FEED SYSTEM Qty Part # Description Unit Price Total )PTION-915-5000- Hydraulic flow control for feed wheel rate adjustment (All -In -One $ 325.00 $ 325.00 •1 Mount) AXLE Qty Part # Description Unit Price Total 90-100447 Single 7,000 pound Torflex EZ lube electric brake axle $ 0.00 $ 0.00 TIRES/RIMS Qty Part # Description Unit Price Total 190-1017-29 (2) ST235/80R 16" tires mounted on 8-bolt white spoke rims (Tire is approximately 9.43" wide, tire capacity is 3,520 pounds each) (7,000 pound axles only) $ 0.00 $ 0.00 FENDER Qty Part # Description Unit Price Total 90-100415 Aluminum bolt on fenders (Approximately 1/4" thick) $ 0.00 $ 0.00 HITCH Qty Part # Description Unit Price Total 190-100274 2-1/2" Wallace Forge Pintle Hitch $ 0.00 $ 0.00 ADD -ON OPTIONS Tongue Qty Part # Description Unit Price Total 1 OPTION-980-5000- 12" longer bolt -on tongue (total tongue length will be 46" on the $ 280.00 $ 280.00 02 12x, 12xpc, and 15xp, 48" on the 12xp and 15xpc and 50" on the 200/250) CUSTOMER TOTALS Total Unit Price: $ 59945.00 Sourcewell Contract #050119-13AN Customer Discount: 12.0000 % Dealer Preparation/Delivery: Customer Net Unit Price: Freight/Shipping: Customer Total: - $ 7193.40 $ 300.00 $ 53051.60 $ 1200.00 $ 54251.60 Terms: Due on delivery SIGNATURE The Buyer, whose name and address appears above, agrees to purchase from the Seller, whose name and address appears above, the above equipment at the prices stated and upon the terms and conditions of this agreement. Signature Date