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Home My WebLink About92-24 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 92-24 File Number: 2024-1733 LEWIS FORD OF FAYETTEVILLE (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF A FORD F150 LIGHTNING FROM LEWIS FORD IN THE AMOUNT OF $61,974.00 PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE, AND TO APPROVE A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Ford F150 Lightning from Lewis Ford of Fayetteville in the amount of $61,974.00 plus any applicable surcharges, freight charges, and delivery fees up to 10% of the original price, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on March 5, 2024 Attest: .� v; FAYETTEVILLE - V' Kara Paxton, City C rk Treasurer -9s'9'Qk AN P •� . Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 5, 2024 TO: Mayor Jordan and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent SUBJECT: Lewis Ford of Fayetteville RECOMMENDATION: CITY COUNCIL MEMO 2024-1733 A RESOLUTION TO AUTHORIZE THE PURCHASE OF A FORD F150 LIGHTNING FROM LEWIS FORD OF FAYETTEVILLE IN THE AMOUNT OF $61,974.00, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE, AND TO APPROVE A BUDGET ADJUSTMENT BACKGROUND: 2090u (BLSV_F002) has a current faster score of 15/15 points and is in need of substantial repairs. DISCUSSION: 2090u (BLSV F002) is experiencing increased mechanical problems and is no longer reliable for regular service. Fleet is recommending its replacement with a new unit as there are not any assets on the surplus line to replace it. This would be a perfect unit to utilize an EV vehicle. BUDGET/STAFF IMPACT: This unit was unanimously approved at the February 13th Equipment Committee. A budget adjustment is being presented for your approval. ATTACHMENTS: SRF (#3), BA (#4), Lewis Ford Lightning Quote (#5) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas Y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-1733 Lewis Ford of Fayetteville A RESOLUTION TO APPROVE THE PURCHASE OF A FORD F 150 LIGHTNING FROM LEWIS FORD IN THE AMOUNT OF $61,974.00 PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE, AND TO APPROVE A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Ford F150 Lightning from Lewis Ford of Fayetteville in the amount of $61,974.00 plus any applicable surcharges, freight charges, and delivery fees up to 10% of the original price, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Ross Jackson Submitted By City of Fayetteville Staff Review Form 2024-1733 Item ID 3/5/2024 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/9/2024 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A FORD F150 LIGHTNING (BLSV_F002) FROM LEWIS FORD OF FAYETTEVILLE IN THE AMOUNT OF $61,974.00, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE, PURSUANT TO THE APPROVE A BUDGET ADJUSTMENT. 9700.770.1920-5802.00 Account Number 02078.2024 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Shop Fund Light/ Medium Trucks Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 473,000.00 473,000.00 $ 61,947.00 $ 62,000.00 S 473,053.00 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number FLEET OPERATIONS (770) /Org2 2024 Requestor: Ross Jackson BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A FORD F150 LIGHTNING (BLSV_F002) FROM LEWIS FORD OF FAYETTEVILLE IN THE AMOUNT OF $61,974.00, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT. COUNCIL DATE: ITEM ID#: 3/5/2024 2024-1733 Holly Black 217412024 7:57 Pln Budget Division Date D - (City Council) TYPE: JOURNAL#: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 83,940 83,940 v.2024116 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 9700.770.1920-5802.00 62,000 02078 2024 EX Vehicles & Equipment - base 9700.770.1920-6602.47 - 58,500 02078 2024 RE Transfer from Fund - Capital Improvemen 9700.770.1910-4999.99 - 3,500 RE Use Fund Balance - Current 4470.001.9470-4999.99 - 29,500 RE Use Fund Balance - Current 4470.800.8900-7602.70 29,500 59700 4470 EX Transfers To Funds - Shop 9700.770.1920-6602.47 - (15,000) 02080 2022 RE Transfer from Fund - Capital Improvemen 9700.770.1920-5802.00 (15,000) - 02080 2022 EX Vehicles & Equipment - base 4470.090.8900-5314.00 (14,000) - 22005 1 EX Professional Services 4470.800.8900-7602.70 14,000 - 22005 1 EX Transfers To Funds - Shop 1010.140.1410-5331.00 344 - EX Motorpool Charges - Maintenance 1010.140.1410-5331.01 5,775 - EX Motorpool Charges - Replacement 1010.140.1410-5331.02 1,080 - EX Motorpool Charges - Shop Overhead 1010.140.1410-5331.03 241 - EX Motorpool Charges - Shop OH Insurance 1010.001.0001-4999.99 - 7,440 RE Use Fund Balance - Current I of 1 Le—T14tolo FORD FA Date: 112612024 Salesperson: CJ Mitchell Manager: Mason Anders Deal Number: 455615 Customer ID #: 953990 FOR INTERNAL USE ONLY BUSINESS CITY OF FAYETTEVILLE FAN QC689 Home Phone: (479) 444-3494 NAME CONTACT 1525 S HAPPY HOLLOW RD Address : FAYETTEVILLE, AR 72701 WASHINGTON Work Phone: (479) 444-3494 E-Mail : rjackson@fayetteville-argov Cell Phone VEHICLE Stock # : PWG30142 New / Used: New VIN :1FTVW1EL6PWG30142 Mileage: 6 Vehicle: 2023 Ford F-150 Lightning color: Oxford White Type: F150 4X4 CREW W1E Market Value Selling Price Discount Adjusted Price Service & Handling Fee Cash Deposit Balance 64,345.00 2,500.00 61,845.00 129.00 Nei 61,974.00 By mer ng this authorization Management Approval: By signing this authorization form, you certify that the above personal information is correct and accurate, and - information. By signing above, I provide to the dealership and its affiliates authorize the release of credit and employmen� liates consent to communicate with me about my vehicle or any future vehicles using electronic, verbal and written communications including but not limited to eMail, text messaging, SMS, phone calls and direct mail. Terms and Conditions subject to credit approval. For Information Only, This is not an offer or contract for sale. *This quote is only good for 48 hours, the last day of the month, or a determined date by manufacturer rebates.