HomeMy WebLinkAbout90-24 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 90-24
File Number: 2024-1740
MCCLELLAND CONSULTING ENGINEERS, INC., HAWKINS-WEIR ENGINEERS, INC., AND OLSSON
ASSOCIATES, INC. (SERVICE CONTRACT):
A RESOLUTION TO AWARD RFQ #24-01 SELECTION 92 AND AUTHORIZE THE PURCHASE OF ON -CALL
SURVEYING SERVICES FROM MCCLELLAND CONSULTING ENGINEERS, INC., 1 AWKINS-WEIR
ENGINEERS, INC., AND OLSSON ASSOCIATES, INC. AS NEEDED THROUGH APRIL 30, 2025
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFQ #24-01 Selection #2 and
authorizes the purchase of on -call surveying services from McClelland Consulting Engineers, Inc., Hawkins -Weir
Engineers, Inc., and Olsson Associates, Inc., for the rates attached to this Resolution based on availability as needed
through April 30, 2025.
PASSED and APPROVED on March 5, 2024
Page 1
Attest:
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• FAYETTEVILLE
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CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF MARCH 5, 2024
CITY COUNCIL MEMO
2024-1740
TO: Mayor Jordan and City Council
THRU: Chris Brown, Public Works Director
Susan Norton, Chief of Staff
FROM: Matt Casey, Engineering Design Manager
SUBJECT: Approval of a resolution to award RFQ 24-01, Selection #2 to McClelland Consulting
Engineers, Inc, Hawkins -Weir Engineers, Inc. and Olsson Associates, Inc. as primary
providers based on rates provided and availability for on -call surveying services as
needed through April 30, 2025.
RECOMMENDATION:
Staff recommends approval of a resolution to award RFQ 24-01, Selection #2 to McClelland Consulting
Engineers, Inc, Hawkins -Weir Engineers, Inc. and Olsson Associates, Inc. as primary providers based on
rates provided and availability for on -call surveying services as needed through April 30, 2025.
BACKGROUND:
The Engineering Division has a two -person survey crew as part of the design team. The survey
crew provides surveying services to multiple City Divisions in addition to the surveys needed for
the in-house projects designed by the City engineers. As a result, the current workload for the
survey crew is quite large. With the potential for many projects to begin in 2024, additional surveying services
may be required.
DISCUSSION:
An engineering selection committee selected McClelland Consulting Engineers, Inc., Hawkins -Weir Engineers,
Inc. and Olsson Associates, Inc. to be used for on -call surveying services for various city projects until April
30, 2025.
BUDGET/STAFF IMPACT:
Funds for the material testing have been budgeted in various capital projects with the Sales Tax Capital
Improvements Fund, the Transportation Bond Fund, Drainage Bond Fund and the Water and Sewer Fund.
ATTACHMENTS: SRF (#3), 2024 Current Hourly Rate Schedule (#4), SPF.JPL.FYV Survey 2024 Billing Rate
Schedule (#5), Billing Rate Structure (#6)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2024-1740
Approval of a resolution to award RFQ 24-01, Selection #2 to McClelland Consulting Engineers,
Inc, Hawkins -Weir Engineers, Inc. and Olsson Associates, Inc. as primary providers based on
rates provided and availability for on -call surveying services as needed through April 30, 2025.
A RESOLUTION TO AWARD RFQ #24-01 SELECTION #2 AND AUTHORIZE THE PURCHASE
OF ON -CALL SURVEYING SERVICES FROM MCCLELLAND CONSULTING ENGINEERS,
INC., HAWKINS-WEIR ENGINEERS, INC., AND OLSSON ASSOCIATES, INC. AS NEEDED
THROUGH APRIL 30, 2025
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFQ #24-01
Selection #2 and authorizes the purchase of on -call surveying services from McClelland Consulting
Engineers, Inc., Hawkins -Weir Engineers, Inc., and Olsson Associates, Inc., for the rates attached to this
Resolution based on availability as needed through April 30, 2025.
Page 1
Matt Casey
Submitted By
City of Fayetteville Staff Review Form
2024-1740
Item ID
3/5/2024
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
2/13/2024 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
Approval of a resolution to award RFQ 24-01, Selection #2 to McClelland Consulting Engineers, Inc, Hawkins -Weir
Engineers, Inc. and Olsson Associates, Inc. as primary providers based on rates provided and availability for on -call
surveying services as needed through April 30, 2025.
Account Number
Project Number
Budgeted Item? No
Budget Impact:
Fund
Project Title
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Does item have a direct cost? No Item Cost
Is a Budget Adjustment attached? No Budget Adjustment
Remaining Budget
V20221130
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments:
NEEMcCLELLAND
CONSULTING
mmmmgmam ENGINEERS, INC.
2/1/2024
McCLELLAND CONSULTING ENGINEERS, INC.
*STANDARD HOURLY RATES
Chief Draftsman
$110 - $120
Clerical
$45 - $85
Construction Observer
$75 - $165
Draftsman
$70 - $120
Environmental Scientist/Designer
$125 - $145
Geotech Engineer
$125 - $200
GIS Technician
$80 - $140
HR/Payroll Admin
$75-$115
Landscape Architect
$95 - $200
Media Specialist
$85 - $120
Principal
$185 - $275
Project Accountant
$70 - $155
Project Designer - Intern
$50 - $80
Project Designer
$80 - $165
Project Engineer
$120 - $175
Project Manager
$130 - $210
Registered Land Surveyor
$100 - $175
Soils Lab Technician
$50 - $140
Specification Writer
$50 - $100
Sr. Project Manager
$160 - $250
Structural Engineer
$140 - $180
Survey (2 man or Robotic) Crew
$115 - $165
Survey (3 man) Crew
$150 - $200
Survey Field (1 Man or Rodman)
$45 - $120
Survey GPS
$75 - $135
Survey Technician
$65 - $110
Expenses
@ Cost
Mileage
.705/mi
* Standard Hourly Rates may be adjusted annually in accordance with
the normal salary review practices of McClelland Consulting Engineers.
olsson
2024 Springfield/Joplin/Fayetteville
Survey Billing Rate Schedule
Classification
Hourly Rate
Group Leader
$210.00
Technical Leader
$185.00
Senior Surveyor
$160.00
Surveyor
$125.00
Associate Surveyor
$95.00
Assistant Surveyor
$80.00
Senior Technician
$110.00
Associate Technician
$85.00
Assistant Technician
$72.00
1 Man Field Crew
$130.00
2 Man Field Crew
$185.00
Equipment
Daily Rate
Boat
$100.00
ATV
$100.00
HD Scanner
$500.00
Drone
$500.00
Lidar
$2,500.00
Travel
Mileage (Portal to Portal) Mile $0.75
Hotel Daily $140.00
Meals Daily $50.00
Additional Notes
1. These Unit Fees are in effect until January 1, 2025.
2. Services and fees not listed above will be quoted upon request.
3. Services on weekends, holidays, and in excess of 8-hours/day will be
charged 1.5 times the unit fee.
4. Subcontracted services will be invoiced at our cost plus 20%
HN
Hawkins -Weir Engineers, Inc.
Hourly Rate Schedule: 2024
Description
Billing Rate/Hour
Engineer VI
$250
Engineer VI
$225
Engineer V
$200
Engineer IV
$175
Engineer 111
$150
Engineer II
$125
Engineer 1
$75
Environmental Specialist 11
$130
Environmental Specialist 1
$110
Designer II
$135
Designer 1
$100
CAD/BIM Modeler II
$135
CAD/BIM Modeler 1
$100
CAD/GIS Technician 111
$120
CAD/GIS Technician 11
$95
CAD/GIS Technician 1
$75
Construction Manager II
$140
Construction Manager 1
$125
Construction Observer IV
$135
Construction Observer III
$115
Construction Observer II
$95
Construction Observer 1
$75
Surveyor
$150
GPS Survey
$175
Survey Technician
$50
Business Manager
$100
Graphic Designer
$100
Document Processor
$75
Reimbursable Expenses
Mileage
$0.72/mile
Printing
@ Cost
Travel
@ Cost
Expert Witness
Rate x 2.0
Other Direct Costs
@ Cost
Notes:
1. Hourly rates may be equitably adjusted annually
2. Adjustment to rate schedule will not change contract lump sum or NTE amounts
3. If a conflict exists, hourly rates & reimbursable expenses will be invoiced per terms of Agreement.