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HomeMy WebLinkAbout83-24 RESOLUTIONGIs,. 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 83-24 File Number: 2024-1746 DRAKE FIELD T-HANGAR (LEASE AGREEMENT): A RESOLUTION TO APPROVE T-HANGAR LEASE AGREEMENTS IN 2024 AT THE CURRENT RENTAL RATE FOR ALL T-HANGARS RENTED AT THE FAYETTEVILLE AIRPORT WHEREAS, the City constructed T-Hangars to serve pilots based at Drake Field airport and provide revenue to the City's Airport Services Division; and WHEREAS, it is appropriate for the City Council to approve numerous standard lease agreements for the T-Hangars as a group through the end of 2024 at the current rental rates, at which time the rates will be reviewed and potentially increased. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves all T-Hangar leases in the standard form and for the existing amount that come up for renewal or begin in 2024 and authorizes Mayor Jordan or his designee to execute the T-Hangar leases. PASSED and APPROVED on March 5, 2024 Page 1 Attest: tJNuuUr� G��G\ / opt • S Y • . r Kara Paxton, City Cl Treasurer '-FAYETTEVILLE*-* "kA cP� :tip '���,� OWN �� O CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 5, 2024 TO: Mayor Jordan and City Council CITY COUNCIL MEMO 2024-1746 THRU: Susan Norton, Chief of Staff FROM: Jared Rabren, Airport Director SUBJECT: 2024 T-Hangar Lease Agreement for Mayor's Signature RECOMMENDATION: The Aviation Division requests a resolution to approve and allow the Mayor to sign all T-Hangar lease agreements for 2024 at Fayetteville Airport, Drake Field. BACKGROUND: Drake Field operates 94 T-Hangar units which are designed to store single and twin -engine personal aircraft. The units are similar and feature the same amenities: electricity, lighting, and an electric bi-fold door. DISCUSSION: A standardized lease agreement format is used when the unit is leased. A copy of this lease agreement is attached. BUDGET/STAFF IMPACT: None. Revenue from T-Hangar Leases is budgeted. ATTACHMENTS: SRF (#3), 2024 T-Hangar-Lease-Agreement (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2024-1746 2024 T-Hangar Lease Agreement for Mayor's Signature A RESOLUTION TO APPROVE T-HANGAR LEASE AGREEMENTS IN 2024 AT THE CURRENT RENTAL RATE FOR ALL T-HANGARS RENTED AT THE FAYETTEVILLE AIRPORT WHEREAS, the City constructed T-Hangars to serve pilots based at Drake Field airport and provide revenue to the City's Airport Services Division; and WHEREAS, it is appropriate for the City Council to approve numerous standard lease agreements for the T-Hangars as a group through the end of 2024 at the current rental rates, at which time the rates will be reviewed and potentially increased. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves all T-Hangar leases in the standard form and for the existing amount that come up for renewal or begin in 2024 and authorizes Mayor Jordan or his designee to execute the T-Hangar leases. Page 1 Jared Rabren Submitted By City of Fayetteville Staff Review Form 2024-1746 Item ID 3/5/2024 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/14/2024 AIRPORT SERVICES (760) Submitted Date Division / Department Action Recommendation: The Aviation Division requests a resolution to approve and allow the Mayor to sign all T-Hangar lease agreements for 2024 at the Fayetteville Airport, Drake Field. Account Number Project Number Budgeted Item? No Budget Impact: Total Amended Budget Expenses (Actual+Encum) Available Budget Does item have a direct cost? No Item Cost Is a Budget Adjustment attached? No Budget Adjustment Remaining Budget Fund Project Title $ V20221130 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: HANGAR RENTAL AGREEMENT Fayetteville Executive Airport, Drake Field Lease Application and Accounting Information Form Company or Individual Name: Name of Company Representative (if applicable): Home Address: Mailing Address (if different): Current Status of Corporation: (Provide Copy of Certificate of Good Standing or other documentation) Business and/or Services to Be Provided: Phone/Work: Phone/Cell: Phone/Home: Email: Emergency Contact Name: Emerg Phone: Social Security or Tax I.D No. Date of Birth: Hangar Number: Aircraft Number: N Effective Date: Aircraft Make/Model/Year: Monthly Rental: $ Aircraft Color Scheme: (Ex: White/Red) Aircraft Type: Single Engine Aircraft Person conducting the business and/or providing the service if different from above: Name: Phone: E-mail: Description of tools, equipment, services and inventory required to conduct proposed business and /or service: Please provide a description of the type of tools and equipment used, how services will be delivered to the customer, and types/amounts of materials to be stored including potentially hazardous materials Hours of Operation: Total Number of Employees: I, , agrees to provide the Airport with changes to current address, telephone, aircraft, and insurance information. Would you like to be included in a T-Hangar Tenant Directory? No Please check the information you would like to include in the Directory: ❑ Name ❑ Email ❑Address ❑ T-Hangar number ❑ Tail number ❑Aircraft type ❑ Telephone 4 (home) ❑ Telephone # (work) ❑Telephone # (cell) LEASE AGREEMENT The City of Fayetteville, Fayetteville Executive Airport, Drake Field hereby leases to , a hangar for the above described aircraft on the following terms and conditions. This lease is intended for the private storage of an aircraft. It is not intended to be used for aircraft maintenance, storage of hazardous materials or storage of non -aviation materials. 1. AIRPORT RULES AND ACCESS: A. shall abide by "The Minimum Standards for Fayetteville Executive Airport, Drake Field", City of Fayetteville codes and ordinances, county, state, federal Statutes, Federal Aviation Regulations, and environmental laws. B. Hazardous activities such as, but not limited to: smoking, welding, use of spark producing devices (i.e. grinders), painting, doping, open fuel lines or the application of hazardous substances are expressly prohibited. C. shall keep the aircraft storage space clean and free of grease, oil, paper and other debris. All flammables must be stored in a metal container with a tight fitting lid with sump capability at minimum or any other approved containment device. Combustible liquids such as lube oil may be stored in small quantities. (See Airport's Minimum Standards). No additional label is necessary if company label already indicates flammable liquid or type liquid contained. Flammable storage (other than inside the aircraft fuel storage tank) is limited to a maximum of 10 gallons in each Hangar unit. The premises covered by this Agreement shall not be used for the storage of explosive substances or items. D. Aircraft shall be removed from a hangar for any activity involving fueling or defueling. E. The Airport and its designated agents may enter hangars at any time for inspection. Only locks provided by the Airport may be used on hangar doors. F. Flying Clubs shall provide copies of the flying club bylaws, current insurance documents, and current membership roster to be submitted annually to the Airport Administration Office. 2. RENT: A. A security deposit of $100.00 is due and payable upon commencement of the lease. The City may use the entire security deposit, or any portion thereof, to cure a default in the terms of the lease, as compensation for damages to the hangar beyond normal wear and tear, for cleaning of the premises, or for replacement of locks or other equipment necessary to secure the premises. Any amount not used for these purposes shall be refunded within sixty (60) days after termination of the tenancy and delivery of possession to the City. B. The hangar rent is invoiced in advance and shall be due on the first day of each month. further agrees to pay upon demand any excise or other tax on the leasehold interest. C. The non-payment of rent may be grounds for termination of this Agreement and may also be subject to a late fee for delinquent rental payment. Delinquent accounts will be sent to a collection agency in accordance with City of Fayetteville's collection/termination policies after 90 days. D. The rent stated above is subject to periodic adjustment. Notice of increase shall be sent out at least thirty days prior to the increase. 2 1STRUCTURAL MODIFICATIONS: A. No structural or electrical modifications, painting, or alterations will be made to the storage space without the prior written approval of the Airport Director. B. shall not attach any hoisting, winching or holding mechanism to any part of the storage space, or pass any such mechanism over the beams or braces thereof. 4.ELECTRICAL APPLIANCES: A. Limited electrical appliances are allowed in a hangar including portable fans, televisions, refrigerators, radios, dehumidifiers, engine heaters, powered tow bars, battery trickle chargers, and small air compressors. Prohibited appliances include, but are not limited to, air conditioners, electric heaters, hot plates, heat lamps, and stoves. Any appliance not having an explosion -proof motor which generates a glow, flame, or spark must be elevated at least eighteen (18) inches above the floor. No appliances, except refrigerators, dehumidifiers, battery trickle chargers and engine heaters, may remain connected to any electrical receptacle when the hangar is not occupied. B. shall not overload electrical circuits. Hangar electrical circuits are designed for 20 amps. 5.MOTOR VEHICLES: A. Vehicles shall be driven on the airport only by a licensed driver in accordance with policy established in the Airport's Minimum Standards. shall maintain currency of registration as well as limits of liability and property damage insurance, as mandated by the State of Arkansas, on its vehicle. will exercise all controls and restraints necessary as to its employees, agents, and invitees so as to comply with this Agreement. B. Vehicles must be located so as not to block aircraft access route between any hangars, as per the Airport's Minimum Standards. Vehicles will be parked in accordance with the airport parking plan, signage and pavement markings. 6.ENGINE OPERATION: No aircraft engine shall be operated inside a hangar or in a negligent manner so that the propeller or exhaust blast may cause injury to persons or damage to property. 7.PROPERTY DAMAGE/PERSONAL INJURY: Aircraft and other personal property are stored at `s sole risk. Any insurance protecting `s personal property against fire, theft or damage must be provided by agrees to save the Airport Harmless from any and all liability by reason of the storage or maintenance of said aircraft upon the Fayetteville Executive Airport, Drake Field, or from injury or damage caused to any persons or property by reason of the operations of said aircraft. Insurance requirement shall be in accordance with the Airport's Minimum Standards and a current Certificate of Insurance shall be on file at the Airport Administration Office. This clause shall not be construed to waive that tort immunity as set forth under Arkansas Law. &AIRCRAFT MAINTENANCE: Maintenance repair work that requires open flame, use of spark producing devices (i.e. grinders), welding, or the use of flammable liquids is not permitted in the storage hangar. Opening fuel cells and fuel lines is not permitted in a storage hangar. 3 9. NO COMMERCIAL ACTIVITY: No commercial or revenue -producing activities shall be conducted or permitted from any aircraft storage space without written approval of the Airport Director. 10. NO ASSIGNMENT: The aircraft storage space designated above is rented on a month -to -month basis for aircraft storage only. Such space may not be sublet, assigned or otherwise transferred without the prior written approval of the Airport Director. Only the aircraft identified in this Agreement may be stored in this hangar. 11. TERMINATION: A. This Agreement shall be deemed a "month -to -month" tenancy and may be terminated by either party upon giving thirty (30) days notice to the other in writing, prior to the end of any such rental period. B. This Agreement may be terminated by the Airport upon ten (10) days written notice for any violation of the terms or conditions of this Agreement. 12. NOTICE: Any Notice or consent required by this Agreement shall be sufficient if sent by Certified Mail, return receipt requested, postage paid, to the following address for the City/Airport, or for the tenant, the last known address or copy thereof may be posted upon the entryway door of the above mentioned hangar. CITY OF FAYETTEVILLE Airport Administration Office 4500 S. School Ave., Suite F Fayetteville, AR 72701 Phone: 479-718-7642 13. If fails to make any payment due hereunder within ten (10) days of the date on which such payment is due, the City of Fayetteville may, at its option, terminate this agreement and take possession of such of personal property as is reasonably necessary to secure payment of the amount due and unpaid. 14. Upon expiration or other termination of this lease, `s rights to use of the demised premises shall cease, and shall vacate the premises without unreasonable delay. All fixtures, improvements, equipment, and other property brought, installed, erected or placed by on the demised premises shall be deemed to be personalty and shall remain the property of shall have the right at any time during the term of this agreement, to remove any or all of such property from the Airport, subject, however, to `s obligations to repair all damages, if any, resulting from such removal. Any and all property not removed by prior to the expiration of this lease shall thereupon become the property of the City of Fayetteville and title thereto shall thereupon vest in the City of Fayetteville. 15. All covenants, conditions and provisions in this agreement shall extend to and bind the legal representatives, successors and assigns of the respective parties hereto. 0 I have received a copy of "The Minimum Standards for the Fayetteville Municipal Airport Drake Field" . (initial) Mandatory Acknowledgment `By signing this application, acknowledge that I am ultimately responsible for the payment of any and all sums of money arising as a result of this grant of temporary credit." Signature of Responsible Party APPROVED: Title Date THE CITY OF FAYETTEVILLE: Airport Director Date Lioneld Jordan, Mayor ATTEST: Kara Paxton, City Clerk and Treasurer Date 5 Attachment "A" to Hangar Rental Agreement For Execution by Partners in Aircraft I agree to be bound by the terms and conditions of the hangar Rental Agreement Effective (day/month/year) for Hangar # Lessee Name• Partner #1: Address Signature: Partner #2: Address Signature: Partner #3: Address Signature: Partner #4 Address Signature: Ozark Aviation T-Hangar Lease Agreement City of Fayetteville Staff Review Form 2024-0396 Item ID N/A ARCHIVED City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Jared Rabren 6/17/2024 AIRPORT SERVICES (760) Submitted By Submitted Date Division/Department Action Recommendation: Staff requests review and signature of the Mayor on a T-Hangar lease agreement with Ozark Aviation. Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? No Total Amended Budget $ - Expenses (Actual+Encum) $ - Available Budget Does item have a direct cost? No Item Cost $Is a Budget Adjustment attached? No Budget Adjustment $ - Remaining Budget V20221130 Purchase Order Number: Previous Ordinance or Resolution# Change Order Number: Approval Date: 07/09/2024 Original Contract Number: Comments: CITY OF FAYETTEVILLE STAFF MEMO ARKANSAS TO: Lioneld Jordan. Mayor THRU: Susan Norton, Chief of Staff Staff/Contract Review Committee FROM: Jared Rabren, Airport Director DATE: 6/17/2024 SUBJECT: Airport T-Hangar Rental Agreement- Ozark Aviation RECOMMENDATION: Review and signature of the Mayor on a T-Hangar lease agreement. BACKGROUND: Ozark Aviation requests T-hangar D-4 for aircraft storage. DISCUSSION: Standard T-hangar Rental Agreement BUDGET/STAFF IMPACT: Provides annual revenue to the Airport in the amount of$2,160.00, at the rate of$180.00 per month. Attachments: Staff Review Form Staff Review Memo Lease Agreement Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 HANGAR RENTAL AGREEMENT Fayetteville Executive Airport,Drake Field Lease Application and Accounting Information Form Company or Individual Name: Ozark Aviation Name of Company Representative(if applicable): Derrick Pearson Home Address: 803 N Meadowlands Dr Fayetteville, AR 72704 Mailing Address(if different): 2618 E Sharon St Fayetteville, AR 72703 Current Status of Corporation: Good Standing (Provide Copy of Certificate of Good Standing or other documentation) Business and/or Services to Be Provided:Flight Instruction Phone/Work: Phone/Cell:(479)305-4941 Phone/Home: Email:derrick.pearson©ozark-aviation.corn Emergency Contact Name:Wayne Pearson Emerg Phone: (479)530-5966 Social Security or Tax I.D No. Date of Birth: Hangar Number: D-4 Aircraft Number: N 12189 Effective Date: 07/01/2024 Aircraft Make/Model/Year:Cessna/172/1973 Monthly Rental: $ 180 Aircraft Color Scheme: (Ex: White/Red) Aircraft Type: Single Engine Aircraft Person conducting the business and/or providing the service if different from above: Name: Phone: E-mail: Description of tools,equipment,services and inventory required to conduct proposed business and/or service: Please provide a description of the type of tools and equipment used,how services will be delivered to the customer,and types/amounts of materials to be stored including potentially hazardous materials Hours of Operation: Total Number of Employees: I,Ozark Aviation ,agrees to provide the Airport with changes to current address,telephone,aircraft,and insurance information. Would you like to be included in a T-Hangar Tenant Directory?No Please check the information you would like to include in the Directory: ❑Name ❑Email DAddress ❑T-Hangar number D Tail number DAircraft type ❑Telephone#(home) ❑Telephone#(work) ❑Telephone#(cell) 1 LEASE AGREEMENT The City of Fayetteville, Fayetteville Executive Airport, Drake Field hereby leases to Ozark Aviation, a hangar for the above described aircraft on the following terms and conditions. This lease is intended for the private storage of an aircraft. It is not intended to be used for aircraft maintenance, storage of hazardous materials or storage of non-aviation materials. 1. AIRPORT RULES AND ACCESS: A. OW A,JI shall abide by "The Minimum Standards for Fayetteville Executive Airport, Drake Field", City of Fayetteville codes and ordinances, county, state, federal Statutes,Federal Aviation Regulations,and environmental laws. B. Hazardous activities such as, but not limited to: smoking, welding, use of spark producing devices(i.e. grinders), painting, doping,open fuel lines or the application of hazardous substances are expressly prohibited. C. Ozark Aviation shall keep the aircraft storage space clean and free of grease,oil, paper and other debris. All flammables must be stored in a metal container with a tight fitting lid with sump capability at minimum or any other approved containment device. Combustible liquids such as lube oil may be stored in small quantities. (See Airport's Minimum Standards). No additional label is necessary if company label already indicates flammable liquid or type liquid contained. Flammable storage (other than inside the aircraft fuel storage tank) is limited to a maximum of 10 gallons in each Hangar unit. The premises covered by this Agreement shall not be used for the storage of explosive substances or items. D. Aircraft shall be removed from a hangar for any activity involving fueling or defueling. E. The Airport and its designated agents may enter hangars at any time for inspection. Only locks provided by the Airport may be used on hangar doors. F. Flying Clubs shall provide copies of the flying club bylaws, current insurance documents, and current membership roster to be submitted annually to the Airport Administration Office. 2. RENT: A. A security deposit of$100.00 is due and payable upon commencement of the lease. The City may use the entire security deposit, or any portion thereof, to cure a default in the terms of the lease, as compensation for damages to the hangar beyond normal wear and tear, for cleaning of the premises, or for replacement of locks or other equipment necessary to secure thepremises. Anyamount not used for these P purposes shall be refunded within sixty (60) days after termination of the tenancy and delivery of possession to the City. B. The hangar rent is invoiced in advance and shall be due on the first day of each month. Ozark/Wake further agrees to pay upon demand any excise or other tax on the leasehold interest. C. The non-payment of rent may be grounds for termination of this Agreement and may also be subject to a late fee for delinquent rental payment. Delinquent accounts will be sent to a collection agency in accordance with City of Fayetteville's collection/termination policies after 90 days. D. The rent stated above is subject to periodic adjustment. Notice of increase shall be sent out at least thirty days prior to the increase. 2 3.STRUCTURAL MODIFICATIONS: A. No structural or electrical modifications, painting, or alterations will be made to the storage space without the prior written approval of the Airport Services Manager. B. Ozark Aviation shall not attach any hoisting, winching or holding mechanism to any part of the storage space, or pass any such mechanism over the beams or braces thereof. 4.ELECTRICAL APPLIANCES: A. Limited electrical appliances are allowed in a hangar including portable fans, televisions, refrigerators, radios, dehumidifiers, engine heaters, powered tow bars, battery trickle chargers, and small air compressors. Prohibited appliances include, but are not limited to, air conditioners, electric heaters, hot plates, heat lamps, and stoves. Any appliance not having an explosion-proof motor which generates a glow, flame, or spark must be elevated at least eighteen (18) inches above the floor. No appliances, except refrigerators, dehumidifiers, battery trickle chargers and engine heaters, may remain connected to any electrical receptacle when the hangar is not occupied. B. Ozark Aviation shall not overload electrical circuits. Hangar electrical circuits are designed for 20 amps. 5.MOTOR VEHICLES: A. Vehicles shall be driven on the airport only by a licensed driver in accordance with policy established in the Airport's Minimum Standards. OzarkAvistion shall maintain currency of registration as well as limits of liability and property damage insurance, as mandated by the State of Arkansas, on its vehicle. Ozark Aviation will exercise all controls and restraints necessary as to its employees, agents, and invitees so as to comply with this Agreement. B. Vehicles must be located so as not to block aircraft access route between any hangars, as per the Airport's Minimum Standards. Vehicles will be parked in accordance with the airport parking plan, signage and pavement markings. 6.ENGINE OPERATION: No aircraft engine shall be operated inside a hangar or in a negligent manner so that the propeller or exhaust blast may cause injury to persons or damage to property. 7.PROPERTY DAMAGE/PERSONAL INJURY: Aircraft and other personal property are stored at Ozark Aviation `s sole risk. Any insurance protecting Ozark Aviation 's personal property against fire, theft or damage must be provided by Ozark Aviation Ozark Aviation agrees to save the Airport Harmless from any and all liability by reason of the storage or maintenance of said aircraft upon the Fayetteville Executive Airport, Drake Field, or from injury or damage caused to any persons or property by reason of the operations of said aircraft. Insurance requirement shall be in accordance with the Airport's Minimum Standards and a current Certificate of Insurance shall be on file at the Airport Administration Office. This clause shall not be construed to waive that tort immunity as set forth under Arkansas Law. 8.AIRCRAFT MAINTENANCE: Maintenance repair work that requires open flame, use of spark producing devices (i.e. grinders), welding, or the use of flammable liquids is not permitted in the storage hangar. Opening fuel cells and fuel lines is not permitted in a storage hangar. 3 9. NO COMMERCIAL ACTIVITY: No commercial or revenue-producing activities shall be conducted or permitted from any aircraft storage space without written approval of the Airport Services Manager. 10. NO ASSIGNMENT: The aircraft storage space designated above is rented on a month-to-month basis for aircraft storage only. Such space may not be sublet, assigned or otherwise transferred without the prior written approval of the Airport Services Manager. Only the aircraft identified in this Agreement may be stored in this hangar. 11. TERMINATION: A. This Agreement shall be deemed a "month-to-month" tenancy and may be terminated by either party upon giving thirty(30)days notice to the other in writing, prior to the end of any such rental period. B. This Agreement may be terminated by the Airport upon ten (10) days written notice for any violation of the terms or conditions of this Agreement. 12. NOTICE: Any Notice or consent required by this Agreement shall be sufficient if sent by Certified Mail, return receipt requested, postage paid, to the following address for the City/Airport, or for the tenant, the last known address or copy thereof may be posted upon the entryway door of the above mentioned hangar. CITY OF FAYETTEVILLE Airport Administration Office 4500 S. School Ave., Suite F • Fayetteville,AR 72701 Phone: 479-718-7642 13. if Ozark Aviation fails to make any payment due hereunder within ten (10)days of the date on which such payment is due, the City of Fayetteville may, at its option, terminate this agreement and take possession of such of Ozark Aviation personal property as is reasonably necessary to secure payment of the amount due and unpaid. 14. Upon expiration or other termination of this lease, Ozark Aviation `s rights to use of the demised premises shall cease, and Ozark Aviation shall vacate the premises without unreasonable delay. All fixtures, improvements, equipment, and other property brought, installed, erected or placed by Ozark Aviation on the demised premises shall be deemed to be personalty and shall remain the property of Ozark Aviation, Ozark Aviation shall have the right at any time during the term of this agreement, to remove any or all of such property from the Airport, subject, however, to Ozark Aviation 's obligations to repair all damages, if any, resulting from such removal. Any and all property not removed by Ozark Aviation prior to the expiration of this lease shall thereupon become the property of the City of Fayetteville and title thereto shall thereupon vest in the City of Fayetteville. 15. All covenants,conditions and provisions in this agreement shall extend to and bind the legal representatives,successors and assigns of the respective parties hereto. 4 • Ozari.Aviation I have received a copy of "The Minimum Standards fer the Fayetteville Municipal Airport Drake Field" OA . (initial) Mandatory Acknowledgment "By signing this application, acknowledge that I am ultimately responsible for the payment of any and all sums of money arising as a result of this grant of temporary credit." Ozark Aviation Owner 06/13/2024 azure of esponsible Party Title Date APPROVED: T E C "I ! OF FAYETTEVILLE: (rt) q-cf 07/09/2024 Airport Director Date Lio c Jord n, Mayor Date ATT.E • ► IRrr, ,, Als• v•G��Y OF '•Gc'�. tea• Kara Paxton, :�z••. 9 �P':�? City Clerk and Treasurer '�i s, ,� •.RKAN� .�`•` Attachment"A" to Hangar Rental Agreement For Execution by Partners in Aircraft I agree to be bound by the terms and conditions of the hangar Rental Agreement Effective )for(day/month/year) Hangar# Y Lessee Name: Ozark Aviation Partner#1: Address Signature: Partner #2: Address Signature: Partn er#3: Address Signature: Partner#4 Address Signature: 6 Josh Jones T-Hangar Lease Agreement City of Fayetteville Staff Review Form 2024-0394 Item ID ARCHIVED N/A City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Jared Rabren 6/17/2024 AIRPORT SERVICES (760) Submitted By Submitted Date Division/Department Action Recommendation: Staff requests review and signature of the Mayor on a T-Hangar lease agreement with Josh Jones. Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? No Total Amended Budget $ - Expenses (Actual+Encum) $ - Available Budget Does item have a direct cost? No Item Cost $ - Is a Budget Adjustment attached? No Budget Adjustment $ - Remaining Budget V20221130 Purchase Order Number: Previous Ordinance or Resolution# Change Order Number: Approval Date: 07/09/2024 Original Contract Number: Comments: CITY OF FAYETTEVILLE STAFF MEMO ARKANSAS TO: Lioneld Jordan, Mayor THRU: Susan Norton, Chief of Staff Staff/Contract Review Committee FROM: Jared Rabren, Airport Director DATE: 6/17/2024 SUBJECT: Airport T-Hangar Rental Agreement-Josh Jones RECOMMENDATION: Review and signature of the Mayor on a T-Hangar lease agreement. BACKGROUND: Josh Jones requests T-hangar F-3 for aircraft storage. DISCUSSION: Standard T-hangar Rental Agreement BUDGET/STAFF IMPACT: Provides annual revenue to the Airport in the amount of$2,700.00, at the rate of$225.00 per month. Attachments: Staff Review Form Staff Review Memo Lease Agreement Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 HANGAR RENTAL AGREEMENT Fayetteville Executive Airport, Drake Field Lease Application and Accounting Information Form Company or Individual Name: Josh Jones Name of Company Representative(if applicable): Home Address: 2689 Equestrian Ave Springdale, AR 72762 Mailing Address(if different): same as above Current Status of Corporation: (Provide Copy of Certificate of Good Standing or other documentation) Business and/or Services to Be Provided: Phone/Work: Phone/Cell:(303)913.4218 Phone/Home: Email:tnbluegrassaviationcngmail.com Emergency Contact Name:Jessie Jones Emerg Phone:(417)425-8757 Social Security or Tax I.D No. Date of Birth: Hangar Number: F-3 Aircraft Number: N 7738N Effective Date: 06/15/2024 Aircraft Make/Model/Year: 1968 Piper Cherokee Monthly Rental: S 225 Aircraft Color Scheme:white/red (Ex: White/Red) Aircraft Type: Single Engine Aircraft Person conducting the business and/or providing the service if different from above: Name: Phone: E-mail: Description of tools,equipment,services and inventory required to conduct proposed business and/or service:Please provide a description of the type of tools and equipment used,how services will be delivered to the customer,and types/amounts of materials to be stored including potentially hazardous materials Hours of Operation: Total Number of Employees: I,Josh Jones ,agrees to provide the Airport with changes to current address,telephone,aircraft,and insurance information. Would you like to be included in a T-Hangar Tenant Directory?No Please check the information you would like to include in the Directory: ❑■ Name ❑Email ❑Address ❑T-Hangar number ❑Tail number Aircraft type ❑Telephone#(home) ❑Telephone#(work) ['Telephone#(cell) 1 LEASE AGREEMENT The City of Fayetteville, Fayetteville Executive Airport, Drake Field hereby leases to Josh Jones , a hangar for the above described aircraft on the following terms and conditions. This lease is intended for the private storage of an aircraft. It is not intended to be used for aircraft maintenance, storage of hazardous materials or storage of non-aviation materials. 1. AIRPORT RULES AND ACCESS: A. Josh Jones shall abide by "The Minimum Standards for Fayetteville Executive Airport, Drake Field", City of Fayetteville codes and ordinances, county, state, federal Statutes,Federal Aviation Regulations,and environmental laws. B. Hazardous activities such as, but not limited to: smoking,welding, use of spark producing devices(i.e. grinders), painting, doping, open fuel lines or the application of hazardous substances are expressly prohibited. C. Josh Jones shall keep the aircraft storage space clean and free of grease,oil,paper and other debris. All flammables must be stored in a metal container with a tight fitting lid with sump capability at minimum or any other approved containment device. Combustible liquids such as lube oil may be stored in small quantities. (See Airport's Minimum Standards). No additional label is necessary if company label already indicates flammable liquid or type liquid contained. Flammable storage (other than inside the aircraft fuel storage tank) is limited to a maximum of 10 gallons in each Hangar unit. The premises covered by this Agreement shall not be used for the storage of explosive substances or items. D. Aircraft shall be removed from a hangar for any activity involving fueling or defueling. E. The Airport and its designated agents may enter hangars at any time for inspection. Only locks provided by the Airport may be used on hangar doors. F. Flying Clubs shall provide copies of the flying club bylaws, current insurance documents, and current membership roster to be submitted annually to the Airport Administration Office. 2. RENT: A. A security deposit of$100.00 is due and payable upon commencement of the lease. The City may use the entire security deposit, or any portion thereof, to cure a default in the terms of the lease, as compensation for damages to the hangar beyond normal wear and tear, for cleaning of the premises, or for replacement of locks or other equipment necessary to secure the premises. Any amount not used for these purposes shall be refunded within sixty (60) days after termination of the tenancy and delivery of possession to the City. B. The hangar rent is invoiced in advance and shall be due on the first day of each month. Josh Jones further agrees to pay upon demand any excise or other tax on the leasehold interest. C. The non-payment of rent may be grounds for termination of this Agreement and may also be subject to a late fee for delinquent rental payment. Delinquent accounts will be sent to a collection agency in accordance with City of Fayetteville's collection/termination policies after 90 days. D. The rent stated above is subject to periodic adjustment. Notice of increase shall be sent out at least thirty days prior to the increase. 2 3.STRUCTURAL MODIFICATIONS: A. No structural or electrical modifications, painting, or alterations will be • made to the storage space without the prior written approval of the Airport Services Manager. B. Josh Jones shall not attach any hoisting, winching or holding mechanism to any part of the storage space, or pass any such mechanism over the beams or braces thereof. 4.ELECTRICAL APPLIANCES: A. Limited electrical appliances are allowed in a hangar including portable fans, televisions, refrigerators, radios, dehumidifiers, engine heaters, powered tow bars, battery trickle chargers, and small air compressors. Prohibited appliances include, but are not limited to, air conditioners, electric heaters, hot plates, heat lamps, and stoves. Any appliance not having an explosion-proof motor which generates a glow, flame, or spark must be elevated at least eighteen (18) inches above the floor. No appliances, except refrigerators, dehumidifiers, battery trickle chargers and engine heaters, may remain connected to any electrical receptacle when the hangar is not occupied. B. Josh Jones shall not overload electrical circuits. Hangar electrical circuits are designed for 20 amps. 5.MOTOR VEHICLES: A. Vehicles shall be driven on the airport only by a licensed driver in accordance with policy established in the Airport's Minimum Standards. Josh Jones shall maintain currency of registration as well as limits of liability and property damage insurance, as mandated by the State of Arkansas, on its vehicle. Josh Jones will exercise all controls and restraints necessary as to its employees, agents, and invitees so as to comply with this Agreement. B. Vehicles must be located so as not to block aircraft access route between any hangars, as per the Airport's Minimum Standards. Vehicles will be parked in accordance with the airport parking plan, signage and pavement markings. 6.ENGINE OPERATION: No aircraft engine shall be operated inside a hangar or in a negligent manner so that the propeller or exhaust blast may cause injury to persons or damage to property. 7.PROPERTY DAMAGE/PERSONAL INJURY: Aircraft and other personal property are stored at Josh Jones 's sole risk. Any insurance protecting Josh Jones 's personal property against fire, theft or damage must be provided by Josh Jones , Josh Jones agrees to save the Airport Harmless from any and all liability by reason of the storage or maintenance of said aircraft upon the Fayetteville Executive Airport, Drake Field, or from injury or damage caused to any persons or property by reason of the operations of said aircraft. Insurance requirement shall be in accordance with the Airport's Minimum Standards and a current Certificate of Insurance shall be on file at the Airport Administration Office. This clause shall not be construed to waive that tort immunity as set forth under Arkansas Law. 8.AIRCRAFT MAINTENANCE: Maintenance repair work that requires open flame, use of spark producing devices (i.e. grinders), welding, or the use of flammable liquids is not permitted in the storage hangar. Opening fuel cells and fuel lines is not permitted in a storage hangar. 3 9. NO COMMERCIAL ACTIVITY: No commercial or revenue-producing activities shall be conducted or permitted from any aircraft storage space without written approval of the Airport Services Manager. 10. NO ASSIGNMENT: The aircraft storage space designated above is rented on a month-to-month basis for aircraft storage only. Such space may not be sublet, assigned or otherwise transferred without the prior written approval of the Airport Services Manager. Only the aircraft identified in this Agreement may be stored in this hangar. 11. TERMINATION: A. This Agreement shall be deemed a "month-to-month" tenancy and may be terminated by either party upon giving thirty (30)days notice to the other in writing, prior to the end of any such rental period. B. This Agreement may be terminated by the Airport upon ten (10) days writteh notice for any violation of the terms or conditions of this Agreement. 12. NOTICE: Any Notice or consent required by this Agreement shall be sufficient if sent by Certified Mail, return receipt requested, postage paid, to the following address for the City/Airport, or for the tenant, the last known address or copy thereof may be posted upon the entryway door of the above mentioned hangar. CITY OF FAYETTEVILLE Airport Administration Office 4500 S. School Ave., Suite F Fayetteville, AR 72701 Phone: 479-718-7642 13. If Josh Jones fails to make any payment due hereunder within ten (10)days of the date on which such payment is due, the City of Fayetteville may, at its option, terminate this agreement and take possession of such of Josh Jones personal property as is reasonably necessary to secure payment of the amount due and unpaid. 14. Upon expiration or other termination of this lease, Josh Jones 's rights to use of the demised premises shall cease, and Josh Jones shall vacate the premises without unreasonable delay. All fixtures, improvements, equipment, and other property brought, installed, erected or placed by Josh Jones on the demised premises shall be deemed to be personalty and shall remain the property of Josh Jones Josh Jones shall have the right at any time during the term of this agreement, to remove any or all of such property from the Airport, subject, however, to Josh Jones `s obligations to repair all damages, if any, resulting from such removal. Any and all property not removed by Josh Jones prior to the expiration of this lease shall thereupon become the property of the City of Fayetteville and title thereto shall thereupon vest in the City of Fayetteville. 15. All covenants, conditions and provisions in this agreement shall extend to and bind the legal representatives, successors and assigns of the respective parties hereto. 4 Josh Jones : I have received a copy of " inimum Standards for the Fayetteville Municipal Airport Drake Field" . (initial) Mandatory Acknowledgment "By signing this application, acknowledge that I am ultimately responsible for the payment of any and all sums of money arising as a resu of this g nt of temporary credit." / I (1 SlT ature esponsible Party Title Date APPROVED: THE LI :& F FAYETTEVILLE: Arm" (q/7}( � 07/09/2024 irport Director Date L •��ioneld J• nian, Mayor Date ATTEST: 0',0/fTp4"i \'•• ZY �'�`i60. ;FAYET11:.VILL .; Kara Paxton, •9 �'` City Clerk and Treasurer '��'S'•.'QKt1N`,co•'�'�`.• y . J 5 Attachment "A"to Hangar Rental Agreement For Execution by Partners in Aircraft I agree to be bound by the terms and conditions of the hangar Rental Agreement Effective (day/month/year) for Hangar# Lessee Name:Josh Jones Partner#1: Address Signature: Partner #2: Address Signature: Partner#3: Address Signature: Partner#4 Address Signature: 6 Richard Rost T-Hangar Lease Agreement City of Fayetteville Staff Review Form 2024-0395 Item ID ARCHIVED N/A City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Jared Rabren 6/17/2024 AIRPORT SERVICES (760) Submitted By Submitted Date Division/ Department Action Recommendation: Staff requests review and signature of the Mayor on a T-Hangar lease agreement with Richard Rost. Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? No Total Amended Budget $ - Expenses (Actual+Encum) $ - Available Budget Does item have a direct cost? No Item Cost $Is a Budget Adjustment attached? No Budget Adjustment $ - Remaining Budget V20221130 Purchase Order Number: Previous Ordinance or Resolution# ' Change Order Number: Approval Date: 07/09/2024 Original Contract Number: Comments: CITY OF FAYETTEVILLE STAFF MEMO ARKANSAS TO: Lioneld Jordan, Mayor THRU: Susan Norton, Chief of Staff Staff/Contract Review Committee FROM: Jared Rabren, Airport Director DATE: 6/17/2024 SUBJECT: Airport T-Hangar Rental Agreement- Richard Rost RECOMMENDATION: Review and signature of the Mayor on a T-Hangar lease agreement. BACKGROUND: Richard Rost requests T-hangar F-S for aircraft equipment storage. DISCUSSION: Standard T-hangar Rental Agreement BUDGET/STAFF IMPACT: Provides annual revenue to the Airport in the amount of$600.00, at the rate of$50.00 per month. Attachments: Staff Review Form Staff Review Memo Lease Agreement Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 HANGAR RENTAL AGREEMENT Fayetteville Executive Airport,Drake Field Lease Application and Accounting Information Form Company or Individual Name: Richard Rost Name of Company Representative(if applicable): Home Address: 1826 N Chocktaw Ct Fayetteville, AR 72701 Mailing Address(if different): Current Status of Corporation: (Provide Copy of Certificate of Good Standing or other documentation) Business and/or Services to Be Provided: Phone/Work: Phone/Cell:(479)200-5263 Phone/Home: Email:rostr87429z@gmaia.com Emergency Contact Name:Deanne Saisberry Emerg Phone: (479)236-1629 Social Security or Tax I.D No. Date of Birth: Hangar Number: F-S Aircraft Number: N Effective Date: 07/01/2024 Aircraft Make/Model/Year: Monthly Rental: $ 50 Aircraft Color Scheme: (Ex: White/Red) Aircraft Type: Single Engine Aircraft Person conducting the business and/or providing the service if different from above: Name: Phone: E-mail: Description of tools,equipment,services and inventory required to conduct proposed business and/or service:Please provide a description of the type of tools and equipment used,how services will be delivered to the customer,and types/amounts of materials to be stored including potentially hazardous materials Hours of Operation: Total Number of Employees: I,Richard Rost ,agrees to provide the Airport with changes to current address,telephone,aircraft,and insurance information. Would you like to be included in a T-Hangar Tenant Directory? No Please check the information you would like to include in the Directory: 0 Name ❑Email ['Address ❑T-Hangar number ❑Tail number ['Aircraft type ❑Telephone#(home) ❑Telephone#(work) ['Telephone#(cell) LEASE AGREEMENT The City of Fayetteville, Fayetteville Executive Airport, Drake Field hereby leases to Richard Rost , a hangar for the above described aircraft on the following terms and conditions. This lease is intended for the private storage of an aircraft. It is not intended to be used for aircraft maintenance, storage of hazardous materials or storage of non-aviation materials. 1. AIRPORT RULES AND ACCESS: A. RiChardRO shall abide by "The Minimum Standards for Fayetteville Executive Airport, Drake Field", City of Fayetteville codes and ordinances, county, state, federal Statutes, Federal Aviation Regulations,and environmental laws. B. Hazardous activities such as, but not limited to: smoking, welding, use of spark producing devices(i.e. grinders), painting, doping,open fuel lines or the application of hazardous substances are expressly prohibited. C. Richard Rost shall keep the aircraft storage space clean and free of grease, oil, paper and other debris. All flammables must be stored in a metal container with a tight fitting lid with sump capability at minimum or any other approved containment device. Combustible liquids such as lube oil may be stored in small quantities. (See Airport's Minimum Standards). No additional label is necessary if company label already indicates flammable liquid or type liquid contained. Flammable storage (other than inside the aircraft fuel storage tank) is limited to a maximum of 10 gallons in each Hangar unit. The premises covered by this Agreement shall not be used for the storage of explosive substances or items. D. Aircraft shall be removed from a hangar for any activity involving fueling or defueling. E. The Airport and its designated agents may enter hangars at any time for inspection. Only locks provided by the Airport may be used on hangar doors. F. Flying Clubs shall provide copies of the flying club bylaws, current insurance documents, and current membership roster to be submitted annually to the Airport Administration Office. 2. RENT: A. A security deposit of$100.00 is due and payable upon commencement of the lease. The City may use the entire security deposit, or any portion thereof, to cure a default in the terms of the lease, as compensation for damages to the hangar beyond normal wear and tear, for cleaning of the premises, or for replacement of locks or other equipment necessary to secure the premises. Any amount not used for these purposes shall be refunded within sixty (60) days after termination of the tenancy and delivery of possession to the City. B. The hangar rent is invoiced in advance and shall be due on the first day of each month. Richard Rost further agrees to pay upon demand any excise or other tax on the leasehold interest. C. The non-payment of rent may be grounds for termination of this Agreement and may also be subject to a late fee for delinquent rental payment. Delinquent accounts will be sent to a collection agency in accordance with City of Fayetteville's collection/termination policies after 90 days. D. The rent stated above is subject to periodic adjustment. Notice of increase shall be sent out at least thirty days prior to the increase. 2 3.STRUCTURAL MODIFICATIONS: A. No structural or electrical modifications, painting, or alterations will be made to the storage space without the prior written approval of the Airport Services Manager. B. Richard Rost shall not attach any hoisting, winching or holding mechanism to any part of the storage space, or pass any such mechanism over the beams or braces thereof. 4.ELECTRICAL APPLIANCES: A. Limited electrical appliances are allowed in a hangar including portable fans, televisions, refrigerators, radios, dehumidifiers, engine heaters, powered tow bars, battery trickle chargers, and small air compressors. Prohibited appliances include, but are not limited to, air conditioners, electric heaters, hot plates, heat lamps, and stoves. Any appliance not having an explosion-proof motor which generates a glow, flame, or spark must be elevated at least eighteen (18) inches above the floor. No appliances, except refrigerators, dehumidifiers, battery trickle chargers and engine heaters, may remain connected to any electrical receptacle when the hangar is not occupied. B. Richard Rost shall not overload electrical circuits. Hangar electrical circuits are designed for 20 amps. 5.MOTOR VEHICLES: A. Vehicles shall be driven on the airport only by a licensed driver in accordance with policy established in the Airport's Minimum Standards. Richard Rost shall maintain currency of registration as well as limits of liability and property damage insurance, as mandated by the State of Arkansas, on its vehicle. Richard Rost will exercise all controls and restraints necessary as to its employees, agents, and invitees so as to comply with this Agreement. B. Vehicles must be located so as not to block aircraft access route between any hangars, as per the Airport's Minimum Standards. Vehicles will be parked in accordance with the airport parking plan, signage and pavement markings. 6.ENGINE OPERATION: No aircraft engine shall be operated inside a hangar or in a negligent manner so that the propeller or exhaust blast may cause injury to persons or damage to property. 7.PROPERTY DAMAGE/PERSONAL INJURY: Aircraft and other personal property are stored at Richard Rost `s sole risk. Any insurance protecting Richard Rost 's personal property against fire, theft or damage must be provided by Richard Rost Richard Rost agrees to save the Airport Harmless from any and all liability by reason of the storage or maintenance of said aircraft upon the Fayetteville Executive Airport, Drake Field, or from injury or damage caused to any persons or property by reason of the operations of said aircraft. Insurance requirement shall be in accordance with the Airport's Minimum Standards and a current Certificate of Insurance shall be on file at the Airport Administration Office. This clause shall not be construed to waive that tort immunity as set forth under Arkansas Law. 8.AIRCRAFT MAINTENANCE: Maintenance repair work that requires open flame, use of spark producing devices (i.e. grinders), welding, or the use of flammable liquids is not permitted in the storage hangar. Opening fuel cells and fuel lines is not permitted in a storage hangar. 3 9. NO COMMERCIAL ACTIVITY: No commercial or revenue-producing activities shall be conducted or permitted from any aircraft storage space without written approval of the Airport Services Manager. 10. NO ASSIGNMENT: The aircraft storage space designated above is rented on a month-to-month basis for aircraft storage only. Such space may not be sublet, assigned or otherwise transferred without the prior written approval of the Airport Services Manager. Only the aircraft identified in this Agreement may be stored in this hangar. 11. TERMINATION: A. This Agreement shall be deemed a "month-to-month" tenancy and may be terminated by either party upon giving thirty(30) days notice to the other in writing, prior to the end of any such rental period. B. This Agreement may be terminated by the Airport upon ten (10) days written notice for any violation of the terms or conditions of this Agreement. 12. NOTICE: Any Notice or consent required by this Agreement shall be sufficient if sent by Certified Mail, return receipt requested, postage paid, to the following address for the City/Airport, or for the tenant, the last known address or copy thereof may be posted upon the entryway door of the above mentioned hangar. CITY OF FAYETTEVILLE Airport Administration Office 4500 S. School Ave., Suite F Fayetteville, AR 72701 Phone: 479-718-7642 13, If Richard Rost fails to make any payment due hereunder within ten (10) days of the date on which such payment is due, the City of Fayetteville may, at its option, terminate this agreement and take possession of such of Richard Rost personal property as is reasonably necessary to secure payment of the amount due and unpaid. 14. Upon expiration or other termination of this lease, Richard Rost 's rights to use of the demised premises shall cease, and Richard Rost shall vacate the premises without unreasonable delay. All fixtures, improvements, equipment, and other property brought, installed, erected or placed by Richard Rost on the demised premises shall be deemed to be personalty and shall remain the property of Richard Rost Richard Rost shall have the right at any time during the term of this agreement, to remove any or all of such property from the Airport, subject, however, to Richard Rost 's obligations to repair all damages, if any, resulting from such removal. Any and all property not removed by Richard Rost prior to the expiration of this lease shall thereupon become the property of the City of Fayetteville and title thereto shall thereupon vest in the City of Fayetteville. 15. All covenants, conditions and provisions in this agreement shall extend to and bind the legal representatives, successors and assigns of the respective parties hereto. 4 Richard Rost I have received a copy of "The inimum Standards for the Fayetteville Municipal Airport Drake Field" . (initial) Mandatory Acknowledgment "By signing this application, acknowledge that I am ultimately responsible for the payment of any and all sums of money arising as a result of this rant of temporary credit." Signature of Respo sible Party Title Date APPROVED: THE 'Ai Y (tom AYETT VILLE: �� W13/V( MAW a ✓A-07a9/2024 tr Director Date Li L neld J;rdan, ayor Date ATTEST: 0111i►►►►ii `t0 I rRfgs . ' 3c,"�_ �U• 4 — :FAYETTEVILE.; Kara Paxton, G�z: c, :ti City Clerk and Treasurer ''�9s'9;QKAN`�p,•J`_ 5 Attachment"A"to Hangar Rental Agreement For Execution by Partners in Aircraft I agree to be bound by the terms and conditions of the hangar Rental Agreement Effective (day/month/year) for Hangar# Lessee Name: Richard Rost Partner #1: Address Signature: Partner #2: Address ., Signature: Partner#3: Address Signature: Partner #4 Address Signature: 6 Nick Barron T-Hangar Lease Agreement City of Fayetteville Staff Review Form 2024-0397 Item ID N/A ARCHIVED City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Jared Rabren 6/17/2024 AIRPORT SERVICES (760) Submitted By Submitted Date Division/ Department Action Recommendation: Staff requests review and signature of the Mayor on a T-Hangar lease agreement with Nick Barron. Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? No Total Amended Budget $ - Expenses (Actual+Encum) $ - Available Budget Does item have a direct cost? No Item Cost $ - Is a Budget Adjustment attached? No Budget Adjustment $ - Remaining Budget $ - V20221130 Purchase Order Number: Previous Ordinance or Resolution# 83-24 Change Order Number: Approval Date: 07/09/2024 Original Contract Number: Comments: CITY OF FAYETTEVILLE STAFF MEMO ARKANSAS TO: Lioneld Jordan. Mayor THRU: Susan Norton, Chief of Staff Staff/Contract Review Committee FROM: Jared Rabren, Airport Director DATE: 6/17/2024 SUBJECT: Airport T-Hangar Rental Agreement- Nick Barron RECOMMENDATION: Review and signature of the Mayor on a T-Hangar lease agreement. BACKGROUND: Nick Barron requests T-hangar C-10 for aircraft storage. DISCUSSION: Standard T-hangar Rental Agreement BUDGET/STAFF IMPACT: Provides annual revenue to the Airport in the amount of$2,160.00, at the rate of$180.00 per month. Attachments: Staff Review Form Staff Review Memo Lease Agreement Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 HANGAR RENTAL AGREEMENT Fayetteville Executive Airport,Drake Field Lease Application and Accounting Information Form Company or Individual Name: Nick Barron Name of Company Representative(if applicable): Home Address: 370 Meadors Dr Alma, AR 72921 Mailing Address(if different): same as above Current Status of Corporation: (Provide Copy of Certificate of Good Standing or other documentation) Business and/or Services to Be Provided: Phone/Work: Phone/Cell:(909)912-9938 Phone/Home: Email: nbarron6485@gmaii.com Emergency Contact Name:Bnanne Barron Emerg Phone: (918)316.4610 Social Security or Tax 1.D No. Date of Birth: Hangar Number:C-10 Aircraft Number: N 3787Q Effective Date: 06/01/2024 Aircraft Make/Model/Year: 1967 Beechcraft Debonair Monthly Rental: $ 180 Aircraft Color Scheme: Blue/White (Ex: White/Red) Aircraft Type: Single Engine Aircraft Person conducting the business and/or providing the service if different from above: Name: Phone: E-mail: Description of tools,equipment,services and inventory required to conduct proposed business and/or service:Please provide a description of the type of tools and equipment used,how services will be delivered to the customer,and types/amounts of materials to be stored including potentially hazardous materials Hours of Operation: Total Number of Employees: I Nick Barron ,agrees to provide the Airport with changes to current address,telephone,aircraft,and insurance information. Would you like to be included in a T-Hangar Tenant Directory?No Please check the information you would like to include in the Directory: 0 Name 0 Email ❑Address ❑T-Hangar number ❑Tail number ❑Aircraft type 0 Telephone#(home) 0 Telephone/i(work) ❑Telephone#(cell) 1 LEASE AGREEMENT The City of Fayetteville, Fayetteville Executive Airport, Drake Field hereby leases to Nick Barron , a hangar for the above described aircraft on the following terms and conditions. This lease is intended for the private storage of an aircraft. It is not intended to be used for aircraft maintenance, storage of hazardous materials or storage of non-aviation materials. 1. AIRPORT RULES AND ACCESS: A. NlckBarron shall abide by "The Minimum Standards for Fayetteville Executive Airport, Drake Field", City of Fayetteville codes and ordinances, county, state, federal Statutes,Federal Aviation Regulations,and environmental laws. B. Hazardous activities such as, but not limited to: smoking, welding, use of spark producing devices(i.e. grinders), painting, doping, open fuel lines or the application of hazardous substances are expressly prohibited. C. Nick Barron shall keep the aircraft storage space clean and free of grease,oil, paper and other debris. All flammables must be stored in a metal container with a tight fitting lid with sump capability at minimum or any other approved containment device. Combustible liquids such as lube oil may be stored in small quantities. (See Airport's Minimum Standards). No additional label is necessary if company label already indicates flammable liquid or type liquid contained. Flammable storage (other than inside the aircraft fuel storage tank) is limited to a maximum of 10 gallons in each Hangar unit. The premises covered by this Agreement shall not be used for the storage of explosive substances or items. D. Aircraft shall be removed from a hangar for any activity involving fueling or defueling. E. The Airport and its designated agents may enter hangars at any time for inspection. Only locks provided by the Airport may be used on hangar doors. F. Flying Clubs shall provide copies of the flying club bylaws, current insurance documents, and current membership roster to be submitted annually to the Airport Administration Office. 2. RENT: A. A security deposit of$100.00 is due and payable upon commencement of the lease. The City may use the entire security deposit, or any portion thereof, to cure a default in the terms of the lease, as compensation for damages to the hangar beyond normal wear and tear, for cleaning of the premises, or for replacement of locks or other equipment necessary to secure the premises. Any amount not used for these purposes shall be refunded within sixty (60) days after termination of the tenancy and delivery of possession to the City. B. The hangar rent is invoiced in advance and shall be due on the first day of each month. Nick Barron further agrees to pay upon demand any excise or other tax on the leasehold interest. C. The non-payment of rent may be grounds for termination of this Agreement and may also be subject to a late fee for delinquent rental payment. Delinquent accounts will be sent to a collection agency in accordance with City of Fayetteville's collection/termination policies after 90 days. D. The rent stated above is subject to periodic adjustment. Notice of increase shall be sent out at least thirty days prior to the increase. 2 3.STRUCTURAL MODIFICATIONS: A. No structural or electrical modifications, painting, or alterations will be made to the storage space without the prior written approval of the Airport Services Manager. B. Nick Barron shall not attach any hoisting, winching or holding mechanism to any part of the storage space, or pass any such mechanism over the beams or braces thereof. 4.ELECTRICAL APPLIANCES: A. Limited electrical appliances are allowed in a hangar including portable fans, televisions, refrigerators, radios, dehumidifiers, engine heaters, powered tow bars, battery trickle chargers, and small air compressors. Prohibited appliances include, but are not limited to, air conditioners, electric heaters, hot plates, heat lamps, and stoves. Any appliance not having an explosion-proof motor which generates a glow, flame, or spark must be elevated at least eighteen (18) inches above the floor. No appliances, except refrigerators, dehumidifiers, battery trickle chargers and engine heaters, may remain connected to any electrical receptacle when the hangar is not occupied. B. Nick Barron shall not overload electrical circuits. Hangar electrical circuits are designed for 20 amps. 5.MOTOR VEHICLES: A. Vehicles shall be driven on the airport only by a licensed driver in accordance with policy established in the Airport's Minimum Standards. Nick Barron shall maintain currency of registration as well as limits of liability and property damage insurance, as mandated by the State of Arkansas, on its vehicle. Nick Barron will exercise all controls and restraints necessary as to its employees, agents, and invitees so as to comply with this Agreement. B. Vehicles must be located so as not to block aircraft access route between any hangars, as per the Airport's Minimum Standards. Vehicles will be parked in accordance with the airport parking plan, signage and pavement markings. 6.ENGINE OPERATION: No aircraft engine shall be operated inside a hangar or in a negligent manner so that the propeller or exhaust blast may cause injury to persons or damage to property. 7.PROPERTY DAMAGE/PERSONAL INJURY: Aircraft and other personal property are stored at Nick Barron 's sole risk. Any insurance protecting Nick Barron 's personal property against fire, theft or damage must be provided by Nick Barron , Nick Barron agrees to save the Airport Harmless from any and all liability by reason of the storage or maintenance of said aircraft upon the Fayetteville Executive Airport, Drake Field, or from injury or damage caused to any persons or property by reason of the operations of said aircraft. Insurance requirement shall be in accordance with the Airport's Minimum Standards and a current Certificate of Insurance shall be on file at the Airport Administration Office. This clause shall not be construed to waive that tort immunity as set forth under Arkansas Law. 8.AIRCRAFT MAINTENANCE: Maintenance repair work that requires open flame, use of spark producing devices (i.e. grinders), welding, or the use of flammable liquids is not permitted in the storage hangar. Opening fuel cells and fuel lines is not permitted in a storage hangar. 3 9. NO COMMERCIAL ACTIVITY: No commercial or revenue-producing activities shall be conducted or permitted from any aircraft storage space without written approval of the Airport Services Manager. 10. NO ASSIGNMENT: The aircraft storage space designated above is rented on a month-to-month basis for aircraft storage only. Such space may not be sublet, assigned or otherwise transferred without the prior written approval of the Airport Services Manager. Only the aircraft identified in this Agreement may be stored in this hangar. 11. TERMINATION: A. This Agreement shall be deemed a "month-to-month" tenancy and may be terminated by either party upon giving thirty (30) days notice to the other in writing, prior to the end of any such rental period. B. This Agreement may be terminated by the Airport upon ten (10) days written notice for any violation of the terms or conditions of this Agreement. 12. NOTICE: Any Notice or consent required by this Agreement shall be sufficient if sent by Certified Mail, return receipt requested, postage paid, to the following address for the City/Airport, or for the tenant, the last known address or copy thereof may be posted upon the entryway door of the above mentioned hangar. CITY OF FAYETTEVILLE Airport Administration Office 4500 S. School Ave., Suite F Fayetteville, AR 72701 Phone: 479-718-7642 13. If Nick Barron fails to make any payment due hereunder within ten (10) days of the date on which such payment is due, the City of Fayetteville may, at its option, terminate this agreement and take possession of such of Nick Barron personal property as is reasonably necessary to secure payment of the amount due and unpaid. 14. Upon expiration or other termination of this lease, Nick Barron as rights to use of the demised premises shall cease, and Nick Barron shall vacate the premises without unreasonable delay. All fixtures, improvements, equipment, and other property brought, installed, erected or placed by Nick Barron on the demised premises shall be deemed to be personalty and shall remain the property of Nick Barron Nick Barron shall have the right at any time during the term of this agreement, to remove any or all of such property from the Airport, subject, however, to Nick Barron 's obligations to repair all damages, if any, resulting from such removal. Any and all property not removed by Nick Barron prior to the expiration of this lease shall thereupon become the property of the City of Fayetteville and title thereto shall thereupon vest in the City of Fayetteville. 15. All covenants, conditions and provisions in this agreement shall extend to and bind the legal representatives, successors and assigns of the respective parties hereto. 4 Nick Barron : I have received a copy of "Thf inimum Standards for the Fayetteville Municipal Airport Drake Field" ye . (initial) Mandatory Acknowledgment "By signing this application, acknowledge that I am ultimately respon0.bt9a the payment of any and all sums of money arising as a result oft is grudt oLtemporary credit." -.77 ....--- ij''_- r "6.j '1, 2/ -� gi- l at`ire of Responsible Party Title Date APPROVED: THE ITY OF FAYETTEVILLE: ge Z 09/2024 rport Director Date Lioneld Jo n ayor Date ATTEST: `,otimu►►►►► O`����K•!rRE ,,' •/ =°;FAYETTEVtLLE,� Kara Paxton %r• y City Clerk and Treasurer �Vd: .. kAI•1S .7\.`�� 5 Attachment"A" to Hangar Rental Agreement For Execution by Partners in Aircraft I agree to be bound by the terms and conditions of the hangar Rental Agreement Effective (day/month/year) for Hangar# Lessee Name: Nick Barron Partner#1: Address Signature: Partner #2: Address Signature: Partner#3: Address Signature: Partner#4 Address Signature: 6