HomeMy WebLinkAbout73-24 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 73-24
File Number: 2024-1718
BID 23-49 JACK TYLER ENGINEERING, INC. (PUMP REPLACEMENT):
A RESOLUTION TO AWARD BID #23-49 AND AUTHORIZE THE PURCHASE OF A SUBMERSIBLE PUMP
FROM JACK TYLER ENGINEERING, INC. IN THE AMOUNT OF $103,352.77 PLUS ANY APPLICABLE
TAXES AND FREIGHT CHARGES FOR USE AT THE GREGG AVENUE SEWER LIFT STATION
BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section I: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #23-49 and authorizes the
purchase of a submersible pump from Jack Tyler Engineering, Inc. in the amount of $103,352.77 plus any applicable
taxes and freight charges for use at the Gregg Avenue Sewer Lift Station.egg Avenue Sewer Lift Station
PASSED and APPROVED on February 20, 2024
Page 1
Attest:
Kara Paxton, City
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CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF FEBRUARY 20, 2024
TO: Mayor Jordan and City Council
CITY COUNCIL MEMO
2024-1718
THRU: Susan Norton, Chief of Staff
FROM: Tim Nyander, Utilities Director
SUBJECT: Bid 23-49 Jack Tyler Engineering — Gregg Avenue Sewer Lift Station Pump
RECOMMENDATION:
Staff recommends awarding Bid 23-49 and authorizing the purchase of a submersible pump for the Gregg
Avenue sewer lift station from Jack Tyler Engineering, Inc. in the amount of $103,352.77 plus applicable taxes
and freight charges.
BACKGROUND:
The Gregg Avenue sewer lift station has four (4) pumps total, three of which are primary pumps and one is
redundant. Pump No. 2 failed recently, leaving the sewer lift station without a redundant (backup) pump in
place.
DISCUSSION:
The City solicited formal bids for this replacement pump per Bid #23-49, and Jack Tyler Engineering was the
only bidder that met all the specifications and requirements. Staff recommends awarding Bid 23-49 and
authorizing the purchase of a submersible pump for the Gregg Avenue sewer lift station from Jack Tyler
Engineering, Inc. in the amount of $103,352.77 plus applicable taxes and freight charges. This purchase will
replace the failed pump no. 2 and will ensure that this critical sewer lift station functions properly in the event of
another pump failure. Freight is estimated at $1,000.00, and taxes are estimated at $10,174.40 for a total
estimated cost of $114,527.17.
BUDGET/STAFF IMPACT:
Funds are available in the WWTP Upgrade/Replace Lift Stations account within the Water & Sewer fund.
ATTACHMENTS: SRF (#3), Bid 23-49, Bid Tab - Signed (#4), Bid 23-49, Submittal - Jack Tyler Engineering -
E (#5)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
Y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2024-1718
Bid 23-49 Jack Tyler Engineering — Gregg Avenue Sewer Lift Station Pump
A RESOLUTION TO AWARD BID #23-49 AND AUTHORIZE THE PURCHASE OF A
SUBMERSIBLE PUMP FROM JACK TYLER ENGINEERING, INC. IN THE AMOUNT OF
$103,352.77 PLUS ANY APPLICABLE TAXES AND FREIGHT CHARGES FOR USE AT THE
GREGG AVENUE SEWER LIFT STATION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #23-49 and
authorizes the purchase of a submersible pump from Jack Tyler Engineering, Inc. in the amount of
$103,352.77 plus any applicable taxes and freight charges for use at the Gregg Avenue Sewer Lift
Station.egg Avenue Sewer Lift Station
Page 1
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2024-1718
Item ID
2/20/2024
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
2/1/2024 WASTEWATER TREATMENT (730)
Submitted Date Division / Department
Action Recommendation:
Staff recommends awarding Bid 23-49 and authorizing the purchase of a submersible pump for the Gregg Avenue
sewer lift station from Jack Tyler Engineering, Inc. in the amount of $103,352.77 plus applicable taxes and freight
charges.
Budget Impact:
5400.730.5800-5801.00
Water & Sewer
Account Number Fund
02068.1 WWTP Upgrade/Replace Lift Stations
Project Number
Budgeted Item? Yes
Does item have a direct cost? Yes
Is a Budget Adjustment attached? No
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 1,042,035.00
$ 16,731.00
Is 1,025,304.00
$ 114,527.17
910,776.83
V20221130
Purchase Order Number:
Change Order Number:
Original Contract Number:
Previous Ordinance or Resolution #
Approval Date:
Comments: Freight is estimated at $1,000.00, and taxes are estimated at $10,174.40 for a total estimated cost of
$114,527.17.
CITY OF
FAYETTEVILLE
ARKANSAS
BID TABULATION
Bid 23-49, Gregg Sewer Lift Station Pump
DEADLINE: Tuesday, January 23, 2024 at 3:00 PM
Technology International, Inc.
JACK TYLER ENGINEERING INC
TOTAL $66,865.00 $103,352.77
Line # Description CITY UOM Unit Unit
1 Submersible Pump 1 I EA 66 865.00 $103,352.77
Reiected: Incomplete
c
llzglz
Kenny Fitch, Purchasing
CITY OF
WA FAYETTEVILLE
ARKANSAS
Bid 23-49 Addendum 1
JACK TYLER ENGINEERING INC
JACK TYLER ENGINEERING INC
Supplier Response
Event Information
Number: Bid 23-49 Addendum 1
Title: Gregg Sewer Lift Station Pump
Type: Invitation to Bid
Issue Date: 12/24/2023
Deadline: 1/23/2024 03:00 PM (CT)
Notes: The City of Fayetteville is seeking bids from qualified vendors to
purchase a submersible pump. This bid is for the purchase of
equipment only; installation will be the responsibility of the City. Any
questions concerning the bidding process should be directed to Kenny
Fitch, City of Fayetteville Purchasing Agent, at kfitch@fayetteville-
ar.gov or by calling (479) 575-8258.
Contact Information
Contact: Kenny Fitch Purchasing Agent
Address: Purchasing
Room 306
City Hall
113 West Mountain Street - Room 306
Fayetteville, AR 72701
Email: kfitch@fayetteville-ar.gov
Page 1 of 3 pages Vendor: JACK TYLER ENGINEERING INC Bid 23-49 Addendum 1
JACK TYLER ENGINEERING INC Information
Address:
6301 S. University
LITTLE ROCK, AR 72209
Phone:
(501) 562-2296
Fax:
(501) 562-4273
Toll Free:
(800) 562-2296
Web Address:
jteng.com
By submitting your response, you certify that you are authorized to represent and bind your company.
Mariah Qualls mqualls@jteng.com
Signature Email
Submitted at 112212024 04:51:33 PM (CT)
Requested Attachments
Bid 23-49, Bid Form and Signature Pages Bid Submission.pdf
Please attach your signed, completed form. This can be found in the 'Attachments' tab.
Response Attachments
011624MQA Scope of Supply.pdf
Scope of Supply
Bid Attributes
1
Check Yes or No:
Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently
boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with any
public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the
contractor must notify the contracted public entity in writing.
❑✓ Yes
❑ No
2
Check Yes or No:
Pursuant Arkansas Code Annotated §25-1-1002, the Contractor agrees and certifies that they do not currently
boycott Energy, Fossil Fuel, Firearms, and Ammunition Industries during any time in which they are entering into, or
while in contract, with any public entity as defined in §25-1-1002. If at any time during the contract the contractor
decides to boycott Energy, Fossil Fuel, Firearms, and/or Ammunition Industries, the contractor must notify the
contracted public entity in writing.
❑✓ Yes
❑ No
3
Addendum Acknowledgement:
By selecting "I agree", you acknowledge that you have read and understand any addendums that have been issued
for this bid.
2 1 agree
Bid Lines
Page 2 of 3 pages Vendor: JACK TYLER ENGINEERING INC Bid 23-49 Addendum 1
1 Submersible Pump
Quantity: 1 UOM: EA Price: $103,352.77 Total: $103,352.77
Response Total: $103,352.77
Page 3 of 3 pages Vendor: JACK TYLER ENGINEERING INC Bid 23-49 Addendum 1
CITY OF
_ FAYETTEVILLE
ARKANSAS
City of Fayetteville, Arkansas
Purchasing Division — Room 306
113 W. Mountain
Fayetteville, AR 72701
Phone: 479.575.8256
TDD (Telecommunication Dev ce for the Deaf): 479.522.1316
INVITATION TO BID: Bid 23-49, Gregg Sewer Lift Station Pump
DEADLINE: Thursday, January 18, 2024 before 2:00 PM, Local Time
PURCHASING AGENT: Kenny Fitch, kfitch @fayetteville-ar.Rov
DATE OF ISSUE AND ADVERTISEMENT: 12/24/2023 -
INVITATION TO BID
Bid 23-49 GreggSewer Lift Station Pump
No late bids will be accepted. Bids shall be submitted in one of the following methods: (1)
through the City's third -party electronic bidding platform, or (2) delivering in person via sealed
envelope to the City of Fayetteville Purchasing Division. Submitting through the City's electronic
bidding platform is strongly encouraged.
City of Fayetteville
Purchasing Division — Room 306
113 West Mountain Street
Fayetteville, AR 72701
All bids shall be submitted in accordance with the attached City of Fayetteville specifications
and bid documents attached hereto. Each bidder is required to fill in every blank and shall
supply all information requested; failure to do so may be used as basis of rejection.
The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms
stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are
made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the
Proposer/Bidder and City Purchasing Division.
City of Fayetteville, AR
Bid 23 49, Gregg Sewer Lift Station Pump
Page i of 18
City of Fayetteville
Bid 23-49, Gregg Sewer Lift Station Pump
Advertisement
City of Fayetteville, Arkansas
INVITATION TO BID
Bid 23-49, Gregg Sewer Lift Station Pump
Bid 23-50, Noland Pond Return Pump
Bid 23-51, Noland Aeration RAS Pump
The City of Fayetteville is seeking three (3) separate bids from qualified vendors to purchase a total of three (3)
submersible pumps. These bids are for the purchase of equipment only; installation will be the responsibility of
the City. Any questions concerning the bidding process should be directed to Kenny Fitch, City of Fayetteville
Purchasing Agent, at kfitch fay_etteville-ar.Aov or by calling (479) 575-9258.
Bidding documents and addenda shall be obtained at the City of Fayetteville Purchasing Division's electronic
bidding platform at www.fayetteville.-ar.,gov/bids. All bids shall be received by Thursday, January 18, 2023
before 2:00 PM, Local Time utilizing the electronic bidding software or by submitting a sealed physical bid to
the City of Fayetteville, Purchasing Division address listed below. All bids are due before the time stated.
Submitting a bid electronically is strongly encouraged. A public bid opening will be conducted shortly after the
deadline at City Hall and livestreamed at https:/Iwww.voutube.com/user/cityoffayettevillear. No late bids shall
be accepted. The City of Fayetteville shall not be responsible for lost or misdirected bids, or for failure of
proposer's techn'cal equipment.
City of Fayetteville
Purchasing Division — Room 306
113 West Mountain Street
Fayetteville, AR 72701
Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority
and women business enterprises to bid on and receive contracts for goods, services, and construction. Also,
City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified
small, minority and women business enterprises.
Any bidder providing a service shall be registered with the Arkansas Secretary of State. The City of Fayetteville
reserves the right to waive irregularities, to reject bids, and to postpone the award of the Contract for a period
of time which shall not exceed beyond ninety calendar days from the bid opening date.
City of Fayetteville
By: Kenny Fitch, Purchasing Agent
P: 479.575.8258 kfitch@fayettevil_e_ar.gov
TDD (Telecommunications Device for the Deaf): (479) 521-1316
Date of advertisement: 12/24/2023
This publication was paid for by the Purchasing Division of the City of Fayetteville, Arkansas.
Amount paid: $185.26
City of Fayetteville, AR
Bid 23-49, Gregg Sewer Lift Station Pump
Page 2 of 18
City of Fayetteville
Bid 23-49, Gregg Sewer Lift Station Pump
Required Bid Form — Bid Signature & Online Submittal Reqirements
EXECUTION OF BID:
All bidders shall submit this section, executed and completed in full by an authorized agent of the bidder.
Bidders shall also complete submission through the City's online bidding portal Lwww.fayetteville-ar. ov ids
and complete and submit all required information, which may include:
• Bid Attributes
• Bid Line Items— Bidders shall bid on all line items and not submit partial bids
• Response Attachments
o Required Bid Form (this form, completed in its entirety)
Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If
specifications of item bid differ from provided literature, deviation shall be documented and certified by the
manufacturer as a regular production option.
PRICE: Bidders shall submit pricing on the City's online bidding portal (www.fayetteville-ar.gov ids in the
format presented online.
Refer to the City's electronic bidding platform to submit bid pricing
electronically.
Contact the City Purchasing Division to obtain documents necessary to
submit a physical sealed bid; however, all bidders are strongly encouraged to
submit on the City's online bidding portal.
Upon signing this Bid, the bidder certifies that:
1. Bidder has read and agrees to the requirements set forth in this proposal, including specifications,
terms, standard conditions, and any pertinent information regarding the articles being bid on.
2. Unless otherwise noted and explained, the unit(s) bid and listed meets or exceeds all of these
requirements as specified by The City of Fayetteville.
3. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not
currently boycott Israel and will not boycott Israel during any time in which they are entering into, or
while in contract, with any public entity as defined in §25-1-503. If at any time during contract the
contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing.
City of Fayetteville, AR
Bid 23-49, Gregg Sewer Lift Station Pump
Page 3 of 18
4. The Bidder can and will comply with all specifications and requirements for delivery, documentation and
support as specified herein.
S. Bidder, as an officer of their organization, or per the attached letter of authorization, is duly authorized
to certify the information provided herein is accurate and true.
6. Bidder shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements
and conditions of employment in addition to all federal, state, and local laws.
7. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not
limited to, any relationship with any City of Fayetteville employee. Response shall disclose if a known
relationship exists between any principal or employee of your firm and any City of Fayetteville employee
or elected City of Fayetteville official. If no relationship exists, this should also be stated in your
response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract
as a result of your response.
1.) NO KNOWN RELATIONSHIP EXISTS
2.) RELATIONSHIP EXISTS (Please explain):
8. Bidder will perform the Work in compliance with all applicable trench safety standards set forth in
Occupational Safety and Health Administration (OSHA) Part 1926 — Subpart P — Excavations.
9. As s bidder on this project, you are required to provide debarment/suspension certification indicating
that you are in compliance with the below Federal Executive Order. Certification can be done by
completing and signing this form.
a. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors
receiving individual awards, using federal funds, and all sub -recipients certify that the
organization and its principals are not debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded by any Federal department or agency from doing business with
the Federal Government.
b. Your signature below certifies that neither you nor your principal is presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any federal department or agency.
City of Fayetteville, AR
Bid 23-49, Gregg Sewer Lift Station Pump
Page 4 of 18
Unsigned bids will be rejected. Items marked * are mandatory for consideration.
*NAME OF FIRM:
yments shall be issued to this name
*D/B/A or Corporation Name
*BUSINESS ADDRESS:�Q„
I
*CITY: L6�tAe Om *STATE: *ZIP:
*PHONE: O1 — Z- zzqto FAX:
*E-MAIL:
*BY: (PRINTED NAME)
*AUTHORIZED SIGNATURE: A
*TITLE: CoL6kod±Dr
UNIQUE ENTITY NUMBER: CAGE NUMBER:
*TAX ID NUMBER:
Acknowledge Addendums:
Addendum No. I Dated: I I JIS Acknowledged by: PMk' aJ 1 Qvkm
Addendum
No.
Dated:
Acknow{edged
by:
Addendum
No.
Dated:
Acknowledged
by:
Addendum
No.
Dated:
Acknowledged
by:
City of Fayetteville, AR
Bid 23-49, Gregg Sewer Lift Station Pump
Page 5 of 18
City of Fayetteville
Bid 23-49, Gregg Sewer Lift Station Pump
General Terms and Conditions
1. SUBMISSION OF BID & BID EVALUATION:
a. Bids shall be reviewed following the stated deadline, as shown on the cover sheet of this
document.
b. Bidders shall submit bids based on documentation published by the Fayetteville Purchasing
Division.
c. Bidding documents and addenda shall be obtained at the City of Fayetteville Purchasing
Division's electronic bidding platform at www.fayetteville-ar.&ov/bids. All bids shall be received
by the deadline, utilizing the electronic bidding software or as stated in the bid advertisement.
Submitting a bid electronically is strongly encouraged. A public bid opening will be conducted
shortly after the deadline at City Hall and livestreamed at
httos://www.youtube.com/user/cityoffayettevillear. No late bids shall be accepted. The City of
Fayetteville shall not be responsible for lost or misdirected bids, or for failure of proposer's
technical equipment.
d. The City will not be responsible for misdirected bids. Bidder should call the Purchasing Office at
479.575.8256 to ensure correct receipt of bidding documents prior to opening time and date
listed on the bid form.
e. Bidders shall have experience in providing products and/or services of the same or similar
nature.
f. Bidder is advised that exceptions to any of the terms contained in this bid must be identified in
its response to the bid. Failure to do so may lead the City to declare any such term non-
negotiable. Proposer's desire to take exception to a non-negotiable term will not disqualify it
from consideration for award.
g. Local time is defined as the time in Fayetteville, Arkansas on the due date of the deadline. Bids
shall be received before the time as shown by the atomic clock located in the Purchasing Division
Office.
h. Bids will be evaluated and awarded based on the best interest of the City of Fayetteville. The City
reserves the right to award bids in their entirety, none, or by line item.
2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION:
No oral interpretations will be made to any firms as to the meaning of specifications or any other contract
documents. All questions pertaining to the terms and conditions or scope of work of this bid must be sent in
writing via e-mail to the Purchasing Agent. Responses to questions may be handled as an addendum if the
response would provide clarification to the requirements of the bid. All such addenda shall become part of
the contract documents. The City will not be responsible for any other explanation or interpretation of the
proposed bid made or given prior to the award of the contract.
3. DESCRIPTION OF SUPPLIES AND SERVICES:
Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of
quality for this project. Brands or manufacturers that are included in bid that are of at least equal quality,
City of Fayetteville, AR
Bid 23-49, Gregg Sewer Lift Station Pump
Page 6 of 18
size, design, and specification as to what has been specified, will be acceptable for consideration only if
approved by the City of Fayetteville Purchasing Division. The City of Fayetteville reserves the right to accept
or reject any requested equal.
4. RIGHTS OF CITY OF FAYETTEVILLE BID PROCESS:
In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the
following:
a. The City of Fayetteville reserves the right to select the bid that it believes will serve the best
interest of the City.
b. The City of Fayetteville reserves the right to accept or reject any or all bids.
c. The City of Fayetteville reserves the right to cancel the entire bid.
d. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in
the invitation to bid or in bids submitted.
e. The City of Fayetteville reserves the right to request any necessary clarifications, additional
information, or data without changing the terms of the bid.
5. COSTS INCURRED BY BIDDERS:
All expenses involved with the preparation and submission of bids to the City, or any work performed in
connection therewith, shall be borne solely by the bidder(s). No payment will be made for any responses
received, or for any other effort required of, or made by, the bidder(s) prior to contract commencement.
6. CONFLICT OF INTEREST:
a. The bidder represents that it presently has no interest and shall acquire no interest, either direct
or indirect, which would conflict in any manner with the performance or services required
hereunder, as provided in City of Fayetteville Code Section 34.26 titled "Authority of City
Employee to Contract with the City".
b. All bidders shall promptly notify Kenny Fitch, City Purchasing Agent, in writing, of all potential
conflicts of interest for any prospective business association, interest, or other circumstance
which may influence or appear to influence the bidder's judgment or quality of services being
provided. Such written notification shall identify the prospective business association, interest or
circumstance, the nature of which the bidder may undertake and request an opinion to the City
as to whether the association, interest or circumstance would, in the opinion of the City,
constitute a conflict of interest if entered into by the bidder. The City agrees to communicate
with the bidder its opinion via e-mail or first-class mail within thirty days of receipt of
notification.
7. WITHDRAWL OF PROPOSAL:
A bid may be withdrawn prior to the time set for the bid submittal, based on a written request from an
authorized representative of the firm; however, a bid shall not be withdrawn after the time set for the bid
unless approved by the Purchasing Division.
8. LATE PROPOSAL OR MODIFICATIONS:
Bid modifications received after the time set for the bid submittal shall not be considered. Modifications in
writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids.
Bidders should call the Purchasing Division at (479) 575-8256 to ensure receipt of their submittal
documents prior to opening time and date listed.
City of Fayetteville, AR
Bid 23-49, Gregg Sewer Lift Station Pump
Page 7 of 18
9. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS:
a. The laws of the State of Arkansas apply to any purchase made under this bid. Bidders shall
comply with all local, state, and federal directives, orders and laws as applicable to this proposal
and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO),
Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract.
b. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified
small, minority and women business enterprises to bid on and receive contracts for goods,
services, and construction. Also, City of Fayetteville encourages all general contractors to
subcontract portions of their contract to qualified small, minority and women business
enterprises.
10. PROVISION FOR OTHER AGENCIES:
Unless otherwise stipulated by the bidder, the bidder agrees to make available to all Government agencies,
departments, municipalities, and counties, the proposal prices submitted in accordance with said proposal
terms and conditions therein, should any said governmental entity desire to buy under this proposal.
Eligible Users shall mean all state of Arkansas agencies, the legislative and judicial branches, political
subdivisions (counties, local district school boards, community colleges, municipalities, counties, or other
public agencies or authorities), which may desire to purchase under the terms and conditions of the
contract.
11. COLLUSION:
The Proposer, by affixing his or her signature to this proposal, agrees to the following: "bidder certifies that
his or her bid is made without previous understanding, agreement, or connection with any person, firm or
corporation making a proposal for the same item(s) and/or services and is in all respects fair, without
outside control, collusion, fraud, or otherwise illegal action."
12. RIGHT TO AUDIT FOIA AND JURISDICITON:
a. The City of Fayetteville reserves the privilege of auditing a vendor's records as such records
relate to purchases between the City and said vendor.
b. Freedom of Information Act: City contracts and documents prepared while performing City
contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of
Information Act request is presented to the City of Fayetteville, the (Contractor) will do
everything possible to provide the documents in a prompt and timely manner as prescribed in
the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized
photocopying costs pursuant to the FOIA may be assessed for this compliance.
c. Legal jurisdiction to resolve any disputes shall be in Washington County, Arkansas with Arkansas
law applying to the case.
13. CITY INDEMNIFICATION:
The successful bidder(s) agrees to indemnify the City and hold it harmless from and against all claims,
liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any
actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to
the goods or any part thereof covered by this order, and such obligation shall survive acceptance of the
goods and payment thereof by the City.
City of Fayetteville, AR
Bid 23 49, Gregg Sewer Lift Station Pump
Page 8 of 18
14. VARIANCE FROM STANDARD TERMS & CONDITIONS:
All standard terms and conditions stated in this request for bid apply to this contract except as specifically
stated in the subsequent sections of this document, which take precedence, and should be fully understood
by bidders prior to submitting a proposal on this requirement.
15. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION:
Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event,
should call 479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the
deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing
Division, immediately.
16. PROCUREMENT POLICY FOR RECYCLED MATERIALS:
The City of Fayetteville wishes to encourage its bidders to use recycled products in fulfilling contractual
obligations to the City and that such practices will serve as a model for other public entities and private
sector companies.
17. PAYMENTS AND INVOICING:
The bidder must specify in their bid the exact company name and address which must be the same as
invoices submitted for payment as a result of award of this bid. Further, the successful bidder is responsible
for immediately notifying the Purchasing Division of any company name change, which would cause
invoicing to change from the name used at the time of the original bid. Payment will be made within thirty
days of invoice received. The City of Fayetteville is very credit worthy and will not pay any interest, fees, or
penalty for untimely payments. Payments can be processed through bidder's acceptance of Visa at no
additional costs to the City for expedited payment processing. The City w*ll not agree to any nonrefundable
deposit or retainer that would remain property of the bidder even if the hourly work actually performed by
the bidder would not justify such fee. All invoices shall be presented to the City with the minimum
information listed below.
a. City Department that ordered the materials or services
b. Order Date
c. Delivery date or the date of services
d. Name of the City Employee that requested or picked up the goods, materials, or service
e. Bid Number that applies to the purchase and invoices. Amounts in the bid shall match invoicing.
18. CANCELLATION:
a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior
notice to the Contractor in writing of the intention to cancel or with cause if at any time the
Contractor fails to fulfill or abide by any of the terms or conditions specified.
b. Failure of the contractor to comply with any of the provisions of the contract shall be considered
a material breach of contract and shall be cause for immediate termination of the contract at the
discretion of the City of Fayetteville.
c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the
right to cancel and obtain from another source, any items and/or serVices which have not been
City of Fayetteville, AR
Bid 23-49, Gregg Sewer Lift Station Pump
Page 9 of 18
delivered within the period of time from the date of order as determined by the City of
Fayetteville.
d. In the event sufficient budgeted funds are not available for anew fiscal period, the City shall
notify the vendor of such occurrence and contract shall terminate of the last day of the current
fiscal period without penalty or expense to the City.
19. ASSIGNMENT, SUBCONTRACTING, CORPORATE ACQUISITIONS AND/OR MERGERS:
a. The Contractor shall perform this contract. No assignment of subcontracting shall be allowed
without prior written consent of the City. If a bidder intends to subcontract a portion of this
work, the bidder shall disclose such intent in the bid submitted as a result of this bid.
b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written
notice to the City within thirty (30) calendar days of Contractor's notice of such action or upon
the occurrence of said action, whichever occurs first. The right to terminate this contract, which
shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in
which a corporate acquisition and/or merger represent a conflict of interest or are contrary to
any local, state, or federal laws. Action by the City awarding a proposal to a firm that has
disclosed its intent to assign or subcontract in its response to the bid, without exception shall
constitute approval for purpose of this Agreement.
20. NON-EXCLUSIVE CONTRACT:
Award of this bid shall impose no obligation on the City to utilize the vendor for all work of this type, which
may develop during the contract period. This is not an exclus've contract. The City specifically reserves the
right to concurrently contract with other companies for similar work if it deems such an action to be in the
City's best interest. In the case of multiple -term contracts, this provision shall apply separately to each item.
21. LOBBYING:
Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding
request for proposals, request for qualifications, bids or contracts, during the pendency of bid protest, by
the bidder/proposer/protestor or any member of the bidder's/proposer's/protestor's staff, and agent of the
bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an
organization that is responding to the request for proposal, request for qualification, bid or contract, or has
a pending bid protest is strictly prohibited either upon advertisement or on a date established by the City of
Fayetteville and shall be prohibited until either an award is final or the protest is finally resolved by the City
of Fayetteville; provided, however, nothing herein shall prohibit a prospective/bidder/proposer from
contacting the Purchasing Division to address situations such as clarification and/or questions related to the
procurement process. For purposes of this provision lobbying activities shall include but not be limited to,
influencing or attempting to influence action or non -action in connection with any request for proposal,
request for qualification, bid or contract through direct or indirect oral or written communication or an
attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any
request for proposal, request for qualification, bid or contract to be rejected.
22. ADDITIONAL REQUIREMENTS:
The City reserves the right to request additional services relating to this bid from the bidder. When
approved by the City as an amendment to the contract and authorized in writing prior to work, the
Contractor shall provide such additional requirements as may become necessary.
City of Fayetteville, AR
Bid 23-49, Gregg Sewer Lift Station Pump
Page 10 of 18
23. ADD OR DELETE LOCATIONS OR SERVICES:
The City reserves the right to unilaterally add or delete locations and/or services, either collectively or
individually, at the City's sole option, at any time after award has been made as may be deemed necessary
or in the best interests of the City. In such case, the Contractor(s) will be required to provide services to this
contract in accordance with the terms, conditions, and specifications.
24. INTEGRITY OF BID DOCUMENTS:
Bidders shall use the original bid form(s) provided by the Purchasing Division and enter information only in
the spaces where a response is requested. Bidders may use an attachment as an addendum to the bid
form(s) if sufficient space is not available on the original form for the bidder to enter a complete response.
Any modifications or alterations to the original documents by the bidder, whether intentional or otherwise,
will constitute grounds for rejection of such response. Any such modifications or alterations a bidder wishes
to propose shall be clearly stated in the bidder's response and presented in the form of an addendum to the
original bid documents.
25. CERTIFICATE OF INSURANCE
The successful bidder shall provide a Certificate of Insurance in accordance with specifications listed in this
request for proposal, prior to commencement of any work. Such certificate shall list the City of Fayetteville
as an additional insured. Insurance shall remain valid, when applicable, throughout project completion.
Certificates of insurance are to be addressed to the City of Fayetteville, showing that the contractor carries
the following insurance which shall be maintained throughout the term of the bid. Any work sublet; the
contractor shall require the subcontractor similarly to provide the same insurance coverage. In case any
employee engaged in work on the project is not protected under Workers' Compensation, the Contractor
shall provide, and shall cause each subcontractor to provide, adequate employer's liability insurance for the
protection of such of his employees as are not otherwise protected.
Workers' Compensation: Statutory Amount
Comprehensive General & Automotive Liability: $250,000 each person
$500,000 aggregate
Property Damage Liability: $100,000 aggregate
26. OTHER GENERAL CONDITIONS:
Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which
in any manner affect those engaged or employed in the Work, or the materials or equipment used, or
that in any way affect the Work and shall in all respects comply with said laws, ordinances, and
regulations. No claim of misunderstanding or ignorance on the part of Bidder or Proposer will in any way
serve to modify the provisions of the contract. No representations shall be binding unless embodied in
the contract.
b. Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the
products and services presented. Sales taxshOnotbeinc/udedinthebidprice. Applicable Arkansas
sales tax laws will apply when necessary but will not be considered in award of this project.
c. Each bidder should state the anticipated number of days from the date of receipt of an order for
delivery of services to the City of Fayetteville.
d. Bidders must provide the City with their bids signed by an employee having legs: authority to submit
City of Fayetteville, AR
Bid 23-49, Gregg Sewer Lift Station Pump
Page 11 of 18
bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the
bidder.
e. The City reserves the right to request any additional information it deems necessary from any or all
bidders after the submission deadline.
f. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does
it commit the city to pay for any costs incurred by bidder in preparation. It shall be clearly understood
that any costs incurred by the Bidder in responding to this solicitation is at the bidder's own risk and
expense as a cost of doing business. The City of Fayetteville shall not be liable for reimbursement to the
Bidder for any expense so incurred, regardless of whether or not the submittal is accepted.
g. If products, components, or services other than those described in this bid document are proposed, the
bidder must include complete descriptive literature for each. All requests for additional information
must be received within five working days following the request.
h. NOTE: Any uncertainties shall be brought to the attention to Kenny Fitch immediately via telephone
(479.575.8258) or e-mail (kfitch@fayetteville ar.gov). It is the intent and goal of the City of Fayetteville
Purchasing Division to provide documents providing a clear and accurate understanding of the scope of
work to be completed and/or goods to be provided. We encourage all interested parties to ask
questions to enable all bidders to be on equal bidding terms.
i. Any inquiries or requests for explanation in regard to the City's requirements should be made promptly
to Kenny Fitch, City of Fayetteville, Purchasing Agent via e-mail (kfitch fpyetteville-ar.aov) or telephone
(479.S75.8258). No oral interpretation or clarifications will be given as to the meaning of any part of this
request for proposal. All questions, clarifications, and requests, together with answers, if any, will be
provided to all firms via written addendum. Names of firms submitting any questions, clarifications, or
requests will not be disclosed until after a contract is in place.
Any information provided herein is intended to assist the bidder in the preparation of proposals
necessary to proper y respond to this bid. The bid is designed to provide qualified Proposers with
sufficient basic information to submit proposals meeting minimum specifications and/or test
requirements but is not intended to limit a bid's content or to exclude any relevant or essential data.
k. B'dders irrevocably consent that any legal action or proceeding against it under, arising out of or in any
manner relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and
irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of
jurisdiction or improper venue or any similar basis.
I. The successful bidder shall not assign the whole or any part of this Contract or any monies due or to
become due hereunder without written consent of City of Fayetteville. In case the successful bidder
assigns all or any part of any monies due or to become due under this Contract, the Instrument of
assignment shal, contain a clause substantially to the effect that is agreed that the right of the assignee in
and to any monies due or to become due to the successful bidder shall be subject to prior liens of all
persons, firms, and corporations for services rendered or materials supplied for the performance of the
services called for in this contract.
m. The successful bidder's attention is directed to the fact that all applicable Federal and State laws,
municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services
shall apply to the contract throughout, and they will be deemed to be included in the contract as though
written out in full herein. The successful bidder shall keep himself/herself fully informed of all laws,
City of Fayetteville, AR
Bid 23-49, Gregg Sewer Lift Station Pump
Page 12 of 18
ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner
affecting those engaged or employed in providing these services or in any way affecting the conduct of the
services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same.
If any discrepancy or inconsistency should be discovered in these Contract Documents or in the
specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he
shall herewith report the same in writing to City of Fayetteville.
27. ATTACHMENTS TO BID DOCUMENTS: N/A
City of Fayetteville, AR
Bid 23-49, Gregg Sewer Lift Station Pump
Page 13 of 18
City of Fayetteville
Bid 23-49, Gregg Sewer lift Station Pump
Technical Specifications
ALL BIDDERS SHALL COMPLETE THIS "TECHNICAL SPECIFICATIONS" SECTION WITH BID.
FAILURE TO SUBMIT A RESPONSE ON THIS "TECHNICAL SPECIFICATION" FORM IN A
COMPLETED FORMAT CAN RESULT IN BID REJECTION.
BIDDING REQUIREMENTS:
o NOTICE: THIS SECTION CAN BE COMPLETED ON THE FOLLOWING MANNER: When given a specification
option containing a blank (example a.�, bidder shall write a "check mark" or write "yes" indicating yes if
the accompanied specification is met. In the event a specification cannot be met, bidder shall indicate so by
writing in "no" and writing on the City's bid forms how the specification is not met or how the unit(s) bid
differ from what has been specified. Leaving item blank shall indicate bidder does not meet the listed
specification andcanresultin bidder DISQUALIFICATION.
o Bidders shall NOT -supply warranty papers for the City to interpret whether a warranty specification is met
or not.
1. GENERAL-
1.1 This bid is for the purchase of one (1) submersible sewage pump capable of being submersed up
to 65 feet above the inlet pipe level.
1.2 All unit(s) bid shall meet or exceed the minimum requirements, or they will be deemed
incomplete and will not be considered for bid award.
1.3 All specifications written are to minimums, unless otherwise noted.
1.4 Submittal data shall be provided to show compliance with these specifications, plans or other
specifications that will influence the proper operation of the pump(s). Lack of requested
submittal data may be cause for rejection.
1.5 Standard submittal data for approval must consist of:
a. ✓ Pump Performance Curves
b. ✓ Pump Outline Drawing
c._Electrical Motor Data
d.Typical Installation Guides
e.Technical Manuals and Parts List
f.' Printed Warranty
2. REFERENCES-
2.1 American Society for testing and material (ASTM) International
a. ✓ A 48: Standard Specification for Gray Iron Castings.
b. ✓ A 743: Standard Specification Iron -Chromium Nickel, Corrosion Resistance
2.2 American National Standards Institute (ANSI):
a. ✓ B 16.1: Standard for Cast Iron Pipe Flanges and Flanged Fittings, 125lbs
2.3 Hydraulic Institute: Current Standards
a. V% H1 14.6: Hydrodynamic Pumps for Hydraulic Performance Acceptance Tests
b. ✓ HI 11.6: Submersible Pump Tests
City of Fayetteville, AR
Bid 23-49, Gregg Sewer Lift Station Pump
Page 14 of 18
3. MANUFACTURER/MODEL-
3.1 The manufacturer shall provide data on alternate equipment manufacturer's experience. Only
Manufacturers with 20 or more years of experience that have furnished at least five (5) similar
lift stations shall be considered.
3.2 After installation, a pump station start-up shall be performed by the City of Fayetteville's
representative(s) under the supervision of the manufacturer's authorized representative(s).
Eight (8) hours of field service shall be provided by an authorized, factory trained representative
of the pump manufacturer. Services shall include, but not be :imited to, inspection of the
completed pump station installation to ensure that it has been performed in accordance with
the manufacturer's instructions and recommendations, supervision of all field-testing and
activation of the pump manufacturers warranty. The test shall demonstrate to the satisfaction
of the City that the equipment meets all specified performance criteria, is properly installed and
anchored, and operates smoothly without exceeding the full load amperage rating of the motor.
3.3 A performance chart shall be provided upon request showing curves for torque, current, power
factor, input/output HP and efficiency. This chart shall also include data on starting and no-load
characteristics.
3.4 Each pump shall be fitted with 40 feet of stainless -steel lifting chain or I'fting cable. The working
load of the Ifting system shall be SO% greater than the pump unit weight.
3.5 The pump shall be equipped w th an automatically operating flush valve mounted directly to the
pump volute. During the starting the valve shall redirect a port -,on of the pumped media into the
sump to re -suspend solids and grease by the turbulent action of its discharge. The valve shall be
equipped with an adjustable, wear -resistant discharge nozzle that can be used to direct flow
within the sump. The valve shall operate by differential pressure across the valve and shall not
require any electric or pneumatic power source to operate. The valve shall be suitable for use in
Class I, Division 1 hazardous locations. The valve shall open at the beginning of each pumping
cycle and shall automatically close during the pump operation after a pre-set time. A method of
adjusting the valve operating time shall be provided.
4. TECHNICAL SPECIFICATIONS —
4.1 Pump:
a. ✓ Submersible pump shall be close -coupled and contain a semi open, multi vane, and self-
cleaning impeller designed to transport wastewater with fibrous materials (e.g. wet
wipes)
b. ✓ Pump shall be capable of lifting 4,280gpm at a total dynamic head of 58 feet.
c. ✓ The hydraulic efficiency shall not be less than 77% and approved according to HI
11.6:2012 Grade 2B.
d.v," The pump shall be capable of operating without any limitation between 50% and 125% of
the best efficiency point (B.E.P) of the performance curve.
e. ✓ The pump shall be capable of operating in a continuous cond-tion in a liquid with a
temperature up to 104°F, even when the motor is not submerged.
f. ✓ The pump shall be Explosion approved according to FM CLASS 1. DIV 1 "C" & "D"
g. ✓ The pump shaft shall rotate on two bearings. Motor bearings shall be permanent:y grease
lubricated and have a nominal L10 lifetime of 50,000 hours. The upper bearing shall be a
single deep groove ball bearing. The lower bearing shall be a two -row angular contact
bearing to compensate for axial thrust and radial forces. Single row lower bearings are
not acceptable.
City of Fayetteville, AR
Bid 23-49, Gregg Sewer Lift Station Pump
Page 15 of 18
4.2 Impeller:
a. ✓ The impeller shall be resistant to wear against sand and grit and made of high chromium
cast iron (at least 24% chrome).
b. ✓ Impellers that have surface hardening (by thermal, coating, etc.) are not acceptable.
c. ✓ The impeller blades shall be self-cleaning upon each rotation to keep the impeller blades
clear of debris.
d. ✓ The clearance between the insert ring and the impeller leading edges shall be adjustable.
e. ✓ The impeller shall be mounted on the motor shaft. The use of couplings is not acceptable.
4.3 Motor:
a. ✓ Pump shall be equipped with an 85HP submersible electric motor capable of operating
on a 460-volt, three phase, 60Hz voltage supply.
b.,/The pump motor shall be induction type with a squirrel cage rotor, shell type design, and
housed in an air filled, watertight chamber.
c. ✓ The motor shall have a maximum speed of 1,185rpm.
d. ✓ The required shaft power in the guaranteed duty point shall be less than 82 HP.
e. ✓ Motor shall be capable of permanent submersion according to standard IEC 60034 and
protection class IP 68.
f. ✓ The motor shall be provided with an integral motor cooling system. A stainless -steel
cooling jacket shall encircle the stator housing, providing for dissipation of motor heat
regardless of the type of pump installation. An impeller, integral to the cooling system
and driven by the pump shaft, shall provide the necessary circulation of the cooling liquid
through the jacket. The cooling liquid shall pass about the stator housing in the closed
loop system in turbulent flow providing for superior heat transfer. The cooling system
shall have one fill port and one drain port integral to the cooling jacket.
g. ✓ The motor shall be capable of no less than 30 evenly spaced starts per hour and be able
to operate throughout the entire pump performance curve from shut-off through run -
out.
h. ✓ The stator windings shall be insulated with moisture resistant Class H insulation rated for
356°F.
i. ✓ The junction chamber containing the terminal board shall be hermetically sealed from
the motor by an elastomeric compression seal.
j. ✓ Connection between the cable conductors and stator leads shall be made with threaded
compression type b`nding posts permanently affixed to a terminal board.
k. ✓ The motor and the pump shall be produced by the same manufacturer.
I. ✓ The motor shall be protected by one bi-metal thermal switch for thermal control of the
stator, one float switch in leakage chamber to monitor leakage, and one float switch in
the terminal connection housing to monitor `eakage.
4.4 Connection:
a.—ZSealing of the pumping unit to the discharge connection shall be accomplished by a
machined metal to metal watertight contact. Sealing of the discharge interface with a
diaphragm, O-ring, or profile gasket will not be acceptable.
b. ✓It shall be possible to lift and lower the pumps on parallel guide bars and connect them to
wet well mounted discharge connection. There shall be no need for personal to enter the
wet well when removing or reinstalling the pumps.
C.. `The pump housing shall be prepared for the assembling of a sump mixing valve.
d. ✓ The outlet flange of the discharge connection shall be 10", drilled according to ANSI
City of Fayetteville, AR
Bid 23-49, Gregg Sewer Lift Station Pump
Page 16 of 18
B16.1 89; tab.5.
4.5 Sealin :
a. 7The cable entry shall consist of dual cylindrical elastomer sleeves, flanked by washers, all
having a close tolerance fit against the cable and the cable entry. Epoxies, silicones, or
other secondary sealing systems shall not be considered acceptable.
b. ✓ Each pump shall be provided with a positively driven dual, tandem mechanical shaft seal
system consisting of two seal sets, each having an independent spring. The lower primary
seal, located between the pump and seal chamber, shall contain one stationary and one
positively driven rotating corrosion and abrasion resistant tungsten -carbide ring. The
upper secondary seal, located between the seal chamber and the seal inspection
chamber, shall be a leakage -free seal. The upper seal shall contain one stationary and one
positively driven rotating corrosion and abrasion resistant tungsten -carbide seal ring. The
rotating seal ring shall have small back -swept grooves laser inscribed upon its face to act
as a pump as it rotates, returning any fluid that should enter the dry motor chamber back
into the lubricant chamber. All seal rings shall be individual solid sintered rings. Each seal
interface shall be held in place by its own spring system. The seals shall not depend upon
direction of rotation for sealing. Mounting of the lower seal on the impeller hub is not
acceptable. Shaft seals without positively driven rotating members or conventional
double mechanical seals containing either a common single or double spring acting
between the upper and lower seal faces are not acceptable. The seal springs shall be
isolated from the pumped media to prevent materials from packing around them,
limiting their performance. Any leakage passing the sealing shall not pass the bearings.
Before it reaches the bearings, the liquid shall create an alarm via the floating leakage
sensor.
C. ✓ Pump shall be provided with a lubricant chamber for the shaft sealing system. The
lubricant chamber shall be designed to prevent overfilling and to provide lubricant
expansion capacity. The drain and inspection plug, with positive anti -leak seal shall be
easily accessible from the outside. The seal system shall not rely upon the pumped media
for lubrication.
d. ✓ Seal lubricant shall be non -hazardous.
e._�7Where a seal cavity is present in the seal chamber, the area about the exterior of the
lower mechanical seal in the cast iron housing shall have cast in an integral concentric
spiral groove. This groove shall protect the seals by causing abrasive particulate entering
the seal cavity to be forced out away from the seal due to centrifugal action.
4.6 Warranty:
a. ✓ Warranty shall begin at the time the pump is installed.
b.✓ Pump shall be provided with prorated a 60-month (5 year) warranty against defects in
materials and or workmanship.
c. ✓ The warranty shall be the latest revision in printed form and previously published as the
manufacturer's standard warranty for all similar manufactured units.
d. ✓The manufacturer shall guarantee clog -free operation for a period of 12 months from the
pump's start-up date.
e. ✓ A certificate shall be provided to the City of Fayetteville with the local contact
information and effective start-up date.
f. ✓ Upon warranty occurrence or clog caused by typical debris found in domestic
wastewater, the manufacturer's authorized representative shall remove the pump,
City of Fayetteville, AR
Bid 23-49, Gregg Sewer Lift Station Pump
Page 17 of 18
repair, reinstall, and provide start up on the repaired pump at no cost to the City of
Fayetteville. A detailed analysis, including pictures for verification purposes, summarizing
corrective action taken shall be submitted to the City of Fayetteville.
City of Fayetteville, AR
Bid 23-49, Gregg Sewer Lift Station Pump
Page 18 of 18
Bid 23-49, Addendum 1
Date: Tuesday, January 16, 2024
To: All Prospective Vendors
From: Kenny Fitch — 479-575.8258 — kfitch@fayetteviIle-ar.gov
RE: Bid 23-49, Gregg Sewer Lift Station Pump
CITY OF
_ FAYETTEVI LLE
ARKANSAS
This addendum is hereby made apart of the contract documents to the same extent as though it were originally
included therein. Interested parties should indicate their receipt of same in the appropriate blank of the Bid.
BIDDERS SHALL ACKNOWLEDGE THIS ADDENDUM ON THE DES1GNA TED L OG4 TION ON THE BID FORM
• BID EXTENSION:
o The deadline for submission on this bid is extended to Tuesday, January 23, 2024 at 3:00pm.
• CLARIFICATION:
o The vendor shall be responsible for ensuring the pump is adaptable with the existing KSB
discharge connection. Existing KSB Pump Model # - KRTK 250-401/606XNG-S.
City of Fayetteville, AR
Bid 23-49, Addendum 1
Page 111
Telecommunications Device for the Deaf TDD (479) 521 1316 113 West Mountain Fayetteville, AR 72761
JACK TYLER
ENGINEERING
INCORPORATED
Bid 23-49, Gregg Sewer Lift Station Pump
ENGINEERED SOLUTIONS FROM PEOPLE WHO CARE
6301 S University Ave., Little Rock, AR 72209
PH: (501) 562.2296 www.jteng.com
Monday, January 22, 2024
To: City of Fayetteville
Subject: 011624MQA Scope of Supply
Bid Date: January 18, 2024
Jack Tyler Engineering, Inc. is pleased to offer the following items for your inclusion in the above
referenced project. If you would like us to supply any items not listed below, please inform us as soon as
possible. Please continue reading below for our detailed scope of supply. We look forward to working with
you.
Line Item #1 — Submersible Pump
Qty Description
1 Flygt NX634 85HP, 460V, 3Ph, 50' Cord, FM
1 Adaption to existing KSB Discharge
1 Mini -CAS II / FUS 120/24 VAC,
1 Socket, 11 Pin, Octal Din Moun
40 Chain, 1/2", Type 316 S.S.
2 Shackle, Screw Pin, 1/2"
1 Freight
Item Price: $103,352.77
APPLICABLE TAXES ARE NOT INCLUDED IN QUOTED PRICE
DELIVERY.- TBD WEEKS AFTER APPROVED SUBMITTALS
Respectfully Submitted,
Mariah Qualls
Bid Team Coordinator
Jack Tyler Engineering, Inc.
ENGINEERED SOLUTIONS FROM PEOPLE WHO CARE
6301 S University Ave., Little Rock, AR 72209
PH: (501) 562.2296 www.jteng.com
JACK TYLER ENGINEERING, INCORPORATED
6301 S. UNIVERSITY AVENUE, LITTLE ROCK, ARKANSAS 72209
(501) 562-2296 • FAX (501) 562-4273 • ARKANSAS WATS 1-800-562-2296
STATEMENT OF TERMS AND CONDITIONS
TERMS/PAYMENTS: Our terms of payment are net cash 15 days from date of the invoice subject to
Seller's prior credit approval. If the Buyer shall fail to make any payments in accordance
with the terms and conditions of sale, the Seller, in addition to its other rights and remedies,
but not in limitation thereof, may, at its option, without prior notice, cancel this order as to
any undelivered products or defer shipments or deliveries hereunder, or under any other
agreement between Buyer and Seller, except upon Seller's receipt of cash before shipment
or such security as Seller considers satisfactory. Seller reserves the right to impose an
interest charge of 16%on the balance of each invoice not paid on its due date for the period
from the due date to the date of receipt of payment by Seller. In the event Buyer's failure to
make timely payments to Seller results in Seller incurring additional costs, including but not
limited to collection expenses and attorneys' fees, said costs shall be added to the amount
due Seller from Buyer. Buyer shall have no right to any discount or retainage and shall not
withhold payment as a set-off on Seller's invoice in any amount. Visa, MasterCard,
Discover, and American Express credit card purchases are accepted.
SHIPMENT: The date of shipment is subject to our receiving your order with complete information at our
office, final approval of any prints or drawings as may be required, credit approval, and the
acceptance of your order by the company. Freight Charges are not included in the quoted
price.
EXPIRATION: Quotation expires 30 days from the date of proposal and, in the interim, is subject to change
without notice.
TAXES: Unless otherwise stated in the proposal, the prices quoted herein are exclusive of all sales,
use and similar taxes and, wherever applicable, such taxes will be added to the invoice as
separate items.
RETURNS/REFUNDS: Items wished to be returned are subject to prior approval and must be accompanied by a
Return Merchandise Authorization (RMA). Items returned without proper approval and/or
paperwork will be returned to the customer at their expense. Returns past 30 days of initial
receipt will not be accepted.
All returned items are subject to a restocking fee. The customer's credit will be equal to the
credit Jack Tyler Engineering, Inc. receives from the vendor, minus orginal freight and
freight back to the vendor. Please note that all items must be returned to JTEI, who will
return the item to the vendor. Credit will only be issued once JTEI receives credit from the
vendor.
SPECIAL NOTE:
THIS PROPOSAL IS BASED ON CURRENT PRICES. EQUIPMENT IS SUBJECT TO THE SAME PERCENTAGE
INCREASE AS MADE BY OUR SUPPLIERS AND THE INVOICE WILL REFLECT PRICE IN EFFECT AT TIME OF
SHIPMENT UNLESS SPECIFICALLY EXCEPTED. WE WILL NOT ACCEPT RETAINAGE ON ANY OF OUR
INVOICES!
***** A $50.00 minimum order charge will apply *****
WARRANTY:
"The products sold by Jack Tyler Engineering, Inc. hereunder are manufactured by others, and the only warranties
that apply to these products are those of the manufacturer of the products which can be passed on by Jack Tyler
Engineering, Inc. to its customers. No other warranty of any kind is given in connection with the sale of any of the
above products, and JACK TYLER ENGINEERING, INC. MAKES NO WARRANTY OF ANY KIND, EXPRESS OR
IMPLIED, AS TO MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR AS TO ANY OTHER
MATTER RESPECTING THESE PRODUCTS. Jack Tyler Engineering, Inc. shall not be liable in connection with the
sale of the above products for any incidental or consequential damages of any kind."
An electronic copy of the latest version is available online at www.jteng.com.
Form No. 41-1 Rev. 07 - 07/12/19
NX 3301 MT 3— 634
Patented self cleaning semi -open channel impeller, ideal for pumping in
wastewater applications. Modular based design with high
a da pta tion g ra de.
Technical specification
Configuration
Motor number
N3301.095 35-29-6AA-W
85hp
Impeller diameter
404 mm
Pump information
Impeller diameter
404 mm
Discharge diameter
10 inch
Inlet diameter
250 mm
Maximum operating speed
1185 rpm
Number of blades
2
Max. fluid temperature
40 T
Project Xylect-21401388
Block
Installation type
X - Optional installation,
Wet or Dry
Discharge diameter
10 inch
FLYGT
a xylem brand
Curves according to: Water, pure Water, pure [100%],39.2 °F,62.42 Ib/ft3,1.6891E-5
Ift
40
35
30
Head
25
20
1
1C
05
00
9
9
8
8
75
7
6
6
5
5
4
4
35
3
2
2
15
1
5
0
0 1000 2000 3000 4000 5000 6000 [US g.p.m.]
Curve: ISO 9906
Nominal (mean) data shown. Under- and over -performance from this data should
be expected due to standard manufacturing tolerances.
Please consult your local Flygt representative for performance guarantees.
Material
Impeller
Ha rd-I ron'
Created by ScottJones
Created on 11/7/2023 last update 11/7/2023
Prog—ersion Datversion Usergr p(s)
89.0- 51152023(a111r133) 11/ OM 9:17 A11 P11 Xylem: USA -FM
NX 3301 MT 3— 634
Technical specification
Motor - General
Motor number
Phases
Rated speed
Rated power
N3301.095 35-29-6AA-W
3—
1185 rpm
85 hp
85hp
ATEX approved
Number of poles
Rated current
Statorvariant
FM
6
109 A
1
Frequency
Rated voltage
Insulation class
Type of Duty
60 Hz
460 V
H
S1
Version code
095
Motor - Technical
Power factor - 1/1 Load
0.80
Power facto r - 3/4 Load
0.75
Power factor - 1/2 Load
0.64
FLYGT
a xylem brand
Motor efficiency - 1/1 Load
Total moment of inertia Starts per hour max.
91.3 %
30.2 lb ft2 30
Motor efficiency -3/4Load
Starting current, direct starting
91.7 %
685 A
Motor efficiency -1/2Load
Starting current, star -delta
90.9 %
228 A
Project Xylect-21401388 Created by ScottJones
Block Created on 11/7/2023 Last update 11/7/2023
Prog—ersion Datm.bn Userg—p(s)
89.0- 51152023(alllr133) 11/ OM 9:17 A11 P11 Xylem: USA-IXT
NX 3301 MT 3— 634
Performance curve IF
Duty point a xylem brand
Flow Head
3220 US g. p.m. 75.6 ft
Curves according to: Water, pureWater, pure [100%],39.2 °F,62.42 Ib/ft3,1.6891E-5 ft2/s
Al
Head
140
_..........
135
'..........
130
125
_..._..
120
::
11
11C
_.......
105
-
100
'..............
95
'...
90
85
_..........
80
_.... Eff.
75
- --- 82.47 75.6
ft
65
60
55
50
45
40
35
30
25
34 404mm
20
15
10
5
0
[/.]
Efficiency
82.3
70
Cperall Efficiency
75.1
%
60
50-
44 44
34 3344 484mm
40
30
20
10
0
[90
Power input Pl
- 404mm (11)
80
Shaft power P2
81.9 h
70
14.7
h
60
50
40
30
20
_..._..._....
10
0
A
NPSHR-values
34404mm
40
36
32
_..._
28
_..... _..._
_.._.
24
'...._..
_..............
20
... _.
_ _..._..._....
17.8 ft
3220 US g..rn
12
0 500 1000 1100 2000 2500 3.0 3100 4.0 4500 5.0 5500 6000 6500 [US g.p.m.]
Nominal (mean) data shown. Under -and over -performance from this data should be expected due to standard manufacturing tolerances.
Please consult your local Rygt representative for performance guarantees. Curve: ISO 9906
Xylect-21401388 Scott Jones
Created on 11/7/2023 Last update 11/7/2023
Prog—ersion Datversion Userg—p(s)
89.0- 51152023(a111r133) 11/ OM 9:17 A11 P11 Xylem: USA -DR
NX 3301 MT 3- 634
Duty Analysis 3F
a xylem brand
Curves according to: Water, pure [100%] ; 39.2°F; 62.42lb/ft3; 1.6891E-5ft2/s
[ft]
Head
140
135
130
125
120
11
11
105
100
95
90
85
80
Eff.
75.6 ft
75
°
70
65
82.4°0
60
55
50
L2.4°
45
g82.4
40
35
°
30
25
20
5
0
15
10
0
5
g.p.m.
3220
US
0 1
0 500 1000 1500 2000 2500 3000 3500 4000 4500 5000 5500 6000 6500[US g.p.m]
Norrnal (mean) data sham. Under- and mver-performance from this data should be expected due to standard manufacturing tolerances.
Please consult }our local Flygt representative for performance guarantees.
Operating characteristics
Pumps / Flow Head Shaft power Flow Head Shaft power Hydr.eff. Spec Energy NPSHre
Systems
USQ.P.M. ft hp US q.p.m. ft hp kWh/US MG ft
1 3220 75.6 74.7 3220 75.6 74.7 82.3 % 316 17.8
Project Created by Scott Jones
Block Xylect-21401388 Created on 11/7/2023 Last update 11/7/2023
Programversion C.la—.ion Userg—p(s)
89.0- 51152023(EWIk133) 11/ OM 9:17 A11 PI Xylem: USA- IXT
NX 3301 MT 3- 634
VFD Curve 3F
a xylem brand
Curves according to: Water, pure,39.2 °F,62.42 Ib/ft3,1.6891E-5 ft2/s
[ft]
a
140
135
130
125
120
115
110
105
100
95
90
85
80
75
°
70
65
60
°
55
50
°
45
40
35
30
25
20
15
50
10
5
0
ficiency
[%]
70
erall Effi '
60
50
40
30
20
10
[hpq
80
ger1
40
-634 404mm
4 mm
60
�8
VZZ
40
20�
0
IN
NPSHR
value
34
404mm
40
35
5
30
25
20
15
10
0 500 1000 1500 2000 2500 3000 3500 4000 4500 5000 5500 6000 6500[US g.p.m.]
Nominal (mean) data shown. Under- and over -performance from this data should be elyected due to standard manufacturing tolerances. Curve: ISO 9906
Please consult your local Flygt representative for performance guarantees.
Project Xylect-21401388 Created by Scott Jones
Block Created on 11/7/2023 Last update 11/7/2023
Programversion D.la—.ion Userg—p(s)
89.0- 51152023(alllr133) 11/320239:17 Al P11 Xylem: USA -Xr
NX 3301 MT 3- 634
VFD Analysis
FLYGT
a xylem brand
Curves accordin to: Water, pure [100%]; 39.2°F; 62.42lb/ft3; 1.6891E-5ft2/s
[ft]
Specific energy
140
[kWh/US MG]
135
130
125
120
316 kWh/US MG
115
110
105
100
95
90
85
80
f.
75
OZA
ft
75.6
70
191
kWh/US MG
65
82
00
60
55
50
82.
°o
45
40
2.4°
35
82.4
0
30
25
55
20
50 HE
15
40 Hz
10
5 1490.8 US g.p.m
40 Hz
]
3220 US g.p.m
0 ....
0 500 1000 1500 2000 2500
3000
3500 4000 4500 5000 5500 6000 6500[US g.p.m.]
Nominal (mean) data shown. Under -and over -performance from this data should
Please consult your local Flygt representative for performance guarantees.
Operating Characteristics
be expected due to
standard manufacturing
tolerances.
Pumps/ Frequency Flow Head Shaft power
Flow Head
Shaft power Hydr.eff. Specific energy NPSHre
Systems
USgp.m ft hp
USg.p.m
ft
hp
ktMt(USMG it
1 60 Hz 3220 75.6 74.7
3220 75.6
74.7
82.3 % 316 17.8
1 55 Hz 2830 65.2 56.7
2830 65.2
56.7
82.3 % 272 15.4
1 50 Hz 2420 55.8 41.7
2420 55.8
41.7
82 % 236 13.2
1 45 Hz 1980 47.3 29.4
1980 47.3
29.4
80.6 % 207 11.2
Project Xylect-21401388
Created by
Scott Jones
Block
Created on
11/7/2023
Last update 11/7/2023
Prog-ersion Datversbo Usergroup(s)
89.0- 51152023(alllr133) W320239:17MV11 Xylem:US4-D7
NX 3301 MT 3- 634
VFD Analysis
FLYGT
a xylem brand
Curves accordin to: Water, pure [100%]; 39.2°F; 62.42lb/ft3; 1.6891E-5ft2/s
[ft]
Specific energy
140
[kWh/US MG]
135
130
125
120
316 kWh/US MG
115
110
105
100
95
90
85
80
f.
75
OZA
ft
75.6
70
191
kWh/US MG
65
82
00
60
55
50
82.
°o
45
40
2.4°
35
82.4
0
30
25
55
20
50 HE
15
40 Hz
10
5 1490.8 US g.p.m
40 Hz
]
3220 US g.p.m
0 ....
0 500 1000 1500 2000 2500
3000 3500 4000 4500 5000 5500 6000 6500[US g.p.m.]
Nominal (mean) data shown. Under -and over -performance from this data should be expected due to
Please consult your local Flygt representative for performance guarantees.
Operating Characteristics
standard manufacturing tolerances.
Pumps/ Frequency Flow Head Shaft power
Systems
USgp.m ft hp
Flow Head
USg.p.m ft
Shaft power Hydr.eff. Specific energy NPSHre
hp kWh/US MG it
1 40 Hz 1490 39.8 19.6
1490 39.8
19.6 76.6 % 191 9.42
Project Xylect-21401388
Created by Scott Jones
Block
Created on 11/7/2023
Last update 11/7/2023
Prog—ersion Datversbo Userg—p(s)
89.0- 51152023(alllr133) 11 r320239:17MV11 Xylem:US4-EX7
NX 3301 MT 3— 634
Dimensional drawing
FLYGT
a xylem brand
Project Xylect-21401388
Created by ScottJones
Block
Created on 11/7/2023 Lastupdate 11/7/2023
Programversion D.la—.ion Usergroup(s)
WO- 51152023(alllr133) 11/ OM 9:17 A11 PI Xylem: USA-e{T