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Home My WebLink About71-24 RESOLUTIONFile Number: 2024-1690 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 71-24 REVIVAL ARCHITECTURE, INC. (AMENDMENT): A RESOLUTION TO APPROVE AN AMENDMENT TO THE CONTRACT WITH RE VIV AL ARCHITECTURE, INC . IN THE AMOUNT OF $27 ,000.00 FOR CONSTRUCTION ADMINISTRATION SERVICES FOR THE PORTER WAREHOUSE STABILIZATION PROJECT WHEREAS , on May 7, 20 I 9, the City Council approved Resolution 116-19 authorizing a contract with Revival Architecture, Inc. for a building conditions assessment, hi storica l report and temporary stabilization drawings for the Porter Warehouse Stabilization Project; and WHEREAS, this amendment will provide for Construction Administration Services to oversee the Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I : That the City Council of the City of Fayetteville, Arkansas hereby approves an amendment to the contract with Revival Architecture, Inc . in the amount of $27 ,000.00 for construction administration services for the Porter Warehouse Stabilization Project. PASSED and APPROVED on February 20 , 2024 Page 1 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2024-1690 MEETING OF FEBRUARY 20, 2024 TO: Mayor Jordan and City Council THRU: Paul Becker, Chief Financial Officer FROM: Waylon Abernathy, Bond Projects & Construction Dir SUBJECT: Amendment to RFQ 21-01 contract for Construction Administration Services for Porter Warehouse Stabilization. RECOMMENDATION: Approval of amendment to RFQ 19-01 #17 contract 2023-32 with Revival Architecture for Construction Administration Services for the Porter Warehouse Stabilization Project. BACKGROUND: In 2019, Revival Architecture was chosen by a selection committee for a building conditions assessment, historical report and temporary stabilization drawings. 2019, Facilities staff procured vendors to provide temporary stabilization efforts. In 2020, the building was placed on the Historic Register. In 2023, an amendment was added for bid documents and bid assistance for the Masonry stabilization, Foundation repair, and window restoration. DISCUSSION: This amendment is for Construction Administration Services to oversee the Stabilization Project that is also on this agenda for approval. BUDGET/STAFF IMPACT: 2024 Capital Funds were approved for this project and will be allocated through accounts 4470.090.8900- 5314.00 Professional Services, project 2001.1 Porter Warehouse Stabilization. ATTACHMENTS: SRF (#3), Produce Warehouse CA Amendment (#4) Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2024-1690 Amendment to RFQ 21-01 contract for Construction Administration Services for Porter Warehouse Stabilization. A RESOLUTION TO APPROVE AN AMENDMENT TO THE CONTRACT WITH REVIVAL ARCHITECTURE, INC. IN THE AMOUNT OF $27,000.00 FOR CONSTRUCTION ADMINISTRATION SERVICES FOR THE PORTER WAREHOUSE STABILIZATION PROJECT WHEREAS, on May 7, 2019, the City Council approved Resolution 116-19 authorizing a contract with Revival Architecture, Inc. for a building conditions assessment, historical report and temporary stabilization drawings for the Porter Warehouse Stabilization Project; and WHEREAS, this amendment will provide for Construction Administration Services to oversee the Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves an amendment to the contract with Revival Architecture, Inc. in the amount of $27,000.00 for construction administration services for the Porter Warehouse Stabilization Project. Comments: 2021-288Purchase Order Number: Change Order Number:3 Previous Ordinance or Resolution # Approval Date: Original Contract Number:2023-32 20001.1 Project Number Budget Impact: Porter Warehouse Stabilizaion Fund Professional Services4470.090.8900-5314.00 Account Number Project Title City of Fayetteville Staff Review Form 2024-1690 Item ID 2/20/2024 City Council Meeting Date - Agenda Item Only Approval of an amendment to RFQ 21-01 #17 contract 2023-32 with Revival Architecture for thConstruction Administration Services for the Porter Warehouse Stabilizaiton Project in the amount of $27,000.00 N/A for Non-Agenda Item Action Recommendation: Submitted By Wade Abernathy FACILITIES MANAGEMENT (140) Division / Department 1/25/2024 Submitted Date Yes 800,600.00$ 27,000.00$ V20221130 Budgeted Item? Does item have a direct cost? Is a Budget Adjustment attached? Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget 835,600.00$ 35,000.00$ Yes No -$ 773,600.00$ January 25, 2024 Quin Thompson Building and Facilities Maintenance Manager, City of Fayetteville 125 W. Mountain St. Fayetteville, AR 72701 Re: Porter Warehouse/Architectural Services Amendment for Construction Administration Dear Mr. Thompson: Thank you for inviting us to submit this proposal as an amendment to our current agreement. As discussed, this proposal is for providing construction administration for the project. A.Project Scope Reference Purchase Order No. 2021-00000288 dated 5/14/21 as amended 7/18/23. B.Architectural Services Provide typical construction administration services for the project consisting of attending a pre- construction meeting, regularly scheduled progress meetings, responding to RFI’s, issuing proposal requests, change orders, review of monthly payment applications, submittals and substitution requests. Services include typical project close out including review of contract required close-out documentation. We anticipate making site visits at reasonable intervals, but especially at critical times to review required mock ups and samples such as workmanship of masonry and re-pointing. Services include the consultation of a structural engineer during the course of the project. C.Project Schedule While we have no control over the schedule, we anticipate the project moving into construction very soon. While the winter season may slow progress out of the gate, we would expect progress to speed up with warming and dryer weather in the hopes the project can be completed before November of this year. Services and fees proposed here anticipate a construction that is completed before the end of 2024. D.Project Budget A project cost of $733,476.00 was submitted to the City by Ellingson Contracting and based on drawings and specifications dated Oct 20th, 2023. E. Fee Proposal We propose a fixed, lump sum fee in the amount of $27,000.00 for these services, which includes our expected expenses such as travel, printing and shipping. We have arrived at ch is figure in t h e following way: $733,746.00 x 8% = $58,700.00 -$34,500 current purchase orders= $24,200 (fee )+ $2,800 ( anticipated expenses )= $27,000.00. F. Additional Services & Exclusions Revival Arc h itecture, Inc. will provide other additional services when requested. Addition al Services are defined as services outside of the basic Scope of Services. This proposal does not include the fo ll owing services: • Intens ive Programming or Schematic Design services for potential build ing uses. W h ile we are certainly willing to provide input and ideas, and are capable of doing some simp le planning and diagramming w / o charge, services do not include any extens ive planning, design or renderings showing potential uses. • MEPFP nor civil engineering. G. Billing & Payment Revival Architecture, Inc. invoices fees on a monthly basis and coincides with completed services up to the end of eac h month. Payment is due upon receipt. Invoices chat are not paid within forty-five ( 45) days of the date of the invoice wi ll be considered delinquent. Should this proposal be accepted, p lease let us know. We look forward to hearing fro m you and mov ing ahead on chis important project! Co,fall:s:)t A,rnn C. R uby, AJA, t ED AP