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Home My WebLink About37-24 RESOLUTIONFile Number: 2023-1552 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 37-24 PLAY SAFELY SPORTS (SERVICE AGREEMENT): A RESOLUTION TO AUTHORIZE A CONTRACT WITH PLAY SAFELY SPORTS TO PROVIDE YOUTH INJURY MITIGATION COURSES FOR ATHLETIC PERSONNEL AND COACHES AT A COST OF $20.00 PER PERSON , AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, in early 2023 , the Arkansas General Assembly passed the Coach Safely Act requiring youth mJury mitigation and information courses for athletics personnel and coaches in any association that sponsors or conducts sports training or high-risk youth athletic activities for children 14 years of age and younger; and WHEREAS, the training courses provided by Play Safely Sports are approved by the Arkansas Department of Health and are recommended by staff over other approved training courses based on the quality of training content, efficiency of having all modules in one platform , duration of time needed for coaches to complete the courses, and the management of coaches completing the courses. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I : That the City Council of the City of Fayetteville , Arkansas hereby authorizes Mayor Jordan to sign an agreement with Play Safely Sports to provide youth injury mitigation courses for athletic personnel and coaches in the City's youth recreational programs at a cost of$20.00 per person. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on February 6, 2024 Page 1 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2023-1552 MEETING OF FEBRUARY 6, 2024 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff Alison Jumper, Director of Parks, Natural Resources and Cultural Affairs FROM: Lee Farmer, Recreation Superintendent DATE: SUBJECT: Coach Safely Act RECOMMENDATION: Resolution to approve an agreement with Play Safely Sports to provide youth injury mitigation and information courses for athletic personnel and coaches in the amount of $7,000 and to approve an associated budget adjustment. BACKGROUND: On April 11, 2023, the State of Arkansas 94th General Assembly passed the Coach Safely Act to require youth injury mitigation and information courses for athletics personnel and coaches; and for other purposes. The Act and the Rule articulate that any association that sponsors or conducts sports training or high-risk youth athletic activities for children ages fourteen (14) and younger shall require all coaches and athletics personnel to complete specific training. The association shall maintain a record of individual course completion for as long as that individual serves as athletic personnel or coach for the association. The courses are to be approved by the Arkansas Department of Health, on these subjects: • Emergency Preparedness, planning, and rehearsal for traumatic injuries • Concussions and head trauma • Heat and extreme weather-related injury familiarization • Physical conditioning and training equipment usage • Heart defects and abnormalities leading to sudden cardiac death DISCUSSION: The Play Safely Sports training courses are approved by the Arkansas Department of Health and have an associated cost of $20 per coach. Parks, Natural Resources and Cultural Affairs utilizes approximately 350 volunteer coaches and staff annually that would be required to complete the Coach Safely Act approved training courses for a total cost of $7,000. The Play Safely Sports training modules were selected over other training courses approved by the Arkansas Department of Health based on the quality of training content, efficiency of having all training modules on one platform, duration of time needed for coaches to complete the courses, and the Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov management of coaches completing the courses. As part of the fee, Play Safely Sports will provide a roster of individuals who have completed training, simplifying tracking for staff. BUDGET/STAFF IMPACT: The agreement with Play Safely Sports has an expense for a total cost of $7,000 for associated coach training. ATTACHMENTS: SRF (#3), BA (#4), Coach Safely Act (#5), Coach Safely Act Approved Courses (#6), Coach Safely Act Agreement (#7) Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2023-1552 Coach Safely Act A RESOLUTION TO AUTHORIZE A CONTRACT WITH PLAY SAFELY SPORTS TO PROVIDE YOUTH INJURY MITIGATION COURSES FOR ATHLETIC PERSONNEL AND COACHES AT A COST OF $20.00 PER PERSON, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, in early 2023, the Arkansas General Assembly passed the Coach Safely Act requiring youth injury mitigation and information courses for athletics personnel and coaches in any association that sponsors or conducts sports training or high-risk youth athletic activities for children 14 years of age and younger; and WHEREAS, the training courses provided by Play Safely Sports are approved by the Arkansas Department of Health and are recommended by staff over other approved training courses based on the quality of training content, efficiency of having all modules in one platform, duration of time needed for coaches to complete the courses, and the management of coaches completing the courses. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign an agreement with Play Safely Sports to provide youth injury mitigation courses for athletic personnel and coaches in the City’s youth recreational programs at a cost of $20.00 per person. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville Staff Review Form 2023-1552 Item ID 2/6/2024 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Lee Farmer 1/17/2024 PARKS & RECREATION (520) Submitted By Submitted Date Division / Department Action Recommendation: Resolution to approve an agreement with the Coach Safely Foundation to provide youth injury mitigation and information courses for athletic personnel and coaches in the amount of $7,000 and to approve an associated budget adjustment. Budget Impact: 1010.520.5220-5315.00 General Account Number Fund N/A Project Number Project Title Budgeted Item?Yes Total Amended Budget $130,650.00 Expenses (Actual+Encum)$- Available Budget $130,650.00 Does item have a direct cost?Yes Item Cost $7,000.00 Is a Budget Adjustment attached?Yes Budget Adjustment $7,000.00 $216.00 Remaining Budget $130,650.00 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division /Org2 PARKS & RECREATION (520) Adjustment Number 2024 (BY) Requestor:Alan Bearden BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Budget adjustment to provide required funds for agreement with the Coach Safely Foundation to provide youth injury mitigation training and information courses for athletic personnel and coaches supporting Recreation programs. COUNCIL DATE:2/6/2024 ITEM ID#:2023-1552 Holly Black 1/17/2024 3:36 PM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED:/ v.20231213TOTAL7,000 7,000 Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X 1010.001.0001-4999.99 -7,000 RE Use Fund Balance - Current 1010.520.5220-5315.00 7,000 -EX Contract Services -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- 1 of 1 Stricken language would be deleted from and underlined language would be added to present law. Act 642 of the Regular Session *TNL192* 3/14/2023 10:14:19 AM TNL192 State of Arkansas 1 94th General Assembly A Bill 2 Regular Session, 2023 SENATE BILL 421 3 4 By: Senator G. Leding 5 By: Representative K. Moore 6 7 For An Act To Be Entitled 8 AN ACT TO CREATE THE COACH SAFELY ACT; TO REQUIRE 9 YOUTH INJURY MITIGATION AND INFORMATION COURSES FOR 10 ATHLETICS PERSONNEL AND COACHES; AND FOR OTHER 11 PURPOSES. 12 13 14 Subtitle 15 TO CREATE THE COACH SAFELY ACT; AND TO 16 REQUIRE YOUTH INJURY MITIGATION AND 17 INFORMATION COURSES FOR ATHLETICS 18 PERSONNEL AND COACHES. 19 20 21 BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF ARKANSAS: 22 23 SECTION 1. Arkansas Code Title 6, Chapter 18, Subchapter 7, is amended 24 to add an additional section to read as follows: 25 6-18-720. Coach Safely Act. 26 (a) This section shall be known and may be cited as the “Coach Safely 27 Act”. 28 (b) As used in this section: 29 (1) “Association” means an organization that administers or 30 conducts high-risk youth athletic activities on property that is owned, 31 leased, managed, or maintained by the state, an agent of the state, or a 32 political subdivision of the state; 33 (2) “Athletics personnel” means athletic directors and other 34 individuals actively involved in organizing, training, or coaching athletic 35 activities for individuals who are fourteen (14) years of age or younger; 36 SB421 2 3/14/2023 10:14:19 AM TNL192 (3)(A) “Coach” means any individual, whether paid, unpaid, 1 volunteer, or interim, who has been approved by an association to organize, 2 train, or supervise a youth athlete or team of youth athletes. 3 (B) “Coach” may include without limitation an individual 4 selected by a youth athlete or a team of youth athletes who has not been 5 approved by an association if the individual approved by an association is 6 unavailable; 7 (4) “High-risk youth athletic activities” means any organized 8 sport in which there is a significant possibility for a youth athlete to 9 sustain a serious physical injury, including without limitation the sports of 10 football, basketball, baseball, volleyball, soccer, ice or field hockey, 11 cheerleading, and lacrosse; and 12 (5) “Youth athlete” means an individual who is fourteen (14) 13 years of age or younger and participates in an organized sport. 14 (c) Any association that sponsors or conducts sports training or high-15 risk youth athletic activities for children who are fourteen (14) years of 16 age and younger shall require all coaches and athletics personnel to complete 17 an online or residence course approved by the Department of Health, if 18 available at no cost, which provides information and awareness of actions and 19 measures that may be used to decrease the likelihood that a youth athlete 20 will sustain a serious injury while engaged or participating in a high-risk 21 youth athletic activity. 22 (d) Any youth injury mitigation and information course described under 23 subsection (c) of this section shall provide information on the following 24 subjects without limitation: 25 (1) Emergency preparedness, planning, and rehearsal for 26 traumatic injuries; 27 (2) Concussions and head trauma; 28 (3) Heat and extreme weather-related injury 29 familiarization; 30 (4) Physical conditioning and training equipment usage; 31 and 32 (5) Heart defects and abnormalities leading to sudden 33 cardiac death. 34 (e) Any individual required to take a youth injury mitigation and 35 information course under this section shall complete the course within thirty 36 SB421 3 3/14/2023 10:14:19 AM TNL192 (30) days of becoming actively engaged in or serving as part of the athletics 1 personnel or coaching staff for an association. 2 (f) An association that conducts a high-risk youth athletic activity 3 or event that requires a coach or an athletics personnel member to complete a 4 youth injury mitigation and information course under this section shall 5 maintain a record of individual course completion for as long as that 6 individual serves as athletic personnel or coach for the association. 7 (g) The youth injury mitigation and information course requirement 8 under this section shall be an annual requirement to be completed no later 9 than the anniversary of the date on which the individual became actively 10 engaged in serving as athletic personnel or coach for an association. 11 (h) All licensed and certified athletic trainers, doctors, nurses, 12 first responders, and healthcare professionals with acute traumatic life 13 support training are exempt from the youth injury mitigation and information 14 course requirement under this section. 15 (i) This section does not: 16 (1) Eliminate the involvement of athletic trainers at youth 17 athletic events; or 18 (2) Impose any additional liability upon political subdivisions 19 of this state. 20 (j) An athletics personnel member or coach is entitled to a defense 21 from liability for any injury sustained by a youth athlete as a result of 22 participation in a high-risk youth athletic activity upon establishing that 23 the athletics personnel member or coach: 24 (1) Completed the injury mitigation and information course 25 required under subsection (c) of this section; and 26 (2) Reasonably conformed his or her conduct to the safety 27 techniques and methods identified in the injury mitigation and information 28 course. 29 (k) Within one hundred eighty (180) days of the effective date of this 30 section, the Department of Health shall adopt rules to implement, enforce, 31 and administer this section. 32 (l) This section shall not apply to: 33 (1) A licensed teacher with a coaching endorsement on the 34 licensed teacher's teaching license; 35 (2) A licensed teacher who completes the Arkansas Activities 36 SB421 4 3/14/2023 10:14:19 AM TNL192 Association and National Federation of State High School Associations 1 coaching endorsement program; or 2 (3) A registered volunteer under the Arkansas Registered 3 Volunteers Program Act, § 6-22-101 et seq., who completes the Arkansas 4 Activities Association and National Federation of State High School 5 Associations coaching endorsement program. 6 7 SECTION 2. DO NOT CODIFY. Rules. 8 (a) When adopting the initial rules required under this act, the 9 Department of Health shall file the final rules with the Secretary of State 10 for adoption under § 25-15-204(f): 11 (1) On or before January 1, 2024; or 12 (2) If approval under § 10-3-309 has not occurred by January 1, 13 2024, as soon as practicable after approval under § 10-3-309. 14 (b) The department shall file the proposed rules with the Legislative 15 Council under § 10-3-309(c) sufficiently in advance of January 1, 2024, so 16 that the Legislative Council may consider the rules for approval before 17 January 1, 2024. 18 19 20 APPROVED: 4/11/23 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 Coach Safely Act The Act and the Rule articulate that any association that sponsors or conducts sports training or high- risk youth athletic activities for children aged fourteen (14) and younger shall require all coaches and athletics personnel to complete specific training. The association shall maintain a record of individual course completion for as long as that individual serves as athletic personnel or coach for the association. The courses are to be approved by the Arkansas Department of Health, on these subjects: • Emergency Preparedness, planning, and rehearsal for traumatic injuries • Concussions and head trauma • Heat and extreme weather-related injury familiarization • Physical conditioning and training equipment usage • Heart defects and abnormalities leading to sudden cardiac death The full “Coach Safely Act” can be found by clicking the link below: https://www.arkleg.state.ar.us/Home/FTPDocument?path=%2FACTS%2F2023R%2FPublic%2FACT642.p df Rules pertaining to Youth Mitigation and Information Courses for Athletics Personnel and Coaches: Rules for Coach Safely Act Approved courses: Emergency Preparedness, Planning, and Rehearsal for Traumatic Injuries • The Collapsed Student: https://nfhslearn.com/courses/the-collapsed-athlete Cost: No cost • First Aid, Health, and Safety: https://nfhslearn.com/courses/first-aid-health-and-safety *Cost associated with this course Concussions and Head Trauma • Concussions in Sports: https://nfhslearn.com/courses/concussion-in-sports-2 Cost: No cost • HEADS UP to Youth Sports: Online Training: https://www.cdc.gov/headsup/youthsports/training/index.html Cost: No cost Center & Section: CHP/ SMIP Main Topic: Injury and Violence Prevention Sub Topic Main Page: Coach Safely Act • Bell Ringer: A Concussion Awareness Course for Arkansas Coaches CID: HWB16027 *Note: The courses listed on the Arkansas Ideas portal are available to licensed and non-licensed K- 12 educators. The course catalog can be found here: https://ideas.myarkansaspbs.org/course_catalog • The Xs and Os of Sports-Related Concussion: Fact Versus Fiction CID: HWG16013 *Note: The courses listed on the Arkansas Ideas portal are available to licensed and non-licensed K- 12 educators. The course catalog can be found here: https://ideas.myarkansaspbs.org/course_catalog Heat and Extreme Weather-Related Injury Familiarization • Heat Illness Prevention: https://nfhslearn.com/courses/heat-illness-prevention-2 Cost: No cost • Exertional Heat Illness Awareness Training CID: HWG14021 *Note: The courses listed on the Arkansas Ideas portal are available to licensed and non-licensed K- 12 educators. The course catalog can be found here: https://ideas.myarkansaspbs.org/course_catalog • 108 Degrees: Critical Response CID: HWB14022 *Note: The courses listed on the Arkansas Ideas portal are available to licensed and non-licensed K- 12 educators. The course catalog can be found here: https://ideas.myarkansaspbs.org/course_catalog • The Latest in Heat Illness, Recognition, and Treatment CID: HWG16014 *Note: The courses listed on the Arkansas Ideas portal are available to licensed and non-licensed K- 12 educators. The course catalog can be found here: https://ideas.myarkansaspbs.org/course_catalog Physical Conditioning and Training Equipment Usage • Strength and conditioning: https://nfhslearn.com/courses/strength-and-conditioning * Cost associated with this course Heart Defects and Abnormalities Leading to Sudden Cardiac Death • Sudden Cardiac Arrest: https://nfhslearn.com/courses/sudden-cardiac-arrest Cost: No cost • Sudden Cardiac Arrest: When Seconds Count CID: HWB19050 *Note: The courses listed on the Arkansas Ideas portal are available to licensed and non-licensed K- 12 educators. The course catalog can be found here: https://ideas.myarkansaspbs.org/course_catalog Coach Safely • Coach Safely Foundation: https://coachsafely.org/education-safety/ Covering all courses for Coach Safely requirements To request review and approval of a course, contact the Arkansas Department of Health Substance Misuse and Injury Prevention Branch: Phone: 1-501-671-1449 Email Address: ADH.InjuryPrevention@Arkansas.gov Mailing Address: 4815 W. Markham Street, Slot 10, Little Rock, AR 72205 Resources: -Arkansas Activities Association Sports Medicine Information: https://www.ahsaa.org/sports-medicine-info -Arkansas Activities Association Sports Medicine Fact Sheet for Parents and Students: https://www.healthy.arkansas.gov/images/uploads/pdf/Sports_Medicine_Fact_Sheet_Concussion.pdf Office Address Phone Fax_____ Substance Misuse and Injury Prevention 4815 W. Markham Street, 501-671-1449 501-682-0427 Slot 10 - Little Rock, AR 72205 ORGANIZATION CONTRACT Date:__1/15/2024______________ Organization: City of Fayetteville, Arkansas Start Date: _________________2024 End Date: January 31st 2025 Address: 1455 S. Happy Hollow Road Fayetteville, AR 72701 Sport: Baseball Softball Soccer Football Basketball Lacrosse Gymnastics Hockey ALL Authorized Signer Title: ______________________ Name: _________________________ Email Address: _____________________________ Phone Number: __________________ Logo Provided: Yes / No This Organization Contract (“Agreement”) is entered into between Youth Sports Training, Inc. d/b/a Play Safely Sports (“Company”) and the Organization listed above (“Organization”) as of the last date of signature below (“Effective Date”). This Agreement is subject to Company’s Terms of Service, as found at https://www.playsafelysports.com/termsandconditions.html which may be updated from time to time. This Agreement executed hereunder and any additional terms and conditions hereby incorporated, represent the entire agreement of the parties and supersede all prior or contemporaneous agreements, proposals or representations, written or oral, concerning their subject matter. Organization is committing to improve safety through Play Safely Sports online course by signing up for the following program: 1_ Year Commitment It will be a requirement that all coaches complete the Play Safely Sports online safety course annually. It will be League Policy or Recommendation that all parents have access to the Play Safely Sports online safety course annually. Organization is approved to use Play Safely Sports’ name and logo for marketing purposes. Organization will purchase 300 courses for $20.00 per course for a total of $6000. Organization has the option to purchase more courses upon request. Organization is approved to use Play Safely Sports’ name and logo for marketing purposes. Organization will be invoiced for full payment on March 1st Organization will schedule onboarding meeting by Feb 9th February 6 Mayor Lioneld Jordan mayor@fayetteville-ar.gov 479-575-8330 *Participants who have been certified in the same calendar year through another entity will not be asked to recertify. Both The Organization and Play Safely Sports reserve the right to notify the respective party regarding any platform issues. Organization Authorized Signer(E-signature):, Date: 02/06/2024 Title: Mayor Play Safely Sports Authorized Signer(E-signature): Date: 1/15/2024 Title: President