HomeMy WebLinkAbout58-24 RESOLUTIONFile Number: 2024-11
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 58-24
PARTS, TEAR DOWN, INSPECT AND REPAIR SERVICES (PURCHASE AGREEMENT):
A RESOLUTION TO APPROVE THE PURCHASE OF PARTS AND REPAIR SERVICES FROM ORIGINAL
EQUIPMENT MANUFACTURERS OR THEIR AUTHORIZED VENDORS OR REPAIR LOCATIONS TO TEAR
DOWN , INSPECT, REPAIR AND MAINTAIN WARRANTY WHERE APPLICABLE FOR VEHICLE AND
EQUIPMENT REPAIRS AS NEEDED THROUGH DECEMBER 31, 2024 , WITHIN THE APPROVED BUDGET
WHEREAS, pursuant to Ark. Code Ann. § 14-58-104(6), formal competitive bidding is not necessary for "replacement
parts and labor for repairs of machinery and equipment."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section I : That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of parts and repair
services from original equipment manufacturers or their authorized vendors or repair location to tear down , inspect,
repair and maintain warranty where applicable for vehicle and equipment repairs as needed through December 31 ,
2024 , within the approved budget.
PASSED and APPROVED on February 6 , 2024
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Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
CITY COUNCIL MEMO
2024-11
MEETING OF FEBRUARY 6, 2024
TO: Mayor Jordan and City Council
THRU: Terry Gulley, Asst Public Works Director - Ops
FROM: Ross Jackson, Jr., Fleet Operations Superintendent
DATE:
SUBJECT: PARTS, TEAR DOWN, INSPECT AND REPAIR SERVICES:
RECOMMENDATION:
COUNCIL APPROVES THE PURCHASE OF PARTS AND REPAIR SERVICES FROM ORIGINAL
EQUIPMENT MANUFACTURERS OR THEIR AUTHORIZED VENDORS OR REPAIR LOCATIONS TO TEAR
DOWN, INSPECT, REPAIR AND MAINTAIN WARRANTY WHERE APPLICABLE REGARDING VEHICLES
AND EQUIPMENT FOR REPAIRS UP TO OR EXCEEDING $35,000 ANNUALLY THROUGH DECEMBER
31ST 2024 AND WITHIN THE APPROVED BUDGET.
BACKGROUND:
Fleet occasionally has authorized shops or distributors perform internal engine and powertrain work on newer
equipment that may be covered under warranty or older equipment no longer covered under warranty when
Fleet does not have the workforce, scheduling or space ability to perform them in a timely manner. Tear down,
inspect, and repair services are exempt from quotes. Fleet typically stays under $15,000 per year for these
services, but there have been large costly repairs this past year to City vehicles and equipment. Sometimes,
while performing in-depth tear down and inspect, there may be broken components found that are not covered
under warranty and require replacement at the time of warranty repair.
DISCUSSION:
Fleet recommends approving total expenditures in excess of $35,000, per City Policy, through the end of the
fiscal year for these vendors.
BUDGET/STAFF IMPACT:
The purchases for parts and repair services are budgeted in the shop fund.
ATTACHMENTS: SRF (#3)
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City of Fayetteville, Arkansas
Legislation Text
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
File #: 2024-11
PARTS, TEAR DOWN, INSPECT AND REPAIR SERVICES:
A RESOLUTION TO APPROVE THE PURCHASE OF PARTS AND REPAIR SERVICES FROM
ORIGINAL EQUIPMENT MANUFACTURERS OR THEIR AUTHORIZED VENDORS OR REPAIR
LOCATIONS TO TEAR DOWN, INSPECT, REPAIR AND MAINTAIN WARRANTY WHERE
APPLICABLE FOR VEHICLE AND EQUIPMENT REPAIRS AS NEEDED THROUGH
DECEMBER 31, 2024, WITHIN THE APPROVED BUDGET
WHEREAS, pursuant to Ark. Code Ann. §14-58-104(6), formal competitive bidding is not necessary
for “replacement parts and labor for repairs of machinery and equipment.”
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of
parts and repair services from original equipment manufacturers or their authorized vendors or repair
location to tear down, inspect, repair and maintain warranty where applicable for vehicle and equipment
repairs as needed through December 31, 2024, within the approved budget.
City of Fayetteville Staff Review Form
2024-11
Item ID
2/6/2024
City Council Meeting Date - Agenda Item Only
N/A for Non-Agenda Item
Ross Jackson 1/11/2024 FLEET OPERATIONS (770)
Submitted By Submitted Date Division / Department
Action Recommendation:
COUNCIL APPROVES THE PURCHASE OF PARTS AND REPAIR SERVICES FROM ORIGINAL EQUIPMENT
MANUFACTURERS OR THEIR AUTHORIZED VENDORS OR REPAIR LOCATIONS TO TEAR DOWN, INSPECT, REPAIR AND
MAINTAIN WARRANTY WHERE APPLICABLE REGARDING VEHICLES AND EQUIPMENT FOR REPAIRS UP TO OR
EXCEEDING $35,000 ANNUALLY THROUGH DECEMBER 31ST 2024 AND WITHIN THE APPROVED BUDGET.
Budget Impact:
9700.770.1910-5214.00 Shop
Account Number Fund
NA NA
Project Number Project Title
Budgeted Item?Yes Total Amended Budget $1,152,500.00
Expenses (Actual+Encum)$99,500.00
Available Budget $1,053,000.00
Does item have a direct cost?No Item Cost $-
Is a Budget Adjustment attached?No Budget Adjustment $-
$347.00 Remaining Budget $1,053,000.00
V20221130
Purchase Order Number:Previous Ordinance or Resolution #
Change Order Number:Approval Date:
Original Contract Number:
Comments: