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Home My WebLink About54-24 RESOLUTIONFile Number: 2024-4 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 54-24 AR MUNICIPAL EQUIPMENT, INC. (PURCHASE AGREEMENT): A RESOLUTION TO AUTHORIZE THE PURCHASE OF THREE PETERBIL T REFUSE TRUCKS FROM ARKANSAS MUNICIPAL EQUIPMENT, INC . IN THE TOTAL AMOUNT OF $1 ,046 ,583.5 0 , PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE , PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I : That the City Counci I of the City of Fayetteville, Arkansas hereby authorizes the purchase of three Peterbi It refuse trucks from Arkansas Municipal Equipment, Inc . in the amount of $1 ,046 ,583 .50 , plus any applicable surcharges, freight charges, and delivery fees up to I 0% of the original purchase price, pursuant to a Sourcewell Cooperative Purchasing Contract, for use by the Recycling and Tras h Collection Division . PASSED and APPROVED on February 6 , 2024 Page 1 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2024-4 MEETING OF FEBRUARY 6, 2024 TO: Mayor Jordan and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent DATE: SUBJECT: AR MUNICIPAL EQUIPMENT INC: RECOMMENDATION: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A ONE PETERBILT 348 REFUSE TRUCK AND TWO PETERBILT 520 REFUSE TRUCKS FROM ARKANSAS MUNICIPAL EQUIPMENT IN THE AMOUNT OF $1,046,583.50, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (091219-NWY). BACKGROUND: Unit 4031 is a 2016 Peterbilt 348 Rear Loader Refuse truck with a current FASTER score of 13.9 points. Unit 4033 is a 2018 Peterbilt 520 Front Loader with a current FASTER score of 14.2. The third truck on this order will be an expansion Peterbilt 520 Side Arm Residential service truck. DISCUSSION: Due to these units having a larger FASTER score and increasing maintenance issues, Fleet recommends on time replacement of both units 4031 and 4033. Two out of three of these trucks are forecasted to be on the ground and deliverable within 4-6 months. One will be deliverable within 7-10 days. BUDGET/STAFF IMPACT: These units were unanimously approved at the January 9th Equipment Committee. ATTACHMENTS: SRF (#3), Fayetteville RP 10 23 (#4), Fayetteville FL 1023 (#5), Fayetteville 25YD Quote Updated (#6) Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2024-4 AR MUNICIPAL EQUIPMENT INC: A RESOLUTION TO AUTHORIZE THE PURCHASE OF THREE PETERBILT REFUSE TRUCKS FROM ARKANSAS MUNICIPAL EQUIPMENT, INC. IN THE TOTAL AMOUNT OF $1,046,583.50, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of three Peterbilt refuse trucks from Arkansas Municipal Equipment, Inc. in the amount of $1,046,583.50, plus any applicable surcharges, freight charges, and delivery fees up to 10% of the original purchase price, pursuant to a Sourcewell Cooperative Purchasing Contract, for use by the Recycling and Trash Collection Division. City of Fayetteville Staff Review Form 2024-4 Item ID 2/6/2024 City Council Meeting Date - Agenda Item Only N/A for Non-Agenda Item Ross Jackson 1/5/2024 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A ONE PETERBILT 348 REFUSE TRUCK AND TWO PETERBILT 520 REFUSE TRUCKS FROM ARKANSAS MUNICIPAL EQUIPMENT IN THE AMOUNT OF $1,046,583.50, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (091219-NWY). Budget Impact: 9700.770.1920-5802 Shop Account Number Fund 02082.2024 Recycling and Trash Project Number Project Title Budgeted Item?Yes Total Amended Budget $1,059,000.00 Expenses (Actual+Encum)$- Available Budget $1,059,000.00 Does item have a direct cost?Yes Item Cost $1,046,583.50 Is a Budget Adjustment attached?No Budget Adjustment $- Remaining Budget $12,416.50 V20221130 Purchase Order Number:Previous Ordinance or Resolution # Change Order Number:Approval Date: Original Contract Number: Comments: Quote Arkansas Municipal Equipment 14263 Highway 270 west Poyen, Arkansas 72128 501 425 1567 ** danielellison@yahoo.com ** To:City Of Fayetteville AR 1525 S Happy Hollow RD QUOTE:#FAYARFLRP2023 Fayetteville AR 72701 Sourcewell Member# 34143 Date: January 15, 2023 AR Dealer # M 8116 Sorucewell Contract # 091219-NWY Qty Description Each Total 1.00 2025 Peterbilt 520 $213,750.00 $213,750.00 1.00 31yd New Way RotoPac $173,800.00 $173,800.00 Sidewinder arm or RP arm with rollers $- $- Delivery Date 150 200 Days after receipt $- of order $- $- 1.00 ATD Discount $(5,025.00)$(5,025.00) $- 1.00 5 Year 200,000 Engine & After treatment $4,250.00 $4,250.00 1.00 5 Year Allison Transmsisson $1,755.00 $1,755.00 1.00 2 Year Basic Service Peterbilt $2,005.00 $2,005.00 1.00 5 Year Cylinder Warranty $4,175.00 $4,175.00 1.00 5 Year Body Warranty $4,990.00 $4,990.00 Remote Grease zerts on TG, TG Cyl & body Lift $- Hopper access ladder, Work light package $- strobe light package, caution decal $- 4 camera dvr system,under seat controls $- Oil tank quick connect fittings and heater $- Subtotal $399,700.00 Sales tax Freight Total $399,700.00 Daniel Ellison Phone:501 425 1567 Email:danielellison@yahoo.com www.ametrucks.com Quote Arkansas Municipal Equipment 14263 Highway 270 west Poyen, Arkansas 72128 501 425 1567 ** danielellison@yahoo.com ** To:City Of Fayetteville AR 1525 S Happy Hollow RD QUOTE:#FAYARFLPB2023 Fayetteville AR 72701 Sourcewell Member# 34143 Date: January 15, 2023 AR Dealer # M 8116 Sorucewell Contract # 091219-NWY Qty Description Each Total 1.00 2023 Peterbilt 520 $374,250.00 $374,250.00 40yd New Way Mammoth $- Per Bid Spec $- $- Delivery Date 90-120 Days After Receitpt $- Of Order $- $- 1.00 ATD Discount $(6,529.00)$(6,529.00) $- 1.00 5 Year 200,000 Engine & After treatment $4,250.00 $4,250.00 1.00 5 Year Allison Transmsisson $1,755.00 $1,755.00 1.00 2 Year Basic Service Peterbilt $2,005.00 $2,005.00 1.00 5 Year Cylinder Warranty $4,175.00 $4,175.00 1.00 5 Year Body Warranty $4,990.00 $4,990.00 1.00 sweeper on canopy, TG Seal Extension,$8,654.00 $8,654.00 Access Lader with prox, Caution decal,$- Hyd Tank Heater and quick connetcts $- Upgrade Joy Stick, Canopy Drain, lights for $- packer, top door, acess door, Front cover $- Subtotal $393,550.00 Sales tax Freight Total $393,550.00 Daniel Ellison Phone:501 425 1567 Email:danielellison@yahoo.com www.ametrucks.com Quote Arkansas Municipal Equipment 14263 Highway 270 west Poyen, Arkansas 72128 501 425 1567 ** danielellison@yahoo.com ** To:City Of Fayetteville AR 1525 S Happy Hollow RD QUOTE:#FAYAR25YDRL Fayetteville AR 72701 Sourcewell Member# 34143 Date: January 15, 2023 AR Dealer # M 8116 Sorucewell Contract # 091219-NWY Qty Description Each Total 1.00 2023 Freightliner M2 106 $245,957.00 $245,957.00 25yd New Way Magnum $- Per Bid Spec $- $- Delivery Date 7-10 Days After Receitpt $- Of Order $- $- 1.00 ATD Discount $(5,108.50)$(5,108.50) $- 1.00 5yr 200K Mile Cummins & After Treatement $2,130.00 $2,130.00 1.00 5yr Allison $1,275.00 $1,275.00 1.00 2yr Basic Vehicle $705.00 $705.00 1.00 5yr Cylinder warranty $3,500.00 $3,500.00 1.00 5yr Body Warranty $4,875.00 $4,875.00 Body warranty covers all welds and $- structure that is not misuse or abuse $- $- $- $- Subtotal $253,333.50 Sales tax Freight Total $253,333.50 Daniel Ellison Phone:501 425 1567 Email:danielellison@yahoo.com www.ametrucks.com