HomeMy WebLinkAbout42-24 RESOLUTIONFile Number: 2024-1638
113 West Mountain Street
Fayetteville , AR 72701
(479) 575-8323
Resolution: 42-24
EVANS ENTERPRISES, INC. (PUMP REPAIR):
A RESOLUTION TO ACCEPT A QUOTE IN THE AMOUNT OF $54 ,300.00 PLUS APPLICABLE TAXES AND
FREIGHT CHARGES FROM EVANS ENTERPRISES , INC . FOR THE REPAIR OF A PUMP USED AT THE
HAMESTRING SEWER LIFT STATION
WHEREAS , a pump used at the Hamestring Sewer Lift Station was recently s hipped to Evans Enterprises, Inc. to
di sassemble, inspect, and provide a quote for repair of the pump ; and
WHEREAS, pursuant to Ark. Code Ann. § 14-58-I 04( 6), formal competitive bidding is not necessary for "replacement
parts and labor for repairs of machinery and equipment."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section I : That the City Council of the City of Fayetteville, Arkan sas hereby determines that , pursuant to Ark . Code
Ann. § 14-58-104(6), the repair of the pump does not require formal competitive bidding and , therefore, accepts the
quote in the amount of $54 ,300 .00 (plus any applicable taxes and freight charges) from Evan s Enterprises, Inc. for the
repair of a pump used at the Hamestring Sewer Lift Station.
PASSED and APPROVED on February 6 , 2024
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Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
CITY COUNCIL MEMO
2024-1638
MEETING OF FEBRUARY 6, 2024
TO: Mayor Jordan and City Council
THRU: Susan Norton, Chief of Staff
FROM: Tim Nyander, Utilities Director
DATE:
SUBJECT: Evans Enterprises, Inc. – Hamestring Pump Motor No. 4 Repair
RECOMMENDATION:
Staff recommends approval of a quote from Evans Enterprises, Inc. in the amount of $54,300.00 plus
applicable taxes and freight charges for the repair of a pump motor for the Hamestring Sewer Lift Station.
BACKGROUND:
In November 2023, pump no. 4 at the Hamestring sewer lift station started experiencing problems. Jacobs
Engineering staff pulled the pump’s motor and sent it to Evans Enterprises for a hidden-damages inspection.
Evans Enterprises found that the motor had suffered major damage and the pump’s rotor was also damaged.
DISCUSSION:
Evans Enterprises, Inc. submitted a quote to repair the 350-horsepower pump motor and its rotor in the
amount of $54,300.00 plus freight and tax. The other option is to purchase a new pump motor, but staff
received a quote for a new motor in the amount of $124,039.45. A new motor is not economical at this time to
its cost, so staff recommends approval of the quote from Evans Enterprises to repair the pump motor and its
rotor in the amount of $54,300.00 plus applicable taxes and freight charges. Freight is estimated at $1,000.00
and taxes are estimated at $5,391.75, for an estimated total of $60,691.75.
Because it was necessary to have the repair facility disassemble the units to determine the extent of the
damage to equipment already purchased and make repairs, a bid waiver and/or formal sealed bidding is not
necessary according to Ark. Code Ann. §14-58-104(6).
BUDGET/STAFF IMPACT:
Funds are available in the Upgrade/Replace Lift Stations account within the Water & Sewer fund.
ATTACHMENTS: SRF (#3), Evans Enterprises Quote (#4)
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City of Fayetteville, Arkansas
Legislation Text
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
File #: 2024-1638
Evans Enterprises, Inc. – Hamestring Pump Motor No. 4 Repair
A RESOLUTION TO ACCEPT A QUOTE IN THE AMOUNT OF $54,300.00 PLUS APPLICABLE
TAXES AND FREIGHT CHARGES FROM EVANS ENTERPRISES, INC. FOR THE REPAIR OF A
PUMP USED AT THE HAMESTRING SEWER LIFT STATION
WHEREAS, a pump used at the Hamestring Sewer Lift Station was recently shipped to Evans
Enterprises, Inc. to disassemble, inspect, and provide a quote for repair of the pump; and
WHEREAS, pursuant to Ark. Code Ann. §14-58-104(6), formal competitive bidding is not necessary
for “replacement parts and labor for repairs of machinery and equipment.”
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that, pursuant
to Ark. Code Ann. §14-58-104(6), the repair of the pump does not require formal competitive bidding
and, therefore, accepts the quote in the amount of $54,300.00 (plus any applicable taxes and freight
charges) from Evans Enterprises, Inc. for the repair of a pump used at the Hamestring Sewer Lift
Station.
City of Fayetteville Staff Review Form
2024-1638
Item ID
2/6/2024
City Council Meeting Date - Agenda Item Only
N/A for Non-Agenda Item
Tim Nyander 1/10/2024 WASTEWATER TREATMENT (730)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of a quote from Evans Enterprises, Inc. in the amount of $54,300.00 plus applicable
taxes and freight charges for the repair of a pump motor for the Hamestring Sewer Lift Station.
Budget Impact:
5400.730.5800-5414.00 Water & Sewer
Account Number Fund
02068.1 WWTP Upgrade/Replace Lift Stations
Project Number Project Title
Budgeted Item?Yes Total Amended Budget $1,042,035.00
Expenses (Actual+Encum)$161,552.00
Available Budget $880,483.00
Does item have a direct cost?Yes Item Cost $60,691.75
Is a Budget Adjustment attached?No Budget Adjustment $-
Remaining Budget $819,791.25
V20221130
Purchase Order Number:Previous Ordinance or Resolution #
Change Order Number:Approval Date:
Original Contract Number:
Comments:Freight is estimated at $1,000.00 and taxes are estimated at $5,391.75, for an estimated total of
$60,691.75.
FINAL
Evans Enterprises, Inc.
Contact Deborah
4300 Planters Road
Ft. Smith, AR 72908
479-648-1500 - Phone
479-648-0013 - Fax
DATE:
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NO:00084416
11/3/2023
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FAYETTEVILLE, AR 72701
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113 W MOUNTAIN
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NEEDED
CUSTOMER PO #PO RELEASE #MISC NUMBER
**THIS IS NOT AN INVOICE**
350hp BALDOR MOTORJob Description:
NAMEPLATE DATA
Manufacturer:BALDOR; Frame:5011LY; Enclosure:TEFC; Serial #:N0702070027; HP:350; RPM:1190; Volts:460; Amps:386; Type:P; Cycles:60; Phase:3;
Temp Rise:40; Service Factor:1.15; Insulation Class:F
SPECIAL INSTRUCTIONS
350hp BALDOR MOTOR - TURNED RUSH
UNIT QTY UNIT PRICE EXTENSION
We are pleased to provide the following work scope and quotation for your consideration:
AC Large Motor Recondition Process to Include:
Incoming Inspection and Disassembly:
Receive motor, perform incoming visual inspection, note any missing or broken parts, note any accessories attached to the unit when received, record full
nameplate data including Serial # and complete incoming section of Repair Order. Take photos of special conditions, accessories and their positions.
Perform Meg test on stator windings as received. Record incoming readings. Match mark ALL components that could be removed during disassembly
process. Disassemble unit completely identifying all major components and parts pan with R.O. #. Perform internal visual inspection of all components
note any obvious signs of wear, contamination, heating or other damage.
Rotor:
Clean and bake rotor to remove moisture. Paint all non-critical fit surfaces with red insulating sealer.
Measure all critical mechanical fits on rotor (i.e. bearing journals, bearing housings, seal surfaces, shaft extension, keyway, etc.) and record results.
Measure and record rotor TIR (Total Indicated Run out) readings. Dynamically balance rotor to standards based on operating speed. Perform high current
squirrel cage test, identify hot spots with Infrared Gun, mark broken bars, solder connections or porosity with permanent marker. If rotor damage is
identified, notify customer immediately with findings and an “Extra Work Authorization” will be requested before proceeding with repairs. Lightly polish shaft
extension and apply light coat of protectant.
Parts and Accessories:
Clean and dry all accessories (e.g. space heaters, oilers, oil system plumbing, encoders, winding RTDs, bearing RTDs, overloads, water cooled bearing
systems, etc.) to remove moisture. Test / measure all accessories to assure proper operation. Note any non-functioning accessories and provide “Extra
Work Authorization” request to customer for repair or replacement of faulty components. Replace or Repair both bearings as needed.
Stator / Windings:
Thoroughly steam clean or high pressure wash stator winding and housing to remove contaminants and cure to remove moisture. Perform Meg test and
Surge Comparison test after windings are baked and cool. Record results. Make determination if any winding component requires rewinding. If the
electrical winding test results prove that the stator winding is suitable for operation. Perform Core Loss test on stator winding and record results. If core
loss test proves damaged stator core iron contact customer and quote restack or replacement of motor. Varnish treat stator windings and clean excess
resin ready for assembly.
Final Testing and Test Run:
Perform all final electrical tests after assembly prior to test run. Assemble unit complete and prepare for No Load test run. Test run motor at rated voltage,
measure and record No Load amps, RPM and compare to nameplate. Record results. Perform horizontal, vertical and axial vibration analysis on O.D.E
and D.E. of motor during test run. Record results. Measure and record winding temperature (RTD’s) and bearing temperatures (BTD’s). Record results.
Scribe magnetic center if applicable.
Evans Enterprises, Inc.
4300 Planters Road
Ft. Smith , AR 72908
479-648-1500 -Phone
479-648-0013 -Fax
Contact Deborah
S CITY OF FAYETTEVILLE
0 113 W MOUNTAIN
L FAYETTEVILLE , AR 72701
D
T
0
Job Description: 350hp BALDOR MOTOR
CUSTOMER PO #
NEEDED
Paint and Prepare for Shipping:
FINAL
**THIS IS NOT AN INVOICE**
NO:
DATE :
PAGE
AN ~IP§ COMPANY
S CITY OF FAYETTEVILLE
H 113 W MOUNTAIN
I FAYETTEVILLE , AR 72701
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00084416
11/3/2023
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PO RELEASE# MISC NUMBER
Install all parts and accessories referring to match marks and photos to assure proper positioning . Drain oil if unit is oil lubricated and install "Fill with Oil!"
tags . Mask and prepare unit for painting and paint. Install Mechanics Tag with bearing numbers and type included. Block shaft if required and prepare unit
for shipping. Review and finalize all test results .
Warranty: 90 Days on materials and workmanship
Additional Comments:
In addition to the workscope above ,
Manufacture new laminations and rebar copper rotor w/std C 110 bars and braze on new copper rings , machine connection check and balance .
If not repaired , an inspection fee below will be charged.
$1 ,885 .00
Lead Time: 35 to 40 working days due to rotor rebar lead time
TOTAL
Valid for 30 calendar days from the above date . Equipment left at the service center more than 120 days without a response to this quotation
will be charged storage/disassembly fees based on a 4 hour miimum and dependant on apparatus . Inspection and freight charges will apply .
Total does not include sales tax and will be applied on the final invoice if applicable.
Payment terms Net 30 days for account holders unless otherwise specified .
If additional work , parts , services or materials are required that are not specifically
included in the above work scope an "Extra Work Authorization" will be required .
This proposal does not include third party inspection , licensing and/ or certification .
54 ,300.00
In an effort to control cost associated with processing our invoices , effective immediately we will be assessing a 3.5 % convenience fee if you choose to
satisfy this invoice by paying with a credit card . This is reflected on your invoice and will be assessed if that payment method is chosen .
In the event of significant cost escalation resulting from changes to commod ity market prices for copper and/ or other raw
materials between dates of Evans price quotation & Evans acceptance of customer purchase order or execution of
Contract Agreement may be subject to equally adjustable change order in accordance with the procedures of contract
documents . (Commodity markets are volatile & Price is subject to adjustment at time of order entry due to cost increases
that may have occurred after Quotation Date . We will notify you in our acknowledgement if any adjustment is necessary.)
AN ~IP§ COMPANY
Received
By: Date: 0 2/ow /2-0 2-4