HomeMy WebLinkAbout1-24 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 1-24
File Number: 2023-1511
RAILROAD CROSSING ELIMINATION GRANT (ADMINISTRATION AGREEMENT):
A RESOLUTION TO APPROVE AN AGREEMENT BETWEEN THE CITY OF FAYETTEVILLE, THE CITY OF
SPRINGDALE, AND THE ARKANSAS & MISSOURI RAILROAD FOR THE ADMINISTRATION OF A
RAILROAD CROSSING ELIMINATION GRANT
WHEREAS, in 2022 the Cities of Fayetteville and Springdale, in collaboration with Arkansas & Missouri Railroad
were awarded a Railroad Crossing Elimination Grant in the amount of $576,000.00 to conduct planning activities to
scope improvement projects at various at -grade crossings to improve mobility and enhance safety for the area; and
WHEREAS, the pursuit of funds for railroad crossing safety stemmed from the addition of two new crossings near the
Fulbright Expressway and associated contractual obligations of the City to close and/or improve the safety of existing
crossings; and
WHEREAS, staff from the City of Fayetteville, City of Springdale and the Railroad met with the Federal Railroad
Administration and identified the steps necessary to move towards obligation of the funds; and
WHEREAS, the first step is for the three parties to enter into an agreement for the administration of this grant.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign an
agreement between the City, the City of Springdale, and the Arkansas and Missouri Railroad for the administration of a
Railroad Crossing Elimination Grant.
PASSED and APPROVED on January 2, 2024
Approve Attest: ``���N+++T ►►p���'
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CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JANUARY 2, 2024
CITY COUNCIL MEMO
TO: Mayor Jordan and City Council
THRU: Chris Brown, Public Works Director
Susan Norton, Chief of Staff
FROM: Matt Casey, Engineering Design Manager
DATE:
SUBJECT: A Resolution approving a Railroad Grant Administration Agreement
RECOMMENDATION:
2023-1511
Staff recommends approval of a resolution approving an agreement between the City of Fayetteville, the City
of Springdale and the Arkansas and Missouri Railroad for the administration of the Railroad Crossing
Elimination Grant.
BACKGROUND:
The Cities of Fayetteville and Springdale, in collaboration with Arkansas & Missouri Railroad,
were awarded a 2022 Railroad Crossing Elimination Grant in the amount of $576,000 to conduct planning
activities to scope improvement projects at various at -grade crossings to improve mobility and enhance safety
for the area. The application requested funding for a grant to plan improvements at various crossings between
the University Avenue crossing in Fayetteville to the Apple Blossom Avenue crossing in Springdale.
The pursuit of funds for railroad crossing safety stemmed from the addition of two new crossings near the
Fulbright Expressway and associated contractual obligations of the City to close and/or improve the safety of
existing crossings.
The following crossings were covered in the application:
Fayetteville
• University Avenue - possible closure and replacement with bike/ped grade separation (closure of this location
is required as part of the new crossing at Shiloh Street).
• Dickson Street - possible improvements to allow quiet zone
• Frisco Avenue - safety and geometric improvements
• Jocelyn Lane - possible closure (closure of this location is required as part of the new crossing at Futrall
Drive)
Springdale
• Shady Grove Road - possible safety and drainage improvements)
• Sunset Avenue - possible safety improvements and realignment of adjacent
intersections
• Randall Wobbe Drive - possible replacement with grade separation
• Apple Blossom Drive - possible safety improvements
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Each location will be evaluated for criteria such as safety, environmental impact, economic impact and
multimodal impact.
DISCUSSION:
After the notification of award of this grant, staff from the City of Fayetteville, City of Springdale and the
Railroad met with the Federal Railroad Administration and identified the steps necessary to move towards
obligation of the funds. The first step is for the three parties to enter into an agreement for the administration of
this grant. FRA assisted in the drafting of the agreement. The agreement has been signed by the Railroad
and is in the process for approval by the Springdale City Council. Once this agreement has been signed and
submitted to the FRA, then the agreement for the grant award will be prepared by FRA and sent to the grant
recipients to be executed.
BUDGET/STAFF IMPACT:
There is no budget impact associated with this agreement.
ATTACHMENTS: SRF (#3), 2023-1511 RR Grant Admin Agmt (#4)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-1511
A Resolution approving a Railroad Grant Administration Agreement
A RESOLUTION TO APPROVE AN AGREEMENT BETWEEN THE CITY OF FAYETTEVILLE,
THE CITY OF SPRINGDALE, AND THE ARKANSAS & MISSOURI RAILROAD FOR THE
ADMINISTRATION OF A RAILROAD CROSSING ELIMINATION GRANT
WHEREAS, in 2022 the Cities of Fayetteville and Springdale, in collaboration with Arkansas &
Missouri Railroad were awarded a Railroad Crossing Elimination Grant in the amount of $576,000.00 to
conduct planning activities to scope improvement projects at various at -grade crossings to improve
mobility and enhance safety for the area; and
WHEREAS, the pursuit of funds for railroad crossing safety stemmed from the addition of two new
crossings near the Fulbright Expressway and associated contractual obligations of the City to close
and/or improve the safety of existing crossings; and
WHEREAS, staff from the City of Fayetteville, City of Springdale and the Railroad met with the
Federal Railroad Administration and identified the steps necessary to move towards obligation of the
funds; and
WHEREAS, the first step is for the three parties to enter into an agreement for the administration of this
grant.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign an agreement between the City, the City of Springdale, and the Arkansas and Missouri Railroad
for the administration of a Railroad Crossing Elimination Grant.
Page 1
Matt Casey
Submitted By
City of Fayetteville Staff Review Form
2023-1511
Item ID
1/2/2024
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/11/2023 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of a resolution approving an agreement between the City of Fayetteville, the City of
Springdale and the Arkansas and Missouri Railroad for the administration of the Railroad Crossing Elimination
Grant.
Account Number
Project Number
Budgeted Item? No
Budget Impact:
Fund
Project Title
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Does item have a direct cost? No Item Cost
Is a Budget Adjustment attached? No Budget Adjustment
Remaining Budget
V20221130
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments:
GRANT ADMINISTRATION AGREEMENT
This Agreement, made and entered into on this 2 day of . WorL 2024, by and between
the City of Fayetteville, Arkansas ("Fayetteville") and the City of Springdale, Arkansas
("Springdale") (jointly referred to as "Grantees") and The Arkansas and Missouri Railroad
Company, ("Railroad"),
WITNESSETH:
WHEREAS, the Grantees are the recipients of a 2022 United States Department of
Transportation (USDOT), Federal Railroad Administration (FRA) Railroad Crossing Elimination
(RCE) Grant ("Grant") for a study of a 14-mile corridor of the Arkansas and Missouri Railroad
through the cities of Fayetteville and Springdale to identify feasible safety improvements at
various street crossings as identified in the attached Exhibit 1;
WHEREAS, the Grantees will be responsible for meeting all the requirements and duties
defined as recipients of the grant;
WHEREAS, the crossings identified for this study are located within right-of-way
owned by the Railroad;
WHEREAS, the Parties agree that the Railroad will not require compensation, and the
Grantees will not compensate the Railroad, for use of the Railroad right-of-way used in this
study;
NOW, THEREFORE, the City of Fayetteville, Arkansas, the City of Springdale,
Arkansas and The Arkansas and Missouri Railroad Company agree as follows:
1. Grantees agree to:
A. Serve as the recipients of the grant to receive, distribute and account for all grant
funds.
B. The Cities will jointly administer he grant with staff of the City of Fayetteville
designated as the point of contact.
C. Manage the selection procurement and administration of the engineering
contract for the study.
D. Require the consulting firm or contractor to meet any safety standards required
by or requested from the Railroad in addition to general safety requirements
(FRA, OSHA, etc.)
E. Ensure that no physical disturbance to the Railroad right of way occurs with
this project and that any access to the crossing sites will be for the purpose of
study and survey only.
F. Coordinate with the Railroad 7 days in advance on any activities that require
personnel to enter its right of way and move onto or over the active rail lines.
G. Share the results of the study with the Railroad.
2. Railroad agrees to Allow the Grantees and their design professionals or other
contractors access to the right-of-way for the purpose of this study.
IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE, WE SIGN
BELOW:
CITY OF SPRINGDALE,
DIBy:
D O S , Mayor
AT7
By:
ARKANSAS AND MISSOURI RAIM
306 E. Emma Ave
Springdale, AR 72764
By: i
CAREN L. KRASKA, President
WITNESS:
CITY OF FAYETTEVILLE,
ATTEST:
By:
COMPANY
Y
ra Paxton, City erkTreasare; ` AY r. • �-