HomeMy WebLinkAbout275-23 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 275-23
File Number: 2023-1299
NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS (PURCHASE AGREEMENT):
A RESOLUTION TO APPROVE AN INTERLOCAL PURCHASING AGREEMENT WITH THE NORTH
CENTRAL TEXAS COUNCIL OF GOVERNMENTS; TO AUTHORIZE A CONTRACT WITH IMS
INFRASTRUCTURE MANAGEMENT SERVICES, L.P. FOR PAVEMENT ANALYSIS AND RELATED
SERVICES PURSUANT TO THAT INTERLOCAL AGREEMENT THROUGH THE TERM OF THE CONTRACT
AND ANY RENEWAL PERIODS, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to execute an
Interlocal Purchasing Agreement with the North Central Texas Council of Governments to allow the City to participate
in the TxShare cooperative purchasing program.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to execute a
contract with IMS Infrastructure Management Services, L.P. for pavement analysis and related services pursuant to
TxShare Master Services Agreement 2022-063 throughout the term of the contract and any renewal periods.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution.
PASSED and APPROVED on December 5, 2023
Page 1
Attest:
ara Paxton, City C erk reasurer: • i ,','Y
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 5, 2023
CITY COUNCIL MEMO
2023-1299
TO: Mayor Jordan and City Council
THRU: Susan Norton, Chief of Staff
FROM: Chris Brown, Public Works Director
DATE:
SUBJECT: Pavement Management Contract with IMS Through the North Central Texas Council
of Governments TXShare Program
RECOMMENDATION:
Staff recommends approval of a resolution to authorize the Mayor to execute an Interlocal Purchasing
Agreement with the North Central Texas Council of Governments (NCTCOG); to utilize the NCTCOG TxShare
program for Pavement Analysis and Related Services from IMS Infrastructure Management Services, L.P.
through the TxShare Master Services Agreement 2022-063 throughout the term of the contract and any
renewal periods; and to approve a budget adjustment in the amount of $175,000.
BACKGROUND:
In 2018, the City contracted with IMS Infrastructure Management Services to inventory and analyze the City's
street system and develop a pavement condition index (PCI) rating for the city's street network. This PCI data
was delivered in the form of a spreadsheet and GIS map, and has been used over the last 5 years to
implement a data -based pavement management and overlay plan that identifies pavement management
strategies to maximize pavement condition and minimize costs. The city's asset management software
manages the pavement condition index data, and automatically "ages" the pavement based on industry
standard deterioration curves. However, over time, the actual pavement conditions may deviate from the
expected condition, and it becomes necessary to re -inventory the pavement system to capture the true PCI
and recalibrate the asset management software.
DISCUSSION:
Staff proposes to contract with IMS again for the services to re -survey the road network, perform structural
testing on higher traffic roads, and provide an updated GIS map and PCI data. Deliverables on this contract
will include:
• Report summarizing the findings of the pavement condition survey
• Spreadsheet with inventory, charts, and graphs
• GIS geodatabase containing updated pavement information including distress information
• Data formatted for inputting into Lucity asset management software
IMS proposes to begin work in January and provide the final report in August, 2024. Data collection is planned
for February and March 2024.
The proposal provided by IMS is in accordance with the terms of the Master Services Agreement #2022-063
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
between the NCTCOG and IMS, dated 5/15/2023, and expiring on November 30, 2028. By joining the
TxShare program through a Master Interlocal Agreement with NCTCOG, the City is eligible to procure the
services of IMS through this Master Services Agreement and to use the pricing structure established in that
contract.
Procurement of the services of IMS through this program results in a savings in staff time by streamlining the
process of procurement and allows the City to enjoy the benefits of an established pricing structure while
retaining the same contractor that provided these services in 2018. This will also reduce staff time on the back
end since IMS understands the City's GIS and asset management systems and how to format their data to
best meet our needs.
BUDGET/STAFF IMPACT:
The Master Services Agreement provides a menu of services available on a unit price basis. The services
proposed under this contract total $152,404; however, there may be additional work needed as the project
progresses (such as for staff training, additional mapping services, additional lane miles beyond the estimated
numbers, etc.); therefore, a total project budget of $175,000 is requested.
ATTACHMENTS: SRF (#3), BA (#4), IMS Quote - Fayetteville (#5), Contract with COF details and Signing
page (#6), Master Services Agreement -final (#7)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
Y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-1299
Pavement Management Contract with IMS Through the North Central Texas Council of
Governments TXShare Program
A RESOLUTION TO APPROVE AN INTERLOCAL PURCHASING AGREEMENT WITH THE
NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS; TO AUTHORIZE A CONTRACT
WITH IMS INFRASTRUCTURE MANAGEMENT SERVICES, L.P. FOR PAVEMENT ANALYSIS
AND RELATED SERVICES PURSUANT TO THAT INTERLOCAL AGREEMENT THROUGH
THE TERM OF THE CONTRACT AND ANY RENEWAL PERIODS, AND TO APPROVE A
BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to
execute an Interlocal Purchasing Agreement with the North Central Texas Council of Governments to
allow the City to participate in the TxShare cooperative purchasing program.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to
execute a contract with IMS Infrastructure Management Services, L.P. for pavement analysis and related
services pursuant to TxShare Master Services Agreement 2022-063 throughout the term of the contract
and any renewal periods.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1
Chris Brown
Submitted By
City of Fayetteville Staff Review Form
2023-1299
Item ID
12/5/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/15/2023
Submitted Date
Action Recommendation:
TRANSPORTATION SERVICES (410)
Division / Department
Approval of a resolution to: authorize the Mayor to execute an Interlocal Purchasing Agreement with the North
Central Texas Council of Governments (NCTCOG); to utilize the NCTCOG TxShare program for Pavement Analysis
and Related Services from IMS Infrastructure Management Services, L.P. through the TxShare Master Services
Agreement 2022-063 throughout the term of the contract and any renewal periods; and to approve a budget
adjustment in the amount of $175,000.
2100.410.4120-5315.00
Account Number
Project Number
Budgeted Item? Yes
Budget Impact:
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Does item have a direct cost? Yes Item Cost
Is a Budget Adjustment attached? Yes Budget Adjustment
Remaining Budget
Street Fund
Fund
Project Title
$
85,320.00
$
79,934.12
$ 5,385.88
$
152,404.00
$
175,000.00
27,981.88
V20221130
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments:
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division Adjustment Number
TRANSPORTATION SERVICES (410)
/Org2
2023
Requestor: Chris Brown
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Approval of a resolution to authorize the Mayor to execute an Interlocal Purchasing Agreement with the North Central Texas
Council of Governments (NCTCOG); to utilize the NCTCOG TxShare program for Pavement Analysis and Related Services
from IMS Infrastructure Management Services, L.P. through the TxShare Master Services Agreement 2022-063 throughout
the term of the contract and any renewal periods; and to approve a budget adjustment in the amount of $175,000.
COUNCIL DATE: 12/5/2023
ITEM ID#: 2023-1299
Holly Black
7717612023 77:05 Rln
RESOLUTION/ORDINANCE
Budget Division Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE:
CHKD/POSTED:
TOTAL
Account Number
175,000 175,000
Increase / (Decrease)
Expense Revenue
Project.Sub#
Project Sub.Detl AT
v.20231113
Account Name
2100.410.4100-4999.99
- 175,000
RE
Use Fund Balance - Current
2100.410.4120-5315.00
175,000 -
EX
Contract Services
I of 1
City of Fayetteville
Pavement Management Program Update
R
Imm
an ICC Company
Quote for Professional Services
Pavement Management Program Update
Chris Brown, Public Works Director
City of Fayetteville, AR
November 2, 2023
IMS Infrastructure Management Services, LP
Nick Messick, Central Region Client Services Mgr.
0111-- '�
City of Fayetteville
I Pavement Management Services ,.�
IMS Infrastructure Management Services, LP is pleased to submit a quotation to update the City's
pavement management program. IMS is an industry leader with 38 years of pavement and asset
management experience. Since our founding in 1985, we have provided similar services to more than
1,000 municipalities across the United States. Collectively, the IMS engineering team brings more than
350 years of pavement and asset management experience to the table.
IMS brings significant regional experience
and expertise to meet the City's pavement
condition assessment, right-of-way asset,
and software integration. As we understand,
the City of Fayetteville currently maintains
approximately 484 centerline miles of
roadway. IMS has performed objective
pavement data collection for similar
agencies such as and many others in
Arkansas and the surrounding region.
r■
To ensure adequate coverage across the �w
network, the Road Surface Tester (RST) will:.
survey the arterial, collector and residential Members of the IMS Engineering, Technical and Sales Teams atour
roadways in both directions, resulting in a December 2022 in-service meeting week.
survey mileage of an IMS estimated 546
miles. The RST is equipped with a Laser Crack Measuring System 2 (LCMS-2) that is the most
technologically advanced data collection equipment available in the industry.
In addition to our recent experience in the area, it is worth noting that the IMS team has grown
significantly since 2018, both in staffing and equipment. In 2021, we appointed a new Principal Engineer
and President, Kurt Keifer, PhD, PE. Kurt brings over 20 years of experience to projects, and his
background is at the core of the industry, with experience working for the US Army Corps of Engineers
and developing the ASTM D6433 protocols.
We have added six pavement engineers and nine GIS analysts to our team along with five state-of-
the-art Road Surface Testers (RST) equipped with the latest 3D Laser Crack Measurement System
(LCMS-2) technology. We have also added Fast Falling Weight Deflectometer (FastFWD) pavement
structural testing equipment along with mobile LiDAR technology for asset inventories and ADA
sidewalk and ramp compliance surveys. The combination of our larger technical team and fleet of
testing equipment provides IMS with greater capacity and redundancy for completing larger projects in
a timelier manner.
We are confident that IMS will be the ideal partner to ensure that the City achieves its project goals,
given our past successful work with the City, our significant regional experience, and our possession of
the largest fleet of advanced pavement data collection systems in the United States.
IMS Infrastructure Management Services, LP
City of Fayetteville S
I Pavement Management Services
Scope of Work
The IMS project approach for pavement condition and asset inventory projects typically follows the
seven steps shown in the graphic below. In this section, we detail the specific tasks and milestones that
will be required for the successful completion of this project.
1. Project
Kickoff 3. Data
O Collection
O
:: 2. GIS
4. Data
Processing
5. Data
Analysis &
Reporting
6.Other
Tasks
o
o=
N1_
6)**
IMS assigns seasoned pavement engineers as the project managers for all our projects. We believe it is
imperative that the project manager have the requisite technical and domain knowledge — as well as
practical project management experience —to lead the team. Our project management process is based
on thorough planning, proactive management of schedules, and constant communication. The result of
effective project management is higher quality with respect to project deliverables and satisfied
stakeholders.
Kickoff Meeting
IMS has standardized a project approach based upon our 38 years of pavement management experience
and the subsequent lessons learned after performing hundreds of projects. Detailed conversations with
our clients allow us to tailor a solution to the specific needs of an individual municipality.
A prerequisite for a successful project is an initial project meeting with the City team members and the
IMS team. This early communication is critical to ensuring that we are fully aligned with the City's overall
vision for this project as well as the specific data needs for the City. Through this project initiation
process, we will prepare the project plan for overall implementation. The plan includes:
• Contacts and stakeholders
• Measurable tasks and milestones
• Project approach and specific data collection methods
• Allocation of resources, including personnel and equipment
• Deliverables and schedule
• Performance and schedule risks
IMS Infrastructure Management Services, LP
City of Fayetteville S
I Pavement Management Services
We will ensure that the plan remains current with any further data needs. Our Project Initiation Form
and GIS Setup Form are part of our process, where the outcome will include a final project plan and an
approved schedule in collaboration with the City's staff and stakeholders. This plan is established before
any data collection begins. Project requirements are incorporated in the two project success documents.
The project success documents ensure transparency and act as a reference point to ensure all
stakeholders are accounted for and involved.
GIS Survey Mapping
Our data collection plan relies on a complete and up to date GIS street centerline. Shortly after the kick-
off, our Esri GIS experts will review and update the City's street centerline data to ensure there is an
accurate inventory of streets to be surveyed. City review of the centerline data is a critical path activity
to ensure timely and accurate data collection. Once the inventory is confirmed by the City, the IMS team
will prepare the GIS maps that guide field data collection.
IMS will produce survey maps to clearly indicate where our equipment will travel to collect data. While
we would expect the City's GIS environment to be highly accurate, we find it valuable to ensure that we
are aware of exactly which roads are included in the project and that we discuss how to proceed with
roads, such as private roads that should not be collected. Any questions regarding the roadway network
will be resolved prior to data collection. IMS will also confirm the linkage of the road segmentation to
the City database and GIS, using the customer defined existing road segments.
IMS Infrastructure Management Services, LP 3
City of Fayetteville
Pavement Management Services
Pavement Condition Survey
IMS
an ICC Company
Our two -person field crews will collect both outward facing and downward facing pavement imagery,
using one of our RSTs equipped with LCMS-2 3D pavement imaging technology. Pavement surface
distresses including linear cracking, fatigue cracking, block cracking, rutting, raveling, bleeding, edge
distress, and patched areas as well as right-of-way imagery will be collected on a segment -by -segment
basis, with each distress being captured by type, extent, and severity. The data and imagery that is
collected is then linked to the City's existing GIS data.
The LCMS-2 system is the highest resolution 3D pavement scanning technology available. Each LCMS-2
system relies on two downward -facing, high -resolution 3D cameras. Combined, the two 3D cameras
capture continuous downward imagery for more than a standard lane width. The cameras are coupled
with downward -facing lasers that provide constant and consistent illumination of the pavement surface
regardless of ambient lighting conditions. The impacts of shadows from trees, buildings, or simply
overcast sky conditions are eliminated by the laser illumination.
�i
IMS Road Surface Tester (RST) equipped with Laser Crack Measurement System (LCMS-2)
(Note: IMS has five RST LCMS-2 equipped systems dedicated to municipal pavement management.)
Rutting
continuous full-
bne-width rutting
measurements
ft
ughncszinuous right left wheel
path roughness
M..,]
The 3D cameras can detect one -millimeter -wide cracks and full -lane -width rutting, as required by ASTM
D6433, on the pavement surface at speeds up to 65 mph. Due to the versatility of the LCMS-2
technology, the automated pavement condition survey will be performed at near posted speeds, and
traffic control will not be necessary for the data collection effort. Pavement data collection and imagery
surveys are expected to progress at a rate of between 35 and 50 miles per day for the City.
IMS Infrastructure Management Services, LP 4
City of Fayetteville
Pavement Management Services
IMS
an ICC Company
The IMS team then processes the collected data using a combination of advanced analytical tools and
rigorous, manual QC/QA performed by IMS' certified Pavement Condition Index (PCI) raters to
determine accurate and repeatable PCI values for each roadway segment. Furthermore, we deliver our
PCI ratings and supporting data (distress information, rutting, and IRI values) in both spreadsheet and
GIS formats for easy review. The data that we provide may be used immediately for decision making or
be imported into any pavement management system.
During data collection, IMS implements routines that are performed each day of data collection to
ensure data consistency. These include:
• Equipment is calibrated, and daily reports are completed.
• All sensors are continually monitored to ensure they are receiving data within specification.
• Each street is noted on the inventory and map, as well as through GPS and assignment of the
RST van number.
• Production is tracked and records of coverage are
documented.
• A corrective action plan is followed, as necessary.
• All data is backed up and sent to the IMS main office for
processing.
ASTM D6433 Pavement Condition Evaluation
During and following the data collection effort, our team will
evaluate all collected pavement imagery and surface
measurements to arrive at Pavement Condition Index (PCI) values.
This is a six -step process that includes the following tasks:
1. RoadlnspectTM Pavement Distress Detection — Cracks,
rutting, and other pavement distresses are automatically
detected in both the 2D and 3D pavement images. IRI
values are also calculated at this time. (Note: The
RoadlnspectTm software was developed by Pavemetrics, the
firm that manufactures the LCMS-2 technology.)
LCMS-2 cracking data in QC/QA review
stage.
2. IMS Pavement Distress Classification — Pavement distresses detected by the RoadinspeCtTM
software are then classified by type (e.g., alligator cracking, bleeding, edge cracking, etc.) and
severity (e.g., low, medium, or high) based on predefined criteria (e.g., ASTM D6433). IMS has
created a suite of custom tools that include rule -based algorithms in conjunction with artificial
intelligence to accurately classify pavement distresses
3. IMS PCI Calculation — Pavement distress data is imported into IMS' PCI calculation software, and
PCI values are determined for each roadway segment using a scale from zero (0) to one hundred
(100) as defined in ASTM D6433.
4. IMS Quality Control (QC) —The IMS project manager then does a review of the data and works
with the QC team lead to address any issues that may be identified.
5. IMS Quality Assurance (QA) — The IMS project QA Manager independently reviews the rated
data and works with our Project Manager and QC team to correct any issues observed.
6. Client QA—The IMS Project Manager reviews the findings of the pavement condition data with
City staff before beginning any analysis activities. IMS will present the pavement condition data
in a Client Review Spreadsheet (CRS) along with maps illustrating pavement conditions for the
client to independently review.
IMS Infrastructure Management Services, LP
City of Fayetteville
Pavement Management Services
Rutting and Roughness
IMS
an ICC Company
IMS' LCMS-2 systems detect rutting on asphalt roadways using laser measurements of transverse
profiles that are collected continuously as the vans drive at normal traffic speed. With more than 4,000
measurement points collected per transverse profile and sub -millimeter vertical accuracy, the LCMS-2
can define transverse profiles with a high level of precision, accuracy, and repeatability.
Once all the transverse profiles are collected for a 415000
roadway, IMS uses the Brazilian Method, which is an
industry standard method, to determine the rut area
and the deepest (or maximum) rut depth for the 414000
profiles. These values, as well as width of rut and
color coding, can be seen in the LCMS-2 laser image
to the right. Orange represents high severity rutting, 413000
while yellow represents moderate severity rutting.
The severities are determined based on maximum
rut depth thresholds that are specified in ASTM
D6433.
aiz000
Pavement roughness is evaluated by measuring the
accumulated difference in the vertical displacement
of a road surface, independent of chassis response,
over a prescribed road length (longitudinal profile).
This roughness is typically reported via the
International Roughness Index (IRI). IRI data is
calculated in real time from continuous longitudinal
profile data collected by the LCMS-2's 3D profile
411000
410000
0 500 1000 1500 2000 2500 3000 3500 4000
Rut area and severity levels shown on the LCMS-2 composite image.
device. To determine the road profile, data is
simultaneously obtained from three devices: a pulse transducer -based distance -measuring instrument
(DMI), high-speed 3D laser sensors operating at 112 MHz, and an accelerometer in compliance with
ASTM E 950. The LCMS-2 unit conforms to a Class I profiling device, and it can also "pause" over non -
valid roadway sections such as localized maintenance activities, railroad crossings, speed bumps, and
brick inlays and not affect the IRI value.
IMS Infrastructure Management Services, LP 6
City of Fayetteville S
I Pavement Management Services
Deflection Testing
Subsurface distress investigations are a valuable tool to assess the subgrade condition of a roadway. As
a part of a sound pavement management program, IMS will integrate the Structural Index (SI) as a
component of each roadways final PCI score. To assess the subgrade strength of a roadway, a Fast
Falling Weight Deflectometer (Fast FWD) will be
mobilized to the City.
Deflection testing is performed using a Fast FWD, in
accordance with ASTM standards. The IMS team
can conduct a structural assessment of all
designated roadways as completed as a part of the
2018 project. Deflection testing is completed at
least once in each direction in every street segment
(every 300 - 500 feet) along the outside lanes of the
roadway. A series of geophones records deflection
readings for each section of pavement tested.
These readings are used to determine the
pavement strength, load transfer capabilities, and
identify properties of the base and sub -grade.
I '
-� ...1 0
Fast Falling Weight Deflectometer (FostFWD)
Upon completion of the deflection survey a structural analysis is performed. Fast FWD's apply a known
load to the pavement and measure the pavement response to the load. The structural adequacy of a
street is expressed as a 0 to 100 score with several key ranges: roadways with a Structural Index greater
than 75 are generally deemed to be structurally adequate for the loading and may be treated with
lightweight surface treatments or thin overlays; those between 50 and 75 typically reflect streets that
require additional pavement thickness; and scores below 50 typically require reconstruction and
increased base and pavement
thickness. i
The adjacent graph presents a
sample structural adequacy plot of
a recent client's roadway network
against its average pavement
condition.
Fen,Ar Additional S —'s ' l • ^ i.
60
�so
The diagonal blue line separates 00
S,rvclu,Ny NadeOuete
roadways that are performing 30
above expectations (above the -
20
line), from those that are not,
(below the line). The number of 10
roadways falling below the diagonal 0
0 30 20 30 40 50 60 70 00 90
line indicates this client has a re•.n.m c_dOromd..
relatively high percentage of
roadways that are structurally
inadequate for their design load. This is often the result of insufficient base and structural materials
during the original construction, or the application of overlays that were too thin during the lifetime of
the roadway.
RRiI
IMS Infrastructure Management Services, LP 7
City of Fayetteville
Pavement Management Services
Quality Control and Quality Assurance
IMS
an ICC Company
IMS has developed a unique approach to pavement condition assessments by coupling manual review of
distress data with automated algorithms. This more rigorous QC/QA process ensures that the
automated distress detection and classification algorithms that we use work correctly. Our Pavement
Engineering team fully understands the capabilities and limitations of the state-of-the-art LCMS-2
technologies and sophisticated algorithms that we employ, and our QC/QA steps are extremely
important in ensuring the success of the project.
The IMS QC/QA process is comprehensive and makes use of field observations, automated data
processing tools, manual data review by our QC team, independent review by our QA manager, and
lastly, final review by the City. There are QC/QA checks at each stage of the project to ensure data
quality before the data is moved into the next steps.
Machine learning and
artificial intelligence have
sped up distress
identification significantly.
And when supplemented
with trained pavement
raters, field staff, and expert
engineers, they establish high
data confidence and
integrity. The final quality
assurance performed by City
personnel will ensure that
the City has confidence in
and takes ownership of the
condition data.
New QA Tool! IMS QC/QA interface for manually reviewing automated distress
detection and classification results.
The image above depicts the new QA tool developed by the IMS engineering team to assist our quality
Step 1 Step 2
11wNN blr IMi /K LMd
paeaneM dlsvesses: Excessive distress
quantities andfcr severities; rare
distresses
ravernem secooes Surface types;
wfdthfterVii
Chip sealed roeds, styled cracks. and
others
Pa velues: Value equal to 100 or 0;
Charsae in KI more than +10 poirvW
VW
Step 3
Revlevr by IMS rsoject
Enonew
Random 10%
Accept it within +l0%
Internof deiiverobfe.
Documentarian of
any unusuol issues for
discussion wrath the CMent.
Step 4
`
IIMS qA tslanaipr
QA by Cheat Staff
**view
participation
Random S%
Ownership
Accept if within +10%
Satisfaction
&Qts, IMS 4A Manager
Nate: Th,s is performed
is not ditectl y involved
prior to &nning and
in any other aspects of
onalysm
the pro!ect lndependent
internal revi W
IMS' rigorous, multi -step approach to QC/QA of pavement condition data to ensure ASTM D6433 compliant data.
control team review the LCMS-2 automated data and field imagery to ensure a representative product.
The flow chart below illustrates the 4-step process that has been improved and recently streamlined.
IMS Infrastructure Management Services, LP 8
City of Fayetteville S
I Pavement Management Services
Analysis for the 2023 Project
Once the QC/QA process has been completed, our project team will deliver a Client Review Spreadsheet
(CRS). This spreadsheet includes the pavement inventory, life -cycle cost estimates, and the familiar
graphs and charts to understand the health of the network. This information will provide quality data,
based on sound engineering principles, and realistic budgets for the City staff to utilize in their project
selections and internal analyses.
Once the City reviews the PCI data, the Project Manager will set up a meeting with City staff to discuss
the analysis requirements and identify additional budget scenarios to prepare. At a minimum, the
following pavement management scenarios have been recommended, based on the simplified approach
to this project:
• Annual funding required to maintain existing pavement conditions.
• Funding required to maintain an average PCI of 65 over the next 5 years.
• Funding allocation for asphalt overlay and/or surface treatments to maintain an average PCI of
70 over the next 5 years.
• PCI for the network if current funding levels remain the same for the next 5 years.
• Recommended pavement strategies for the various budget scenarios investigated.
We look forward to collaborating with the City staff to ensure that the pavement management program
addresses the needs and priorities of the stakeholders involved. If the City is currently utilizing the Lucity
software, our staff can format the GIS deliverable for load to the software. As with the previous project,
we plan to run budget scenarios and develop paving projects with our streamlined approach utilizing the
city's long-standing solution: the Lucity pavement management module.
City of Fayetteville, AR
Five Year Post Rehab PCI Versus Annual Budget
i
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6 000
IMS Infrastructure Management Services, LP 9
City of Fayetteville
Pavement Management Services
Lucity Integration Expertise & Load
IMS
an ICC Company
IMS has implemented the Lucity software solution for over 100 agencies, and the enterprise software
provider has over 250 active agencies utilizing their product. IMS configures the Lucitypavement
management module to seamlessly integrate with GIS using a one-to-one relationshipand engineers the
application to support the user in generating fiscally sound management decisions through cost benefit
analysis that can include structural characteristics of the street.
The Lucity software is a powerful enterprise application that was developed to assist public works and
transportation departments in managing their daily workflows. While their traditional licensing structure
was a "Pay Per Module/User" approach, they have recently moved to a "Named Product" license structure.
This means that each agency simply pays for each user of the "Asset Product" and gains access to all
modules within that suite. The "Asset Product" includes streets &roads, rights of way, bridges, signs,
signals, streetlights, traffic analysis, pavement
analysis, storm, parks, and many more as
depicted in the adjacent product chart. This
gives the City access tofar more modules and
the only constraint is then the number of
concurrent licenses purchased.
There are a few key enhancements to the
Lucity software that should be reviewed to
determineif the software can be configured to
meet the needs of City Staff and
Management. A few of these enhancements
are as follows:
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• Tightly coupled GIS integration with an option for a2-way data management feed.
• Web and mobile technologies leveraging standard tablets and mobile devices (Android and iOS).
• Pavement analysis techniques that can be prioritizedaccordingtoCityspecificpriorities and optimized
using "cost of deferment" techniques. The result is a defensible five-year rehabilitation plan.
• Can consume custom prediction models based on traffic, pavement type, structural condition,
drainage features, environmental conditions, and many other potential options.
• Established and proven process for updating and restoring the SQL Server Lucity .bak file aftereach
data collection cycle.
• Access to "Lucity Listens" which is an online forum where users can discuss the software, pose
questions, and receive follow-up from Lucity professionals. Lucity even uses this site to assessthe
most popular requests for software updates each year.
• New web product with custom dashboard setup for each individual user. The web product
replaces the older desktop version and is available for conversion so long as the City's annual
support and maintenance is current.
IMS Infrastructure Management Services, LP 10
City of Fayetteville S
I Pavement Management Services
Capacity to Perform Work
IMS employs 49 full-time staff, including 8 pavement engineers — five of whom hold PhD degrees in
pavement engineering, 10 GIS analysts and technicians, nine independently, OCTA certified ASTM D6433
pavement raters, and 15 trained and experienced field technicians. Together, we complete over 100
pavement and asset management projects annually. We stand second to none in our ability to establish
cost-effective pavement management programs for large and small agencies alike, and our team has
earned a reputation for excellence over the course of thousands of projects for municipal clients across
the United States. Our multi -disciplinary team, led by pavement engineers, has the experience and
expertise to assist our clients with full -service pavement and asset management services, software
needs assessments, and custom implementations.
Key personnel identified for the project will be assigned to the City for the duration of the project. Our
team is accustomed to working on multiple projects at a time, and we adjust resources on a routine
basis to ensure that we have the staff and equipment required to meet project milestones.
Proposed Project Schedule
This is a representation of our proposed schedule for the 2023 City of Fayetteville project, which reflects
our improved project workflow.
Proposed Schedule
Assumes a NTP is issued January 2024 — Data Collection is Weather Dependent
Task Description Estimated Milestone
1 Executed Agreement/NTP January 2024
2
GIS Acquisition and Validation
January 2024
3
Kick-off with Review Map Iterations and Approval
January -February 2023
4
RST LCMS-2 Pavement Surveys (NTE 105 Test -Miles)
February -March 2024
5
QC/QA for Data Collected
May 2024
6
Deliver Pavement Condition Data/Client Review Spreadsheet
May -June 2024
7
Draft 5-Year Analyses & Iterations
June -July 2024
8
Final Analyses, Reporting, and GIS Mapping
July -August 2024
9
Opt. Lucity Training, Council Support
August 2024(flexible)
IMS Infrastructure Management Services, LP 11
City of Fayetteville S
I Pavement Management Services
Optional: Esri Story Map
IMS is an Esri Authorized Business Partner and an early adopter of Esri technologies. The partnership
between IMS and Esri makes unparalleled industry and subject matter expertise available to our clients.
Our team of GIS experts are focused on building easy -to -use and easy -to -maintain web -based,
geocentric story maps and dashboards to serve not only our clients, but also their constituents. These
tools provide a dynamic way to
present complicated information
visually. Many agencies are already
using Esri software and ArcGIS
Online, and we look for ways to
leverage that existing licensing, Entire Network 1010Centedine
subscriptions, and infrastructure to
elevate the data we are delivering. r ._
We have built story maps for clients
to help explain to citizens how a
pavement survey works, how the
analysis is performed, and how the
maintenance and rehabilitation --
budgets are distributed to maximize
the use of scarce funding. In addition
to the story maps, we have also
deployed agency -focused
dashboards to enable managers to IMS interactive Esri GIS story map: City of Long Beach, Ca
easily review the planned work,
existing and forecasted conditions, and funding impacts on a map.
Project Highlight: Long Beach, CA
Link to live story map: https://bit.ly/3NQGlAT
IMS is working with the City of Long Beach, CA to web -enable their pavement management plan to
engage citizens in the pavement management process. To facilitate this activity, IMS has authored and
deployed an Esri Story Map that shares complex engineering information in an easy to understand
public -facing framework. A second, password protected configuration as a dashboard exists that allows
City engineers to access additional information and data.
Deliverables
The following products can be delivered to the City:
• Report summarizing the findings of the pavement condition survey
• Client Review Spreadsheet (CRS) with inventory, charts, and graphs
• Esri geodatabase containing updated pavement information including distress information
• Format of Data for Lucity Load
IMS Infrastructure Management Services, LP 12
City of Fayetteville
Pavement Management Services '
g
Technology Value Added Photo
Right of Way Imagery collected during the RST survey - ,•..• ••• • •• ••-
Asset can be used to build ROW asset • ,� �r
Collection inventories and condition assessments \\\\ -
1r
for signs, signposts, curb and gutter, _ , N.
sidewalks, ramps, striping, and many -
other assets. A subconsultant will be
added to the team if this service is
selected.
Bannered HD ROW imagery collected at the same 11so..... F;•9 •,
Imagery time as the pavement surveys is
processed and cut into 20-foot intervals,
then formatted and bannered with
relevant header data and the City's
branding. Images are linked to the City's
GIS centerline and provided as a
geodatabase with image hyperlinks.
Mobile UDAR Deployed to supplement right-of-way
for Sidewalk inventory surveys by creating a three -
Ramp dimensional point cloud from which
Assessments measurements can be extracted. The
integrated Ladybug 5+ camera captures
high -resolution spherical imagery at a
defined intervals. ,0`��
The detailed budget presented on the next page is based on the IMS work plan and deliverables. It
represents a realistic budget to complete the work, and we are confident we can maintain an on -time,
on -budget assignment. Here are the fees utilizing the current NCTCOG rates for IMS:
Test -Mileage Calculation:
IMS is proposing to survey all City -maintained major roads in both directions and all locals in one
direction to ensure a sufficient representative sample. The total was based off current City -maintained
mileage information supplied by the City.
IMS Infrastructure Management Services, LP 13
City of Fayetteville
Pavement Management Services
Imm
an ICC Company
Service Category #1: Pavement Data Collection
Provide Price Per Tiered Group
A
e
c=Axa
Unit
Unit Base Cost
Unit Colt($)201-700
Total Units
Agreed Upon
Total Agreed Upon Cost
Activity#
Activity Description
151
Lane Miles
cost($)/Unit
($)
Automatically and continuously measure pavement cracking, tWure, rutting and geometrics. Equipment used for rut
1
measurement shall be capable of measuring both wheel track ruts simultaneously.
Lane Mile'
stts.00
546
st-00
$62,790.00
Coiled avement surface distress and structural condition information through automated means for all Participant -owned
condition
roadways.
Lane Mile'
$1.00
546
$1.00
$546.00
Provide a customized digital condition rating system to collect user defined severity/extent based pavement distresses and
3
pertinent roadway attributes to accom modate a standardized a pproach to col letting data
LumpSum
52500.00
1
$2,500.00
$2,500.00
4
Collect dual -wheel path roughness data to International Roughness Index standards.
Lane Mile'
Map
546
$1.00
$546.00
Collect pavement performance information that includes rutting using a minimum of seven (7) sensors (include pricing for nine
5
(9)se well),fatigue cracking, transverse cracking using a minimum of four(4)sensors, and longitudinal cracking.
mile Mile'
1.00
s46
$1.00
$546.00
6
Perform friction testing
tane Mile'
(OR:seebelow)
160.00
0
7
Measure lane striping reflectivity quality
Lane Mile'
S0.00
0
Service Category #2: Asset Inventory
Provide Price Per Tiered Group
A
8
c 113
Unit
Unit Base Cost
Unit Cost (1)201-]00
Total Units
Agreed Upon
Total Agreed Upon Cost
Activity#
Activi Descri tion
151
Lane Mies
Cosh$)/unit
(S)
Collect sidewalk data to include location, length, width, location in relation to curb and if greenspaces exist between curb and
8
sidewalk, and sidewalk condition to create sha h files for1ncor oration into the Pa roci is G15s stem, ifa licable
Pe l.s PI P Pan Y pP
Lane Mile'
27.60
0
Collect sidewalk Barrier Free Ramp data to include location, configuration, presence of truncated domes or other detectable
9
ning feature, and condition and create shape(.shp) files for incorporation into the Participant's GIS system, if applicable
mile mile
2s.6o
p
Collet[ roadway sign data to include type and location and create shape(.shp) files for incorporation into the Participant's GIS
10
system, if applicable.
Lane Mile l
0.80
0
Collet[ photos of Barrier Free Ramps, sidewalks, curb condition, drive approach, and/or roadway signs inventoried under items
11
8, 9, and 10 above.
Lane Mile
1.00
0
12
Collect location of curb and gutter and create shape (.shp) files for incorporation i nto the Participant's GIS system, if applicable.
Linear Feet
$1.00
0
Collect location and type of visible in -pavement features such as valves, manhole covers, etc. and create shape (.ship) files for
13
corporation into the Participant's GIS system, if applicable.
Lane Mile)
$27.20
0
14
Col lea locations of trees, including height a nd spread
Lane Milel
51.00
0
15
Col lea bike lane locations, including width,length, and associated signal and striping.
Linear Feet
1.00
0
36
UtLILze Ground Penetrating Radar for relocating utilities (for maintenance plans).
Linear Feet
(see below)
0
17
Collect data on location and surface condition of bridge approaches
Each
3.90
0
18
Collect information on bridge deck condition
Each
3.90
0
19
Perform Parking Lot Pavement Condition Assessment (Thru-Travel Lanes) w/ Inventory, Attribute, & Geodatabase Development
Square Yard
(seebelow)
0
0 (al beloyfight
of Way Assets Database Development (GPS & Camera Configuration):
Service Category #3: Pavement Management Analysis
Provide Price Per Tiered Group
A
B
C=Ana
unit
Unit Base Cost
Unit Cost($)201-700
Tdal Units
Agreed Upon
Total Agreed Upon Cost
Activity Description
151
mile Miles
Cost -($)/Unit
(S)
e International Roughness Index (IRI)for each road segment in accordance with ASTM E1926. Provide results
with the Participant's GIS database, if applicable.
7.Itnfc.
Lane Mile'
1.00
546
$1.00
$546.00
Pavement Condition Index (PCI) score for each road segment using an approved pavement management system andmile
ce with ASTM D6433 or ASTM E3303. Provide results compatible with the Participant's GIS database, if applicable.
Miles
I5.00
546
$Is.o0
$8,190.00
from Participant's staff, devise a weighing system taking into account PCI, IRI, average daily traffic for thoroughfares
(traffic count raw data provided by Participant), public safety emergency routes, and apply this 0-100 numeric index to the
23
roadway information collected for the entire jurisdiction. Provide results compatible with the Participant's GIS database, if
mile Mile'
2000.00
1.00
5a6
$1.00
$2,546.00
applicable. Cost Includes base cost plus lane mile unit cost.
Estimate the annual budget required to meet the long-term goals regarding desired pavement condition levels. Cost includes
24
base cost plus lane mile unit cost.
Each Participant
4500.00
$1.00
546
$1.00
$5,046.00
Create a five year and ten year pavement rehabilitation plan with input from Participant's staff. Cost includes base cost plus
25
lane mile unit cost.
Each Participant
300000
$1.00
546
$1.00
$3,546.00
Recommend the computer hardware and software needed for successful implementation, potentially includi ng
26
recommendations for licenses of pavement management system software and other geodatabase software as needed.
Each Partici Pant
1500.00
0
Train Participant staff and provide assistance to the Public Works and IT Department as needed for the use of data collected
27
through the fully automated system. (20 person maximum per class)
Day
3500.00
0
Service Category 04: Electronic Products
Provide Price Per Tiered Group
A
8
C=AxB
Unb Base Cost
Unit Cost"1201-700
Agreed Upon
Total Agreed Upon Cost
Unit
I51
mile Miles
Total Units
Cost($)/unit
(S)
Activity#
Activity Description
28
Data QA/QC, Processing, & Formatting(Fully Automated+Field Observations, + Man ual CIA/QC)
Lane Mile'
$25.00
546
$25.00
$13,650.00
Roadway information that shall be collected and provided to the Participant at a minimum includes items a. through L in Exhibit
29
B
Lane Mile'
$3.00
1
$0.00
$0.00
Collect digital images at 25-foot intervals of the road surface condition and link to a geodatabase(minimum forward facing
30
imagery).
nine Mile
Sid.00
1
$0.00
$0.00
Load assessment data for all Participant -maintained pavements into a pavement management system required by local
31
government Participant(s), if applicable.(Example: MicmPaver). The assessment data shall include visual observations,
Each Participant
S3.500.00
S4.00
546
$4.00
$%684.00
photographs and measurements collected by instrumentation. Cost includes base cost plus lane mile unit cost
Implement map module so that pavement condition and other data can be integrated, displayed, and accessed through the
32
map interface in a format consistent with the Participant's horizontal and vertical control network system, if applicable. Cost
Each Participant
$7,000.00
5.00
0
includes base cost plus lane mile unit cost.
Provide to the Participant the pavement condition data in a pavement management system database approved by Participant.
33
Coordinate with the Participant's IT department to Provide pavement [ondi[ion data in a forma[ compatible with the
Each Participant
1-00
8.00
546
58.00
$4,368.00
Partici ant's Environmental 5 stems Research Institute ESRI GIS database, if a licable. Cost includes base cost lus lane mile
34
Provideasset m,n,gementt,,I,o,,y,t,,,(not iustcollection)(i.e., 15-year plan about howtofixor repairassets).Cost
Each Participant
2500.00
0.00
0
IMS Infrastructure Management Services, LP 14
City of Fayetteville
Pavement Management Services
IMAM
an ICC Company
Service Category #7: Value Added Services
A
6
C=A8e
Provide Price Per Tiered Group
Unk ease cost
Unk cost($) M-7lao
Agreed upon
Total Agreed upon Cost
Activity#
Activity Description
unit
151
lane Mites
Tmal units
Cost($)/unit
($)
Full Written Final Report- Firm shall prepare and submit a written project report summarizing the work performed, dates of
35
collection, methodology, and results.
Each Participant
3 500.00
1
$3,500.00
$3,Se0.00
36
Provide Consultancy services to develop linework n GIS for missing sidewalks n order to quantify a nd identify on a map
$175.00
0
37
Collect and analyze pavement structural condition w/ falling weight deflectometer(F-FWD) in accordance with industry
Lane We
$S,—.eo
$—oo
24D
$160.00
$38,400.00
Inform Solution for Making the Collected Image Data Available to Clients. Cost includes base cost plus lane mile unitcost.
a.<aoo
a.$ z,000.00
b. aoo- goo
b.$4,000.00
c. g01-1,200
c$ 6,000.00
38
d. 1'201-2,a00
Lane Mile
d.$8,o00.00
$1.20
e
e. 2,401-4,800
e.$10,000.00
f. 4,801-9,600
f. $14,000.00
g., Z600
g. $2e,000.09
IMS
TOTAL
$152,404.00
Project Contingency Services
C-39
IT,in Participant staff and provide assistance to the Public Works and IT Department as needed far the use of data collected
Day
$3,500.00
1
1 3
1 $7,500.00
$0.00
C-40
Council Presentation Virtual Preparation Support
Lump Sum
2500..0
1
$2,500.00
$0.OD
Project Presentation- Firm shall prepare and present a written project report summarizing the work performed, dates of
C-41
collection, methodology, and results to the Participant's legislative body.
Each Participant
3 500.00
1
$3,5oo.ee
$_
Lane mile is to be defined as a mile traveled as
1. A single pass on alleyways
2. A centered single pass on residential streets
3. Includes the outside lane in each direction for collectors and arterials (2 total).
** The awarded Contractor(s) shall provide all necessary field inspectors, vehicles, tools, equipment, traffic control and other services required to
perform this work. No engineering services are available under this contact. Any activities that Participant and/or Contractor deem to require the
service(s) of an engineer must be procured separately and are the sole responsibility of that party."
Assumptions
1. Test miles are calculated based on the number of centerline miles and whether they will require
one pass collection, or two pass collection based the number of lanes. We have assumed 2-pass
collection for all arterial, collector, and one pass for local roadways.
2. Prior to kickoff meeting, agency will provide IMS with:
Primary POC, secondary POC and other stakeholder contact information.
Preliminary centerline GIS (i.e., geodatabase).
3. Data collection relies heavily on up to date and topologically sound GIS centerline information.
4. Pavement data collection is dependent on the agency's approval of the GIS maps representing the
street inventory to be surveyed.
5. Pavement data collection is weather dependent and assumes one mobilization to the area. Data
cannot be collected if the pavement is wet or if the temperatures are below 32 F or above 95 F.
6. Agency will actively participate in submission review and provide comments within a period of time
that the agency and IMS will agree to during the kickoff meeting. The current proposed schedule
assumes a two -week review period for draft deliverable submissions.
IMS Infrastructure Management Services, LP 15
City of Fayetteville
Pavement Management Services
Additional Value -Added Services
IMS
an ICC Company
On the following page, the table presents additional services that the IMS Team can provide for this
project. We have performed these services for agencies across the United States to assist them in better
managing their pavement, sidewalk, and asset inventories.
Service Category #7: Value Added Services
Full 5tand-Alone Pedestrian Network (Sidewalks, Obstructions, Ramps) Condition Assessment Using 5idewalk Surface Tester &
Lane Mile'
$42,500.00
$450.00
0
43
Barrier -Free Curb Ramp Survey Using Li DAR. Deliverables Include Ramp Measurements in Tabular & GI5 Formats. Cost includes
lane Mile
$32,500.00
$100.00
0
a4
Standalone field operation for collection of asset inventory development only with Mobile LiDAR- Pricing wil l Vary Depending
on Level of Accuracy Required.
as
0
Collect and analyze pavement structural condition information through the use of Ground Penetrating Radar (GPR)in
lane Mile'
$11,875.00
$110.00
0
Utilize Ground Penetrating Radar for Relocating Utilities (for maintenance plans)
Linear Foot
$11,875.00
$20.00
0
07
Collect and analyze pavement structural condition information through the use of pavement cores in accordance with industry
standards on designated roadways (incl. traffic control)' Cost Includes base cost plus lane mile unit cost.
�a
0
Collect and analyze pavement surface condition information through the use of Friction Testing in accordance with industry
lane Mile'
$4,500.00
$147.00
0
Parking Lots Condit ion Assessment to i nclude ASTM D6433 PCI scores; excludes analysis.
Square Yard
$12,500.00
$0.20
0
so la va below)
Right of Way Assets Data Col lection(by per lane/survey mile): Assumes 3 Attributes per Asset
Sign & Support Database Development
Lane Mile'
$68.00
0
sob
Markings& Striping Database Development
Lane Mile'
$43.40
0
s.
Traffic Signals/ Flashers and Controllers Database Development
Lane Mile'
$20A0
0
Street Lights Database Development
Lane Mile'
$40.80
0
1.
Drop Inlets Database Development
Lane Mile'
$17.00
0
sM
Drivepads Database Development
Lane Mile'
$17.00
0
Soy
Bridges Database Development
Lane Mile'
$20.40
0
Inh
Speed Humps Database Development
Lane Mile'
$20.40
o
1.1
Street Furniture Database Development
Lane Mile'
$20.40
0
Cattle Guards Database Development
Lane Mile'
$17.6o
0
Ink
Guardrails & Roadside Pedestrian Fence Database Development
Lane Mile'
S-W
0
sd
Culverts and Ditches Database Development
Lane Mile'
$17.60
0
Cabinets Database Development
Lane Mile'
$v.
0
1.
Utility Poles Database Development
Lane Mile'
$40.80
0
s.
Fire Hydrant Database Development
lane Mile'
$17.60
0
sop
Medians Database Development
lane Mile'
$17.60
0
s"
Valves Database Development
Lane Mile'
$27,10
1
sa
SU
Manhole Covers Database Development
Trees Database Development
lane Mlle'
Lane Mlle'
5ll60
$51.00
0
0
sm
Catch Basins/ Drainage Inlets from Master Drainage Plan Database Development
Lane Mile'
$17.60
0
s.
Sidewalk Database Development
Lane Mile'
$17.60
0
s.
Curb & Gutter Database Development
Lane Mile'
$17.60
0
ROW Assets- Additional Attributes for Any Selected Asset"per Each"
Lane Mile'
$0.50
0
Thank you for your continued interest in working with the IMS team. We value developing and
maintaining long-term partnerships with our clients. We will strive to become an asset and extension of
the City of Fayetteville staff and team. If any questions arise, please do not hesitate to contact me at
(480) 980-6547 or nmessick@imsanalysis.com.
Best regards,
IMS Infrastructure Management Services, LP
Nick Messick
Client Services Manager
IMS Infrastructure Management Services, LP 16
FOR NCTCOG Use Only
TX h re ILA No:
Your Public Sector Solutions Center
MASTER INTERLOCAL PURCHASING AGREEMENT
THIS MASTER INTERLOCAL AGREEMENT ("ILA"). made and entered into pursuant to the Texas
Interlocal Cooperation Act, Chapter 791, Texas Government Code (the "Act"), by and between the North
Central Texas Council of Governments, hereinafter referred to as "NCTCOG," having its principal place of
business at 616 Six Flags Drive, Arlington, TX 76011, and the CITY OF FAYETTEVILLE, ARKANSAS,
a local government, a state agency, or a non-profit corporation created and operated to provide one or more
governmental functions and services, hereinafter referred to as "Participant," having its principal place of
business at 113 W. Mountain Street, Fayetteville, AR 72701.
WHEREAS, NCTCOG is a regional planning commission and political subdivision of the State of Texas
operating under Chapter 391, Texas Local Government Code; and
WHEREAS, pursuant to the Act, NCTCOG is authorized to contract with eligible entities to perform
governmental functions and services, including the purchase of goods and services; and
WHEREAS, in reliance on such authority, NCTCOG has instituted a cooperative purchasing program under
which it contracts with eligible entities under the Act; and
WHEREAS, Participant has represented that it is an eligible entity under the Act, that is authorized to enter into
this Agreement on December 5, 2023 (Date), and that it desires to contract with NCTCOG on the
terms set forth below;
NOW, THEREFORE, NCTCOG and the Participant do hereby agree as follows:
ARTICLE 1: LEGAL AUTHORITY
The Participant represents and warrants to NCTCOG that (1) it is eligible to contract with NCTCOG under the
Act for the purposes recited herein because it is one of the following: a local government, as defined in the Act
(a county, a municipality, a special district, or other political subdivision of the State of Texas or any other
state), or a combination of two or more of those entities, a state agency (an agency that the State of Texas as
defined in Section 771.002 of the Texas Government Code, or a similar agency of another state), or a non-profit
corporation created and operated to provide one or more governmental functions and services, and (2) it
possesses adequate legal authority to enter into this Agreement.
ARTICLE 2: SCOPE OF SERVICES
The Participant appoints NCTCOG its true and lawful purchasing agent for the purpose of certain products and
services ("Products" or "Services") through the TXShare Program. Participants will access the Program
through www.TXShare.org. All purchases under this Agreement shall comply with applicable Texas
competitive bidding statutes as well as the specifications, contract terms and pricing applicable to such
purchases. NCTCOG may also serve as a coordinating agent to administer the use of eligible Participant
contracts to other participants of TXShare. The eligibility of such contracts will be determined by incorporation
of coordinating agent authorization in Participant's solicitation documents. Title to all products purchased under
the TXShare Program shall be held by Participant unless otherwise agreed. Nothing in this Agreement shall
preclude the Participant for purchasing Products and/or Services offered in the TXShare Program directly from
the vendor/supplier.
FOR NCTCOG Use Only
TX ha re ILA No:
Your Public Sector Solutions Center
ARTICLE 3: PAYMENTS
Upon delivery of goods or services purchased and presentation of properly documented invoice, the Participant
shall promptly, and in any case within thirty (30) days, pay the contracted provider the full amount of the
invoice. All payments for goods or services will be made from current revenues available to the paying party. In
no event shall NCTCOG have any financial liability in the Participant for any goods or services Participant
purchase through the TXShare Program.
ARTICLE 4: PERFORMANCE PERIOD
This Agreement shall be effective when signed by the last party whose signing makes the Agreement fully
executed and will remain in full force and effect for one (1) year. This Agreement shall automatically renew for
successive one-year terms unless sooner terminated in accordance with Article 6 below. Any modifications of
this Agreement must comply with the requirements of Article 5 below.
ARTICLE 5: CHANGES AND AMENDMENTS
This Agreement may be amended only by a written amendment executed by both parties, except that any
alterations, additions, or deletions to the terms of this Agreement which are required by changes in Federal and
State law or regulations are automatically incorporated into this Agreement without written amendment hereto
and shall become effective on the date designated by such law or regulation. NCTCOG reserves the right from
time to time to make changes in the scope of products and services offered through the TXShare Program.
ARTICLE 6: TERMINATION PROCEDURES
NCTCOG or the Participant may cancel this Agreement for any reason and at any time upon thirty (30) days
written notice by certified mail to the other party to this Agreement. The obligation of the Participant to pay for
any Service and/or Products purchased under this Agreement, shall survive cancellation, as well as any other
Participant costs incurred prior to the effective date of cancellation.
ARTICLE 7: APPLICABLE LAWS
NCTCOG and the Participant agree to conduct all activities under this Agreement in accordance with al
applicable rules, regulations, and ordinances and laws in effect or promulgated during the term of this
Agreement.
ARTICLE 8: DISPUTE RESOLUTION
The parties to this Agreement agree to the extent possible and not in contravention of any applicable state or
federal law or procedure established for dispute resolution, to attempt to resolve any dispute between them
regarding this Agreement informally through voluntary mediation, arbitration, or any other local dispute
mediation process before resorting to litigation.
ARTICLE 9: MISCELLANEOUS
a. This Agreement has been made under and shall be governed by the laws of the State of Texas. Venue and
jurisdiction of any suit or cause of action arising under, or in connection with, this Agreement shall lie
exclusively in Tarrant County, Texas.
b. The persons executing this Agreement hereby represent that they have authorization to sign on behalf of
their respective entities.
c. This Agreement and the rights and obligations contained herein may not be assigned by either party without
the prior written approval of the other parry to this Agreement.
FOR NCTCOG Use Only
TXShare
ILA No: 20 L y
Your Public Sector Solutions Center
d. All parties agree that should any provision of this Agreement be determined to be invalid or unenforceable,
such determination shall not affect any other term of this Agreement, which shall continue in full force and
effect.
To the extent that either party to this Agreement shall be wholly or partially prevented from the performance
within the term specified of any obligation or duty placed on such party by reason of or through strikes,
stoppage of labor, riot, fire, flood, acts of war, insurrection, accident, order of any court, act of God, or
specific cause reasonably beyond the party's control and not attributable to its neglect or nonfeasance. In
such event, the time for performance of such obligation or duty shall be suspended until such disability to
perform is removed; provided, however, force majeure shall not excuse an obligation to solely pay funds.
f. This Agreement and any attachments/addendums, as provided herein, constitute the complete agreement
between the parties hereto, and supersede any and all oral and written agreements between the parties
relating to matters herein.
THIS INSTRUMENT HAS BEEN EXECUTED IN TWO ORIGINALS BY THE PARTIES HERETO
AS FOLLOWS:
North Central Texas Council of Governments
TXShare
616 Six Flags Drive, Arlington, TX 76011
NCTCOG Executive Director or Designee
1 S
Sign of Executive Director or Designee
Date
Cily of Favetteville_
Name of Participating Agency
113 W, Mostntaaa St�
Mailing Address
Fayetteville AR 72701
City State Zip
Date
12/05/2023
d Official or Designee
DocuSign Envelope ID: E8A4BAE6-905B-4B38-8DB4-C79AF60A57CA
TXShare
Your Public Sector Solutions Center
MASTER SERVICES AGREEMENT #2022-063
Pavement Analysis and Related Services
THIS MASTER SERVICES AGREEMENT ("Agreement"), effective the last date of signed approval
("Effective Date"), is entered into by and between the North Central Texas Council of Governments
("NCTCOG"), a Texas political subdivision and non-profit corporation, with offices located at 616 Six
Flags Drive, Arlington, TX 76011, and
IMS Infrastructure Management Services, LP. ("Contractor")
8380 South Kyrene Road, Suite 101
Tempe, AZ 85284
ARTICLE I
RETENTION OF THE CONTRACTOR
1.1 This Agreement defines the terms and conditions upon which the Contractor agrees to provide
Pavement Analysis and Related Services (hereinafter, "Services") to governmental entities
participating in the Texas SHARE program (hereinafter "Participating Entities"). The Contractor is
being retained to provide services described below to Participating Entities based on the Contractor's
demonstrated competence and requisite qualifications to perform the scope of the services described
herein and in the Request for Proposals #2022-063 (hereinafter, "UP"). The Contractor demonstrated
they have the resources, experience, and qualifications to perform the described services, which is of
interest to Participating Entities and was procured via the RFP. NCTCOG agrees to and hereby does
retain the Contractor, as an independent contractor, and the Contractor agrees to provide services to
Participating Entities, in accordance with the terms and conditions provided in this Agreement and
consistent with Contractor's response to the RFP.
ARTICLE II
SCOPE OF SERVICES
2.1 The Contractor will provide Services described in a written Purchase Order issued by NCTCOG or a
SHARE Participating Entity. Any such Purchase Order is hereby incorporated by reference and made
a part of this Agreement and shall be subject to the terms and conditions in this Agreement. In the event
of a conflict between any term or provision in this Agreement and any term or provision in a Purchase
Order, the term or provision in this Agreement shall control unless the conflicting term or provision in
this Agreement is referenced, and expressly stated not to apply, in such Purchase Order.
2.2 All Services rendered under this Agreement will be performed by the Contractor: i) with due care; ii)
in accordance with generally prevailing industry standards; iii) in accordance with Participating
Entities' standard operating procedures and applicable policies, as may be amended from time to time;
and iv) in compliance with all applicable laws, government regulatory requirements, and any other
written instructions, specifications, guidelines, or requirements provided by NCTCOG and/or
Participating Entities.
2.3 Any agreed -upon changes to a Purchase Order shall be set forth in a subsequent Purchase Order
amendment. Contractor will not implement any changes or any new Services until a Purchase Order
has been duly executed by Participating Entity. For the avoidance of doubt, the Contractor
acknowledges that Participating Entity is under no obligation to execute a Purchase Order. Participating
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DocuSign Envelope ID: E8A4BAE6-905B-4B38-8DB4-C79AF60A57CA
Ly 11�I�311aii 11.,E iiavi%. I.,I aiiy aiiiuui a ,ot included in a Purchase Order in the absence of a fully
executed amendment of Purchase Order.
2.4 Pricing for items in Appendix A represent the maximum cost for each item offered by the Contractor.
Contractor and Participating Entity may mutually agree to a lower cost for any item covered under this
agreement.
2.5 NCTCOG Obligations
2.5.1 NCTCOG shall make available a contract page on its TXSHARE.org website which
will include contact information for the Contractor(s).
2.6 Participating Entity Obligations.
2.6.1 In order to utilize the Services, Participating Entities must have executed a Master
Interlocal Agreement for Texas SHARE with NCTCOG. This agreement with the
Participating Entity will define the legal relationship between NCTCOG and the
Participating Entity.
2.6.2 In order to utilize the Services, Participating Entities must execute a Purchase Order
with the Contractor. This agreement with the Participating Entity will define the
Services and costs that the Participating Entity desires to have implemented by the
Contractor.
2.7 Contractor Obligations.
2.7.1 Contractor must be able to deliver, perform, install, and implement services with the
requirements and intent of RFP #2022-063
2.7.2 If applicable, Contractor shall provide all necessary material, labor and management
required to perform this work. The scope of services shall include, but not be limited
to, items listed in Appendix A.
2.7.3 Contractor agrees to market and promote the use of the SHARE awarded contract
whenever possible among its current and solicited customer base. Contractor shall
agree to follow reporting requirements in report sales made under this Master Services
Agreement in accordance with Section 4.2.
ARTICLE III
TERM
3.1 This Agreement will commence on the Effective Date and remain in effect for an initial term ending on
May 5, 2024 (the "Term"), unless earlier terminated as provided herein. This Agreement may be
renewed, at NCTCOG's sole discretion, for up to four (4) additional one (1) year terms through
November 30, 2028.
3.2 Termination. NCTCOG and/or Participating Entities may terminate this Agreement and/or any
Purchase Order to which it is a signatory at any time, with or without cause, upon thirty (30) days' prior
written notice to Contractor. Upon its receipt of notice of termination of this Agreement or Purchase
Order, Contractor shall follow any instructions of NCTCOG respecting work stoppage. Contractor
shall cooperate with NCTCOG and/or Participating Entities to provide for an orderly conclusion of the
Services. Contractor shall use its best efforts to minimize the amount of any non -cancelable obligations
and shall assign any contracts related thereto to NCTCOG or Participating Entity at its request. If
NCTCOG or Participating Entity elects to continue any activities underlying a terminated Purchase
Order after termination, Contractor shall cooperate with NCTCOG or Participating Entity to provide
for an orderly transfer of Contractor's responsibilities with respect to such Purchase Order to NCTCOG
or Participating Entity. Upon the effective date of any such termination, the Contractor shall submit a
final invoice for payment in accordance with Article IV, and NCTCOG or Participating Entity shall
pay such amounts as are due to Contractor through the effective date of termination. NCTCOG or
Participating Entity shall only be liable for payment of services rendered before the effective date of
termination. If Agreement is terminated, certain reporting requirements identified in this Agreement
shall survive termination of this Agreement.
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DocuSign Envelope ID: E8A4BAE6-905B-4B38-8DB4-C79AF60A57CA
3.2.1 Termination for Cause: Either party may immediately terminate this Agreement if the
other party breaches its obligations specified within this Agreement, and, where
capable of remedy, such breach has not been materially cured within thirty (30) days
of the breaching party's receipt of written notice describing the breach in reasonable
detail.
3.2.2 Breach: Upon any material breach of this Agreement by either party, the non -
breaching party may terminate this Agreement upon twenty (20) days written notice
to the breaching party. The notice shall become effective at the end of the twenty (20)
day period unless the breaching party cures such breach within such period.
ARTICLE IV
COMPENSATION
4.1 Invoices. Contractor shall submit an invoice to the ordering Participating Entity upon receipt of an
executed Purchase Order and after completion of the work, with Net 30 payment terms. Costs
incurred prior to execution of this Agreement are not eligible for reimbursement. There shall be no
obligation whatsoever to pay for performance of this Agreement from the monies of the NCTCOG or
Participating Entities, other than from the monies designated for this Agreement and/or executed
Purchase Order. Contractor expressly agrees that NCTCOG shall not be liable, financial or
otherwise, for Services provided to Participating Entities.
4.2 Reporting. NCTCOG intends to make this Agreement available to other governmental entities through
its SHARE cooperative purchasing program. Contractor shall submit to NCTCOG on a calendar
quarterly basis a report that identifies any new client Participating Entities, the date and order number,
and the total contracted value of services that each Participating Entity has purchased and paid in full
under this Master Service Agreement. Reporting and invoices should be submitted to:
NCTCOG
ATTN: Texas SHARE
PO Box 5888
Arlington, TX 76005-5888
Email: TexasSHAREknctcog.org
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DocuSign Envelope ID: E8A4BAE6-905B-4B38-8DB4-C79AF60A57CA ARTICLE V
SERVICE FEE
5.1 Explanation. NCTCOG will make this Master Service Agreement available to other governmental
entities, Participating Entities, and non-profit agencies in Texas and the rest of the United States through
its SHARE cooperative purchasing program. The Contractor is able to market the Services under this
Agreement to any Participating Entity with emphasis that competitive solicitation is not required when
the Participating Entity purchases off of a cooperative purchasing program such as SHARE. However,
each Participating Entity will make the decision that it feels is in compliance with its own purchasing
requirements. The Contractor realizes substantial efficiencies through their ability to offer pricing
through the SHARE Cooperative and that will increase the sales opportunities as well as reduce the
need to repeatedly respond to Participating Entities' Requests for Proposals. From these efficiencies,
Contractor will pay an administrative fee to SHARE calculated as a percentage of sales processed
through the SHARE Master Services Agreement. This administrative fee is not an added cost to
SHARE participants. This administrative fee covers the costs of solicitation of the contract, marketing
and facilitation, as well as offsets expenses incurred by SHARE.
5.2 Administrative Fee. NCTCOG will utilize an administrative fee, in the form of a percent of cost that
will apply to all contracts between awarded contractor and NCTCOG or participants resulting from this
solicitation. The administrative fee will be remitted by the contractor to NCTCOG on a quarterly basis,
along with required quarterly reporting. The remuneration fee for this program will be 2% on sales.
5.3 Setup and Implementation. NCTCOG will provide instruction and guidance as needed to the
Contractor to assist in maximizing mutual benefits from marketing these Services through the
SHARE purchasing program.
ARTICLE VI
RELATIONSHIP BETWEEN THE PARTIES
6.1 Contractual Relationship. It is understood and agreed that the relationship described in this
Agreement between the Parties is contractual in nature and is not to be construed to create a partnership
or joint venture or agency relationship between the parties. Neither party shall have the right to act on
behalf of the other except as expressly set forth in this Agreement. Contractor will be solely
responsible for and will pay all taxes related to the receipt of payments hereunder and shall give
reasonable proof and supporting documents, if reasonably requested, to verify the payment of such
taxes. No Contractor personnel shall obtain the status of or otherwise be considered an employee of
NCTCOG or Participating Entity by virtue of their activities under this Agreement.
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DocuSign Envelope ID: E8A4BAE6-905B-4B38-8DB4-C79AF60A57CA "ATICLE VII
REPRESENTATION AND WARRANTIES
7.1 Representations and Warranties. Contractor represents and warrants that:
7.1.1 As of the Effective Date of this Agreement, it is not a parry to any oral or written contract or
understanding with any third party that is inconsistent with this Agreement and/or would affect
the Contractor's performance under this Agreement; or that will in any way limit or conflict
with its ability to fulfill the terms of this Agreement. The Contractor further represents that it
will not enter into any such agreement during the Term of this Agreement;
7.1.2 NCTCOG is prohibited from making any award or permitting any award at any tier to any party
which is debarred or suspended or otherwise excluded from, or ineligible for, participation in
federal assistance programs under Executive Order 12549, Debarment and Suspension.
Contractor and its subcontractors shall include a statement of compliance with Federal and State
Debarment and suspension regulations in all Third -party contracts.
7.1.3 Contractor shall notify NCTCOG if Contractor or any of the Contractor's sub -contractors
becomes debarred or suspended during the performance of this Agreement. Debarment or
suspension of the Contractor or any of Contractor's sub -contractors may result in immediate
termination of this Agreement.
7.1.4 Contractor and its employees and sub -contractors have all necessary qualifications, licenses,
permits, and/or registrations to perform the Services in accordance with the terms and conditions
of this Agreement, and at all times during the Term, all such qualifications, licenses, permits,
and/or registrations shall be current and in good standing.
7.1.5 Contractor shall, and shall cause its representatives to, comply with all municipal, state, and
federal laws, rules, and regulations applicable to the performance of the Contractor's obligations
under this Agreement.
ARTICLE VIII
CONFIDENTIAL INFORMATION AND OWNERSHIP
8.1 Confidential Information. Contractor acknowledges that any information it or its employees, agents,
or subcontractors obtain regarding the operation of NCTCOG or Participating Entities, its products,
services, policies, customer, personnel, and other aspect of its operation ("Confidential Information")
is proprietary and confidential, and shall not be revealed, sold, exchanged, traded, or disclosed to any
person, company, or other entity during the period of the Contractor's retention hereunder or at any
time thereafter without the express written permission of NCTCOG or Participating Entity.
Notwithstanding anything in this Agreement to the contrary, Contractor shall have no obligation of
confidentiality with respect to information that (i) is or becomes part of the public domain through no
act or omission of Contractor; (ii) was in Contractor's lawful possession prior to the disclosure and had
not been obtained by Contractor either directly or indirectly from the NCTCOG or Participating Entity;
(iii) is lawfully disclosed to Contractor by a third party without restriction on disclosure; (iv) is
independently developed by Contractor without use of or reference to the NCTCOG's Participating
Entity's Confidential Information; or (v) is required to be disclosed by law or judicial, arbitral or
governmental order or process, provided Contractor gives the NCTCOG or Participating Entity prompt
written notice of such requirement to permit the NCTCOG or Participating Entity to seek a protective
order or other appropriate relief. Contractor acknowledges that NCTCOG and Participating Entities
must strictly comply with applicable public information laws, in responding to any request for public
information. This obligation supersedes any conflicting provisions of this Agreement.
8.2 Ownership. No title or ownership rights to any applicable software are transferred to the NCTCOG by
this agreement. The Contractor and its suppliers retain all right, title and interest, including all copyright
and intellectual property rights, in and to, the software (as an independent work and as an underlying
work serving as a basis for any improvements, modifications, derivative works, and applications
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DocuSign Envelope ID: E8A4BAE6-905B-4B38-8DB4-C79AF60A57CA
-L...i iiiay u%.v%,ivY), aiiu an L..Ltereof. All final documents, data, reports, information, or
materials are and shall at all times be and remain, upon payment of Contractor's invoices therefore, the
property of NCTCOG or Participating Entity and shall not be subject to any restriction or limitation on
their future use by, or on behalf of, NCTCOG or Participating Entity, except otherwise provided herein.
Subject to the foregoing exception, if at any time demand be made by NCTCOG or Participating Entity
for any documentation related to this Agreement and/or applicable Purchase Orders for the NCTCOG
and/or any Participating Entity, whether after termination of this Agreement of otherwise, the same
shall be turned over to NCTCOG without delay, and in no event later than thirty (30) days after such
demand is made. Contractor shall have the right to retain copies of documentation, and other items for
its archives. If for any reason the foregoing Agreement regarding the ownership of documentation is
determined to be unenforceable, either in whole or in part, the Contractor hereby assigns and agrees to
assign to NCTCOG all rights, title, and interest that the Contractor may have or at any time acquire in
said documentation and other materials, provided that the Contractor has been paid the aforesaid.
ARTICLE IX
GENERAL PROVISIONS
9.1 Notices. All notices from one Party to another Party regarding this Agreement shall be in writing and
delivered to the addresses shown below:
If to NCTCOG: North Central Texas Council of Governments
P.O. Box 5888
Arlington, TX 76005-5888
Attn: Craigan Johnson
(817)695-9186
Ciohnsonnnctcog.org
If to Contractor: IMS Infrastructure Management Services, LP.
Attn: Jim Tourek
8380 South Kyrene Road, Suite 101
Tempe, AZ 85284
(480) 462 - 4030
Jtourek@imsanalysis.com
The above contact information may be modified without requiring an amendment to the Agreement.
9.2 Tax. NCTCOG and several participating entities are exempt from Texas limited sales, federal excise
and use tax, and does not pay tax on purchase, rental, or lease of tangible personal property for the
organization's use. A tax exemption certificate will be issued upon request.
9.3 Indemnification. Contractor shall defend, indemnify, and hold harmless NCTCOG and Participating
Entities, NCTCOG's affiliates, and any of their respective directors, officers, employees, agents,
subcontractors, successors, and assigns from any and all suits, actions, claims, demands, judgments,
liabilities, losses, damages, costs, and expenses (including reasonable attorneys' fees and court costs)
(collectively, "Losses") arising out of or relating to: (i) Services performed and carried out pursuant to
this Agreement; (ii) breach of any obligation, warranty, or representation in this Agreement, (iii) the
negligence or willful misconduct of Contractor and/or its employees or subcontractors; or (iv) any
infringement, misappropriation, or violation by Contractor and/or its employees or subcontractors of
any right of a third party; provided, however, that Contractor shall have no obligation to defend,
indemnify, or hold harmless to the extent any Losses are the result of NCTCOG's or Participating
Entities' gross negligence or willful misconduct.
9.4 Limitation of Liability. In no event shall either party be liable for special, consequential, incidental,
indirect or punitive loss, damages or expenses arising out of or relating to this Agreement, whether
arising from a breach of contract or warranty, or arising in tort, strict liability, by statute or otherwise,
even if it has been advised of their possible existence or if such loss, damages or expenses were
reasonably foreseeable.
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DocuSign Envelope ID: E8A4BAE6-905B-4B38-8DB4-C79AF60A57CA ,
J...,L W JLL113LCL11U111� airy r,IL., v 13I.,1, jL,,,jL.,.,.L Lu LiLie contrary, neither party's liability shall be limited by this
Article with respect to claims arising from breach of any confidentiality obligation, arising from such
party's infringement of the other party's intellectual property rights, covered by any express indemnity
obligation of such party hereunder, arising from or with respect to injuries to persons or damages to
tangible property, or arising out of the gross negligence or willful misconduct of the party or its
employees.
9.5 Insurance. At all times during the term of this Agreement, Contractor shall procure, pay for, and
maintain, with approved insurance carriers, the minimum insurance requirements set forth below,
unless otherwise agreed in a Purchase Order between Contractor and Participating Entities. Further,
Contractor shall require all contractors and sub -contractors performing work for which the same
liabilities may apply under this Agreement to do likewise. All subcontractors performing work for
which the same liabilities may apply under this contract shall be required to do likewise. Contractor
may cause the insurance to be effected in whole or in part by the contractors or sub -contractors under
their contracts. NCTCOG reserves the right to waive or modify insurance requirements at its sole
discretion.
9.5.1 Workers' Compensation: Statutory limits and employer's liability of $100,000 for each
accident or disease.
9.5.2 Commercial General Liability:
9.5.2.1 Required Limits:
$1,000,000 per occurrence;
$3,000,000 Annual Aggregate
9.5.2.2 Commercial General Liability policy shall include:
9.5.2.2.1 Coverage A: Bodily injury and property damage;
9.5.2.2.2 Coverage B: Personal and Advertising Injury liability;
9.5.2.2.3 Coverage C: Medical Payments;
9.5.2.2.4 Products: Completed Operations;
9.5.2.2.5 Fire Legal Liability;
9.5.2.3 Policy coverage must be on an "occurrence" basis using CGL forms as approved
by the Texas State Board of Insurance.
9.5.3 Business Auto Liability: Coverage shall be provided for all owned hired, and non -owned
vehicles. Required Limit: $1,000,000 combined single limit each accident.
9.5.4 Professional Errors and Omissions liability:
9.5.4.1 Required Limits:
$1,000,000 Each Claim
$1,000,000 Annual Aggregate
9.6 Conflict of Interest. During the term of this Agreement, and all extensions hereto and for a period
of one (1) year thereafter, neither party, shall, without the prior written consent of the other, directly
or indirectly, whether for its own account or with any other persons or entity whatsoever, employ,
solicit to employ or endeavor to entice away any person who is employed by the other party.
9.7 Force Majeure. It is expressly understood and agreed by both parties to this Agreement that, if the
performance of any provision of this Agreement is delayed by force majeure, defined as reason of
war, civil commotion, act of God, governmental restriction, regulation or interference, fire,
explosion, hurricane, flood, failure of transportation, court injunction, or any circumstances which
are reasonably beyond the control of the party obligated or permitted under the terms of this
Agreement to do or perform the same, regardless of whether any such circumstance is similar to any
of those enumerated herein, the party so obligated or permitted shall be excused from doing or
performing the same during such period of delay, so that the period of time applicable to such
requirement shall be extended for a period of time equal to the period of time such party was
delayed. Each party must inform the other in writing within a reasonable time of the existence of
such force majeure.
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DocuSign Envelope ID: E8A4BAE6-905B-4B38-8DB4-C79AF60A57CA
-XLP111L.Y LkP i G1AU1111. ..V11Lla%,Lvi promptly to inform NCTCOG of any event or change in
circumstances which may reasonably be expected to negatively affect the Contractor's ability to
perform its obligations under this Agreement in the manner contemplated by the parties.
9.9 Availability of Funding. This Agreement and all claims, suits, or obligations arising under or
related to this Agreement are subject to and limited by the receipt and availability of funds which
are received from the Participating Entities by NCTCOG dedicated for the purposes of this
Agreement.
9.10 Governing Law. This Agreement will be governed by and construed in accordance with the laws
of the State of Texas, United States of America. The mandatory and exclusive venue for the
adjudication or resolution of any dispute arising out of this Agreement shall be in Tarrant County,
Texas.
9.11 Waiver. Failure by either party to insist on strict adherence to any one or more of the terms or
conditions of this Agreement, or on one or more occasions, will not be construed as a waiver, nor
deprive that party of the right to require strict compliance with the same thereafter.
9.12 Entire Agreement. This Agreement and any attachments/addendums, as provided herein,
constitutes the entire agreement of the parties and supersedes all other agreements, discussions,
representations or understandings between the parties with respect to the subject matter hereof. No
amendments hereto, or waivers or releases of obligations hereunder, shall be effective unless agreed
to in writing by the parties hereto.
9.13 Assignment. This Agreement may not be assigned by either Party without the prior written consent
of the other Party.
9.14 Severability. In the event any one or more of the provisions contained in this Agreement shall for
any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality,
or unenforceability shall not affect any other provision(s) hereof, and this Agreement shall be
revised so as to cure such invalid, illegal, or unenforceable provision(s) to carry out as near as
possible the original intents of the Parties.
9.15 Amendments. This Agreement may be amended only by a written amendment executed by both
Parties, except that any alterations, additions, or deletions to the terms of this Agreement, which are
required by changes in Federal and State law or regulations or required by the funding source, are
automatically incorporated into this Agreement without written amendment hereto and shall become
effective on the date designated by such law or regulation.
9.16 Dispute Resolution. The parties to this Agreement agree to the extent possible and not in
contravention of any applicable State or Federal law or procedure established for dispute resolution,
to attempt to resolve any dispute between them regarding this Agreement informally through
voluntary mediation, arbitration or any other local dispute mediation process, including but not
limited to dispute resolution policies of NCTCOG, before resorting to litigation.
9.17 Publicity. Contractor shall not issue any press release or make any statement to the media with
respect to this Agreement or the services provided hereunder without the prior written consent of
NCTCOG.
9.18 Survival. Rights and obligations under this Agreement which by their nature should survive will
remain in effect after termination or expiration hereof.
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DocuSign Envelope ID: E8A4BAE6-905B-4B38-8DB4-C79AF60A57CA ARTICLE X
ADDITIONAL REQUIREMENTS
10.1 Equal Employment Opportunity. Contractor shall not discriminate against any employee or
applicant for employment because of race, religion, color, sex, sexual orientation, gender identity,
or national origin. Contractor shall take affirmative actions to ensure that applicants are employed,
and that employees are treated, during their employment, without regard to their race, religion, color,
sex, sexual orientation, gender identity, or national origin. Such actions shall include, but not be
limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship.
10.2 Davis -Bacon Act. Contractor agrees to comply with all applicable provisions of 40 USC § 3141 —
3148.
10.3 Contract Work Hours and Selection Standards. Contractor agrees to comply with all applicable
provisions of 40 USC § 3701 — 3708 to the extent this Agreement indicates any employment of
mechanics or laborers.
10.4 Rights to Invention Made Under Contract or Agreement. Contractor agrees to comply with all
applicable provisions of 37 CFR Part 401.
10.5 Clean Air Act, Federal Water Pollution Control Act, and Energy Policy Conservation Act.
Contractor agrees to comply with all applicable provisions of the Clean Air Act under 42 USC §
7401— 7671, the Energy Federal Water Pollution Control Act 33 USC § 1251-1387, and the Energy
Policy Conservation Act under 42 USC § 6201.
10.6 Debarment/Suspension. Contractor is prohibited from making any award or permitting any award
at any tier to any party which is debarred or suspended or otherwise excluded from or ineligible for
participation in federal assistance programs under Executive Order 12549, Debarment and
Suspension. Contractor and its subcontractors shall comply with the Certification Requirements for
Recipients of Grants and Cooperative Agreements Regarding Debarments and Suspensions.
10.7 Restrictions on Lobbying. Byrd Anti -Lobbying Amendment (31 U.S.C. 1352)—Contractors that
apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies
to the tier above that it will not and has not used Federal appropriated funds to pay any person or
organization for influencing or attempting to influence an officer or employee of any agency, a
member of Congress, officer or employee of Congress, or an employee of a member of Congress in
connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352.
Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with
obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal
award.
10.8 Procurement of Recovered Materials. Contractor agrees to comply with all applicable provisions
of 2 CFR §200.322.
10.9 Drug -Free Workplace. Contractor shall provide a drug free work place in compliance with the
Drug Free Work Place Act of 1988.
10.10 Texas Corporate Franchise Tax Certification. Pursuant to Article 2.45, Texas Business
Corporation Act, state agencies may not contract with for profit corporations that are delinquent
in making state franchise tax payments.
10.11 Civil Rights Compliance
Compliance with Regulations: Contractor will comply with the Acts and the Regulations relative to
Nondiscrimination in Federally -assisted programs of the U.S. Department of Transportation
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k..»L%-.Ih L11,, 1 \.u\.lal llir,1iway 1-�Ull. '�stration (FHWA), as they may be amended from time to
time, which are herein incorporated by reference and made part of this agreement.
Nondiscrimination: Contractor, with regard to the work performed by it during the contract, will not
discriminate on the grounds of race, color, sex, or national origin in the selection and retention of
subcontractors, including procurement of materials and leases of equipment. Contractor will not
participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations,
including employment practices when the contract covers any activity, project, or program set forth
in Appendix B of 45 CFR Part 21.
Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all
solicitations either by competitive bidding or negotiation made by Contractor for work to be
performed under a subcontract, including procurement of materials or leases of equipment, each
potential subcontractor or supplier will be notified by Contractor of obligations under this contract
and the Acts and Regulations relative to Nondiscrimination on the grounds of race, color, sex, or
national origin.
Information and Reports: Contractor will provide all information and reports required by the Acts,
the Regulations, and directives issued pursuant thereto, and will permit access to its books, records,
accounts, other sources of information, and facilities as may be determined by the State or the
FHWA to be pertinent to ascertain compliance with such Acts, Regulations or directives. Where any
information required of Contractor is in the exclusive possession of another who fails or refuses to
furnish this information, Contractor will so certify to NCTCOG, the Texas Department of
Transportation ("the State") or the Federal Highway Administration, as appropriate, and will set
forth what efforts it has made to obtain the information.
Sanctions for Noncompliance: In the event of Contractor's noncompliance with the
Nondiscrimination provisions of this Agreement, NCTCOG will impose such sanctions as it or the
State or the FHWA may determine to be appropriate, including, but not limited to: withholding of
payments to the Contractor under this Agreement until the Contractor compiles and/or cancelling,
terminating or suspension of this Agreement, in whole or in part.
Incorporation of Provisions: Contractor will include the provisions of the paragraphs listed above,
in this section 10.11, in every subcontract, including procurement of materials and leases of
equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto.
Contractor will take such action with respect to any subcontract or procurement as NCTCOG, the
State, or the FHWA may direct as a means of enforcing such provisions including sanctions for
noncompliance. Provided, that if Contractor becomes involved in, or is threatened with, litigation
with a subcontractor or supplier because of such direction, Contractor may request the State to enter
into such litigation to protect the interests of the State. In addition, Contractor may request the United
States to enter into such litigation to protect the interests of the United States.
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1V.I/- "1a"LKV9911L4M6U11 Luaiucaa LuiciYiiau i i.,gram Requirements
Contractor shall not discriminate on the basis of race, color, national origin, or sex in the award and
performance of any U.S. Department of Transportation (DOT) -assisted contract or in the
administration of its DBE program or the requirements of 49 CFR Part 26. Contractor shall take all
necessary and reasonable steps under 49 CFR Part 26 to ensure non-discrimination in award and
administration of DOT -assisted contracts. Each sub -award or sub -contract must include the
following assurance: The Contractor, sub -recipient, or sub -contractor shall not discriminate on the
basis of race, color, national origin, or sex in the performance of this Agreement. The Contractor
shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT -
assisted contracts. Failure by the Contractor to carry out these requirements is a material breach
of this agreement, which may result in the termination of this agreement or such other remedy as
the recipient deems appropriate.
10.13 Pertinent Non -Discrimination Authorities
During the performance of this Agreement, Contractor, for itself, its assignees, and successors in
interest agree to comply with the following nondiscrimination statutes and authorities; including but
not limited to:
a. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
b. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been
acquired because of Federal or Federal -aid programs and projects).
c. Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), as amended, (prohibits
discrimination on the basis of sex).
d. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.) as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27.
e. The Age Discrimination Act of 1975, as amended, (49 U.S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age).
£ Airport and Airway Improvement Act of 1982, (49 U.S.C. Chapter 471, Section 47123), as
amended, (prohibits discrimination based on race, creed, color, national origin, or sex).
g. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975
and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms
"programs or activities" to include all of the programs or activities of the Federal -aid recipients,
subrecipients and contractors, whether such programs or activities are Federally funded or not).
h. Titles 11 and III of the Americans with Disabilities Act, which prohibits discrimination on the
basis of disability in the operation of public entities, public and private transportation systems,
places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as
implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38.
i. The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex).
j. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low -Income Populations, which ensures nondiscrimination against minority
populations by discouraging programs, policies, and activities with disproportionately high and
adverse human health or environmental effects on minority and low-income populations.
k. Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes
discrimination because of limited English proficiency (LEP). To ensure compliance with Title
VI, the parties must take reasonable steps to ensure that LEP persons have meaningful access to
the programs (70 Fed. Reg. at 74087 to 74100).
i. Title IX of the Education Amendments of 1972, as amended, which prohibits the parties from
discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq.).
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iv.i-r i■■ciiV,iviiuy Lv AXU%,civc .:7Laic via,iw or Loans, or Receive Payment on State Contracts
In accordance with Section 231.006 of the Texas Family Code, a child support obligor who is more
than thirty (30) days delinquent in paying child support and a business entity in which the obligor is
a sole proprietor, partner, shareholder, or owner with an ownership interest of at least twenty-five
(25) percent is not eligible to:
a. Receive payments from state funds under a contract to provide property, materials or
services; or
b. Receive a state -funded grant or loan.
By signing this Agreement, the Contractor certifies compliance with this provision.
10.15 House Bill 89 Certification
If contractor is required to make a certification pursuant to Section 2270.002 of the Texas
Government Code, contractor certifies that contractor does not boycott Israel and will not boycott
Israel during the term of the contract resulting from this solicitation. If contractor does not make
that certification, contractor state in the space below why the certification is not required.
10.16 Certification Regarding Disclosure of Conflict of Interest.
The undersigned certifies that, to the best of his or her knowledge or belief, that:
"No employee of the contractor, no member of the contractor's governing board or body, and no
person who exercises any functions or responsibilities in the review or approval of the undertaking
or carrying out of this contract shall participate in any decision relating to this contract which
affects his/her personal pecuniary interest.
Executives and employees of contractor shall be particularly aware of the varying degrees of
influence that can be exerted by personal friends and associates and, in administering the contract,
shall exercise due diligence to avoid situations which give rise to an assertion that favorable
treatment is being granted to friends and associates. When it is in the public interest for the
contractor to conduct business with a friend or associate of an executive or employee of the
contractor, an elected official in the area or a member of the North Central Texas Council of
Governments, a permanent record of the transaction shall be retained.
Any executive or employee of the contractor, an elected official in the area or a member of the
NCTCOG, shall not solicit or accept money or any other consideration from a third person, for the
performance of an act reimbursed in whole or part by contractor or Department. Supplies, tools,
materials, equipment or services purchased with contract funds shall be used solely for purposes
allowed under this contract. No member of the NCTCOG shall cast a vote on the provision of
services by that member (or any organization which that member represents) or vote on any matter
which would provide a direct or indirect financial benefit to the member or any business or
organization which the member directly represents".
No officer, employee or paid consultant of the contractor is a member of the NCTCOG.
No officer, manager or paid consultant of the contractor is married to a member of the NCTCOG.
No member of NCTCOG directly owns, controls or has interest in the contractor.
The contractor has disclosed any interest, fact, or circumstance that does or may present a potential
conflict of interest.
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1.., LJA%IJ IU%IJL .,.L L.L.1%, �.� �..,.� �.,.���� %,ompensation from the contractor for lobbying activities as
defined in Chapter 305 of the Texas Government Code.
Should the contractor fail to abide by the foregoing covenants and affirmations regarding conflict of
interest, the contractor shall not be entitled to the recovery of any costs or expenses incurred in relation
to the contract and shall immediately refund to the North Central Texas Council of Governments any
fees or expenses that may have been paid under this contract and shall further be liable for any other
costs incurred or damages sustained by the NCTCOG as it relates to this contract.
10.17 Certification of Fair Business Practices
That the submitter affirms that the submitter has not been found guilty of unfair business practices in
a judicial or state agency administrative proceeding during the preceding year. The submitter further
affirms that no officer of the submitter has served as an officer of any company found guilty of unfair
business practices in a judicial or state agency administrative during the preceding year.
10.18 Certification of Good Standing Texas Corporate Franchise Tax Certification
Pursuant to Article 2.45, Texas Business Corporation Act, state agencies may not contract with for
profit corporations that are delinquent in making state franchise tax payments. The undersigned
authorized representative of the corporation making the offer herein certified that the following
indicated Proposal is true and correct and that the undersigned understands that making a false Proposal
is a material breach of contract and is grounds for contract cancellation.
10.19 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment.
Pursuant to Public Law 115-232, Section 889, and 2 Code of Federal Regulations (CFR) Part 200,
including §200.216 and §200.471, NCTCOG is prohibited from using federal funds to procure,
contract with entities who use, or extend contracts with entities who use certain telecommunications
and video surveillance equipment or services provided by certain Chinese controlled entities. The
Contractor agrees that it is not providing NCTCOG with or using telecommunications and video
surveillance equipment and services as prohibited by 2 CFR §200.216 and §200.471. Contractor shall
certify its compliance through execution of the "Prohibited Telecommunications and Video
Surveillance Services or Equipment Certification," which is included as Appendix D of this Contract.
The Contractor shall pass these requirements down to any of its subcontractors funded under this
Agreement. The Contractor shall notify NCTCOG if the Contractor cannot comply with the
prohibition during the performance of this Contract.
10.20 Discrimination Against Firearms Entities or Firearms Trade Associations
Pursuant to Texas Local Government Code Chapter 2274, Subtitle F, Title 10, prohibiting contracts
with companies who discriminate against firearm and ammunition industries. NCTCOG is prohibited
from contracting with entities, or extend contracts with entities who have practice, guidance, or
directive that discriminates against a firearm entity or firearm trade association. Contractor shall certify
its compliance through execution of the "Discrimination Against Firearms Entities or Firearms Trade
Associations Certification," which is included as Appendix D of this Contract. The Contractor shall
pass these requirements down to any of its subcontractors funded under this Agreement. The
Contractor shall notify NCTCOG if the Contractor cannot comply with the prohibition during the
performance of this Contract.
10.21 Boycotting of Certain Energy Companies
Pursuant to Texas Local Government Code Chapter 2274, Subtitle F, Title 10, prohibiting contracts
with companies who boycott certain energy companies. NCTCOG is prohibited from contracting with
entities or extend contracts with entities that boycott energy companies. Contractor shall certify its
compliance through execution of the "Boycotting of Certain Energy Companies Certification," which
is included as Appendix D of this Contract. The Contractor shall pass these requirements down to any
of its subcontractors funded under this Agreement. The Contractor shall notify NCTCOG if the
Contractor cannot comply with the prohibition during the performance of this Contract.
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10.22 Domestic Preference
As appropriate and to the extent consistent with law, the Contractor should, to the greatest extent
practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials
produced in the United States (including but not limited to iron, aluminum, steel, cement, and other
manufactured products). Consistent with §200.322, the following items shall be defined as: "Produced
in the United States" means, for iron and steel products, that all manufacturing processes, from the
initial melting stage through the application of coatings, occurred in the United States. "Manufactured
products" means items and construction materials composed in whole or in part of non-ferrous metals
such as aluminum; plastics and polymer -based products such as polyvinyl chloride pipe; aggregates
such as concrete; glass, including optical fiber; and lumber.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date.
IMS Infrastructure Management Services, LP North Central Texas Council of Governments
Kurt A Keifer
on=Kurt A Ketler, c=US, o 111S DocuSigned by:
Inhastructure Management d
s.LP. emad_kkede@��St�aana 5/22/2023
imaarreyaie
zoz.mma:ze 5/ 4/ 2 0 2 3
o.os.a og:3�rao
EF79r.1AFFnFA9R
Signature Date Signature Date
Michael Eastland
Executive Director
Kurt Keifer
Printed Name
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DocuSign Envelope ID: E8A4BAE6-905B-4B38-8DB4-C79AF60A57CA "l,PENDIX A
Statement of Work
The Contractor shall provide or implement one or more of the following Contract Items for
Pavement Analysis and Related Services for existing SHARE Member Entities.
The following selection of anticipated tasks is not all -encompassing, and additional Pavement Analysis
and Related Services tasks may be requested by SHARE Members; if desired.
The following categories of pavement analysis services comprise the essential elements of the contracted
services available under this Agreement:
• Pavement Data Collection
• Asset Inventory
• Pavement Management Analysis
• Electronic Products
• Pavement Structural Analysis
• GIS Related Services
• Value Added Services
Contract Item #1 Pavement Data Collection:
1. Automatically and continuously measure pavement cracking, texture, rutting and geometries.
Equipment used for rut measurement shall be capable of measuring both wheel track ruts
simultaneously.
2. Collect pavement surface distress and structural condition information through automated
means for all Participant -owned roadways.
Provide a customized digital condition rating system to collect user defined severity/extent-
based pavement distresses and pertinent roadway attributes to accommodate a standardized
approach to collecting data.
4. Collect dual -wheel path roughness data to International Roughness Index standards.
Collect pavement performance information that includes rutting using a minimum of seven (7)
sensors (include pricing for nine (9) sensors as well), fatigue cracking, transverse cracking
using a minimum of four (4) sensors, and longitudinal cracking
6. Perform friction testing
7. Measure lane striping reflectivity quality
Contract Item #2 Asset Inventory:
8. Collect sidewalk data to include location, length, width, location in relation to curb and if
greenspaces exist between curb and sidewalk, and sidewalk condition to create shapefiles (.shp) for
incorporation into the Participant's GIS system, if applicable.
9. Collect sidewalk Barrier Free Ramp data to include location, configuration, presence of
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.i.ui.,a...0 ...,111,,01 .,l .,L11,,1 u.A%A. .avi., waiiii r, Feature, and condition and create shapefiles (.shp) for
incorporation into the Participant's GIS system, if applicable.
10. Collect roadway sign data to include type and location and create shapefiles (.shp) for
incorporation into the Participant's GIS system, if applicable.
11. Collect photos of Barrier Free Ramps, sidewalks, curb condition, drive approach, and/or
roadway signs inventoried under items 8, 9, and 10 above.
12. Collect location of curb and gutter and create shapefiles (.shp) for incorporation into the
Participant's GIS system, if applicable.
13. Collect location and type of visible in -pavement features such as valves, manhole covers, etc.
and create shapefiles (.shp) for incorporation into the Participant's GIS system, if applicable.
14. Collect locations of trees, including height and spread
15. Collect bike lane locations, including width, length, and associated signage and striping.
16. Utilize Ground Penetrating Radar for relocating utilities (for maintenance plans).
17. Collect data on location and surface condition of bridge approaches
18. Collect information on bridge deck condition
19. Perform Parking Lot Pavement Condition Assessment (Thru-Travel Lanes) w/ Inventory,
Attribute, & Geodatabase Development
20. Right of Way Assets Database Development (GPS & Camera Configuration):
a. Sign & Support Database Development
b. Markings & Striping Database Development
C. Traffic Signals/ Flashers. Controllers Database Development
d. Street Lights Database Development
e. Drop Inlets Database Development
f. Drivepads Database Development
g. Bridges Database Development
h. Speed Humps Database Development
i. Street Furniture Database Development
j. Cattle Guards Database Development
k. Guardrails & Roadside Pedestrian Fence Database Development
1. Culverts and Ditches
M. Cabinets
n. Utility Poles
o. Fire Hydrant
P. Medians Database
q. Valves
r. Manhole Covers
S. Trees
t. Catch Basins/ Drainage Inlets from Master Drainage Plan
U. Sidewalk Database Development
V. Curb & Gutter Database Development
Contract Item #3 Pavement Management Analysis:
21. Calculate the International Roughness Index (IRI) for each road segment in accordance with
ASTM E1926. Provide results compatible with the Participant's GIS database, if applicable.
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22. Calculate a Pavement Condition Index (PCI) score for each road segment using an approved
pavement management system and in accordance with ASTM D6433 or ASTM E3303. Provide
results compatible with the Participant's GIS database, if applicable.
23. With input from Participant's staff, devise a weighing system taking into account PCI, IRI,
average daily traffic for thoroughfares (traffic count raw data provided by Participant), public
safety emergency routes, and apply this 0-100 numeric index to the roadway information
collected for the entire jurisdiction. Provide results compatible with the Participant's GIS
database, if applicable.
24. Estimate the annual budget required to meet the long-term goals regarding desired pavement
condition levels.
25. Create a five-year and ten-year pavement rehabilitation plan with input from Participant's staff.
26. Recommend the computer hardware and software needed for successful implementation,
potentially including recommendations for licenses of pavement management system software
and other geodatabase software as needed.
27. Train Participant staff and provide assistance to the Public Works and IT Department as needed
for the use of data collected through the fully automated system.
Contract Item #4 Electronic Products:
28. Roadway information that shall be collected and provided to the Participant at a minimum
includes:
a. Street Name
b. Endpoint One, Endpoint Two, and Segment ID
Segment Length and Pavement Width
d. Inventory Date
e. Pavement Type
f. Segment Functional Classification
g. Pavement condition scored depending on the requirements of local government Participant(s)
(Example: Pavement condition scored as one of the MicroPaver 19 surface distress codes with
corresponding unit of measure scored every 100 feet longitudinally)
h. Pavement performance information that includes rutting, fatigue cracking, transverse cracking,
and longitudinal cracking
i. Pavement age (if necessary to develop pavement life curves)
29. Collect digital images at 25-foot intervals of the road surface condition and link to a
geodatabase (minimum forward facing imagery).
30. Load assessment data for all Participant -maintained pavements into a pavement management
system required by local government Participant(s), if applicable. (Example: MicroPaver). The
assessment data shall include visual observations, photographs and measurements collected by
instrumentation.
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1. imiLli .,aim in mall mvuum, a., uiat pav %.ii,�,iA condition and other data can be integrated, displayed,
and accessed through the map interface in a format consistent with the Participant's horizontal
and vertical control network system, if applicable.
32. Provide to the Participant the pavement condition data in a pavement management system
database approved by Participant. Coordinate with the Participant's IT department to provide
pavement condition data in a format compatible with the Participant's Environmental Systems
Research Institute (ESRI) GIS database, if applicable.
33. Asset management tools or systems (not just collection) (i.e. 15-year plan about how to fix or
repair assets).
Contract Item #5 Pavement Structural Analysis:
34. Collect and analyze pavement structural condition information through the use of a falling
weight deflectometer in accordance with industry standards on designated participant -owned
roadways.
35. Collect and analyze pavement structural condition information through the use of Ground
Penetrating Radar (GPR) in accordance with industry standards on designated participant -
owned roadways.
36. Collect and analyze pavement structural condition information through the use of pavement
cores in accordance with industry standards on designated participant -owned roadways (traffic
control included).
Contract Item #6 GIS Related Services:
37. GIS Clean -Up Services
38. GIS Support Services
39. GIS Remote Training Sessions from GIS Manager/ Expert (2-Hour Sessions)
Contract Item #7 Value Added Services:
40. Full Written Final Report- Firm shall prepare and submit a written project report summarizing
the work performed, dates of collection, methodology, and results.
41. Project Presentation- Firm shall prepare and present a written project report summarizing the
work performed, dates of collection, methodology, and results to the Participant's legislative
body.
42. Provide Curb Ramp and ADABarrier Free Ramp Compliance Survey.
43. Stand-alone field operation for collection of asset inventory only, with different levels of
position accuracy and abilities to use data for attribute registration and conditions.
a. Photogrammetry
b. Mobile Lidar
44. Generic asset types, allowing for any item within line of sight of the collection vehicle.
a. Above ground point asset
b. Above ground linear asset
c. At grade point asset
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U. AL 61aUl. 11 k ai aDDk.,L
45. Provide consultancy services to develop linework in GIS for missing sidewalks in order to
quantify and identify on a map.
The awarded Contractor(s) shall provide all necessary field inspectors, vehicles, tools,
equipment, traffic control and other services required to perform this work. No
engineering services are available under this contact. Any activities that Participant
and/or Contractor deem to require the service(s) of an engineer must be procured
separately and are the sole responsibility of that party.
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DocuSign Envelope ID: E8A4BAE6-905B-4B38-8DB4-C79AF60A57CA �l PENDIX A.1
Pricing for Txshare Cooperative Purchase Program Participants
For Pavement Analysis and Related Services, Contractor shall quote participating SHARE Entities the
rates and/or discount required for a custom implementation of the services specified by the RFP.
Contractor's proposed rates for related Pavement Analysis and Related Services are found below.
Category #
Description
Yes
No
Proposed %
Discount
I
Pavement Data Collection
X
0 %
2
Asset Inventory Management
X
0 %
3
Pavement Management
Analysis
X
0 %
4
Electronic Products
X
0 %
5
Pavement Structural
Evaluations
X
0 %
6
GIS Related Services
X
0 %
7
Value Added Services
X
0 %
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RFP 2022-063 Pavement Analysis and Related Services
Attachment A (per Exhibit D) - Pricing Proposal Form
Proposed prices shall include all field inspectors, vehicles, tools, equipment, traffic control, contractor maintenance, and customer service support necessary to provide the desired services.
Respondents must not include mobilization fees in their pricing and may not include them in any contract(s) that result from this RFP.
If a respondent elects to submit a percentage discount off their catalog pricing for any or all of their services, the corresponding price for each numbered activity listed in Attachment A must account for the proposed discount listed in Exhibit C.
If you are not proposing a percentage -discount, please use your established list price for each for each numbered pavement analysis and related services activity.
[Example: If your catalog price is $100 per unit, and you indicate a 5% discount from catalog pricing in Exhibit C, your pricing form in Attachment A should reflect a unit price of $95.
Conversely, if your catalog price is $100 per unit, and you indicate a 0% discount or N/A in Exhibit C, your pricing form in Attachment A should reflect a unit price of $100.]
Service Category #1: Pavement Data Collection
Provide Price Per Tiered Group
A
B
C=AxB
Unit Base
Unit Cost ($) 0-200
Unit Cost M 201-700
Unit Cost ($) 700+
Upon Cost
Taal Agreed Upon
Unit
Cost ($)
Ian. Miles
Lane Miles
Ian. Miles
Thal unitsAgreed
($)/Unit
cost ($)
Activity If
Activity Description
1
Automatically and continuously measure pavement cracking, texture, rutting and geometric,. Equipment used for rut measurement shall be capable of measuring both wheel
$140.00
$115.00
$100.00
0
track ruts simultaneously.
Lane Mile`
2
Collect pavement surface distress and structural condition information through automated means for all Participant -owned roadways.
Lane Mile
Sim
$1.00
Sim
0
3
Provide a customized digital condition rating system to collect user defined severity/extent based pavement distresses and pertinent roadway attributes to accommodate a
Lump Sum
$2,500.00
0
standardized approach to collecting data
4
Collect dual -wheel path roughness data to International Roughness Indexstandards.
Lane Mile
$1.00
$1.00
$1.00
0
5
Collect pavement performance information that includes rutting using a minimum of seven (7) sense. (include pricing for nine(9)sensors as well), fatigue cracking, transverseLane
1.00
1.00
1.00
0
racking using a minimum of four (4) sensors, and longitudinal cracking
Mile`
6
Perform friction testing
Lane Mile`
See IMS Value Added
see MIS Value Added
See IMS Value Added
See IMS Value Added
0
It.. 56 below
Item 56 below
Item 56 below
Item 56 below
7
Measure lane striping reflectivity quality
l Lane Mile'
S0.00
50.00
50.0
1
1 0
Service Category ff2: Asset Inventory
Provide Price Per Tiered Group
A
B
C--AxB
Unit Base
Unit Cost ($) 0-200
Unit Cost ($) 201-700
Unit Co. ($) 700+
Agreed Upon Cost
Total Agreed Upon
A.
Cost ($)
Lane Miles
Lane Miles
one Miles
Total Units
($)/Una
Cost ($)
Activ
Activity Description
B
Coiled sidewalk data to include location, length, width, location in relation to curb and if greenspaces exist between curb and sidewalk and sidewalk condition to create shape
$27.60
$27.60
$27.60
0
(.shp) files for incorporation into the Participant's GIS system, if applicable
Lane Mile'
9
Coiled sidewalk Barrier Free Ramp data to include location, configuration, presence of truncated domes or other detectable warning feature, and condition and create shape
Lane Milel
25.fi0
0
(.shp) files far incorporation into the Participant's GIS system, if applicable
30
Collect roadway sign data to include type and location and create hap, (.,hp) files far incorporation into the Participant's G 15 system, if applicable.
Lane Mile
$40.90
0
11
Coiled photos of Barrier Free Ramps,sidewalks, curb condition, drive approach, and/or roadway signs inventoried under items 8, 9, and 10 above.
Lane Mile
$1.00
0
12
Collect location of curb and gutter and create shape (.shp) files for incorporation into the Participant's 615 system, if applicable.
Linear Feet
$1.00
0
13
Coiled location and type of visible in -pavement features such as valves, manhole covers,etc. and create shape (.shp) files for incorporation into the Participant's GIS system, if
Lane Mile
12LN
0
applicable.
14
Collect locations of trees, including height and spread
Lane Mile
51.00
$1.00
0
IS
Collect bike lane locations, including width,length, and associated signage and striping.
Linear Feet
0
16
Utilize Ground Penetrating Radar for relocating utilities (for maintenance plans).
Linear Feet
See IMS Value Added
0
Item 54 below
17
Coiled data on location and surface condition of bridge approaches
Each
$3.90
0
I8
Coiled information on bridge deck condition
Each
$3.90
0
19
Perform Parking Lot Pavement Condition Assessment(Thru-Travel Lanes)w/ Inventory, Attribute,& Geodataba,e Development
Square Yard
See IMS Value Added
0
Item 57 below
20 (a-v) below:
of Way Assets Database Development (GINS
20a
Sign & Support Database Development
Each
$1.70
0
206
Markings& Striping Database Development
Each
$3.90
0
20c
Traffic Signals/ Flashers and Controllers Database Development
Each
$1.70
0
20d
Street Lights Database Development
Each
$1.70
0
20.
Drop Inlets Database Development
Each
$1.70
0
20f
Drive pads Database Development
Each
$1.70
0
20g
Bridges Database Development
Each
$2.20
0
20h
Speed Humps Database Development
Each
$1.70
0
201
Street Furniture Database Development
Each
$1.70
0
20j
Cattle Guards Database Development
Each
$1.70
0
201,
Guardrails & Roadside Pedestrian Fence Database Development
Each
$2.20
0
201
Culverts and Ditches Database Development
Each
$1.70
0
20m
Cabinets Database Development
Each
$1.70
0
Attachment A (per Exhibit D) IMS Pricing Proposal Form Page 1 of 4
DocuSign Envelope ID: E8A4BAE6-905B-4B38-8DB4-C79AF60A57CA
20n
Utility Poles Database Development
Each
$1.70
0
20.
Fire Hydrant Database Development
Each
$1.70
0
20p
Medians Database Development
Each
$1.70
0
20q
Valves Database Development
Each
$1.70
0
20r
Manhole Covers Database Development
Each
$1.70
0
20s
Trees Database Development
Each
$1.70
0
20t
Catch Basins/ Drainage Inlets from Master Drainage Plan Database Development
Each
$2.20
0
20.
Sidewalk Database Development
Each
$2.20
0
20v
Curb & Gutter Database Development
Each
$2.20
0
Service Category #3: Pavement Management Analysis
Provide Price Per Tiered Group
A
B
C=AxB
Alvity
Activity Description
Unit
Unit Base
Cost($)
Unit Cost M 0-200
Lane Miles
Unit Cost M 201-700
Lane Miles
Unit Cost IS) 700+
Lane Miles
Thal Units
Agreed Upon Cost
($)/Unit
Taal Agreed Upon
Cost($)
21
Calcu late the International Rough ness lmile, (IRI)for each road segment i n accorda nce with ASTM E 1926. Provide results compatible with the Participant's GIS database, if
applicable.
Lane Mile'
$1.00
$1.00
$1.00
0
22
Calcu late a Pavement Condition Index(PCI) score for each road segment using an approved pavement management system and in accorda nce with ASTM D6433 or ASTM E330
Provide results compatible with the Participant's GIS database, if applicable.
Lane Mile'
20.00
I5.00
12.00
0
23
With input from Participant's staff, devise a weighing system taking into account PCI, IRI, average daily traffic for thoroughfares (traffic count raw data provided by Participant),
public safety emergency routes, and apply this 1-101 numeric index to the roadway information collected for the end re ju risdiction. Provide results compatible with the
Participant's GIS database, if applicable.Cost includes base cost plus lane mile unit cost.
Lane Miler
2000.00
0.00
1.00
1.00
0
24
Estimate the annual budget required to meet the long-tarm goals regarding desired pavement condition levelCost includes base cost plus lane mile unit cost.
Each Participant
$4,500.00
$0.00
1.50
$2.00
0
25
Create a five year and ten year pavement rehabilitation plan with input from Participant's staffCost includes base cost plus lane mile unit cost.
Each Participant
$3,000.00
$0.00
1.50
$2.00
0
26
Recommend the computer hardware and software needed for successful Implementation, potentially including recommendations for licenses of pavement managementsyste
software and other geodatabase software as needed.
Each Participant
S1,500.00
0
27
In Participant staff and provide assistance to the Public Works and IT Department as needed for the use of data collected through the fully automated systenf20 person
'maxmnum per class)
Day
3500.00
0
Service Cateeory #4: Electronic Products
-1111111 Provide Price Per Tiered Group
A
B
C--AxB
Unit Base
UnitCost 1$) 0-200
Unit Cost ($) 201-700
Unit Cost ($) 700+
Agreed Upon Cost
Total Agreed Upon
Unit
Cost($)
Lane Miles
Lane Mlles
Zane Miles
Total Units
($)/Unit
Cost($)
Activity #
Activity Description
28
Roadway information that shall be collected and provided to the Participant at a minimum includes items a. through I. in Exhibit B
Lane Miler
$5.00
$3.00
$2.00
0
29
Collect digital images at 25-foot intervals of the road surface condition and link to a geodatabase(minimum forward facing imagery).
Lane Miles
$5.00
5.00
$5.00
0
Load assessment data for all Participant -maintained pavements into a pavement management system required by local government Participent(s), if applicable. (Example:
30
Micropaver). The assessment data shall Include visual observations, photographs and measurements collected by instrumentatiorCost Includes base cost plus lane mile unit
Each Participant
$3,500.00
$5.00
$4.00
$3.00
0
cost.
31
Implement map module so that pavement condition and otherdata can be integrated,displayed, and accessed through the map interface in a format consistent with the
Each Participant
7000.00
0.00
5.00
5.00
0
Participant's horizontal and vertical control network system, if applicableLost includes base cost plus lane mile unit cost.
Provide to the Participant the pavement condition data in a pavement management system database approved by Participant.
Coordinate with the Participant's IT department to provide pavement condition data in a format compatible with the Participant's
32
Environmental Systems Research Institute (ESRI) GIS database, if applicable.
Each Participant
$1,5W.00
$10.00
$8.00
5.00
0
Cost Includes base cost plus lane mile unit cost.
33
Provide asset management tools or systems (not just collection)(i.e., 15-year plan about how to 0x or repair assets)ost includes base cost plus lane mile unit cost.
Each Participant
$2,500.00
0.00
$0.00
0.00
0
Service
Provide Price Per Tiered Group
A
B
C--A.B
Unit Base
Unit Cost I$) 0-200
Unit Cost I$) 201-700
unit Cost IS) 700+
Agreed Upon Cost
Total Agreed Upon
Unit
Cost($)
Lane Miles
Lane Miles
Lane Miles
Total Units
($)/Unit
cost IS)
Activity #
Activity Description
Collect and analyze pavement structural condition information through the use of a falling weight deflectometer in accordance with industry standards on designated participan-
34
coned roadways.
0
Collect and analyze pavement structural condition information through the use of Ground Penetrating Radar(GPR) in accordance with industry standards on designated
35
participant -owned roadways.
0
Collect and analyze pavement structural condition information through the use of pavement cores in accordance with industry standards on designated participan[-owned
36
roadways (traffic control includedf
cow
0
Service Category #6: GIS Related Services
Provide Price Per Tiered Group
A
B
C--AxB
Activity #
Jill!Unit
Activity Description
Unit
gas.
Cost IS)
unit Cost I$) 0-200
lane Miles
Unit Cost I$) 201-700
Lane Miles
unit Cost IS) 700+
Lane Miles
Total Units
Agreed upon Cost
($)/Unit
Total Agreed Upon
Cost IS)
37
GIS Clean -Up Services
Each Participant
$170 oar Hour
0
38
GIS Support Services
Each Participant
$170 per Hour
0
39
GIS Remote Training Sessions from IMS GIS Manager/ Expert (2-Hour Sessions)
Each Participant
$170 Per Hour
0
Attachment A (per Exhibit D) IMS Pricing Proposal Form Page 2 of 4
DocuSign Envelope ID: E8A4BAE6-905B-4B38-8DB4-C79AF60A57CA
Service Category #7: Value Added Services
Provide Price Per Tiered Group
A
B
CAx6
Unit Base
Unit Cost ($) 0-200
Unit Cost ($) 201-]00
unit cost is) ]00+
Agreed Upon cost
Taal Agreed Upon
Unit
cost($)
Lane Miles
Lane Miles
Lane Miles
Total Units
($)/Unit
Cost($)
ctivity q
Activity Description
40
Full Written Final Report- Firm shall prepare and submit a written project report summarizing the work performed, dates of collection, methodology, and results.
Each Participant
$3,50.00
0
41
Project Presentation- Firm shall prepare and pre sent a written project report summarizing the work performed, dates o£collection,methodology, and results to the Participant'
Each Participant
$3,500.00
0
legislative body.
42
Provide Curb Ramp and ADA/Barrier Free Ramp Compliance Survey
Each Participant
See IMS Value Added
0
Item 48 below
Stand-alone Held operation for collection of asset inventory only, with different levels of position accuracy and abilities to use data for attribute registration and conditions.
a. $].500.00
a. 300.00
a. 90.00
a. 80.00
43
CostPhoo include, base cast plus lane mile unit cos[.
Lane Miler
b. (See IMS Value
b. (See IMS Value
Is. (See WAS Value
b. (See IMS Value
0
a.M otoe try
Added Item 49 below)
Added Item 49 below)
Atltletl Item 49 below)
Atltletl Item 49 below)
Lidar
b.Mobile Lidar
Generic asset types, allowing any item within line ofsight ofthe collection vehicle. Asset types include items a. through d. in Exhibit B.
(See IMS Value Added
(See IMS Value Added
(See IMS Value Added
Cost includes base cost plus lane mile unit cost.
Lane Mile`
1500.00
Items 50a-v Pricing
Items 50a-v Pricing
Items 50a-v Pricing
0
below)
below)
below)
45
Provide consultancy services to develop linework in GIS for missing sidewalks in order to quantify and identify on a map
Hour
$170.00
0
TOTAL
D
Lane mile is to be defined as a mile traveled as
1. A single pass on alleyways
2. A centered single pass on residential streets
3. Includes the outside lane in each direction for collectors and arterials (2 total).
'Spacing for pavement cores to be negotiated with each participant.
** The awarded Contractor(s) shall provide all necessary field inspectors, vehicles, tools, equipment, traffic control and other services required to perform this work. No engineering services are available under this
contact. Any activities that Participant and/or Contractor deem to require the service(s) of an engineer must be procured separately and are the sole responsibility of that party."
Additional IMS value Added Services
Provide Price Per Tiered Group
A
B
cAxB
ACTIVItyq
Activity Description
Unit
Unit
CosBase
t($)
unit Cont ($) 0-200
Lane Miles
nit Cort ($) 201-700
Lane Miles
Unit tort ($) 700+
Lane Miles
Total Units
Agreed Upon Cos[
($)/Unit
Total Agreed Upon
cost($)
46
Enhanced Pavement Data QA/QC, Processing, & Formatting (Fully Automated+ Additional Field Observations+Manual CA/QC)
Lane Mile'
$20.00
$20.00
$20.00
0
47
Full Stand -Alone Pedestrian Network (Sidewalks, Obstructions, Ramps) Condition Assessment Using Sidewalk Surface Tester (SST) and War. Deliverables Include Sidewalk
Distresses & Ramp Measurements in Tabular & 6I5 Formats.Cost includes base cost plus sidewalk mile unit cost.
Lane Mile'
$42,500.00
$450.00
$450.00
$450.00
0
48
Barrier -Free Curb Ramp Inventory and Survey Using Lidar. Deliverables Include Ramp Inventory, Ramp Geometric Measurements and Attributes in Tabular & GI5 Formats.
Cost Includes base cost plus sidewalk mile unit cost.
Lane Mile'
$32,500.00
$100.00
$100.00
$100.00
0
49
Stand-alone Held operation for collection of asset inventory development only with Mobile Lidar. Pricing will vary depending on level of positional accuracy required and asset
attribution detail.
*v
AW
o
50(a-v)
IgM of Way Assets Data Collection (by per lane/survey mile): Assumes 3 Attributes, per Asset
Soa
Sign & Support Database Development
Lane Mile
$57.80
$57.80
$57.80
0
506
Markings & Striping Database Development
Lane Mile'
$35.89
$36.89
$36.89
0
soc
Traffic Signals/Flashers and Controllers Database Development
Lane Mile'
$17.34
$17.34
$17.34
0
50d
Street Lights Database Development
Lane Mile'
$34.68
$34.68
$34.68
0
s0e
Drop Inlets Database Development
Lane Mile'
$14.45
$14.45
$14.45
0
SOf
Drive pads Database Development
Lane Mile'
$14.45
$14.45
$14.45
0
509
Bridges Database Development
Lane Mile'
$17.34
$17.34
$17.34
0
50h
Speed Humps Database Development
Lane Mile'
$17.34
$17.34
$17.34
0
Sol
Street Furniture Database Development
Lane Mile'
$17.34
$17.34
$17.34
0
Sol
Cattle Guards Database Development
Lane Mile'
$14.96
$14.96
$14.96
0
501,
Guardrails & Roadside Pedestrian Fence Database Development
Lane Mile'
$14.96
$14.96
$14.96
0
501
Culverts and Ditches Database Development
Lane Mile'
$14.96
$14.96
$14.96
0
Som
Cabinets Database Development
Lane Mile'
$14.96
$14.96
$14.96
0
Son
Utility Poles Database Development
Lane Mile'
MISS
$34.69
$34.68
0
s0o
Fire Hydrant Database Development
Lane Mile'
$14.96
$14.96
$14.96
0
SOP
Medians Database Development
Lane Mile'
$14.96
$14.96
$14.96
0
soq
Valves Database Development
Lane Mile'
$23.12
$23.12
$23.12
0
50,
Manhole Covers Database Development
Lane Mile'
$14.96
$14.96
$14.96
0
50s
Trees Database Development
Lane Mile'
$43.35
$43.35
$43.35
0
Sot
Catch Basins/ Drainage Inlets from Master Drainage Plan Database Development
Lane Mile'
$14.96
$14.96
$14.96
0
sou
Sidewalk Database Development
Lane Mile'
$14.96
$14.96
$14.96
0
Sov
Curb & Gutter Database Development
Lane Mile'
$14.96
$14.96
$14.96
0
Attachment A (per Exhibit D) IMS Pricing Proposal Form Page 3 of 4
DocuSign Envelope ID: E8A4BAE6-905B-4B38-8DB4-C79AF60A57CA
51
ROW Assets- Additional Attributes for Any Selected Asset"per Each"
Lane Mile'
$0.s0
$0.50
$0.50
0
Collect and analyze pavement structural condition w/ falling weight deflectometer(FastFWD) in accordance with industry standards on designated participant -owned roadways
52
Cost Includes base cost plus lane mile unit cost.
Lane Mile'
$5,000.00
$180.00
$160.00
$140.00
0
Collect and analyze pavement structural condition Information through the use of Ground Penetrating Radar (GPR) In accordance with industry standards on designated
53
roadways. Cost includes base cast plus lane mile unit cost.
Lane Mile'
$11,500.00
$120.00
$110.00
$100.00
0
54
Utilize Ground Penetrating Radio r forRelacating Utilities (for maintenance plans)
Linear Foot
$11,500.00
$20.00
$20.00
$20.00
0
Cost Includes base cost plus lane mile unit cost.
Collect and analyze pavement structural condition information through the use of pavement cores in accordance with industry standards on designated roadways (ind. traffic
55
ontrol)' Cost includes base cost plus lane its unit cost.
*v
0
56
Collect and analyze pavement surface condition information through the use of Friction Testing in accordance with industry standards on designated roadways.
$139.00
0
Cost includes base cost plus lane mile unit cost.
Lane Mile'
$4,500.00
$156.00
$147.00
Perform Parking Lot pavement Condition Assessment(Thru-Travel Lxnes)w/ Inventory, Attribute,& Geodatabase Development
57
Cost includes base cost plus square yard unit cost
Square
are yard
$ 12,500.00
$ 0.20
$0.20
$0.20
0
I nform(tm) Solution for Making the Collected Image Data Available to Clients.
Cost includes annual hosting cost plus lane mile unit cost per network lane mile quantities below (a - g).
. c 400lane miles
a. $2,000.00
b. 400-800
b.$4,000.00
c. 801-1,200
(See notes to left)
C.$6,000.00
58
d. 1,201.2,400
Lane Mile'
d.$8,000.00
$0.00
$0.00
$0.00
0
e. 2,401- 4,800
e. $10,000.00
f. 4,801.9,600
1. $14,000.00
g. > 9,600
8. $20,000.00
TOTAL
°
Attachment A (per Exhibit D) IMS Pricing Proposal Form Page 4 of 4
DocuSign Envelope ID: E8A4BAE6-905B-4B38-8DB4-C79AF60A57CA �l PENDIX A.2
Service Area Designation Forms
RFP 2022-063
Texas Service Area Designation or Identification
Proposer
Name:
IMS Infrastructure Management Services, LP
Notes:
Indicate in the appropriate box whether you are proposing to service the entire State of Texas
Will service the entire State of Texas
Will not service the entire State of Texas
YES
If you are not proposing to service the entire State of Texas, designate on the form below the regions
that you are proposing to provide goods and/or services to. By designating a region or regions, you
are certifying that you are willing and able to provide the proposed goods and services.
Item
Region
Metropolitan Statistical Areas
Designated Service Area
1.
North Central Texas
16 counties in the Dallas -Fort
Worth Metropolitan area
2.
High Plains
Amarillo
Lubbock
3.
Northwest
Abilene
Wichita Falls
4.
Upper East
Longview
Texarkana, TX -AR Metro Area
Tyler
5.
Southeast
Beaumont -Port Arthur
6.
Gulf Coast
Houston -The Woodlands-
SugarLand
7.
Central Texas
College Station -Bryan
Killeen -Temple
Waco
8.
Capital Texas
Austin -Round Rock
9.
Alamo
San Antonio -New Braunfels
Victoria
10.
South Texas
Brownsville -Harlingen
Corpus Christi
Laredo
McAllen -Edinburg -Mission
11.
West Texas
Midland
Odessa
San Angelo
12.
Upper Rio Grande
ElPaso
SHARE MSA 2022-063 Pavement Analysis and Related Services Page 26 of 35
go,
;u51gn Envelope IU: EdA4L3ALb-yU5ti-4t36b-bUti4-Ut; )ArbUAb[UA
nrr LVL4-VV.7 ivaxionwiae bervice Area Designation or Identification Form
Proposer
Name:
IMS Infrastructure Management Services, LP.
Notes:
Indicate in the appropriate box whether you are proposing to provide service to all Fifty (50) States.
Will service all Fifty (50) States
Will not service Fifty (50) States
YES
If you are not proposing to service to all Fifty (50) States, then designate on the form below the
States that you will provide service to. By designating a State or States, you are certifying that you
are willing and able to provide the proposed goods and services in those States.
If you are only proposing to service a specific region, metropolitan statistical area (MSA), or city in a
State, then indicate as such in the appropriate column box.
Item
State
Region/MSA/City
Designated
as a
Service
Area
1.
Alabama
2.
Alaska
3.
Arizona
4.
Arkansas
5.
California
6.
Colorado
7.
Connecticut
8.
Delaware
9.
Florida
10.
Georgia
11.
Hawaii
12.
Idaho
13.
Illinois
14.
Indiana
15.
Iowa
16.
Kansas
17.
Kentucky
18.
Louisiana
19.
Maine
20.
Maryland
SHARE MSA 2022-063 Pavement Analysis and Related Services Page 27 of 35
m,
.uSlgn Envelope IU: LbA4bALb-UU5t3-4t3t3-bUt34-UtVAt-bUHS/UA
L.L.
IVIdJJdU IUJCIIJ
22.
Michigan
23.
Minnesota
24.
Mississippi
25.
Missouri
26.
Montana
27.
Nebraska
28.
Nevada
29.
New Hampshire
30.
New Jersey
31.
New Mexico
32.
New York
33.
North Carolina
34.
North Dakota
35.
Ohio
36.
Oregon
37.
Oklahoma
38.
Pennsylvania
39.
Rhode Island
40.
South Carolina
41.
South Dakota
42.
Tennessee
43.
Texas
44.
Utah
45.
Vermont
46.
Virginia
47.
Washington
48.
West Virginia
49.
Wisconsin
50.
Wyoming
SHARE MSA 2022-063 Pavement Analysis and Related Services Page 28 of 35
DocuSign Envelope ID: E8A4BAE6-905B-4B38-8DB4-C79AF60A57CA
APPENDIX B
DEBARMENT CERTIFICATION
ni)LE ,Q of riic being duly
(Name of certifying official)
sworn or under penalty of perjury under the laws of the United States, certifies that neither
IHS IklFWt`TAVM)" HA JAG 10191 7 a#-V►C�3S, LF , nor its principals
(Name of lower tier participant)
are presently:
• debarred, suspended, proposed for debarment,
• declared ineligible,
• or voluntarily excluded from participation in this transaction by any federal department or
agency
Where the above identified lower tier participant is unable to certify to any of the above statements
in this certification, such prospective participant shall indicate below to whom the exception
applies, the initiating agency, and dates of action.
Exceptions will not necessarily result in denial of award but will be considered in determining
contractor responsibility. Providing false information may result in criminal prosecution or
administrative sanctions.
F.Xf F.PT7(1NC-
T karl 0 j&L-jT:
Title
Certification
Form 1734
Rev.10-91
TPFS
SHARE MSA 2022-063 Pavement Analysis and Related Services Page 29 of 35
DocuSign Envelope ID: E8A4BAE6-905B-4B38-8DB4-C79AF60A57CA
APPENDIX C
RESTRICTIONS ON LOBBYING
Section 319 of Public Law 101-121 prohibits recipients of federal contracts, grants, and loans exceeding
$100,000 at any tier under a federal contract from using appropriated funds for lobbying the Executive
or Legislative Branches of the federal government in connection with a specific contract, grant, or loan.
Section 319 also requires each person who requests or receives a federal contract or grant in excess of
$100,000 to disclose lobbying.
No appropriated funds may be expended by the recipient of a federal contract, loan, or cooperative
agreement to pay any person for influencing or attempting to influence an officer or employee of any
federal executive department or agency as well as any independent regulatory commission or
government corporation, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with any of the following covered federal actions: the awarding of
any federal contract, the making of any federal grant, the making of any federal loan the entering into of
any cooperative agreement and the extension, continuation, renewal, amendment, or modification of any
federal contract, grant, loan, or cooperative agreement.
As a recipient of a federal grant exceeding $100,000, NCTCOG requires its subcontractors of that grant to
file a certification, set forth in Appendix B.1, that neither the agency nor its employees have made, or
will make, any payment prohibited by the preceding paragraph.
Subcontractors are also required to file with NCTCOG a disclosure form, set forth in Appendix B.2, if
the subcontractor or its employees have made or have agreed to make any payment using
nonappropriated funds (to include profits from any federal action), which would be prohibited if paid for
with appropriated funds.
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LOBBYING CERTIFICATION
FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS
The undersigned certifies to the best of his or her knowledge and belief, that:
(1) No federal appropriated funds have been paid or will be paid by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee
of any federal agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any federal contract,
the making of any federal grant, the making of any federal loan, the entering into of any
cooperative agreement, and the extension continuation, renewal amendment, or
modification of any federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form - LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by Section 1352, Title 31, US Code. Any person who fails to file
the required certification shall be subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure. 1.100,
ature U
6clowo r
Title
Agency
Datt
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APPENDIX D
ATTESTATION OF CONTRACTS NULLIFYING ACTIVITY
The following provisions are mandated by Federal and/or State of Texas law. Failure to certify to the
following will result in disqualification of consideration for contract. Entities or agencies that are not able
to comply with the following will be ineligible for consideration of contract award.
PROHIBITED TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT CERTIFICATION
This Contract is subject to the Public Law 115-232, Section 889, and 2 Code of Federal Regulations
(CFR) Part 200, including §200.216 and §200.471, for prohibition on certain telecommunications and
video surveillance or equipment.
Public Law 115-232, Section 889, identifies that restricted telecommunications and video surveillance
equipment or services (e.g. phones, internet, video surveillance, cloud servers) include the following:
A) Telecommunications equipment that is produced by Huawei Technologies Company or ZTE
Corporation (or any subsidiary or affiliates of such entities).
B) Video surveillance and telecommunications equipment produced by Hytera Communications
Corporations, Hangzhou Hikvision Digital Technology Company, or Dahua Technology
Company (or any subsidiary or affiliates of such entities).
C) Telecommunications or video surveillance services used by such entities or using such
equipment.
D) Telecommunications or video surveillance equipment or services produced or provided by an
entity that the Secretary of Defense, Director of the National Intelligence, or the Director of the
Federal Bureau of Investigation reasonably believes to be an entity owned or controlled by the
government of a covered foreign country.
The entity identified below, through its authorized representative, hereby certifies that no funds under this
Contract will be obligated or expended to procure or obtain telecommunication or video surveillance
services or equipment or systems that use covered telecommunications equipment or services as a
substantial or essential component of any system, or as a critical technology as part of any system
prohibited by 2 CFR §200.216 and §200.471, or applicable provisions in Public Law 115-232 Section
889.
XThe Contractor or Subrecipient hereby certifies that it does comply with the requirements of 2 CFR
§200.216 and §200.471, or applicable regulations in Public Law 115-23 ection 889.
SIGNATURE OF AUTHORIZED PERSON: .
NAME OF AUTHORIZED PERSON:
NAME OF COMPANY:
tuft ���trwe���.C3 rra��r�rg�o�- �v�csi� iP
DATE:
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1111A
❑ The Contractor or Subrecipient hZw,,by certifies that it cannot comply with the requirements of 2 CFR
§200.216 and §200.471, or app ' able regulations in Public Law 115-232 Section 889.
SIGNATURE OF AUTHORIZED PERSO
NAME OF AUTHORIZED PERSON:
NAME OF COMPANY:
DATE:
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DISCRIMINATION AGAINST FIREARMS ENTITIES OR FIREARMS TRADE
ASSOCIATIONS
This contract is subject to the Texas Local Government Code chapter 2274, Subtitle F, Title 10,
prohibiting contracts with companies who discriminate against firearm and ammunition industries.
TLGC chapter 2274, Subtitle F, Title 10, identifies that "discrimination against a firearm entity or firearm
trade association" includes the following:
A) means, with respect to the entity or association, to:
I. refuse to engage in the trade of any goods or services with the entity or association based
solely on its status as a firearm entity or firearm trade association; and
II. refrain from continuing an existing business relationship with the entity or association
based solely on its status as a firearm entity or firearm trade association; or
III. terminate an existing business relationship with the entity or association based solely on
its status as a firearm entity or firearm trade association.
B) An exception to this provision excludes the following:
I. contracts with a sole -source provider; or
II. the government entity does not receive bids from companies who can provide written
verification.
The entity identified below, through its authorized representative, hereby certifies that they have no
practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade
association; and that they will not discriminate during the term of the contract against a firearm entity or
firearm trade association as prohibited by Chapter 2274, Subtitle F, Title 10 of the Texas Local
Government Code.
XThe Contractor or Subrecipient hereby certifies that it does comply with the requirements of Chapter
2274, Subtitle F, Title 10.
SIGNATURE OF AUTHORIZED PERSON:
NAME OF AUTHORIZED PERSON:
fL---
NAME OF COMPANY:
IM4f tl�i2,oST72uc-GLtL[3 H4X24 • HW7 Sig"ICK, LP
DATE:
/iS%uu
-OR-
❑ The Contractor or Subrecipient hereby certifies that it cannot
2274, Subtitle F, Title 10.
SIGNATURE OF AUTHORIZED PERSON:
NAME OF AUTHORIZED PERSON:
NAME OF COMPANY:
DATE:
with the requirements of Chapter
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BOYCOTTING OF CERTAIN ENERGY COMPANIES
This contract is subject to the Texas Local Government Code chapter 809, Subtitle A, Title 8, prohibiting
contracts with companies who boycott certain energy companies.
TLGC chapter Code chapter 809, Subtitle A, Title 8, identifies that "boycott energy company" means,
without an ordinary business purpose, refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial
relations with a company because the company:
I. engages in the exploration, production, utilization, transportation, sale, or manufacturing
of fossil fuel -based energy and does not commit or pledge to meet environmental
standards beyond applicable federal and state law; and
11. does business with a company described by paragraph (I).
The entity identified below, through its authorized representative, hereby certifies that they do not boycott
energy companies, and that they will not boycott energy companies during the term of the contract as
prohibited by Chapter 809, Subtitle A, Title 8 of the Texas Local Government Code.
`The Contractor or Subrecipient hereby certifies that it does comply with the requirements of Chapter
809, Subtitle A, Title 8.
SIGNATURE OF AUTHORIZED PERSON:
NAME OF AUTHORIZED PERSON: KSIEdg
NAME OF COMPANY:
DATE:
$ 1S ZGtJ
❑ The Contractor or Subrecipient hereby certifies that it cannot comply with the requirements of Chapter
809, Subtitle A, Title 8.
SIGNATURE OF AUTHORIZED PERSON:
NAME OF AUTHORIZED PERSON:
NAME OF COMPANY:
DATE:
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