The URL can be used to link to this page

Home My WebLink About36-24 RESOLUTIONFile Number: 2023-1549 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 36-24 HA WK.INS WEIR ENGINEERS, INC. (CONTRACT AMENDMENT): A RESOLUTION TO APPROVE AMENDMENT NO. 4 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH HAWKINS-WEIR ENGINEERS , INC. IN THE AMOUNT OF $28,780 .00 FOR ADDITIONAL SERVICES ASSOCIATED WITH THE PROJECT TO ALLEVIATE FLOODING NEAR THE NORTH COLLEGE A VENUE AND EAST SUNBRIDGE DRIVE INTERSECTION , AND TO APPROVE A BUDGET ADJUSTMENT-2019 DRAINAGE BOND PROJECT WHEREAS , on September 17 , 2019 , the City Council passed Resolution 211-19 to authorize Mayor Jordan to sign a Professional Engineering Services Agreement with Hawkins-Weir Engineers , Inc. for conceptual drainage design services to alleviate the flooding at the intersection of North College Avenue and East Sunbridge Drive ; and WHEREAS , bids on the original design far exceeded available funding and Amendment No. 4 provides for additional design services to reconfigure the project plans and reduce the scope of work. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I : That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Amendment No . 4 to the Professional Engineering Services Agreement with Hawkins-Weir Engineers, Inc. in an amount of $28 ,780 .00 for engineering design services and construction phase services associated with the project to alleviate flooding near the intersection of North College Avenue and East Sunbridge Avenue . Section 2 : That the City Council of the City of Fayetteville , Arkansas hereby approves a budget adjustment, a copy of which is attached to thi s Resolution . PASSED and APPROVED on January 18 , 2024 Approved: Attest: Page 1 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov CITY COUNCIL MEMO 2023-1549 MEETING OF JANUARY 18, 2024 TO: Mayor Jordan and City Council THRU: Chris Brown, Public Works Director FROM: Alan Pugh, Staff Engineer DATE: SUBJECT: Approval of a contract amendment #4 with Hawkins Weir Engineers, Inc. in the amount of $28,780 for a total contract amount not to exceed $483,940 for additional engineering design services associated with flooding near the intersection of N College Ave and E Sunbridge Dr. and approval of a budget adjustment. RECOMMENDATION: Staff recommends approval of a contract amendment #4 with Hawkins Weir Engineers, Inc. in the amount of $28,780 for a total contract amount not to exceed $483,940 for additional engineering design services associated with flooding near the intersection of N College Ave and E Sunbridge Dr. and approval of a budget adjustment. BACKGROUND: This project has been identified as one of the projects to be funded by the 2019 Drainage Bond Program. Hawkins Weir was selected for this project by RFQ 19-01 selection #15 with the original contract being approved through resolution 211-19. That contract included conceptual drainage work to determine the impacts of proposed detention basins and the original proposed routing. Subsequently the contract was amended twice to include an investigation of alternative storm drain routing, additional design services to include deductive alternates prior to bidding the project and construction phase services. DISCUSSION: Hawkins-Weir Engineers, Inc has provided a proposed scope and an additional fee/reimbursables in the amount of $28,780 to complete additional design/bidding phase services. Bids were recently received on the project and unfortunately the bids far exceeded the available funding. The proposed contract amendment includes design services to reconfigure the plans in preparation to bid the project again. This will include a reduction in the scope of work in order to hopefully bring the project within budget. The contract will be paid based on hourly rates for work completed, up to the total contract amount (currently $483,940 including this amendment). The current total estimated project amount is $5.5 million for construction however, the bids were significantly higher. BUDGET/STAFF IMPACT: The design for this project will be paid for with the funds from the 2019 Drainage Bond Project. ATTACHMENTS: SRF (#3), BA (#4), HW Amendment No. 4 - Dec. 2023 (#5) Page 1 City of Fayetteville, Arkansas Legislation Text 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 File #: 2023-1549 Approval of a contract amendment #4 with Hawkins Weir Engineers, Inc. in the amount of $28,780 for a total contract amount not to exceed $483,940 for additional engineering design services associated with flooding near the intersection of N College Ave and E Sunbridge Dr. and approval of a budget adjustment. A RESOLUTION TO APPROVE AMENDMENT NO. 4 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH HAWKINS-WEIR ENGINEERS, INC. IN THE AMOUNT OF $28,780.00 FOR ADDITIONAL SERVICES ASSOCIATED WITH THE PROJECT TO ALLEVIATE FLOODING NEAR THE NORTH COLLEGE AVENUE AND EAST SUNBRIDGE DRIVE INTERSECTION, AND TO APPROVE A BUDGET ADJUSTMENT– 2019 DRAINAGE BOND PROJECT WHEREAS, on September 17, 2019, the City Council passed Resolution 211-19 to authorize Mayor Jordan to sign a Professional Engineering Services Agreement with Hawkins-Weir Engineers, Inc. for conceptual drainage design services to alleviate the flooding at the intersection of North College Avenue and East Sunbridge Drive; and WHEREAS, bids on the original design far exceeded available funding and Amendment No. 4 provides for additional design services to reconfigure the project plans and reduce the scope of work. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Amendment No. 4 to the Professional Engineering Services Agreement with Hawkins-Weir Engineers, Inc. in an amount of $28,780.00 for engineering design services and construction phase services associated with the project to alleviate flooding near the intersection of North College Avenue and East Sunbridge Avenue. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. 12/18/2023 Submitted Date Yes 751.59$ 28,780.00$ V20221130 Budgeted Item? Does item have a direct cost? Is a Budget Adjustment attached? Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget 139,184.00$ 138,432.41$ Yes Yes 28,780.00$ 751.59$ 46040.7415.1000 Project Number Budget Impact: Drainage Projects (2019/2022 Bonds), Sunbridge/College Fund Drainage Projects (2019/2022 Bonds)4704.860.7415-5860.02 Account Number Project Title City of Fayetteville Staff Review Form 2023-1549 Item ID 1/16/2024 City Council Meeting Date - Agenda Item Only Approval of a contract amendment #4 with Hawkins Weir Engineers, Inc. in the amount of $28,780 for a total contract amount not to exceed $483,940 for additional engineering design services associated with flooding near the intersection of N College Ave and E Sunbridge Dr. and approval of a budget adjustment. N/A for Non-Agenda Item Action Recommendation: Submitted By Chris Brown ENGINEERING (621) Division / Department Comments: 2019-661Purchase Order Number: Change Order Number: Previous Ordinance or Resolution #211-19; 124-20; 278-20; 74-23 Approval Date: Original Contract Number:2019-36 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division /Org2 ENGINEERING (621) Adjustment Number 2024 (BY) Requestor:Chris Brown BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval of a contract amendment #4 with Hawkins Weir Engineers, Inc. in the amount of $28,780 for a total contract amount not to exceed $483,940 for additional engineering design services associated with flooding near the intersection of N College Ave and E Sunbridge Dr. and approval of a budget adjustment. COUNCIL DATE:1/16/2024 ITEM ID#:2023-1549 Holly Black 12/22/2023 1:46 PM Budget Division Date TYPE:D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED:/ v.20231213TOTAL-- Increase / (Decrease)Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account NameGLACCOUNTEXPENSEREVENUEPROJECTSUBATDESCRIPTION X 4704.860.7999-5899.00 (28,780)-46040 7999 EX Unallocated - Budget 4704.860.7415-5860.02 28,780 -46040 7415.1000 EX Capital Prof Svcs - Engineering/Architectural -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- 1 of 1 Amendment No. 4 - Dec. 2023.docx Page 1 of 2 December 19, 2023 AMENDMENT NO. 4 TO THE AGREEMENT For PROFESSIONAL ENGINEERING SERVICES BETWEEN CITY OF FAYETTEVILLE, ARKANSAS AND HAWKINS-WEIR ENGINEERS, INC. In accordance with the AGREEMENT For PROFESSIONAL ENGINEERING SERVICES for the Sunbridge/College, Phase 1 Drainage Project (HW Project No. 2019070), dated September 17, 2019, between the City of Fayetteville, Arkansas (hereinafter called Owner) and Hawkins-Weir Engineers, Inc. (hereinafter called Engineer), Owner hereby authorizes Engineer to proceed with engineering services as modified by this Amendment No. 4. SECTION 1 – SCOPE OF SERVICES 1.1 The City of Fayetteville Engineering Department has directed the Engineer to amend services included in the AGREEMENT on the PROJECT. These amended services include the additional engineering design services necessary to complete the final design of the project (Task 6 and Task 7). Detailed services included in AMENDMENT NO. 4 are included in the attached Appendix A, Scope of Services. SECTION 2 – TIME OF SERVICE 2.1 The additional scope of services defined as Amendment No. 4, Task 6 and Task 7 above will be completed within 60 calendar days added to the 735 calendar days provided in the AGREEMENT and previous AMENDMENT NOS. 1, 2, AND 3. SECTION 3 -COMPENSATION 3 .1 Owner shall compensate Engineer for providing the services set forth herein in accordance with the terms of the Agreement. Total payment for Scope of Services described herein shall not exceed Twenty Eight Thousand. Seven Hundred Eight and 00/100 Dollars ($28,780 .00) without written approval of Owner. These additional services adjust the Agreement's not to exceed fee to $459,640.00 and the not to exceed reimbursable expenses to $24 ,300.00, for a total contract amount of $483,940.00 . Attachments : Appendix A, Scope of Services dated December 2023 Appendix B, Fee Proposal Breakdown dated December 2023 AUTHORIZATION BY: CITY OF FAYETTEVILLE, ARKANSAS ACCEPTED BY: HA WKfNS-WEIR ENGfNEERS, fNC. By :--'---9 ·¥-=----~_,c._z _ J. Kyle Salyer, P.E., P.S . Vice President Date: __ IZ.~/l_t_t ~h_z_~----- Amendment No . 4 • Dec. 2023 .docx Date : 01/18/2024 Page 2 of2 December 19, 2023 Appendix A Amendment No. 4 Scope of Services Sunbridge Drive and College Avenue Drainage Improvements City of Fayetteville, Arkansas HWEI Project No. 2019070 December 2023 2019070\Scope of Services – Amendment No. 4.docx Hawkins-Weir Engineers, Inc. (HW) proposes to provide the following additional engineering design services for the referenced project. Task Description: Task 6 – Additional Design Services (Revising Deductive Alternates) 1. Revise plans with updated Deductive Alternates 2. Update Cost Estimate 3. Revise Specifications and Bid Form with Deductive Alternates 4. Revise Drainage Report to incorporate all changes Task 7 – Additional Design Services 1. Revise Plans to reduce construction scope to STA 0+00 to STA 15+64 2. Update Cost Estimate 3. Revise Specifications and Bid Form Task 6 - Additional Design Services revising Deductive Alternates Engr Engr Engr Tech Tech VII V I IV I 1.2 24 8 24 2.2 4 16 3.2 16 8 16 4.2 8 8 8 TOTAL HOURS =8 52 40 24 24 $18,700 Task 7 - Additional Design Services Engr Engr Engr Tech Tech VII V I IV I 1.1 20 24 2.1 4 4 3.2 8 4 8 TOTAL HOURS =4 32 8 24 8 $10,080 Engineering Services Summary Task 6 - Additional Design Services revising Deductive Alternates $18,700 Task 7 - Additional Design Services $10,080 Total Amendment No. 4 Fee - Not to Exceed $28,780 Revise Specifications and Bid Form Appendix B Sunbridge Drive and College Avenue HWEI Project No. 2019070 December 2023 Revise Plans to reduce construction scope to STA 0+00 to STA 15+64 Drainage Improvements City of Fayetteville, Arkansas Amendment No. 4 Fee Proposal Update Cost Estimate Revise Plans with updated Deductive Alternates Update Cost Estimate Revise Specifications and Bid form with Deductive Alternates Revise Drainage Report to incorporate all changes 2019070\Scope of Services and Fee Proposal Amendment No. 4.xlsx