HomeMy WebLinkAbout13-24 RESOLUTION-1
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 13-24
File Number: 2023-1464
EMERY SAPP & SONS, INC. (SERVICE AGREEMENT):
A RESOLUTION TO AWARD BID 424-04 AND AUTHORIZE THE PURCHASE OF ASPHALT PAVING
SERVICES FROM EMERY SAPP & SONS IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS
NEEDED THROUGH THE END OF 2024
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #24-04 and authorizes the
purchase asphalt paving services from Emery Sapp & Sons in variable amounts and for varying unit prices as shown in
the bid sheet attached to this Resolution as needed through the end of 2024.
PASSED and APPROVED on January 2, 2024
Page 1
Attest:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JANUARY 2, 2024
CITY COUNCIL MEMO
2023-1464
TO: Mayor Jordan and City Council
THRU: Susan Norton, Chief of Staff
FROM: Terry Gulley, Asst Public Works Director - Ops
DATE:
SUBJECT: A resolution to award Bid 24-04 and authorize the purchase of Asphalt Paving
Services from Emery Sapp & Sons in variable amounts and for varying unit prices as
needed through the end of 2024.
RECOMMENDATION:
A resolution to award Bid 24-04 and authorize the purchase of Asphalt Paving Services from Emery Sapp &
Sons in variable amounts and for varying unit prices as needed through the end of 2024.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to
implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were publicly read
and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital projects within the
Sales Tax Capital Improvements Fund and Street Fund operating programs.
ATTACHMENTS: SRF (#3), Bid 24-04, Bid Tab - Signed (#4)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-1464
A resolution to award Bid 24-04 and authorize the purchase of Asphalt Paving Services from
Emery Sapp & Sons in variable amounts and for varying unit prices as needed through the end of
2024.
A RESOLUTION TO AWARD BID #24-04 AND AUTHORIZE THE PURCHASE OF ASPHALT
PAVING SERVICES FROM EMERY SAPP & SONS IN VARIABLE AMOUNTS AND FOR
VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2024
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #24-04 and
authorizes the purchase asphalt paving services from Emery Sapp & Sons in variable amounts and for
varying unit prices as shown in the bid sheet attached to this Resolution as needed through the end of
2024.
Page 1
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
2023-1464
Item ID
1/2/2024
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/1/2023 TRANSPORTATION SERVICES (410)
Submitted Date Division / Department
Action Recommendation:
A resolution to award Bid 24-04 and authorize the purchase of Asphalt Paving Services from Emery Sapp & Sons
D/B/A Hutchens Construction Company, LLC in variable amounts and for varying unit prices as needed through the
end of 2024.
Account Number
Project Number
Budgeted Item? Yes
Does item have a direct cost? Yes
Is a Budget Adjustment attached? No
Budget Impact:
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Fund
Project Title
V20221130
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Approval Date:
Comments: The "item cost" & "current budget" boxes have been left blank because these items will vary depending
upon fluctuating needs based on citizen service requests received, constrution projects approved, and
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CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
BID TABULATION
Bid 24-04, Construction - Asphalt Paving
DEADLINE: Thursday, November 2, 2023 at 2:00 PM
Total
Emery Sapp & Sons, Inc.
Tomlinson Asphalt Co.
APAC-Central, Inc.
$992,300.00
$1,222,000.00
$1,295,000.00
Line # Description QTY UOM
Unit 1 Extended
Unit
Extended
Unit
Extended
1 Asphalt Paving Overlay- Superpave 9.5mm Surface with Tack (See Appendix A) 5000 Ton
198.46 $992,300.00
$244.40
$1,222,000.00
$259.00
$1,295,000.00
*NOTICE Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City Officials.
c.
L l l 23
Kenny Fitch, Purchasi ng Agent
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Amh,,tla Beilfuss, Sr. Purcha' agent