HomeMy WebLinkAbout2-24 RESOLUTIONFile Number: 2023-1510
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 2-24
LITTER ABATEMENT PROGRAM (CONTRACT AMENDMENT):
A RESOLUTION TO APPROVE AMENDMENT 2 TO THE MEMORANDUM OF AGREEMENT WITH GENESIS
CHURCH OF FAYETTEVILLE FOR CONTINUATION OF A LITTER ABATEMENT PROGRAM THROUGH
2024 IN AN AMOUNT NOT TO EXCEED $100 ,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section I : That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayo r Jordan to sign
Amendment 2 to the Memorandum of Agreement with Genesis Church of Fayetteville for continuation of a Litter
Abatement Program through 2024 in an amount not to exceed $100,000.00 .
PASSED and APPROVED on January 2 , 2024
Page 1
Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
CITY COUNCIL MEMO
2023-1510
MEETING OF JANUARY 2, 2024
TO: Mayor Jordan and City Council
THRU: Susan Norton, Chief of Staff
FROM: Peter Nierengarten, Environmental Director
DATE:
SUBJECT: Litter Abatement Program with Genesis Church
RECOMMENDATION:
Approve contract amendment 2 with Genesis Church for continuation of a litter abatement program in
partnership with the City of Fayetteville.
BACKGROUND:
In recent years, the City of Fayetteville has experienced unprecedented growth in population. This growth has
exacerbated an ongoing litter problem across the city and in specific geographic areas, notably along streets,
trails, parks and streams. The presence of litter degrades our environment, impacts water quality and threatens
our quality of life. The City has developed and currently operates numerous adopt-a-trail, adopt-a-street and
adopt-a-park initiatives in partnership with volunteer groups to manage and abate litter, but the problem
continues to grow.
Simultaneously, Fayetteville is seeing a growing population of unsheltered residents camping primarily in urban
woodlands along trails and streams within the city. Several programs and agencies are working in
coordination to address this homelessness challenge, but additional support and coordination is needed to
address this growing issue.
In June 2022, the City of Fayetteville and Genesis Church worked to develop a 6-month litter abatement pilot
program to allow unsheltered individuals a paid work opportunity to beautify the City of Fayetteville by picking
up litter in designated areas. And in January 2023 the Fayetteville City Council approved a 1-year contract with
Genesis Church to continue the litter abatement program. In 2023, over 131 unique participants removed over
132,000 lbs of litter from creeks, parks, trails and streets in Fayetteville and diverted 21,000 lbs of electronic
waste from the landfill.
DISCUSSION:
The City of Fayetteville proposes continuing the Litter Abatement Program into 2024. Genesis Church will
manage the day-to-day operation of the program. They will supervise workers, provide transportation, provide
lunch, provide access to local social services and pay workers at the end of each day. The City will provide all
litter collection supplies and direct litter abatement crews to identify locations for litter collection. Litter that has
been collected and bagged by the litter abatement crews will then be delivered to the Recycling and Trash
Division’s transfer station on Happy Hollow Road.
Mailing address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
The City in partnership with Genesis Church, will continue to collect data and metrics that will be utilized to
determine the effectiveness of the project.
BUDGET/STAFF IMPACT:
The maximum not-to-exceed amount authorized for this pilot project is $100,000. Funding for the work will
come from the Sustainability Department’s contract services budget.
ATTACHMENTS: SRF (#3), Genesis MOA - 2024 (#4)
Page 1
City of Fayetteville, Arkansas
Legislation Text
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
File #: 2023-1510
Litter Abatement Program with Genesis Church
A RESOLUTION TO APPROVE AMENDMENT 2 TO THE MEMORANDUM OF AGREEMENT
WITH GENESIS CHURCH OF FAYETTEVILLE FOR CONTINUATION OF A LITTER
ABATEMENT PROGRAM THROUGH 2024 IN AN AMOUNT NOT TO EXCEED $100,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign Amendment 2 to the Memorandum of Agreement with Genesis Church of Fayetteville for
continuation of a Litter Abatement Program through 2024 in an amount not to exceed $100,000.00.
Comments:
2023-00000530Purchase Order Number:
Change Order Number:2
Previous Ordinance or Resolution #21-23
Approval Date:1/17/2023
Original Contract Number:
Project Number
Budget Impact:
Fund
Sustainability - Contract Services1010.631.6310-5315.00
Account Number
Project Title
City of Fayetteville Staff Review Form
2023-1510
Item ID
1/2/2024
City Council Meeting Date - Agenda Item Only
Approve contract amendment 2 with Genesis Church for continuation of a litter abatement program in partnership
with the City of Fayetteville.
N/A for Non-Agenda Item
Action Recommendation:
Submitted By
Peter Nierengarten RECYCLING/TRASH COLLECTION (750)
Division / Department
12/8/2023
Submitted Date
Yes
178,000.00$
100,000.00$
V20221130
Budgeted Item?
Does item have a direct cost?
Is a Budget Adjustment attached?
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
178,000.00$
-$
Yes
No -$
78,000.00$
Page 1 of 3
AMENDMENT 2 TO MEMORANDUM OF AGREEMENT FOR THE
FAYETTEVILLE LITTER ABATEMENT PROGRAM
This Amendment 2, made and entered into on this _____ day of ______, 2024, by and
between the City of Fayetteville, Arkansas (“City”) and Genesis Church of Fayetteville
(“Genesis”), witnesseth:
WHEREAS, homelessness is a significant public issue for many Fayetteville residents;
and,
WHEREAS, the City supports and encourages programs that address the critical health
and safety needs of unsheltered individuals; and,
WHEREAS, on June 17, 2022, the City and Genesis entered into an Agreement
establishing a pilot program to help ensure that unsheltered Fayetteville residents have a work
opportunity and access to support services; and,
WHEREAS, since that time the City and Genesis have partnered to operate a program
providing persons experiencing homelessness with paid work opportunities by picking up debris
in designated areas within the City of Fayetteville which has beautified the City (the ''Program”).
NOW, THEREFORE, the City of Fayetteville, Arkansas and Genesis Church agree to
amend their original Agreement as follows:
1.The City of Fayetteville, Arkansas and Genesis agree to extend the term of their
agreement through December 31, 2024. This Amendment 2 shall be effective on
______________, and supersedes and replaces all of the terms, conditions, and
obligations contained in previous agreements.
2. The City of Fayetteville, Arkansas agrees to:
A.Reimburse Genesis Church for:
1)Payments made to independent contractors participating in the Program at
a rate of $12.50 per hour.
2)The supervisory position at a rate of $17.00 per hour plus taxes, workers’
compensation insurance and other withholdings.
3)The administration fee at a rate of $2,000.00 per month.
4)Mileage expenses for transportation provided for independent contractors
to and from job sites and for transport of material to City Transfer Station.
5) Lunches provided to program participants, $10.50 per meal.
B.The City agrees to provide the following equipment for this Program as needed
and as agreed upon by the parties, including but not limited to:
•Trash Grabbers;
Page 2 of 3
•Buckets;
•Recycle Bins
•Trash bags;
•Safety vests; and
•Gloves.
C.The City agrees to designate a contact person in the City's Recycling and Trash
Collection Division who will assign work sites.
D.Accept trash at the City’s Transfer Station or other designated drop location.
3.Genesis Church agrees to:
A.Designate a representative to direct and coordinate Genesis' responsibilities
with respect to this Agreement.
B.Provide the Program's supervisors any required workers' compensation
insurance and shall be solely responsible for any and all taxes and
withholdings related thereto. Genesis also agrees to comply with all applicable
state and federal tax, insurance, and employment laws.
C.Pay Program participants at a rate of $12.50/hour worked as independent
contractors. Genesis shall pay each participant weekly at the drop-off point at
the end of the day.
D.Provide information about various local social services to the participants with
a goal of ending their unsheltered status.
E.Collect and report data concerning the Project to the City including, but not
limited to:
•The number of participants of each day of the Program;
•The number of individuals participating in the Program on more than
one day and the total number of days each such person participated in
the Program;
•Provide an estimate of the amount of debris collected;
•The monetary amount spent to pay participants for participation in the
Program.
F.Be responsible for determining the routes to each site as well as the pickup
and drop off points for the participants.
G.Provide vehicles for the purposes of transporting independent contractors to
and from the job sites and for transport of materials to the City Transfer
Station.
H. Transport trash to the City's Transfer Station or other designated drop
location.
I. Provide lunch for the Program' s participants and supervisors each day the
Program operates.
J. File, in a timely fashion and to the best of its ability, an Internal Revenue
Service Form 1099 for any participant in the Program who receives more than
Six Hundred Dollars ($600 .00) by means of the Program.
K. Provide the participants the equipment needed to perform their duties whether
that equipment is purchased by Genesis or provided by the City.
L. Submit monthly invoice to the City showing proof hours worked, sites cleaned
up, and amount of trash collected.
4. The maximum not to exceed amount for this agreement is $100,000 and the term of
this amended Agreement shall be from the effective date of this Amendment as
provided above through December 31, 2024 . The term of this Agreement may be
extended by mutual agreement between Genesis and the Fayetteville City Council.
IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE, WE
SIGN BELOW:
GENESIS CHURCH OF
FAYETTEVILLE
ATTEST:
CITY OF FAYETTEVILLE,
ARKANS
Page 3 of 3