HomeMy WebLinkAbout26-24 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 26-24
File Number: 2023-1507
MDM TRUCKING LLC. (PURCHASE AGREEMENT):
A RESOLUTION TO AWARD BID #24-15 AND AUTHORIZE THE PURCHASE OF TRUCK HAULING
SERVICES FROM MDM TRUCKING LLC IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS
NEEDED THROUGH THE END OF 2024
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section l: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #24-15 and authorizes the
purchase of Truck Hauling Services from MDM Trucking LLC in variable amounts and for varying unit prices as
shown in the bid sheet attached to this Resolution as needed through the end of 2024.
PASSED and APPROVED on January 2, 2024
Page 1
Attest: t ������RK / T RF
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Kara Paxton, City Clerk Treasurer V�:FAYETTE=VILLA
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CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JANUARY 2, 2024
CITY COUNCIL MEMO
2023-1507
TO: Mayor Jordan and City Council
THRU: Chris Brown, Public Works Director
FROM: Terry Gulley, Asst Public Works Director - Ops
DATE:
SUBJECT: A resolution to award Bid 24-15 and authorize the purchase of Truck Hauling
Services from MDM Trucking LLC in variable amounts and for varying unit prices as
needed through the end of 2024.
RECOMMENDATION:
A resolution to award Bid 24-15 and authorize the purchase of Truck Hauling Services from Jus Ewen
Transport LLC in variable amounts and for varying unit prices as needed through the end of 2024.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to
implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were publicly read
and the results are attached to this memo.
NOTE: City Council amended the resolution at the meeting on 1/2/2024 because Jus Ewen was not
registered to do business in Arkansas. The bid was awarded to the second lowest bidder, MDM
Trucking LLC. - BP 1/3/2024
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital projects within the
Sales Tax Capital Improvements Fund and Street Fund operating programs.
ATTACHMENTS: SRF (#3), Bid 24-15, Bid Tab - Signed (#4)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-1507
A resolution to award Bid 24-15 and authorize the purchase of Truck Hauling Services from
MDM Trucking LLC in variable amounts and for varying unit prices as needed through the end
of 2024.
A RESOLUTION TO AWARD BID #24-15 AND AUTHORIZE THE PURCHASE OF TRUCK
HAULING SERVICES FROM MDM TRUCKING LLC IN VARIABLE AMOUNTS AND FOR
VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2024
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #24-15 and
authorizes the purchase of Truck Hauling Services from MDM Trucking LLC in variable amounts and
for varying unit prices as shown in the bid sheet attached to this Resolution as needed through the end of
2024.
Page 1
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
2023-1507
Item ID
1/2/2024
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/1/2023 TRANSPORTATION SERVICES (410)
Submitted Date Division / Department
Action Recommendation:
A resolution to award Bid 24-15 and authorize the purchase of Truck Hauling Services from Jus Ewen Transport LLC
in variable amounts and for varying unit prices as needed through the end of 2024.
Budget Impact:
Account Number Fund
Project Number Project Title
Budgeted Item? Yes Total Amended Budget $ -
Expenses (Actual+Encum) $ -
Available Budget $
Does item have a direct cost? Yes Item Cost $ Is a Budget Adjustment attached? No Budget Adjustment $ -
Remaining Budget $
V20221130
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments: The "item cost" & "current budget" boxes have been left blank because these items will vary depending
upon fluctuating needs based on citizen service requests received, constrution projects approved, and
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BID TABULATION
Bid 24-15, Truck Hauling Services
DEADLINE: Thursday. November 2. 2023 at 2:00 PM
Jus Ewen Transport LLC
MOM Trucking
Total
$178,500.00
$367,115.00
Line # Description QTY UOM
Unit I Extended
Unit Extended
1 Truck Hauling Services -Asphalt Hauling:Hot mix asphalt from plant to paver. Truck bed shall be clean and free of 3000 Hours
51.00 $153,000.00
$104.89 $314,670.00
contaminates. No trailer hitches protruding past rear tires. BIDDER SHALL BE WILLING TO HAULASPHALT.
Truck Hauling Services- Miscellaneous Hauling:Excavation/construction debris which may include rock, dirt, chunks of
500 Hours
$S1.00 $25,500.00
$104.89 $52,445.00
2
concrete, etc. EXCLUDES ASPHALT.
How much notice is required by the City before services are requested?
24 hours
24 hours
What is the minimum number of hours required per truck request?
8 hours
8 hours
NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City Officials.
a` 11 1 z
Kenny Fitch, Purchasing Agent
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Amanda Be (fuss, Sr. Purcha - gent