HomeMy WebLinkAbout20-24 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 20-24
File Number: 2023-1504
EMERY SAPP & SONS, INC. (PURCHASE AGREEMENT):
A RESOLUTION TO AWARD BID #24-I1 AND AUTHORIZE THE PURCHASE OF HIGH PERFORMANCE
COLD MIX FROM EMERY SAPP & SONS, INC. IN VARIABLE AMOUNTS AND FOR VARYING UNIT
PRICES AS NEEDED THROUGH THE END OF 2024
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #24-11 and authorizes the
purchase high performance cold mix from Emery Sapp & Sons, Inc. in variable amounts and for varying unit prices as
shown in the bid sheet attached to this Resolution as needed through the end of 2024.
PASSED and APPROVED on January 2, 2024
Page 1
Attest:
T REgSi�4.
op
ara Paxton, Ci Cl Treasurer
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JANUARY 2, 2024
CITY COUNCIL MEMO
2023-1504
TO: Mayor Jordan and City Council
THRU: Chris Brown, Public Works Director
FROM: Terry Gulley, Asst Public Works Director - Ops
DATE:
SUBJECT: A resolution to award Bid 24-11 and authorize the purchase of High Performance
Cold Mix from Emery Sapp & Sons in variable amounts and for varying unit prices as
needed through the end of 2024.
RECOMMENDATION:
A resolution to award Bid 24-11 and authorize the purchase of High Performance Cold Mix from Emery Sapp &
Sons in variable amounts and for varying unit prices as needed through the end of 2024.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to
implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were publicly read
and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital projects within the
Sales Tax Capital Improvements Fund and Street Fund operating programs.
ATTACHMENTS: SRF (#3), Bid 24-11, Bid Tab - Signed (#4)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-1504
A resolution to award Bid 24-11 and authorize the purchase of High Performance Cold Mix from
Emery Sapp & Sons in variable amounts and for varying unit prices as needed through the end of
2024.
A RESOLUTION TO AWARD BID #24-11 AND AUTHORIZE THE PURCHASE OF HIGH
PERFORMANCE COLD MIX FROM EMERY SAPP & SONS, INC. IN VARIABLE AMOUNTS
AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2024
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #24-11 and
authorizes the purchase high performance cold mix from Emery Sapp & Sons, Inc. in variable amounts
and for varying unit prices as shown in the bid sheet attached to this Resolution as needed through the
end of 2024.
Page 1
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
2023-1504
Item ID
1/2/2024
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/1/2023
Submitted Date
Action Recommendation:
TRANSPORTATION SERVICES (410)
Division / Department
A resolution to award Bid 24-11 and authorize the purchase of High Performance Cold Mix from Emery Sapp & Sons
D/B/A Hutchens Construction Company, LLC in variable amounts and for varying unit prices as needed through the
end of 2024.
Budget Impact:
Account Number Fund
Project Number Project Title
Budgeted Item? Yes Total Amended Budget $ -
Expenses (Actual+Encum) $ -
Available Budget $
Does item have a direct cost? Yes Item Cost $ Is a Budget Adjustment attached? No Budget Adjustment $ -
Remaining Budget $
V20221130
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments: The "item cost" & "current budget" boxes have been left blank because these items will vary depending
upon fluctuating needs based on citizen service requests received, constrution projects approved, and
nthar varinhla fartnrc
CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
BID TABULATION
Bid 24-11, High Performance Cold Mix
DEADLINE: Thursday. November 2. 2023 at 2:00 PM
Total
APAC-Central, Inc.
Emery Sapp & Sons, Inc.
$72,000.00
$114,000.00
Line # Description CITY UOM
Unit
I Extended
Unit 7
Extended
1 High Performance Cold Mix- For pick up by the City of Fayetteville from Vendor's location. (*UPM - Mix*) 400 Ton
2 High Performance Cold Mix- For delivery by vendor to a City of Fayetteville location. (*UPM - Mix*) 400 Ton
$180.00
No BI
$72,000.00
I
$135.001
JL50.001$60,000.00
$54,000.00
Where is the plant location for pickup?
Puppy Creek Rd
Sonora, AR
NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City Officials.
Kenny Fitch, Purchasing Agent
Ama a Beilfuss, Sr. Purchasing e