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Home My WebLink About17-24 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 17-24 File Number: 2023-1501 NORTHWEST ARKANSAS WINWATER (PURCHASE AGREEMENT): A RESOLUTION TO AWARD BID #24-08 AND AUTHORIZE THE PURCHASE OF DRAINAGE PIPE FROM NORTHWEST ARKANSAS WINWATER AS PRIMARY SUPPLIER AND FOR VARYING UNIT PRICES AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2024 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #24-08 and authorizes the purchase of HDPE Drainage Pipe from Northwest Arkansas Winwater as primary supplier and for varying unit prices and further authorizes the use of other bidders based on price and availability as needed through the end of 2024. PASSED and APPROVED on January 2, 2024 Page 1 �jn1n►►1 Attest: �� j.TREgsii�� Kara Paxtin, City eferk Treasurer '!f fill I11\ i \O�`�� CITY OF FAYETTEVILLE ARKANSAS MEETING OF JANUARY 2, 2024 CITY COUNCIL MEMO 2023-1501 TO: Mayor Jordan and City Council THRU: Chris Brown, Public Works Director FROM: Terry Gulley, Asst Public Works Director - Ops DATE: SUBJECT: A resolution to award Bid 24-08 and authorize the purchase of HDPE Drainage Pipe from Northwest Arkansas Winwater as primary supplier in variable amounts and for varying unit prices and to authorize the use of other bidders based on price and availability as needed through the end of 2024. RECOMMENDATION: A resolution to award Bid 24-08 and authorize the purchase of HDPE Drainage Pipe from Northwest Arkansas Winwater as primary supplier in variable amounts and for varying unit prices and to authorize the use of other bidders based on price and availability as needed through the end of 2024. BACKGROUND: The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program. DISCUSSION: Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were publicly read and the results are attached to this memo. BUDGET/STAFF IMPACT: Funds for the acquisition of materials and services have been budgeted in various capital projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs. ATTACHMENTS: SRF (#3), Bid 24-08, Bid Tab - Signed (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 _= City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-1501 A resolution to award Bid 24-08 and authorize the purchase of HDPE Drainage Pipe from Northwest Arkansas Winwater as primary supplier in variable amounts and for varying unit prices and to authorize the use of other bidders based on price and availability as needed through the end of 2024. A RESOLUTION TO AWARD BID #24-08 AND AUTHORIZE THE PURCHASE OF DRAINAGE PIPE FROM NORTHWEST ARKANSAS WINWATER AS PRIMARY SUPPLIER AND FOR VARYING UNIT PRICES AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2024 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #24-08 and authorizes the purchase of HDPE Drainage Pipe from Northwest Arkansas Winwater as primary supplier and for varying unit prices and further authorizes the use of other bidders based on price and availability as needed through the end of 2024. Page 1 Terry Gulley Submitted By City of Fayetteville Staff Review Form 2023-1501 Item ID 1/2/2024 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 12/1/2023 Submitted Date Action Recommendation: TRANSPORTATION SERVICES (410) Division / Department A resolution to award Bid 24-08 and authorize the purchase of HDPE Drainage Pipe from Northwest Arkansas Winwater as primary supplier in variable amounts and for varying unit prices and to authorize the use of other bidders based on price and availability as needed through the end of 2024. Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? Yes Total Amended Budget $ - Expenses (Actual+Encum) $ - Available Budget $ Does item have a direct cost? Yes Item Cost $ Is a Budget Adjustment attached? No Budget Adjustment $ - Remaining Budget $ V20221130 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: The "item cost" & "current budget" boxes have been left blank because these items will vary depending upon fluctuating needs based on citizen service requests received, constrution projects approved, and nthar varinhla fartnrc CITY OF WOO" FAYETTEVILLE ARKANSAS BIDTABUTATION Bid 24.081 HDPE Drainage Pipe DEADLINE: Thursday, November 2, 2023 at 2:00 PM Core and Main Northwest Arkansas Winwater CONSOLIDATED PIPE Ferguson Waterworks Total $99,704.74 $99,739.84 $108,226.00 $110,832.38 Unep Description QTY UOM Unit Extended Unit Extended Unit Extended Unit Extended 1 Section A: Plastic Drainage Pipe 1 EA $46,897.54 $46,877.64 $50,948.00 $56,841.98 1.1 Plastic Drainage Pipe N-12 Soil Tight (15 Inches) 100 LF lum $11.57 $12.50 $11.82 1.2 Plastic Drainage Pipe N-12 Soil Tight (18 Inches) 500 LF $14.48 $14.44 $15.60 $14.75 1.3 Plastic Drainage Pipe N-12 Soil Tight (24 Inches) SOO LF $24.04 $23.98 $26.00 $24.50 1A Plastic Drainage Pipe N-12 Soil Tight (30 Inches) 300 LF $35.90 $35.89 $39.00 $36.65 1.5 Plastic Drainage Pipe N-12 Soil Tight (36 Inches) 100 LF $48.60 liam $54.00 $49.62 1.6 Plastic Drainage Pipe N-12 Soil Tight (42 Inches) 60 LF 1" $70.60 $76.50 $72.10 1.7 Plastic Drainage Pipe N-12 Soil Tight (48 Inches) 60 LF LIM $77.17 $83.50 $78.80 1.8 Flared End Section (15 Inches) 2 EA $261.73 $255.05 $266.00 $250.71 1.9 Flared End Section (18 Inches) 2 EA $351.60 $330.85 $376.00 $336.79 1.10 Flared End Section (24 Inches) 2 EA $451.24 $423.32 $457.00 $432.23 1.11 Flared End Section (30 Inches) 2 EA No Bid No Bid No Bid $503.80 1.12 Flared End Section (36 Inches) 2 EA No Bid No Bid No Bid $784.66 1.13 Flared End Section (42 Inches) 2 EA No Bid No Bid No Bid $1,480.66 1.14 Flared End Section (48 Inches) 2 EA No Bid No Bid No Bid S1.723.14 2 Section B: High Performance Plastic Drainage Pipe 1 EA $52,807.20 $52,862.20 $57,278.00 $53,990.40 2.1 Plastic Drainage Pipe High Performance (15 Inches) 100 LF $13.31 13.30 $14.50 $13.59 2.2 Plastic Drainage Pipe High Performance (18 Inches) 300 LF $17.96 17.95 $19.50 $18.34 2.3 Plastic Drainage Pipe High Performance (24 Inches) 300 LF $30.45 $30.44 $33.00 $31.08 2.4 Plastic Drainage Pipe High Performance (30 Inches) 500 LF $46.79 S46.6S $50.30 $47.64 2.S Plastic Drainage Pipe High Performance (36 Inches) 60 LF $57.21 $57.79 $62.30 $59.01 2.6 Plastic Drainage Pipe High Performance (42 Inches) 60 LF $71.07 $71.79 $80.00 $73.31 2.7 Plastic Drainage Pipe High Performance (48 Inches) 60 LF 97.69 $98.59 $10650 $100.77 What is the guaranteed delivery time from receipt of order? 12 business days 1 week 7 business days TBD at order NOTICE: Bid award is mrfthwm upon vendor melting eiMeum speci0otions and Nreal audhorizztlon ayoty Officials. << 1 Z Kenny Fitch, Purchasing Agent Marta Betffua 9. Purchasing Agent