The URL can be used to link to this page

Home My WebLink About16-24 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 16-24 File Number: 2023-1500 ASPHALT MATERIALS (PURCHASE AGREEMENT): A RESOLUTION TO AUTHORIZE THE PURCHASE OF ASPHALT MATERIALS FOR USE BY THE TRANSPORTATION DIVISION ON AN AS NEEDED BASIS THROUGH THE END OF 2024 WHEREAS, Ark. Code Ann. § 14-58-104(14) provides that the City may purchase "motor fuels, oil, asphalt, asphalt oil, and natural gas" without soliciting bids; and WHEREAS, because price volatility in the crude oil market affects the cost of asphalt, the Transportation Division proposes to solicit and accept bids on at least a quarterly basis without the need for further approval of the City Council through calendar year 2024. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of asphalt materials for use by the Transportation Division through the end of 2024, and authorizes the Transportation Division to solicit informal bids or quotes on at least a quarterly basis without the need for further approval of the City Council. PASSED and APPROVED on January 2, 2024 Page 1 Attest: CITY OF FAYETTEVILLE ARKANSAS MEETING OF JANUARY 2, 2024 CITY COUNCIL MEMO 2023-1500 TO: Mayor Jordan and City Council THRU: Chris Brown, Public Works Director FROM: Terry Gulley, Asst Public Works Director - Ops DATE: SUBJECT: A resolution to authorize the purchase of Asphalt Materials for use by the Transportation Division on an as needed basis through the end of 2024. RECOMMENDATION: A resolution to authorize the purchase of Asphalt Materials for use by the Transportation Division on an as needed basis through the end of 2024. BACKGROUND: The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program. DISCUSSION: Ark. Code Ann. § 14-58-104(14) provides that the City may purchase "motor fuels, oil, asphalt, asphalt oil, and natural gas" without soliciting bids; BUDGET/STAFF IMPACT: Funds for the acquisition of materials and services have been budgeted in various capital projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs. ATTACHMENTS: SRF (#3), Bid 24-07, Bid Tab - Signed (#4) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-1500 A resolution to authorize the purchase of Asphalt Materials for use by the Transportation Division on an as needed basis through the end of 2024. A RESOLUTION TO AUTHORIZE THE PURCHASE OF ASPHALT MATERIALS FOR USE BY THE TRANSPORTATION DIVISION ON AN AS NEEDED BASIS THROUGH THE END OF 2024 WHEREAS, Ark. Code Ann. § 14-58-104(14) provides that the City may purchase "motor fuels, oil, asphalt, asphalt oil, and natural gas" without soliciting bids; and WHEREAS, because price volatility in the crude oil market affects the cost of asphalt, the Transportation Division proposes to solicit and accept bids on at least a quarterly basis without the need for further approval of the City Council through calendar year 2024. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of asphalt materials for use by the Transportation Division through the end of 2024, and authorizes the Transportation Division to solicit informal bids or quotes on at least a quarterly basis without the need for further approval of the City Council. Page 1 Terry Gulley Submitted By City of Fayetteville Staff Review Form 2023-1500 Item ID 1/2/2024 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 12/1/2023 TRANSPORTATION SERVICES (410) Submitted Date Division / Department Action Recommendation: A resolution to authorize the purchase of Asphalt Materials for use by the Transportation Division on an as needed basis through the end of 2024. Account Number Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Budget Impact: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Fund Project Title V20221130 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Approval Date: Comments: The "item cost" & "current budget" boxes have been left blank because these items will vary depending upon fluctuating needs based on citizen service requests received, constrution projects approved, and nthar vnrinhla fnrtnrc CITY OF WOM FAYETTEVILLE ARKANSAS BID TABULATION Bid 24-07, Asphalt Materials - Quarter 1 DEADLINE: Thursday, November 2, 2023 at 2:00 PM APAC-Central, Inc. Emery Sapp &Sons, Inc. Total $872,750.00 $1,094,480.00 Uri Description QTY UOM Unit Extended Unit Extended 1 Section A: Type 2 Surface 1 FA $350,000.00 $536,000.00 1.1 Asphalt Concrete Hot Mix Surface Course Type 2, per AHTD 1996 Specifications, PG 64-22, With Millings and Shingles Allowed (RAP/RAS) 3000 Ton No Bid $72.00 1.2 Asphalt Concrete Hot Mix Surface Course Type 2 per AHTD 1996 Specifications, PG 64-22, With Millings Only (RAP) 2000 Ton $85.00 S7S.00 1.3 Asphalt Concrete Hot Mix Surface Course Type 2 per AHTD 1996 Specifications, PG 64-22, No Millings or Shingles (Virgin) 20DO Ton $90.00 85.00 2 Section B: Type 2 Binder 1 EA $42,500.00 $35,500.05 2.1 Asphalt Concrete Hot Mix Binder Course Type 2 per AHTD 1996 Specifications, PG 64-22, With Millings or Shingles (RAP/RAS) 500 Ton $85.00 $71.00 3 Section C: Superpave Surface 9.5MM 1 EA $96,500.00 $177,250.00 3.1 Asphalt Concrete Hot Mix Course 9.5mm as per AHTD 2014 Specifications, PG 64-22, With Millings or Shingles (RAP/RAS) 1000 Ton No Bid $96.50 3.2 Asphalt concrete Hot Mix Course 9.5mm as per AHTD 2014 Specifications, PG 64-22, With Millings Only (RAP) 500 Ton $95.00 $90.00 3.3 Asphalt concrete Hot Mix Course 9.5mm as per AHTH Specifications, PG 70-22, With Millings Only (RAP) 500 Ton $98.00 12LA 4 Section D: Superpave Surface 12.5MM 1 EA $197,000.00 $178,000.00 4.1 Asphalt concrete Hot Mix Surface Course 12.5mm as per AHTD 2014 Specifications, PG 64-22, With Millings and Shingles (RAP/RAS) 500 Ton No Bid $86.00 4.2 Asphalt concrete Hot Mix Surface Course 12.5mm as per AHTD 2014 Specifications, PG 64-22, With Millings Only (RAP) 500 Ton $88.00 $84.00 4.3 Asphalt concrete Hot Mix Surface Course 12.5mm as per AHTD 2014 Specifications, PG 70-22, With Millings Only (RAP) 500 Ton $91.00 88.00 4.4 Asphalt concrete Hot Mix Surface Course 12.5mm as per AHTD 2014 Specifications, PG 76-22, With Millings Only (RAP). Pre -Oct 2018 500 Ton S10.5.00 No Bid 4.5 Asphalt concrete Hot Mix Surface Course 12.5mm as per AHTD 2014Specifications, FIG 76-22, No Millings or Shingles (Virgin) 500 Ton $110.00 98.00 5 Section E: Other Items 1 EA $186,750.00 $157,725.00 5.1 Asphalt concrete Hot Mix Surface Course 4.75mm as per AASHTO recommendation, PG 64-22, No Millings or Shingles (Virgin) 15DO Ton $109.00 $S3.00 5.2 Tack Oil (IN GALLONS) 2500 Gallon $9.00 $7.00 5.3 START UP PRICE FOR PLANT- Estimated One (1) Event Each Year 1 Lump Sum $7 $725.00 5.4 Delivery - Cost per Ton 4500 Ton No Bid No Bid 6 Section F: Asphalt Millings for Sale -Through 12/31/2024 1 EA No Bid $5.06 6.1 Asphalt Millings (Picked Up By Vendor From City of Fayetteville) 1 Ton No Bid No Bid 6.2 Asphalt Millings (Delivered To Vendor at Convenience of City Staff) 1 Ton No Bid What is the plant location address? Puppy Creek Rd Sonora, AR NOTICE: Bid award iscmtingent upon vendor mmpar, minimum spo imadions and formal authoriirtun byomr ORnek. V_�(C Z3 Kenny Fxcb,Vun,hwing Agent Amanda &i sey5r. purcM1asing Ngem