HomeMy WebLinkAbout12-24 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 12-24
File Number: 2023-1463
BUILDING EXTERIORS (SERVICE AGREEMENT):
A RESOLUTION TO AWARD BID #24-03 AND AUTHORIZE THE PURCHASE OF TREE PLANTING
SERVICES FROM BUILDING EXTERIORS, INC. IN VARIABLE AMOUNTS AND FOR VARYING UNIT
PRICES AS NEEDED THROUGH THE END OF 2024
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section I: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #24-03 and authorizes the
purchase of tree planting services from Building Exteriors, Inc. in variable amounts and for varying unit prices as
shown in the bid sheet attached to this Resolution as needed through the end of 2024.
PASSED and APPROVED on January 2, 2024
Page 1
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CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JANUARY 2, 2024
CITY COUNCIL MEMO
2023-1463
TO: Mayor Jordan and City Council
THRU: Susan Norton, Chief of Staff
FROM: Terry Gulley, Asst Public Works Director - Ops
DATE:
SUBJECT: A resolution to award Bid 24-03 and authorize the purchase of Tree Planting Services
from Building Exteriors in variable amounts and for varying unit prices as needed
through the end of 2024.
RECOMMENDATION:
A resolution to award Bid 24-03 and authorize the purchase of Tree Planting Services from Building Exteriors
in variable amounts and for varying unit prices as needed through the end of 2024.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to
implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were publicly read
and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital projects within the
Sales Tax Capital Improvements Fund and Street Fund operating programs.
ATTACHMENTS: SRF (#3), Bid 24-03, Bid Tab - Signed (#4)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-1463
A resolution to award Bid 24-03 and authorize the purchase of Tree Planting Services from
Building Exteriors in variable amounts and for varying unit prices as needed through the end of
2024.
A RESOLUTION TO AWARD BID #24-03 AND AUTHORIZE THE PURCHASE OF TREE
PLANTING SERVICES FROM BUILDING EXTERIORS, INC. IN VARIABLE AMOUNTS AND
FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2024
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #24-03 and
authorizes the purchase of tree planting services from Building Exteriors, Inc. in variable amounts and
for varying unit prices as shown in the bid sheet attached to this Resolution as needed through the end of
2024.
Page 1
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
2023-1463
Item ID
1/2/2024
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/1/2023 TRANSPORTATION SERVICES (410)
Submitted Date Division / Department
Action Recommendation:
A resolution to award Bid 24-03 and authorize the purchase of Tree Planting Services from Building Exteriors in
variable amounts and for varying unit prices as needed through the end of 2024.
Account Number
Project Number
Budgeted Item? Yes
Does item have a direct cost?
Is a Budget Adjustment attached?
Budget Impact:
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
No Item Cost
No Budget Adjustment
Remaining Budget
Fund
Project Title
V20221130
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Approval Date:
Comments: The "current budget" box has been left blank because these items will vary depending on fluctuating
needs based on citizen service requests received, construction projects approved, and other factors.
CITY OF
FAYETTEVILLE
ARKANSAS
BID TABULATION
Bid 24-03, Construction - Tree Planting
DEADLINE: Thursday, November 2, 2023 at 2:00 PM
Total
Building Exteriors
$179,975.00
Line #
Description
QTY
UOM
Unit
Extended
1
2
3
4
5
Mulch installed 2" - 3" (shall be no more than 3")
Water tree as needed, to ensure establishment through 1-Year Guarantee after acceptance
Large/Medium Tree Species (2" caliper trees shall be used)
Small Tree Species (4' Tall)
Shrub Species (3-Gallon)
500
500
300
175
25
Each
Each
Each
Each
Each
JIZ.02
$42.00
$386.00
$6,000.00
$21,000.00
$115,800.00
$35,875.00
$1,300.00
205.00
JL2.00
NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City Officials.
L
Kenny Fitch,
lII—IIz3
11N193
Beilfuss, Sr. Purchasing