HomeMy WebLinkAbout8-24 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 8-24
File Number: 2023-1543
HAWKINS-WEIR ENGINEERS, INC. (SERVICE AGREEMENT):
A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE PROFESSIONAL ENGINEERING SERVICES
AGREEMENT WITH HAWKINS-WEIR ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED $294,800.00
FOR PROFESSIONAL SERVICES ASSOCIATED WITH UTILITY RELOCATIONS ALONG MARTIN LUTHER
KING JR. BLVD. AT THE I-49/HWY-62 INTERCHANGE
WHEREAS, on February 7, 2023, the City Council passed Resolution No. 30-23 approving a Professional Engineering
Services Agreement with Hawkins -Weir Engineers, Inc. for engineering services associated with the utility relocations
at the I-49 and Martin Luther King, Jr. Boulevard Interchange Project; and
WHEREAS, on June 6, 2023, the City Council passed Resolution No. 125-23 approving Amendment No. 1 to the
contract with Hawkins -Weir Engineers, Inc. to advance the design from 30% to 100% bid -ready plans and
specifications for just the relocations necessary near the 15th Street improvements; and
WHEREAS, Amendment No. 2 will increase the scope of engineering services to include construction observation,
field accounting, construction engineering support, material submittal reviews, as -built drawing preparation, and all
services necessary to manage the project throughout construction.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign
Amendment No. 2 to the Professional Engineering Services Agreement with Hawkins -Weir Engineers, Inc. in an
amount not to exceed $294,800.00 for professional services associated with utility relocations along Martin Luther
King Jr. Blvd. at the I-49/H WY-62 Interchange, as shown in the scope of services attached to Amendment No. 2.
PASSED and APPROVED on January 2, 2024
Approv d: Attest: ��v�%K�/.TREI/��i,�
` � FAYETi�V1L1
iot e Jor yor Kara Paxton, City IN reasurer
may,• .,,..
Page 1 "�����u►:
Resolution: 8-24
File Number: 2023-1543
Page 2
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JANUARY 2, 2024
CITY COUNCIL MEMO
2023-1543
TO: Mayor Jordan and City Council
THRU: Susan Norton, Chief of Staff
FROM: Tim Nyander, Utilities Director
DATE:
SUBJECT: Amendment No. 2 to the Engineering Services Agreement with Hawkins -Weir
Engineers, Inc. for Utility Relocations Required by ArDOT Project 040846 (1-49 & Hwy
62 Interchange Improvements)
RECOMMENDATION:
Staff recommends approval of Amendment No. 2 to the engineering services agreement with Hawkins -Weir
Engineers, Inc. for professional services associated with ArDOT Project 040846 Utility Relocations along
Martin Luther King Jr. Blvd. at the 1-49 & Hwy-62 Interchange in an amount not to exceed $294,800.00.
BACKGROUND:
ArDOT previously notified the City of Fayetteville to relocate water and sewer infrastructure along Highway 62
where they will be widening the roadway, reconstructing the 1-49 overpass, and creating a new overpass at
15th Street. After receiving this notification, a formal selection committee was held on September 8, 2022 at
which Hawkins -Weir was selected for contract negotiations (RFQ 21-01, Selection #14).
Previously, Amendment No. 1 was approved (Res. 125-23) to advance the design from 30% to 100% bid -
ready plans and specifications for just the relocations necessary near the 15th Street improvements.
DISCUSSION:
Amendment No. 2 will increase the scope of engineering services to include construction observation, field
accounting, construction engineering support, material submittal reviews, as -built drawing preparation, and all
services necessary to manage the project throughout construction. Future contract amendments will be
proposed for final engineering effort on the remainder of the project, and for construction phase services when
those future portions of the project advance through bidding.
BUDGET/STAFF IMPACT:
The proposed contract is hourly in the maximum not -to -exceed amount of $294,800.00. Budgeted funds are
available in the Water & Sewer Relocations account within the Water & Sewer fund.
ATTACHMENTS: SRF (#3), Amendment No. 2 (#4)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-1543
Amendment No. 2 to the Engineering Services Agreement with Hawkins -Weir Engineers, Inc. for
Utility Relocations Required by ArDOT Project 040846 (I-49 & Hwy 62 Interchange
Improvements)
A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE PROFESSIONAL ENGINEERING
SERVICES AGREEMENT WITH HAWKINS-WEIR ENGINEERS, INC. IN AN AMOUNT NOT TO
EXCEED $294,800.00 FOR PROFESSIONAL SERVICES ASSOCIATED WITH UTILITY
RELOCATIONS ALONG MARTIN LUTHER KING JR. BLVD. AT THE I-49/HWY-62
INTERCHANGE
WHEREAS, on February 7, 2023, the City Council passed Resolution No. 30-23 approving a
Professional Engineering Services Agreement with Hawkins -Weir Engineers, Inc. for engineering
services associated with the utility relocations at the I-49 and Martin Luther King, Jr. Boulevard
Interchange Project; and
WHEREAS, on June 6, 2023, the City Council passed Resolution No. 125-23 approving Amendment
No. 1 to the contract with Hawkins -Weir Engineers, Inc. to advance the design from 30% to 100% bid -
ready plans and specifications for just the relocations necessary near the 15th Street improvements; and
WHEREAS, Amendment No. 2 will increase the scope of engineering services to include construction
observation, field accounting, construction engineering support, material submittal reviews, as -built
drawing preparation, and all services necessary to manage the project throughout construction.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign Amendment No. 2 to the Professional Engineering Services Agreement with Hawkins -Weir
Engineers, Inc. in an amount not to exceed $294,800.00 for professional services associated with utility
relocations along Martin Luther King Jr. Blvd. at the I-49/HWY-62 Interchange, as shown in the scope
of services attached to Amendment No. 2.
Page 1
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2023-1543
Item ID
1/2/2024
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/13/2023 WATER SEWER (720)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of Amendment No. 2 to the engineering services agreement with Hawkins -Weir
Engineers, Inc. for professional services associated with ArDOT Project 040846 Utility Relocations along Martin
Luther King Jr. Blvd. at the 1-49 & Hwy-62 Interchange in an amount not to exceed $294,800.00.
Budget Impact:
5400.720.5600-5314.00 5400.720.5700-
5314.00
Account Number
11011.2301
Project Number
Budgeted Item? Yes
Does item have a direct cost? Yes
Is a Budget Adjustment attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Water and Sewer
Fund
Water & Sewer Relocations
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 5,903,062.00
$ 2,527,931.87
3,375,130.13
$ 294,800.00
3,080,330.13
Previous Ordinance or Resolution #
Approval Date:
V20221130
RAWKI N S AWE I R
E N G I N E E R S, I N C.
h1VV-s Engineering Client Success
November 9, 2023
Mr. Corey Granderson, P.E.
Utilities Engineer
City of Fayetteville
113 West Mountain Street
Fayetteville, Arkansas 72701
Re: Utility Relocations 1-49/15th Street Interchange — Task 3
Agreement for Engineering Services — Amendment No. 2
HWEI Project No. 2022129
Dear Mr. Granderson:
We respectfully request an Amendment to our Agreement for Professional Services, dated
February 7, 2023 (Agreement), for the referenced project. The purpose of this Amendment is to
add the construction engineering scope and fee for the preparation of Task 3 — Construction
Engineering Agreement for the Construction Phase of the 1-49/15th Street Interchange.
The Arkansas Department of Transportation (ARDOT) has recently directed that the utility
relocations associated with the proposed 1-49/15th Street Interchange be broken out from the main
-49/Martin Luther King (MLK) project into a separate project. Per our original Agreement for
Engineering Services, Task 1 defined preliminary engineering services associated with route
selections for utility relocations and preparation of an opinion of probable construction costs for
both the MLK and West 15th Street utility relocations. The Task 1 breakout for the 1-49/15th Street
Interchange is now complete, while Task 1 for the 1-49/MLK Interchange is still ongoing. Task 2
defined the final design associated with the 15th Street utility relocations, and it is now complete.
We propose an increase of $294,800.00 to our contractual not to exceed (NTE) fee at our
current Standard Hourly Rate Schedule. If this Amendment is approved, our NTE fee will increase
from $544,550.00 (for Tasks 1 and 2) to $839,350.00 (for Tasks 1, 2, and 3), which will cover the
Construction Phase for the 1-49/15th Street relocations. ARDOT has stated that the proposed
utility relocations for the 1-49/15th Street Interchange are 100% reimbursable, and this has been
confirmed during the final design phase.
For your review and consideration, we have prepared the attached Amendment No. 2, the
scope of services, and fee proposal.
110 So. 7th Street • P.O. Box 648 • Van Buren, AR 72957 • Ph: (479) 474-1227 • Fax: (479) 474-8531
211 Natural Resources Drive • Little Rock, AR 72205 • Ph: (501) 374-4846
516 East Millsap Road • Suite 103 • Fayetteville, AR 72703 Ph: (479) 455-2206
403 Garrison Avenue • Suite 101 • Fort Smith, AR 72901 • Ph: (479) 242-4685
2022129\CG110923BM mumhawkins-weir.coirt
r n -1
N IT,
Mr. Corey Granderson, P.E.
Page 2
November 9, 2023
We trust that this is satisfactory for your review. If you have any questions, or require
additional information, please do not hesitate to contact me.
Sincerely,
HAWKINS-WEIR ENGINEERS, INC.
.�C. All,r60 ��--
B Cormick, P.E.
BKM/mcw
Enclosures: Amendment No. 2
Exhibit A — Scope of Services
Exhibit B — Scope of Services and Fee Proposal
Exhibit C — Standard Hourly Billing Rate Structure, effective August 13, 2023
cc: Ms. Becky Horne, Business Manager, Hawkins -Weir Engineers, Inc.
2022129\CG110923BM www. hazukins-weir.coin
AMENDMENT NO.2
TO THE
AGREEMENT For PROFESSIONAL ENGINEERING SERVICES
BETWEEN
CITY OF FAYETTEVILLE, ARKANSAS
AND
HAWKINS-WEIR ENGINEERS, INC.
In accordance with the AGREEMENT For PROFESSIONAL ENGINEERING SERVICES for the Utility
Relocation for I-49/MLK Interchange (HW Project No. 2022129), dated February 7, 2023, between the
City of Fayetteville, Arkansas (hereinafter called Owner) and Hawkins -Weir Engineers, Inc. (hereinafter
called Engineer), Owner hereby authorizes Engineer to proceed with engineering services as modified by
this Amendment No. 2.
SECTION 1— SCOPE OF SERVICES
1.1 Amendment No. 2 is for Task 3 - Construction Engineering Agreement associated with the
Construction Phase of the Utility Relocation for the I-49/15' Street Interchange project. Additional services
are detailed in the Engineer's attached Scope of Services dated November 9, 2023.
SECTION 2 — TIME OF SERVICE
2.1 Engineer will proceed with providing the services set forth herein immediately upon execution of
this Authorization by all parties.
SECTION 3 — COMPENSATION
3.1 Owner shall compensate Engineer for providing the services set forth herein in accordance with the
terms of the Agreement. Total payment for Scope of Services described herein shall not exceed
($294,800.00) without written approval of Owner. These additional services adjust the Agreement's not to
exceed fee to $839,350.00, and the adjustment includes $1,500.00 for Reproduction and Printing. The total
not to exceed reimbursable expenses is adjusted to Fifty Four Thousand and 00/100 Dollars ($54,000.00).
2022129 Amendment 2- 15th Street.docx Pagel of 2 November 9, 2023
Attachments: Exhibit A Scope of Services dated, November 9, 2023
Exhibit B — Scope of Services and Fee Proposal, dated November 9, 2023
Exhibit C — Standard Hourly Billing Kate Structure, effective August 13, 2023
AUTHORIZATION BY:
CITY OF FAYETTEVILLE, ARKANSAS
L__
Y:4Honora Lioneld Jordan, Mayor
2, 2024
ACCEPTED BY:
HAWKINS-WEIR ENGINEERS, INC.
By: i —K • N!1 CCU t';z —
B cCormick, P.E.
Corporate Secretary
Date: 11 I9 I WZ3
2022129 Amendment 2- 1 Sth Strcet.docx Page 2 of 2 November 9, 2023
Exhibit A — Construction Engineering Agreement F
Scope of Services�
PM Utility Relocations for 1-49/15th Street Interchange
Amendment 2 — Task 3 CITY OF
FAYETTEVILLE
Fayetteville, Arkansas ARKANSAS
HW Project No. 2022129
November 9, 2023
Further Description of Basic Engineering Services and Related Matters:
Scope
The Utility Relocations for the 1-49/15th Street Interchange project include the relocation of
publicly owned utilities to precede the roadway improvements to West 15th Street at the
proposed crossing of Interstate 49 (1-49) by the Arkansas Department of Transportation
(ARDOT). The ARDOT project includes the extension of West 15th Street for an overpass of
1-49 with two (2) traffic circles, entrance and exit ramps, and box culvert structures under
West 15th Street and South Futrall Drive. The utility relocation project will consist of an
estimated 2,122 linear feet of 18-inch water main, 216 linear feet of 12-inch sanitary sewer,
15 linear feet of 24-inch sanitary sewer, and 399 linear feet of 30-inch sanitary sewer.
TASK 3 — Construction Engineering Services — Construction Phase
1. Conduct a Pre -Construction Conference with the Owner, Contractor, and ARDOT
2. Provide full-time construction observation during utility relocation
3. Provide Construction Engineering Administration
4. Conduct up to four (4) Periodic Progress Meetings
5. Prepare, review, and coordinate the dissemination of construction documentation
including material submittals, requests for information, field change orders, and
change orders as directed by the Owner
6. Review the Contractor's construction quantities and prepare monthly pay requests for
the Owner's consideration and approval
7. Conduct as -built surveys of the completed improvements
8. Coordinate and conduct a final inspection with the Contractor and Owner, and prepare
a punch list of deficient construction items for the Contractor to address
9. Prepare Record Drawings of the completed project and provide one (1) full-size
reproducible hard copy, and one (1) electronic copy for the Owner's archives
10. Assist the Owner in preparing project closeout documentation to ARDOT
Note: Engineer will prepare and distribute minutes of all meetings.
Advertising and Bidding Phase Services are included under Amendment 1 to the contract.
2022129Wmendment No. 2 Scope of Services Page 1 of 1
Exhibit B
1 Scope of Services Fee Proposal
Utility Relocations for 1-49/15th Street Interchange
Amendment 2 - Task 3
Fayetteville, Arkansas
HW Project No. 2022129
November 9, 2023
PHASE 3 (TASK 3): Construction Engineering Services - Construction Phase
I
_
CITY OF
FAYETTEVILLE
ARKANSAS
Utility Relocations for 1-49/15th Street Interchange
Task 3
Billing Rate Effective thru 08/12/2023
Enqr
VIII
$240
Enqr
V
$175
Enqr
III
$130
GPS
Survey
$175
Surveyor
$125
Technician
IV
$100
Technician
I
$65
Inspector
I
$75
Total
Hours
Total
Cost
1. Conduct a Pre -Construction Conference with the Owner, Contractor, and ARDOT
4
8
4
4
20
$3,180
2 Provide full-time construction observation during utility relocation (1)
160
1800
1960
$155,800
3. Construction Engineering Administration
60
120
80
260
$45,800
4. Conduct up to four (4) Periodic Progress Meetings
8
8
8
24
$4,360
5. Prepare, review, and coordinate the dissemination of construction documentation including
material submittals, requests for information, field change orders, and change orders as directed
by the Owner
20
80
80
180
$29,200
6. Review the Contractor's construction quantities and prepare monthly pay requests for the
Owner's consideration and approval
20
80
104
40
244
$34,920
7. Conduct as -built surveys of the completed improvements
24
8
32
$5,200
8. Coordinate and conduct a final inspection with the Contractor and Owner, and prepare a punch
list of deficient construction items for the Contractor to address
8
20
28
$4,000
9. Prepare Record Drawings of the completed project and provide one (1) full-size reproducible
hard copy, and one (1) electronic copy for the Owner's archives
8
8
16
24
8
64
$8,400
10. Assist the Owner in preparing project closout documentation to ARDOT
8
8
16
$2,440
Total Hours
Total Cost - Task 3 Construction Engineering Services - Construction Phasel
120
320
480
24
8
24
40
1812
2688
$28,800
1 $56,000
$62,400
$4,200
$1,000
$2,400
1 $2,600
1 $135,9001
1 $293,300
(1) Based on a 300-calendar day Contract Time (270-calendar days until Substantial Completion, and 30-calendar days until Final Completion thereafter). Full-time construction observation is based on 8-hours per day
(Monday through Friday) unitl the originally scheduled Substantial Completion date, and periodic inspection (24 hours a week) until the originally schedule Final Completion date therafter.
11. Reimbursable Expenses
Item Description Total
a. Outside Services Reproduction and Printing (estimated) $1,500
Total Estimated Reimbursable Expenses 1 $1,500
ENGINEERING SERVICES SUMMARY Utility Relocations for 1-49/15th Street Interchan e
PHASE 3 (TASK 3): Construction Engineering Services -Construction Phase $293,300
Reimbursable Expenses $1,500
Total Engineering Fee - Not to Exceed
2022129/Scope and Fees Page 1 of 1
Exhibit C
Engineer
Standard Billing Rate Structure
For Hourly Fee Based Contracts
Hawkins -Weir Engineers, Inc.
Effective August 13, 2023 through August 10, 2024"'
Engineer VIII
$
240
Per
Hour
Engineer VII
$
220
Per
Hour
Engineer VI
$
200
Per
Hour
Engineer V
$
175
Per
Hour
Engineer IV
$
150
Per
Hour
Engineer III
$
130
Per
Hour
Engineer II
$
115
Per
Hour
Engineer I
$
100
Per
Hour
Engineering Technician
Designer II
$
120
Per Hour
Designer I
$
110
Per Hour
Technician IV
$
100
Per Hour
Technician III
$
85
Per Hour
Technician II
$
75
Per Hour
Technician I
$
65
Per Hour
Field Technician - Field Inspector
Resident Project Representative (RPR)
$
120
Per Hour
Construction Manager
$
100
Per Hour
Inspector II
$
85
Per Hour
Inspector I
$
75
Per Hour
Field Surveying
GPS Survey
Surveyor
Administrative
Business Manager
Expert Witness
Preparation
Testimony, less than 1/2 day
Testimony, per Day
$ 175 Per Hour
$ 125 Per Hour
$ 85 Per Hour
At Engineer's Hourly Rate
$ 2,000
$ 4,000
Expenses Reimbursable Expenses and upcharges are determined by the Client Agreement/Contract
Subconsultants/Outside Services
Express Delivery, Field Supplies, Testing, Review/Filing Fees and Advertising
Travel: Hotel and meals
Actual Cost
Vehicle(2)
$0.655 per mile effective l/l/23
Reproduction: Outside printing service
Actual Cost
In-house printing
Letter Copy - B&W
$ 0.12
Per Copy
Letter Copy - Color
$ 0.75
Per Copy
22 x 34 Size Copy - B&W
$ 3.00
Per Copy
22 x 34 Size Copy - Color
$12.00
Per Copy
22 x 34 Size Copy - Color Photo
$ 25.00
Per Copy
11 x 17 Size Copy - B&W
$ 1.50
Per Copy
11 x 17 Size Copy - Color
$ 5.00
Per Copy
CD Copy
$ 5.00
Per Copy
Binding
$ 1.00
Each
Billing Rates are reviewed and adjusted annually in August. Regardless, any adjustment
in Billing Rates will not impact previously negotiated Not To Exceed (NTE) fee amounts without a
formal Contract Amendment.
(2) To be adjusted periodically to current IRS mileage rate.
All Billings are due upon receipt unless prior arrangements for payment have been made.