HomeMy WebLinkAbout6-24 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 6-24
File Number: 2023-1542
MCCLELLAND CONSULTING ENGINEERS, INC. (SERVICE AGREEMENT):
A RESOLUTION TO APPROVE AMENDMENT NO. I TO THE PROFESSIONAL ENGINEERING SERVICES
AGREEMENT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED
$48,000.00 FOR ADDITIONAL SERVICES ASSOCIATED WITH THE GREENLAND SEWER COST SHARE
PROJECT
WHEREAS, on March 14, 2022, Mayor Jordan signed a Professional Engineering Services Agreement with
McClelland Consulting Engineers, Inc. for the design of upgrades necessary to accept wastewater from Greenland; and
WHEREAS, Amendment No. 1 will increase the scope of engineering services to include construction observation,
field accounting, construction engineering support, material submittal reviews, as -built drawing preparation, and all
services necessary to manage the project through construction.
NOW, THEREFORE, BE IT RESOLVED BV THE CITY COUNCIL OF THE CITY OF FAVETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign
Amendment No. 1 to the Professional Engineering Services Agreement with McClelland Consulting Engineers, Inc. in
an amount not to exceed $48,000.00 for additional services associated with the Greenland Sewer Cost Share Project, as
shown in the scope of services attached to Amendment No. 1.
PASSED and APPROVED on January 2, 2024
Page 1
Attest: ``��•��RK l rR''��.,
A.
Al
; FAYETTFV l_!_
Kara Paxton, City le Treasurer ; ,
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CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JANUARY 2, 2024
CITY COUNCIL MEMO
2023-1542
TO: Mayor Jordan and City Council
THRU: Susan Norton, Chief of Staff
FROM: Tim Nyander, Utilities Director
DATE:
SUBJECT: Amendment No. 1 to the Engineering Services Agreement with McClelland
Consulting Engineers, Inc. for the Greenland Sewer Cost Share Project
RECOMMENDATION:
Staff recommends approval of Amendment No. 1 to the engineering services agreement with McClelland
Consulting Engineers, Inc. for professional services associated with the Greenland Sewer Cost Share Project
in an amount not to exceed $48,000.00.
BACKGROUND:
The majority of Greenland's wastewater is conveyed to Lift Station 18 (LS18 located at 210 N. Sandy Ave.),
which is then pumped approximately 5,600 feet via an 8-inch force main into Fayetteville's collection system.
LS18 and the 8-inch force main have exceeded their useful lives and are at capacity. As such, improvements
to the existing system are necessary to ensure enough capacity for the 20-year growth period. Greenland's
proposed improvements include construction of a new lift station in the vicinity of existing LS 18, approximately
6,200 linear feet of 10-inch force main, and approximately 3,500 linear feet of 18-inch gravity sewer that will
connect back into Fayetteville's existing 12" gravity sewer north of Drake Field.
Fayetteville will need to upsize the gravity sewer from the point Greenland ties -in, downstream to Lift Station
16 and add a 3rd pump at this station to accommodate the increased flows. All of these items have been
previously identified in Wastewater Collection System Master Plans and were anticipated. Since McClelland
Consulting Engineers was already the design engineer for Greenland on this project, they were previously
selected via RFQ# 22-01, Selection #7 to provide these design services for Fayetteville.
DISCUSSION:
Amendment No. 1 will increase the scope of engineering services to include construction observation, field
accounting, construction engineering support, material submittal reviews, as -built drawing preparation, and all
services necessary to manage the project throughout construction. This additional scope and effort is based on
hourly, not -to -exceed rates at $48,000.00. The original design contract was $33,480.00 therefore increasing
the overall engineering contract value to $81,480.00.
BUDGET/STAFF IMPACT:
The proposed amendment is hourly in the maximum not -to -exceed amount of $48,000.00. Budgeted funds are
available in the Sanitary Sewer Rehabilitation account within the Water & Sewer fund.
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
ATTACHMENTS: SRF (#3), Amendment No. 1 (#4), RFQ 23-01, Selection 7 - Voting Results (#5)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-1542
Amendment No. 1 to the Engineering Services Agreement with McClelland Consulting Engineers,
Inc. for the Greenland Sewer Cost Share Project
A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL ENGINEERING
SERVICES AGREEMENT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN AN
AMOUNT NOT TO EXCEED $48,000.00 FOR ADDITIONAL SERVICES ASSOCIATED WITH
THE GREENLAND SEWER COST SHARE PROJECT
WHEREAS, on March 14, 2022, Mayor Jordan signed a Professional Engineering Services Agreement
with McClelland Consulting Engineers, Inc. for the design of upgrades necessary to accept wastewater
from Greenland; and
WHEREAS, Amendment No. 1 will increase the scope of engineering services to include construction
observation, field accounting, construction engineering support, material submittal reviews, as -built
drawing preparation, and all services necessary to manage the project through construction.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign Amendment No. 1 to the Professional Engineering Services Agreement with McClelland
Consulting Engineers, Inc. in an amount not to exceed $48,000.00 for additional services associated with
the Greenland Sewer Cost Share Project, as shown in the scope of services attached to Amendment No.
1.
Page 1
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2023-1542
Item ID
1/2/2024
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/12/2023 WATER SEWER (720)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of Amendment No. 1 to the engineering services agreement with McClelland
Consulting Engineers, Inc. for professional services associated with the Greenland Sewer Cost Share Project in an
amount not to exceed $48,000.00.
5400.720.5700-5314.00
Account Number
02017.1
Project Number
Budgeted Item? Yes
Does item have a direct cost? Yes
Is a Budget Adjustment attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
Water and Sewer
Fund
Sanitary Sewer Rehabilitation
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 13,071,913.00
$ 12,791,579.39
280,333.61
$ 48,000.00
232,333.61
V20221130
2022-277 Previous Ordinance or Resolution #
1 Approval Date:
2022-17
Amendment No. 1 to the Engineering Services Agreement for
Gravity Sewer Upgrade Associated with Greenland Sewer to Fayetteville Project
Date: 0 } 11 0� �LL '
WHEREAS, the CITY OF FAYETTEVILLE and McClelland Consulting Engineers, Inc.
(ENGINEER) entered into an Agreement for Professional Engineering Services
(AGREEMENT) on March 14, 2022; and,
WHEREAS, the CITY OF FAYETTEVILLE has requested that ENGINEER perform additional
services outside of the scope of the AGREEMENT.
NOW THEREFORE, the following modifications will be made to the AGREEMENT to
include the additional services requested:
MODIFICATIONS:
1. Section 2.1.1 —the additional scope of services are included in the attached
Appendix "A-1 ".
2. Section 5.1 — the maximum not -to -exceed amount is increased from $33,480.00 to
$81,480.00. Modifications to compensation are included in the attached
Appendix "A-2".
IN WITNESS WHEREOF, the parties execute this Amendment No. 1, to be effective on the
date set out above.
McClelland Consulting Engineers, Inc. City of Fayetteville, Arkansas
BY:
Nicholas R. Batker, P.E.
Senior Associate
APPENDIX A-1 -SCOPE OF ADDITIONAL SERVICES
AMENDMENT NO. 1 TO THE ENGINEERING SERVICES AGREEMENT FOR THE
12-INCH GRAVITY SEWER UPGRADE ASSOCIATED WITH THE GREENLAND
SEWER TO FAYETTEVILLE PROJECT
1.0 General
The scope of additional services includes construction administration and construction
observation services for the referenced project, which consists of approximately 1,900
linear feet of 18-inch gravity sewer, manholes and associated tie-in to Lift Station No. 16.
This new 18-inch gravity sewer will replace the existing 12-inch gravity sewer and will
provide the necessary capacity to handle sewer flows from the Greenland Sewer to
Fayetteville Project. Construction is anticipated to commence in early 2024.
2.0 Basic Services
2.1 Construction Administration
Construction administration services are generally included in the ENGINEER's
contract with the City of Greenland for the Greenland Sewer to Fayetteville Project.
However, the following items are specifically related to the 18-inch gravity sewer main
and are included in this scope of work with the CITY OF FAYETTEVILLE:
• Review Contractor's submittals related to the 18-inch gravity sewer main;
• Review Contractor's Requests for Information (RFIs) related to the 18-inch gravity
sewer main and issue clarifications as required;
• Conduct final inspection for the 18-inch gravity sewer main with the CITY OF
FAYETTEVILLE, and develop a punch list of outstanding items; and
• Prepare record drawings of the 18-inch gravity sewer main based upon information
furnished by the Contractor and field representatives, and provide to CITY OF
FAYETTEVILLE in AutoCAD and PDF format.
2.2 Construction Observation
• Provide a field representative to perform comprehensive construction observation
services. Field representative shall provide weekly updates to the CITY OF
FAYETTEVILLE on construction progress and any issues that may arise.
• It is estimated that the level of observation required by the ENGINEER to provide
comprehensive services will equate to an average of 30 hours per week for the
duration of the construction activities associated with the 18-inch gravity sewer
main. The construction duration of the 18-inch gravity sewer main is estimated to
be 90 calendar days.
Appendix A-1 — Scope of Additional Services Page 1 of 2
12-Inch Gravity Main Upsize
3.0 Compensation
In consideration of the performance of the foregoing services by the ENGINEER, the
CITY OF FAYETTEVILLE will compensate the ENGINEER as follows:
3.1 Compensation will be paid to the ENGINEER on the basis of ENGINEER's
standard hourly rates in effect at the time the work is performed, plus
reimbursable expenses. A task hour fee breakdown is provided as Appendix
A-2.
3.2 The maximum not -to -exceed fee for Amendment No. 1 will be $48,000.00.
3.3 The maximum not -to -exceed total contract amount is increased from
$33,480.00 to $81,480.00.
Appendix A-1 — Scope of Additional Services Page 2 of 2
12-Inch Gravity Main Upsize
APPENDIX A-2
City of Fayetteville - 12-inch Gravity Main Upsize
Amendment No. 1 - Services During Construction
Personnel Hour Fee Estimate
11/30/2023
McCLELLAND
CONSULTING
ENGINEERS, INC.
Task Description
Sr. Project
Manager
Project
Manager
Project
Engineer/
Designer
CAD/GIS
Technician
Const.
Observer
Extended Cost
Task 2.1 - Construction Administration
Review Contractor's Submittals
1.00
4.00
$750.00
Respond to RFls
2.00
8.00
$1,500.00
Final Inspection and Punch List
4.00
4.00
$1,320.00
As -Built Construction Documents
1.00
8.00
1 20.00
1 $3 5 00.00
Subtotal Labor Hours / Fee -Task 2.11
0.00
1 8.00
1 24.00
1 20.00
1 0.00
1 $7,080.00
Estimated Reimbursable Expenses/Subconsultants
Mileage
$20.00
Subtotal Reimbursable Expenses -Task 2.1
$20.00
Total Task 2.1 -construction Administration
0.00
8.00
24.00
20.00
0.00 $7,100.00
Task 2.2 - Construction Observation
Comprehensive Field Observation Services
400.00 $40 000.00
Subtotal Labor Hours / Fee - Task 2.21
0.00
1 0.00
1 0.00
1 0.00
1 400.00 1 $40,000.00
Estimated Reimbursable Expenses/Subconsultants
Mileage
$900.00
Subtotal Reimbursable Expenses -Task 2.2
$900.00
Total Task 2.2 -construction Observation
0.00
0.00
0.00
0.00
400.00 $40,900.00
GRAND TOTAL AMENDMENT NO. 21
0.00
1 8.00
1 24.00
1 20.00
1 400.00 1 $48,000.00
Page 1 of 1
SELECTION
COMMITTEE — VOTING RESULTS
n,
C'1" 0- ,Z'
RFQ 23-01, Selection #7 - New
Selection Description:
Lift Station -Greenland
Selection Committee Date/Time: 09/11/2023 at 4:00 PM
Firms are listed alphabetical order.
1
2
3
Overall RANK
Garver, LLC.
Hawkings-Weir Engineer,
McClelland Consulting
Inc.
Engineers, Inc.
1st
2nd
3rd
OVERALL RANK SUMMARY SCORING
1st ranked firm:
1 'Clf-II
�ln.v
(% n�fT11�Q UIUIi)�� l I nG
2nd ranked firm:
(I
3rd ranked firm:
I`=J'j IDS
, \,�IDLIJ,r t=i'VA I l�i�„� II l(/•
Tallied by:
l
Amanda
Sr Purchasing A e
I nny itch, Purchasing Agent
Date:
�Beilfuss,
j
I / 1
Date:
City of Fayetteville
RFQ 23-01, Engineering & Architectural Services
Date: 09/11/2023 at 4:00 PM
Meeting ID 85412640913
Topic S/C Meeting: RFQ 23-01, Selections 6-8
Start Time 9/11/2023 3:55:32 PM
End Time 9/11/2023 4:15:02 PM
User Email abeilfuss@favetteville-ar.gov
Duration (Minutes) 20
Participants 7
CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
Name (Original Name)
User Email Total Duration (Minutes)
Guest
Amanda Beilfuss
abeilfuss@fayetteville-ar.gov 20
No
Lyssie Koscheski
17
Yes
Mike Wiederkehr
17
Yes
Matt Mihalevich
mmihalevich@fayetteville-ar.gov 16
No
cgranderson
7
Yes
Chris Brown
13
Yes
wabernathy
12
Yes