HomeMy WebLinkAbout3-24 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 3-24
File Number: 2023-1539
SEVEN HILLS HOMELESS CENTER (SERVICE CONTRACT):
A RESOLUTION TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE
A CONTRACT WITH SEVEN HILLS HOMELESS CENTER IN THE AMOUNT OF $119,400.00 FOR SERVICES
TO HOMELESS AND NEEDY RESIDENTS IN FAYETTEVILLE IN 2024
WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous homeless and
needy Fayetteville residents for over 20 years relying upon the support of several local churches, charities and
charitable persons, as well as some governmental support (for veterans, etc.); and
WHEREAS, the Fayetteville City Council approved a funding request for the 2024 fiscal year to maintain the
operations of the Seven Hills day center and, although funding for the center by donors has improved, a shortfall still
exists that jeopardizes its ability to continue to offer vital services to Fayetteville's homeless residents; and
WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community transitional housing
facility, currently housed citizens might become homeless again and have to live on the streets or in the woods; and
WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless residents who
depend upon this facility for showers and washing, hot food, a warm place to stay during the day, as well as access to a
telephone and other job assistance services could not find such comparable services elsewhere; and
WHEREAS, the facilities and services provided by Seven Hills are required to be continued and should continue to be
supported by the City in order to prevent our homeless and needy residents from suffering undue hardship and
deprivation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of City of Fayetteville, Arkansas hereby determines an exceptional situation exists in
which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal
competitive bidding and approves a contract between the City of Fayetteville, Arkansas and Seven Hills Homeless
Center in the amount of $119,400.00 for services to homeless and needy Fayetteville residents in 2024 and authorizes
Mayor Jordan to sign this contract.
PASSED and APPROVED on January 2, 2024
Page 1
Resolution: 3-24
File Number: 2023-1539
Page 2
Attest: jK j1T R. '4S
:SC i
Fp,YEiTEVII.I., .
ar on, City Cl rk Treasurer 1: C, .
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JANUARY 2, 2024
TO: Mayor Jordan and City Council
THRU: Susan Norton, Chief of Staff
FROM: Paul Becker, Chief Financial Officer
DATE:
SUBJECT: Seven Hills Homeless Center Funding Agreement
RECOMMENDATION:
CITY COUNCIL MEMO
2023-1539
A Resolution to waive competitive bidding, to approve a monthly funding agreement with Seven Hills Homeless
Center contingent on satisfactory contractual performance for the period of January 1, 2024, through
December 31, 2024.
BACKGROUND:
The Seven Hills Homeless Center has provided services to homeless and needy residents in Fayetteville for
over 20 years. Seven Hills is a not -for -profit organization that has relied almost exclusively on private donations
for operational funding during that period.
The City Council approved the 2024 budget which appropriated funding for the 2024 fiscal year to maintain the
operations of the day center by Seven Hills in the amount of $119,400. Although funding for the center by
generous donors has improved, a shortfall still exists.
The contractual amount would be paid in monthly disbursements of $9,950 each month beginning in January
2024. Attached is a contract for services with Seven Hills
DISCUSSION:
BUDGET/STAFF IMPACT:
This contract is contingent on funding approval by the City Council.
ATTACHMENTS: SRF (#3), 2024 City of Fayetteville Executed Contract (#4)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
Y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-1539
Seven Hills Homeless Center Funding Agreement
A RESOLUTION TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING
AND APPROVE A CONTRACT WITH SEVEN HILLS HOMELESS CENTER IN THE AMOUNT
OF $119,400.00 FOR SERVICES TO HOMELESS AND NEEDY RESIDENTS IN FAYETTEVILLE
IN 2024
WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous
homeless and needy Fayetteville residents for over 20 years relying upon the support of several local
churches, charities and charitable persons, as well as some governmental support (for veterans, etc.); and
WHEREAS, the Fayetteville City Council approved a funding request for the 2024 fiscal year to
maintain the operations of the Seven Hills day center and, although funding for the center by donors has
improved, a shortfall still exists that jeopardizes its ability to continue to offer vital services to
Fayetteville's homeless residents; and
WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community
transitional housing facility, currently housed citizens might become homeless again and have to live on
the streets or in the woods; and
WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless
residents who depend upon this facility for showers and washing, hot food, a warm place to stay during
the day, as well as access to a telephone and other job assistance services could not find such
comparable services elsewhere; and
WHEREAS, the facilities and services provided by Seven Hills are required to be continued and should
continue to be supported by the City in order to prevent our homeless and needy residents from suffering
undue hardship and deprivation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of City of Fayetteville, Arkansas hereby determines an exceptional
situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the
requirements of formal competitive bidding and approves a contract between the City of Fayetteville,
Arkansas and Seven Hills Homeless Center in the amount of $119,400.00 for services to homeless and
needy Fayetteville residents in 2024 and authorizes Mayor Jordan to sign this contract.
Page 1
Resolution: 3-24
File Number: 2023-1539
Page 2
Paul Becker
Submitted By
City of Fayetteville Staff Review Form
2023-1539
Item ID
1/2/2024
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/12/2023 CHIEF FINANCIAL OFFICER (110)
Submitted Date Division / Department
Action Recommendation:
A Resolution to waive competitive bidding, to approve a monthly funding agreement with Seven Hills Homeless
Center contingent on satisfactory contractual performance for the period of January 1, 2024, through December
31, 2024.
Budget Impact:
1010.090.6600-5721.00
General
Account Number Fund
40901.4010.1 Outside Agencies Funding - Seven Hills Homeless
Project Number
Budgeted Item? Yes
Does item have a direct cost? Yes
Is a Budget Adjustment attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
2023-03
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 119,400.00
$ 119,400.00
$ 119,400.00
V20221130
Previous Ordinance or Resolution # 12-23
Approval Date:
CONTRACT
THIS CONTRACT is made by and between the City of Fayetteville, Arkansas
(hereinafter "City") and Seven Hills Homeless Center, which is an Arkansas
nonprofit corporation which filed its corporate documents with the Secretary of
State in 2001 (hereinafter "Seven Hills") on this 1 st day of January 2024.
Whereas, the Board of Directors of Seven Hills has operated a daytime facility to
serve numerous homeless and needy Fayetteville residents for over 20 years
relying upon the support of several local churches, charities and charitable persons,
as well as some governmental support (for veterans, etc.); and
Whereas, the Fayetteville City Council has approved a funding request for the
2024 fiscal year to maintain the operations of the Seven Hills day center. Although
funding for the center by donors has improved, a shortfall still exists to continue to
offer vital services to Fayetteville's homeless residents; and
Whereas, if Seven Hills could no longer operate its Walkcr Family Residential
Community transitional housing facility, currently housed citizens might become
homeless again and have to live on the streets or in the woods; and
Whereas, if Seven Hills could no longer operate its day time facility, the large
number of homeless residents who depend upon this facility for showers and
washing, hot food, a warm place to stay during the day, as well as access to a
telephone and other job assistance services could not find such comparable
services elsewhere; and
Whereas, the facilities and services provided by Seven Hills are required to be
continued and should continue to be supported by the City in order to prevent our
homeless and needy residents from suffering undue hardship and deprivation.
NOW, THEREFORE, The City of Fayetteville and the Board of Directors of
Seven Hills Homeless Center agree as follows:
1. The term of this contract shall be January 1, 2024 until December 31, 2024
unless ended earlier by the City for failure of Seven Hills to comply with all
provisions and requirements of this contract.
2. Seven Hills Homeless Center agrees to and shall provide all necessary
personnel, supplies, utilities and maintenance of its facility to serve all
Fayetteville's needy homeless residents who are utilizing and will continue
to need to utilize the daytime facility. Seven Hills agrees to continue to offer
all programs and services which Seven Hills has been normally supplying in
the past in its daytime facility.
I Seven Hills Homeless Center further agrees to and shall provide all
necessary personnel, supplies, utilities and maintenance of the Walker
Family Residential Community transitional facility to serve the transitional
housing occupants. Seven Hills is authorized to use some of the City revenue
for these purposes where appropriately authorized by the earlier agreement
between the City and Seven Hills. Seven Hills agrees to continue to offer all
programs and services to these Fayetteville transitional housing tenants as it
has normally been providing in the past.
4. Seven Hills Homeless Center further agrees to make diligent efforts to
regain its financial footing by increasing its revenues and/or reducing its
expenses so Seven Hills Homeless Center can once again pay all of its own
bills and will not need further financial support from the City of Fayetteville.
5. Seven Hills Homeless Center further agrees to make a report to the Mayor
on its financial status on a monthly basis. Seven Hills also agrees to present
any other report as requested by the Mayor or City Council.
6. The City of Fayetteville agrees to pay the sum of NINE THOUSAND
NINE HUNDRED FIFTY ($9,950.00) on the first Wednesday of each
month beginning in January while this contract is effective as long as the
Finance Director and the City Administration are satisfied that Seven Hills is
satisfactorily complying with all terms and conditions of this contract.
IN WITNESS WHEREOF, the parties hereto have caused their signatures
to be set by their authorized representatives effective the date signed by the Mayor
after approval by the Fayetteville City Council.
SEVEN HILLS HOMELESS
CENTER
�----
Wil1 Roth
Chair of the Seven Hills Homeless
Center Board
Becri S son, CEO
CITY OF FAYETTEVILLE,
ARK�NSAS
oneld J
Date:
Mayor
January 2, 2024
ATTEST:
ara Paxton - • FgYETTE� '�
City Clerk/Treasurer �I=•, q �P': `���
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