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Home My WebLink About295-23 RESOLUTIONOF FAYE r, V � v? v VqX♦NS'S 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 295-23 File Number: 2023-1442 FAYETTEVILLE POLICE DEPARTMENT (FORFEITURE REVENUE): A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $41,340.00 RECOGNIZING REVENUE ASSOCIATED WITH FEDERAL AND STATE LAW ENFORCEMENT FORFEITURES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $41,340.00 recognizing revenue associated with federal and state law enforcement forfeitures received from January 1, 2023 through October 31, 2023. PASSED and APPROVED on December 19, 2023 Annrnvdd: Page 1 Attest: ``��uu r r r►riii K Kara Paxton, City C erk Treasur6E FgyET-rFV,tris CITY OF FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 19, 2023 TO: Mayor Jordan and City Council THRU: FROM: Mike Reynolds, Police Chief DATE: SUBJECT: Budget Adjustment for Federal and State Forfeitures RECOMMENDATION: CITY COUNCIL MEMO 2023-1442 Staff recommends the approval of a resolution and a budget adjustment in the amount of $41,340 to reconcile federal and state forfeitures received through October 31, 2023. BACKGROUND: The Fayetteville Police Department receives forfeitures because of civil proceedings concerning cash or property seized during a criminal investigation. By policy of prosecution, civil proceedings of seized cash or property are adjudicated separate from the criminal case associated with seized assets, and civil proceedings of seizures follow conviction of criminal charges unless a failure to appear or failure to answer occurs. Forfeitures received in the past are a direct result from the efforts of the officers we assign to the 4th Judicial District Drug Task Force (4th DTF), the local office of the Federal Drug Enforcement Administration (DEA), and the Financial Crimes Task Force of the Internal Revenue Service. By statute, federal and state forfeitures are to be spent for law enforcement purposes only and tracked within our project accounting system. All purchases utilizing these funds must follow the City of Fayetteville Purchasing Policy. DISCUSSION: Funds within this budget adjustment consist of federal forfeitures from the Department of Justice and state asset forfeiture funds resulting from civil proceedings of the DEA and 4th DTF. The requested budget adjustment consists of the following forfeitures: Department of Justice forfeitures in the amount of $6,310; State asset forfeitures for law enforcement purposes in the amount of $25,453; and State asset forfeitures for drug enforcement purposes in the amount of $9,577. All funds received through asset forfeitures have restricted use for law enforcement purposes only. BUDGET/STAFF IMPACT: The expense budget will increase equal to the revenue received. There is no staffing impact related to this budget adjustment. ATTACHMENTS: SRF (#3), BA (#4), SRM (#5), Project Inquiry 33043-1 (#6), Project Inquiry 33045-1 (#7), Project Inquiry 33046-1 (#8) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-1442 Budget Adjustment for Federal and State Forfeitures A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $41,340.00 RECOGNIZING REVENUE ASSOCIATED WITH FEDERAL AND STATE LAW ENFORCEMENT FORFEITURES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $41,340.00 recognizing revenue associated with federal and state law enforcement forfeitures received from January 1, 2023 through October 31, 2023. Page 1 Mike Reynolds Submitted By City of Fayetteville Staff Review Form 2023-1442 Item ID 12/19/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/30/2023 POLICE (200) Submitted Date Division / Department Action Recommendation: Staff recommends the approval of a resolution and a budget adjustment in the amount of $41,340 to reconcile federal and state forfeitures received through October 31, 2023. Various Account Number 33043-1 / 33045-1 / 33046-1 Project Number Budgeted Item? Yes Does item have a direct cost? No Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: General / Drug Enforcement Fund Police and DTF Forfeitures Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 558,533.00 $ 86,286.65 Is 472,246.35 $ 41,340.00 e. 513,586.35 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division POLICE (200) Adjustment Number /Org2 2023 Requestor: Willie Newman BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Reconcile and establish revenue and expense budgets for state and federal forfeitures received through October 31, 2023. COUNCIL DATE: 12/19/2023 ITEM ID#: 2023-1442 Holly Black 721712023 70:16 RIn RESOLUTION/ORDINANCE Budget Division Date TYPE: D - (City Council) JOURNAL#: GLDATE: CHKD/POSTED: TOTAL Account Number 41,340 41,340 Increase / (Decrease) Expense Revenue Project.Sub# Project Sub.Detl AT v.20231113 Account Name 2930.200.2960-4503.00 - 9,577 33043 1 RE Forfeitures - DTF 2930.200.2960-5802.00 1010.200.2920-4308.02 9,577 - - 25,453 33043 33045 1 EX 1 RE Vehicles & Equipment - base Public Safety Acts - Police Law Enforcemen 1010.200.2920-5802.00 1010.200.2920-4504.00 25,453 - - 6,310 33045 33046 1 EX 1 RE Vehicles & Equipment - base Forfeitures - Federal 1010.200.2920-5802.00 6,310 - 33046 1 EX Vehicles & Equipment - base 1 of 1 CITY OF FAYETTEVILLE W41 ' ARKANSAS MEETING OF DECEMBER 19, 2023 TO: Mayor and City Council FROM: Mike Reynolds, Chief of Police DATE: November 30, 2023 CITY COUNCIL MEMO SUBJECT: Budget Adjustment for Federal and State Forfeitures RECOMMENDATION: Staff recommends the approval of a resolution and a budget adjustment in the amount of $41,340 to reconcile federal and state forfeitures received through October 31, 2023. BACKGROUND: The Fayetteville Police Department receives forfeitures because of civil proceedings concerning cash or property seized during a criminal investigation. By policy of prosecution, civil proceedings of seised cash or property are adjudicated separate from the criminal case associated with seized assets, and civil proceedings of seizures follow conviction of criminal charges unless a failure to appear or failure to answer occurs. Forfeitures received in the past are a direct result from the efforts of the officers we assign to the 4th Judicial District Drug Task Force (4th DTF), the local office of the Federal Drug Enforcement Administration (DEA), and the Financial Crimes Task Force of the Internal Revenue Service. By statute, federal and state forfeitures are to be spent for law enforcement purposes only and tracked within our project accounting system. All purchases utilizing these funds must follow the City of Fayetteville Purchasing Policy. DISCUSSION: Funds within this budget adjustment consist of federal forfeitures from the Department of Justice and state asset forfeiture funds resulting from civil proceedings of the DEA and 4th DTF. The requested budget adjustment consists of the following forfeitures: Department of Justice forfeitures in the amount of $6,310; State asset forfeitures for law enforcement purposes in the amount of $25,453; and State asset forfeitures for drug enforcement purposes in the amount of $9,577. All funds received through asset forfeitures have restricted use for law enforcement purposes only. BUDGET/STAFF IMPACT: The expense budget will increase equal to the revenue received. There is no staffing impact related to this budget adjustment. Attachments: Budget Adjustment Project Transaction Report Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 11/29/23, 3:09 PM Project Inquiry City Of Fayetteville Search myFavorites I Financial Management I Human Resources I Maintenance Project Inquiry - 1 - DTF Law Enforcement State Forfeitures 009 Project Status 33043.1 - DTF Law Enforcement State Forfeitures, DTF Law Enforcement State Forfeitures Budget Method Fiscal Year Basis Status Active Go Reset d 32210 - Police - PSN Grant - State (1010) d 32229 - Police - DTF PSN Grant - State (2930) 33043 - DTF Law Enforcement State Forfeitures $ 1 - DTF Law Enforcement State Forfeitures L3 33044- Police Department Donations $ 1 - Police Department Donations $ 2 - US Conference of Mayors $ 6 - Employee Recognition $ 8 - Police Memorial la 33045 - Police Law Enforcement State Forfeitures $ 1 - PD Law Enforcement State Forfeitures $ 2018-2018Training Its 7900 - Police HQ Building $ 8040 - Construction $ 8802 - Equipment & Furnishings 33046 - Police Law Enforcement Fed Forfeitures 37042 - Police Bulletproof Vests Partnership 38070 - Police High Intensity Drug Trafficking d 39022 - Police JAG Local Solicitation d 39024- Police IRS/Treasury Forfeitures d 40901 - Outside Agencies Funding d 41002 - Personnel Services Contra d 42300 - IMPACT FUND (2300) FEE REVENUES d 42930 - Drug Fund General Fund Expense (Uniformed Personnel) d 45120 - Bond Project Engineering Contra Passthrough d 46090 - Police Projects (2019 Bonds) 52201 - Energy Loan (Solar Array) -A&P Commission d 57039 - Transfers Between Funds (Non -Project) 60000 - GovDeals 65120 - Engineering Contra Timesheet Projects (Non -Bond) d BDRPT - BUDGET REPORTING d PABUD - Project Accounting Budget Adjustments $ PCBUD - Position Control Budget Adjustments General Budget to Actual Summary, In a 4 Expenses Original Budget $0.00 Budget Amendments - Posted $111,472.00 Budget Amendments - Unposted $0.00 Total Budget $111,472.00 Actual $14,092.54 12.64% ❑ Encumbrances $0.00 0.00% ❑ Unposted Transactions $o.00 o.00% ❑ Available Budget $97,379.46 87.36% ❑ Expenses & Revenue Graphs Show/Hide Unposted Activity General , Contracts Pro" Budget Analysis - Expenses Revenue Net Difference 99+ Original Budget $0.00 Budget Amendments - Posted $111,472.00 Budget Amendments - Unposted $0.00 Total Budget $111,472.00 Surplus/Deficit - Budget $0.00 Actual $9,576.38 8.59% ❑ Surplus/Deficit -Actual -$4,516.16 Unposted Transactions $0.00 0.00% ❑ Available Budget $101,895.62 91.41%❑ Project Budget Anelysis - Revenue V https://cof-nwapp2.city.fyv. us/nwerp/FM/Inquiries/I nqu iryProjectMain.aspx?year=2023&projectlevel=2&ann uaItotaIs=0&fu II path=0d/o2f47d/o2fl 935&mSearchParams=&treetag=&projectid=1433&iuifromcr... 1 /1 11/29/23, 3:06 PM Project Inquiry City Of Fayetteville Search myFavorites I Financial Management I Human Resources I Maintenance Project Inquiry - 1 - PD Law Enforcement State Forfeitures 009 Project Status I 33045.1 - Police Law Enforcement State Forfeitures, PD Law Enforcement State Forfeitures Budget Method Fiscal Year Basis Status Active Go Reset — accua- ruuue- uiuuei alpenu tvui—) d 32204- Police - COPS Hiring Program Grant d 32205 - Police - Law Enf Mental Health & Wellness (LEMHWA) Grant d 32209 - Police - Dept of Public Safety Equipment Grant d 32210 - Police - PSN Grant - State (1010) d 32229 - Police - DTF PSN Grant - State (2930) d 33043 - DTF Law Enforcement State Forfeitures OP 33044- Police Department Donations $ 1 - Police Department Donations $ 2 - US Conference of Mayors $ 6 - Employee Recognition $ 8 - Police Memorial la 33045 - Police Law Enforcement State Forfeitures $ 1 - PD Law Enforcement State Forfeitures $ 2018-2018Training IA 7900 - Police HQ Building 33046 - Police Law Enforcement Fed Forfeitures 37042 - Police Bulletproof Vests Partnership 38070 - Police High Intensity Drug Trafficking d 39022 - Police JAG Local Solicitation d 39024- Police IRS/Treasury Forfeitures d 40901 - Outside Agencies Funding d 41002 - Personnel Services Contra d 42300 - IMPACT FUND (2300) FEE REVENUES d 42930 - Drug Fund General Fund Expense (Uniformed Personnel) d 45120 - Bond Project Engineering Contra Passthrough d 46090 - Police Projects (2019 Bonds) 52201 - Energy Loan (Solar Array) -A&P Commission d 57039 - Transfers Between Funds (Non -Project) 60000 - GovDeals 65120 - Engineering Contra Timesheet Projects (Non -Bond) d BDRPT - BUDGET REPORTING d PABUD - Project Accounting Budget Adjustments $ PCBUD - Position Control Budget Adjustments General Budget to Actual Summary, 1 Expenses Original Budget $0.00 Budget Amendments - Posted $117,303.00 Budget Amendments - Unposted $0.00 Total Budget $117,303.00 Actual $42,890.61 36.56% ❑ Encumbrances $6,650.00 5.67% ❑ Unposted Transactions $653.50 0.56% ❑ Available Budget $67,108.89 57.21%0 Expenses & Revenue Graphs Show/Hide Unposted Activity General , Contracts Pro" Budget Analysis - Expenses *W Revenue Net Difference Original Budget $0.00 Budget Amendments - Posted $3,927.00 Budget Amendments - Unposted $0.00 Total Budget $3,927.00 Surplus/Deficit - Budget-$113,376.00 Actual $25,452.92 648.15% ❑ Surplus/Deficit - Actual-$17,437.69 Unposted Transactions $0.00 0.00% ❑ Available Budget-$21,525.92-548.15% ❑ Project Budget Analysis - Revenue https://cof-nwapp2.city.fyv. us/nwerp/FM/Inquiries/I nqu iryProjectMain.aspx?year=2023&projectlevel=2&ann uaItotaIs=0&fu II path=0%2f47%2fl 935&mSearchParams=&treetag=&projectid=1433&iuifromcr... 1 /1 11/29/23, 3:07 PM Project Inquiry City Of Fayetteville Search myFavorites I Financial Management I Human Resources I Maintenance Project Inquiry - 33046 - Police Law Enforcement Fed Forfeitures 009 General Budget to Actual Project Summary QI t� Status Budget Method Fiscal Year Basis Go Reset — occuw-ruuue-wra numy r-y—iio 11L d 32205 - Police - Law Enf Mental Health & Wellness (LEMHWA) Grant d 32209 - Police - Dept of Public Safety Equipment Grant Cl 32210 - Police - PSN Grant - State (1010) d 32229 - Police - DTF PSN Grant - State (2930) Cl 33043 - DTF Law Enforcement State Forfeitures Ia 33044- Police Department Donations $ 1 - Police Department Donations $ 2 - US Conference of Mayors $ 6 - Employee Recognition $ 8 - Police Memorial L2 33045 - Police Law Enforcement State Forfeitures $ 1 - PD Law Enforcement State Forfeitures $ 2018-2018Training 7900 - Police HQ Building $ 8040 - Construction $ 8802 - Equipment & Furnishings 33046 - Police Law Enforcement Fed Forfeitures $ 1 - PD Law Enforcement Federal Forfeitures d 7900 - Police HQ Building d 37042 - Police Bulletproof Vests Partnership d 38070 - Police High Intensity Drug Trafficking d 39022 - Police JAG Local Solicitation d 39024- Police IRS/Treasury Forfeitures d 40901 - Outside Agencies Funding d 41002 - Personnel Services Contra d 42300 - IMPACT FUND (2300) FEE REVENUES d 42930 - Drug Fund General Fund Expense (Uniformed Personnel) d 45120 - Bond Project Engineering Contra Passthrough d 46090 - Police Projects (2019 Bonds) d 52201 - Energy Loan (Solar Array) -A&P Commission d 57039 - Transfers Between Funds (Non -Project) d 60000 - GovDeals d 65120 - Enaineerino Contra Timesheet Proiects (Non -Bond) Status Active Expenses Original Budget $0.00 Budget Amendments - Posted $329,758.00 Budget Amendments - Unposted $0.00 Total Budget $329,758.00 Actual $22,000.00 6.67% ❑ Encumbrances $0.00 0.00%❑ Unposted Transactions $0.00 0.00% ❑ Available Budget $307,758.00 93.33% ❑ Expenses & Revenue Graphs Show/Hide Unposted Activity General Contracts Prapd Budget Ane"is - Expanses v 99+ Revenue Net Difference Original Budget $0.00 Budget Amendments - Posted $0.00 Budget Amendments - Unposted $0.00 Total Budget $0.00 Surplus/Deficit - Budget-$329,758.00 Actual $6,309.22 0.00% ❑ Surplus/Deficit - Actual-$15,690.78 Unposted Transactions $0.0o 0.00%❑ Available Budget-$6,309.22 0.00% ❑ Propot Budpat Aneysis - Revenue https://cof-nwapp2.city.fyv. us/nwerp/FM/Inquiries/I nqu iryProjectMain.aspx?year=2023&projectlevel=2&ann uaItotaIs=0&fu II path=0%2f47%2fl 935&mSearchParams=&treetag=&projectid=1433&iuifromcr... 1 /1