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Home My WebLink About294-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 294-23 File Number: 2023-1440 FAYETTEVILLE POLICE DEPARTMENT (DONATION REVENUE): A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,028.00 REPRESENTING DONATION REVENUE TO THE FAYETTEVILLE POLICE DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $1,028.00 representing donation revenue to the Fayetteville Police Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby expresses its sincere appreciation for the donations. PASSED and APPROVED on December 19, 2023 A .......,—lA - Page 1 Attest: ` %!iiiriU/// :�� : • •G1T Y pc� �;G �� • FAYETTFVr!_( •• �'= Kara Paxton, CityClerk Treasurer=`; .•••.•.�N, %N CITY OF FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 19, 2023 TO: Mayor Jordan and City Council THRU: FROM: Mike Reynolds, Police Chief DATE: SUBJECT: 2023 Police Department Donations RECOMMENDATION: CITY COUNCIL MEMO 2023-1440 Staff recommends approval of a resolution and budget adjustment in the amount of $1,028 for the acceptance of various donations received by the Fayetteville Police Department. BACKGROUND: Periodically, businesses, organizations and/or citizens will make monetary donations to the Police Department. DISCUSSION: The Police Department has received donations totaling $1,028 in support of various activities. The following individuals, businesses, and organizations made donations to the general police and employee recognition projects: Stephanie Chaney - $413, Victoria Crance - $165, Arvest Bank - $100, and Sigma Nu Fraternity - $350. All donations were deposited into the City's General Fund and are tracked through the City's Project Accounting System. All purchases utilizing these funds must follow the City of Fayetteville Purchasing Policy. BUDGET/STAFF IMPACT: The budget impact will consist of an increase in expense budgets equal to the Police Department Donations received. There is no impact on staffing related to this agenda item. ATTACHMENTS: SRF (#3), BA (#4), SRM (#5), Project Inquiry - 1 (#6), Project Inquiry - 2 (#7) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 _= City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-1440 2023 Police Department Donations A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,028.00 REPRESENTING DONATION REVENUE TO THE FAYETTEVILLE POLICE DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $1,028.00 representing donation revenue to the Fayetteville Police Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby expresses its sincere appreciation for the donations. Page 1 Mike Reynolds Submitted By City of Fayetteville Staff Review Form 2023-1440 Item ID 12/19/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/30/2023 POLICE (200) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a resolution and budget adjustment in the amount of $1,028 for the acceptance of various donations received by the Fayetteville Police Department. 1010.200.2920-various Account Number 33044-1,6 Project Number Budgeted Item? Yes Does item have a direct cost? No Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget General Fund Police Donations Project Title $ 35,393.00 35,393.00 $ 1,028.00 36,421.00 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division POLICE (200) Adjustment Number /Org2 2023 Requestor: Willie Newman BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Recognize and establish revenue and expense budgets for police donations received throughout fiscal year 2023. COUNCIL DATE: 12/19/2023 ITEM ID#: 2023-1440 Holly Black 121712023 70:26 RIn RESOLUTION/ORDINANCE Budget Division Date TYPE: D - (City Council) JOURNAL#: GLDATE: CHKD/POSTED: TOTAL Account Number 1,028 1,028 Increase / (Decrease) Expense Revenue Project.Sub# Project Sub.Detl AT v.20231113 Account Name 1010.200.2920-4809.00 - 428 33044 1 RE Donations 1010.200.2920-5201.00 1010.200.2920-4809.00 428 - - 600 33044 33044 1 EX 6 RE Crime Prevent/Investigate Donations 1010.200.2920-5329.00 600 - 33044 6 EX Recognition - Employee I of 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 19, 2023 TO: Mayor and City Council FROM: Mike Reynolds, Chief of Police DATE: November 30, 2023 SUBJECT: 2023 Police Department Donations CITY COUNCIL MEMO RECOMMENDATION: Staff recommends approval of a resolution and budget adjustment in the amount of $1,028 for the acceptance of various donations received by the Fayetteville Police Department. BACKGROUND: Periodically, businesses, organizations and/or citizens will make monetary donations to the Police Department. DISCUSSION: The Police Department has received donations totaling $1,028 in support of various activities. The following individuals, businesses, and organizations made donations to the general police and employee recognition projects: Stephanie Chaney - $413, Victoria Crance - $165, Arvest Bank - $100, and Sigma Nu Fraternity - $350. All donations were deposited into the City's General Fund and are tracked through the City's Project Accounting System. All purchases utilizing these funds must follow the City of Fayetteville Purchasing Policy. BUDGET/STAFF IMPACT: The budget impact will consist of an increase in expense budgets equal to the Police Department Donations received. There is no impact on staffing related to this agenda item. Attachments: Budget Adjustment Project Accounting Reports Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 11/29/23, 2:56 PM Project Inquiry City Of Fayetteville Search myFavorites I Financial Management I Human Resources I Maintenance Project Inquiry - 1 - Police Department Donations 009 Project Status Active `� Go Reset 0 23005 - Lake Fayetteville Contractual Services Cl 24004-Old PD Firing Range IA 31604 - Police - 4th DTF Byrne Grant IA 31605 - Police - 4th DTF State Drug Fund Grant 12 31607 - Police STEP Grant $ 32005 - Police - FY20 COVID 19 Emergency Supplemental Funding Cl 32104- Police Community Police Development Grant d 32203 - Police - Officer Stipend (Act 224) d 32204- Police - COPS Hiring Program Grant CO 32205 - Police - Law Enf Mental Health & Wellness (LEMHWA) Grant d 32209 - Police - Dept of Public Safety Equipment Grant d 32210 - Police - PSN Grant - State (1010) CO 32229 - Police - DTF PSN Grant - State (2930) d 33043 - DTF Law Enforcement State Forfeitures 33044- Police Department Donations $ 1 - Police Department Donations $ 2 - US Conference of Mayors $ 6 - Employee Recognition $ 8 - Police Memorial 33045 - Police Law Enforcement State Forfeitures d 33046 - Police Law Enforcement Fed Forfeitures 37042 - Police Bulletproof Vests Partnership 38070 - Police High Intensity Drug Trafficking d 39022 - Police JAG Local Solicitation 39024- Police IRS/Treasury Forfeitures 40901 - Outside Agencies Funding d 41002 - Personnel Services Contra 42300 - IMPACT FUND (2300) FEE REVENUES 42930 - Drug Fund General Fund Expense (Uniformed Personnel) d 45120 - Bond Project Engineering Contra Passthrough d 46090 - Police Projects (2019 Bonds) d 52201 - Energy Loan (Solar Array) -A&P Commission d 57039 - Transfers Between Funds (Non -Project) d 60000 - GovDeals General Budget to Actual Summary, 13 a .0 33044.1 - Police Department Donations, Police Department Donations Budget Method Fiscal Year Basis Status Active Expenses Original Budget $0.00 Budget Amendments - Posted $4,750.00 Budget Amendments - Unposted $0.00 Total Budget $4,750.00 Actual $4,750.00 100.00% ❑ Encumbrances $0.00 0.00%❑ Unposted Transactions $0.00 0.00%❑ Available Budget $0.00 0.00%❑ Expenses & Revenue Graphs Show/Hide Unposted Activity General , Contracts Pro" Budget Analysis - Expenses Revenue Net Difference 99+ ... �' Original Budget $0.00 Budget Amendments - Posted $4,750.00 Budget Amendments - Unposted $0.00 Total Budget $4,750.00 Surplus/Deficit - Budget $0.00 Actual $5,178.00 109.01%❑ Surplus/Deficit - Actual $428.00 Unposted Transactions $0.00 0.00%❑ Available Budget-$428.00-9.01%❑ Project Budget Analysis - Revenue https://cof-nwapp2.city.fyv.us/nwerp/FM/Inquiries/InquiryProjectMain.aspx 1/1 11/29/23, 3:05 PM Project Inquiry City Of Fayetteville Search myFavorites I Financial Management I Human Resources I Maintenance Project Inquiry - 6 - Employee Recognition 009 Project Status Active `� Go Reset u 31607 - Police STEP Grant $ 32005 - Police - FY20 COVID 19 Emergency Supplemental Funding 32104- Police Community Police Development Grant 32203 - Police - Officer Stipend (Act 224) 32204- Police - COPS Hiring Program Grant 32205 - Police - Law Enf Mental Health & Wellness (LEMHWA) Grant 32209 - Police - Dept of Public Safety Equipment Grant 32210 - Police - PSN Grant - State (1010) 32229 - Police - DTF PSN Grant - State (2930) 33043 - DTF Law Enforcement State Forfeitures 33044- Police Department Donations $ 1 - Police Department Donations $ 2 - US Conference of Mayors $ 6 -Employee Recognition $ 8 - Police Memorial 33045 - Police Law Enforcement State Forfeitures 33046 - Police Law Enforcement Fed Forfeitures 37042 - Police Bulletproof Vests Partnership 38070 - Police High Intensity Drug Trafficking d 39022 - Police JAG Local Solicitation d 39024- Police IRS/Treasury Forfeitures d 40901 - Outside Agencies Funding d 41002 - Personnel Services Contra d 42300 - IMPACT FUND (2300) FEE REVENUES d 42930 - Drug Fund General Fund Expense (Uniformed Personnel) d 45120 - Bond Project Engineering Contra Passthrough d 46090 - Police Projects (2019 Bonds) 52201 - Energy Loan (Solar Array) -A&P Commission d 57039 - Transfers Between Funds (Non -Project) 60000 - GovDeals 65120 - Engineering Contra Timesheet Projects (Non -Bond) d BDRPT - BUDGET REPORTING d PABUD - Project Accounting Budget Adjustments $ PCBUD - Position Control Budget Adjustments General Budget to Actual Summary, 13 a 33044.6 - Police Department Donations, Employee Recognition Budget Method Fiscal Year Basis Status Active Expenses Original Budget $0.00 Budget Amendments - Posted $6,389.00 Budget Amendments - Unposted $0.00 Total Budget $6,389.00 Actual $1,000.00 15.65%❑ Encumbrances $0.00 0.00%❑ Unposted Transactions $5,389.00 84.35% ❑ Available Budget $0.00 0.00% ❑ Expenses & Revenue Graphs Show/Hide Unposted Activity General , Contracts Pro" Budget Analysis - Expenses V Revenue Net Difference Original Budget $0.00 Budget Amendments - Posted $0.00 Budget Amendments - Unposted $0.00 Total Budget $0.00 Surplus/Deficit - Budget-$6,389.00 Actual $600.00 0.00% ❑ Surplus/Deficit - Actual-$400.00 Unposted Transactions $0.00 0.00% ❑ Available Budget-$600.00 0.00% ❑ Project Budget Analysis - Revenue https://cof-nwapp2.city.fyv. us/nwerp/FM/Inquiries/I nqu iryProjectMain.aspx?year=2023&projectlevel=2&ann uaItotaIs=0&fu II path=0d/o2f47%2fl 935&mSearchParams=&treetag=&projectid=1433&iuifromcr... 1 /1