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Home My WebLink About282-23 RESOLUTIONWest Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 282-23 File Number: 2023-1461 PRIME ELECTRIC GROUP, LLC (SERVICE AGREEMENT): A RESOLUTION TO ACCEPT A QUOTE FROM PRIME ELECTRIC GROUP, INC. IN THE AMOUNT OF $45,302.00 FOR ELECTRICAL UPGRADES TO THE GULLEY WATER PUMP STATION, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $9,060.40 WHEREAS, the Gulley water pump station provides pumping capacity for a large portion of the east side of Fayetteville currently operates three pumps; and WHEREAS, the pump station will undergo upgrades to the pumps and piping in the near future and upgrading the electric infrastructure to facilitate the new larger generator and the future pump upgrades is the first step. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas accepts the quote from Prime Electric Group, Inc. in the amount of $45,302.00 for electrical upgrades to the Gulley Water Pump Station and further approves a project contingency in the amount of $9,060.40. PASSED and APPROVED on December 19, 2023 Page 1 Attest: CITY OF FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 19, 2023 CITY COUNCIL MEMO 2023-1461 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: SUBJECT: Prime Electric Group, LLC - Gulley Water Pump Station Electrical Upgrades RECOMMENDATION: Staff recommends approval of a proposal from Prime Electric Group, Inc. in the amount of $45,302.00 for electrical upgrades to the Gulley water pump station, and approval of a project contingency in the amount of $9,060.40. BACKGROUND: The Gulley water pump station provides pumping capacity for a large portion of the east side of Fayetteville. The station currently operates three pumps, and during the summer months the pumps run constantly to keep up with water demand. The City purchased a new generator from Riggs Cat recently to replace the 20-year-old generator currently serving as backup power for the station. In the near future, the pump station will undergo upgrades to the pumps and piping. However, the first step in the process is upgrading the electric infrastructure to facilitate the new larger generator and the future pump upgrades. DISCUSSION: The pump station currently has a 225-amp electrical service. Prime Electric Group has submitted a proposal in the amount of $45,302.00 to upgrade the electrical service at the pole to 400-amp and that includes the material and labor for all of the wiring, conduit, and SCADA wiring. The proposal pricing also includes the installation of the new transfer switch and generator, and the crane lifts associated with removing the old generator and setting the new generator in place. Staff recommends approval of the proposal from Prime Electric Group, Inc. in the amount of $45,302.00, and approval of a project contingency in the amount of $9,060.40. BUDGET/STAFF IMPACT: Funds are available in the Water Storage & Pump Station Maintenance account within the Water & Sewer fund. ATTACHMENTS: SRF (#3), Quote from Prime Electric Group (#4), Quote from Fleming Electric (#5), Quote from King Electric (#6) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas Y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-1461 Prime Electric Group, LLC - Gulley Water Pump Station Electrical Upgrades A RESOLUTION TO ACCEPT A QUOTE FROM PRIME ELECTRIC GROUP, INC. IN THE AMOUNT OF $45,302.00 FOR ELECTRICAL UPGRADES TO THE GULLEY WATER PUMP STATION, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $9,060.40 WHEREAS, the Gulley water pump station provides pumping capacity for a large portion of the east side of Fayetteville currently operates three pumps; and WHEREAS, the pump station will undergo upgrades to the pumps and piping in the near future and upgrading the electric infrastructure to facilitate the new larger generator and the future pump upgrades is the first step. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas accepts the quote from Prime Electric Group, Inc. in the amount of $45,302.00 for electrical upgrades to the Gulley Water Pump Station and further approves a project contingency in the amount of $9,060.40. Page 1 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2023-1461 Item ID 12/19/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 12/1/2023 WATER SEWER (720) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a proposal from Prime Electric Group, Inc. in the amount of $45,302.00 for electrical upgrades to the Gulley water pump station, and approval of a project contingency in the amount of $9,060.40. Budget Impact: 5400.720.5600-5808.00 Water and Sewer Account Number Fund 15021.1 Water Storage & Pump Station Maintenance Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 610,150.00 $ 130,255.00 479,895.00 $ 54,362.40 e. 425,532.60 Previous Ordinance or Resolution # Approval Date: V20221130 _! PRIME E L E C T R I C Proposal Proposal For: CITY OF FAYETTEVILLE Name: SHEA FANKHOUSER Address: Phone: Email: KFAN KHOUSER@ FAYETTEVI LLE-AR.GOV Supervisor: JOSH WHATLEY Project Title: GULLEY ROAD PUMP STATION Location: FAYETTEVILLE, AR Proposal Number: 23-1108 Proposal Date: 11/28/2023 Prime Electric Group is pleased to present this Proposal/Agreement for the above referenced project. This proposal is good for 15 days after proposal date above. Please sign, date, and return a copy to Prime Electric Group. We thank you for the opportunity to quote this project. DESCRIPTION OF WORK: Prime Electric Group will provide all labor, materials, and equipment, unless otherwise noted to perform the following scope of work: GULLEY ROAD PUMP STATION Scope of Work Inclusions: - Provide and install new 400A breaker main service disconnect - Provide and install new 400A service riser - Provide and install new metering box and service riser - Provide and install new 400A parallel service to customer supplied ATS - Provide concrete pad for ATS placement - Provide and install 400A parallel service to existing gear from new ATS - Provide and install 400A parallel service to new generator - Provide and install control conduit/wire for new ATS & generator - Provide and install control conduit/wire for SCADA to new ATS & generator - Provide temporary generator so there is minimum downtime while power company changes over from existing power to new power system - Generator factored to run no more than (1) 8 hour day including fuel ***If generator needs to run longer additional charges will be made*** - Generator to remain on site in case of power failure during swapping of generator from old to new - Crain service to include removing old generator and setting of new customer delivered generator - Crain service to include transfer of old generator to city yard and offloading at customer providing staging area - Demolition of existing main and ats Exclusions: (!JP RIME E L E C T R I C (!)PRIME E L E C T R I C - Not responsible for removing fuel from existing generator to prepare for transport - Not responsible for increasing incoming power provided by utility company Labor — $14,400.00 Material — $30,902.00 Total COSt - $45,302.00 Signature: Title: Mayor Acceptance Date: Decem5eel9, 2023 Purchase Order Number: _! PRIME E L E C T R I C (2) Quoted To: Fleming Electric, Inc. Your Total Solution Provider 3311 Southwest I Street Bentonville, AR 72712 (479) 715-6099 Fax: (479) 715-6855 email: dispatch@fleminc.com CITY OF FAYETTEVILLE SHEAFANKHOUSER 100 W ROCK ST FAYETTEVILLE, AR 72701 Phone 479.435.5330 Email kfankhouser@fayetteville-ar.gov Fax Description City of Fayetteville Scope of Work: QUOTE NWAQ11528 Date: Nov 28, 2023 Expires: Dec 28, 2023 Contractors License #: 0023160424 Project #: Gulley water pumping station Plan #: MC #: Submitted By: Bob Poole Estimator: Shay Hardin Provide and install 1-4-inch PVC conduit down pole underground to New service rack In above conduit there will be copper 600 mcm wiring On new service rack Provide and install 1-400-amp service rated breaker in a nema 12/3 enclosure. Feeders from 400-amp breaker Provide and install (2) 2-1/2-inch PVC conduits (total to building 72') In feeder conduits run parallel 4/0 copper wire Core cut 2- 3-inch holes in block wall for conduits to pass through. For transfer switch located inside if possible From transfer switch Provide and install conduit behind existing switch gear to refeed 400 amps. From transfer switch provide and install (2) 2-1/2 PVC conduits to generator In above conduits run parallel 4/0 copper wire for generator Provide labor to remove 120-volt circuit and re install in new generator. Turn the generator 180 on the existing pad. Remove 26-30 inches of concrete to relocate the conduits under the generator. Re -pour pad over conduits where existing pad was removed. Crain services at gully location included in quote. Hauling off old Generator not included in quote. l $54,303.95 1 $54,303.95 ■ Subtotal $54,303.95 I accept the terms and conditions of this quotation. 7 Sales Tax $5.294.64 Signed: Date: Grand Total** $59,598.59 Name: Title: Terms: 30 Day Draws. Balance Due Upon Completion/Delivery. **APPLICABLE SHIPPING CHARGES AND SALES TAX, IF ANY, WILL BE CHARGED AT TIME OF BILLING** Exclusions: 1) Cutting, Patching & Painting 2) Concrete 3) Asphalt Cutting & Patching 4) Trash Removal & Dumpster 5) Core Drilling 6) Power Company Charges 7) Roof Penetration 8) Engineering Fees 9) No welding or fabrication 10) No programming or commissioning, unless specifically included in above quote. Note: If any case of solid rock is encountered, a rock clause will be in effect. The rock clause states there will be a minimum charge of $1,000.00 per cubic foot removal fee. We exclude all engineering fees. Page 1 of 1 1 of 1 KING ELECTRICAL CONTRACTORS, INC. 96 LILLIE LANE FAYETTEVILLE, AR 72701 479-443-0006 FAX 479-368-0908 Email: gordon@ckingelectric.net PROPOSAL TO: PHONE DATE City Of Fayetteville September 14, 2023 Attn: Shea Frankhouser JOB NAME Gully Road W 18 Generator JOB DESCRIPTION See attached scope sheet. We have seen zero (0) addendum(s) or revision(s) or clarification(s) Arkansas Contractor License #0063870424 PROPOSAL GOOD FOR 30 DAYS. MANUFACTURER PRICE DOLLARS: INCREASES WILL REQUIRE RE -QUOTE. MATERIAL PRICE $54 980.00 INCREASES GREATER THAN 10% WILL REQUIRE A RE -QUOTE. TERMS: PAYMENT DUE UPON RECEIPT OF INVOICE AUTHORIZED SIGNATURE A FINANCE CHARGE WILL BE CHARGED ON ALL PAST DUE ACCOUNTS OF .0833% PER MONTH. ALL ATTORNEY FEES WILL BE COLLECTED ON PAST DUE ACCOUNTS. Gordon Ray Project Mana er / Estimator THE ABOVE PRICES SPECIFICATIONS AND CONDITIONS ACCEPTANCE SIGNATURE ARE SATISFACTORY AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED TO DO WORK AS SPECIFIED. PAYMENT WILL BE MADE AS OUTLINED ABOVE. KING ELECTRICAL CONTRACTORS Scope Sheet Gully Road W 18 Generator Inclusions 1. Wiring and scope per site visit 9/7/2023 Division 26 electrical. 2. New 400 amp service. 3. Permit and inspection fees as required. 4. Division 26 excavation. 5. Trenches backfilled with existing dirt and tamped. 6. Equipment Connections: Generator & Automatic Transfer switch furnished by COF. 7. Taxes. 8. Overtime labor. 9. Electrical demo of existing service and generator. 10. Disconnect existing generator and ATS. 11. Demolition/debris or trash removal from site. 12. Fire caulking. Exclusions 1. Payment, Bid or Performance Bond. 2. Engineering services, stamps, or plans. 3. Temporary power during new electrical service change over. 4. Temporary power during new generator placement and commissioning. 5. Furnishing new generator and automatic transfer switch. 6. Crane, loading and removal offsite of existing generator and ATS. 7. Transporting, loading and offloading, crane, diesel fuel, placement, and start- up & commissioning of new generator. 8. New concrete pad for generator. 9. Manufactures quoted price escalations will require a re -quote. 10. Material price escalations greater than 10% will require a re -quote. 11. Any equipment, material, or labor delays due to COVID-19 infections, government or CDC recommended or required quarantine, restrictions, or policies. 12. Any project delays expediting fees or additional costs due to shipping, material, component supply chain issues, shortages, and availability. 13. Freight charges are subject to change which may result in additional costs when pricing is accepted. 14. Liquidated damages. 15. Utility company fees, terminations, or junction boxes. 16. Furnishing or installing wiring and equipment for Fire Alarm, Phone, Data, CATV, VOIP, POS, Fiber Optic, CCTV, Security, Access control, SCADA, Audio, and Video systems. 17. Additional wiring devices or gear required by AHJ. 18. Allowances or unit prices. 2 KING ELECTRICAL CONTRACTORS Scope Sheet Gully Road W 18 Generator 19. Electrical System coordination and/or Arc Flash investigation, studies, calculations, reports and labeling. 20. Access panels for electrical equipment. 21. Cutting, painting, penetrations, backing or repair & patching of concrete, asphalt, walls, ceiling, roof, or floors for electrical conduit & equipment. 22. Cutting or patching parking lot for electrical scope. 23. Ditch compaction testing. 24. Back filling Division 26 excavations with classified rock. 25. Any type of rock excavation. 26. Division 26 excavations dirt or spoils removal from site. 27. Landscaping or repair due to Division 26 excavation. 28. Directional Boring. 29. Seismic bracing for fixtures or gear. 30. Transformer or housekeeping pads. 31. Backboards. 32. Formed or finished concrete. 33. Asbestos or hazardous material abatement.