HomeMy WebLinkAbout273-23 RESOLUTIONOF SAYE r"F
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 273-23
File Number: 2023-1316
CH2M HILL ENGINEERS, INC. AMENDMENT NO. 15 (SERVICE AGREEMENT):
A RESOLUTION TO APPROVE AMENDMENT NO. 15 TO THE AGREEMENT FOR OPERATIONS,
MAINTENANCE, AND MANAGEMENT SERVICES WITH CH2M HILL ENGINEERS, INC. IN THE AMOUNT
OF $8,476,468.00 FOR SERVICES IN 2024, AND TO APPROVE A PROJECT CONTINGENCY IN THE
AMOUNT OF $423,823.40
WHEREAS, in December 2009, Resolution No. 265-09 approved a five-year contract subject to and contingent upon
yearly budget approval by the City of Fayetteville, with two successive five-year options to renew; and
WHEREAS, Amendment No. 15 represents the final year of the second five-year renewal.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 15 to the
agreement with CH2M Hill Engineers, Inc., in the amount of $8,476,468.00 for operations, maintenance, and
management services in 2024, and further approves a project contingency in the amount of $423,823.40.
PASSED and APPROVED on December 5, 2023
Page 1
Attest:
Kara Paxton, City C Treasurer= w
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 5, 2023
CITY COUNCIL MEMO
TO: Mayor Jordan and City Council
THRU: Susan Norton, Chief of Staff
FROM: Tim Nyander, Utilities Director
DATE:
SUBJECT: Amendment No. 15 to the Agreement with CH2M Hill Engineers, Inc.,
Contingent on 2024 Budget Approval by City Council
RECOMMENDATION:
2023-1316
Staff recommends the approval of Amendment No. 15 to the Agreement for Operations, Maintenance and
Management Services between the City of Fayetteville, Arkansas and CH2M Hill Engineers, Inc. in the amount
of $8,476,468.00 for services in 2024, and approval of a contingency in the amount of $423,823.40.
BACKGROUND:
When the original Noland Wastewater Treatment Plant (WWTP) upgrade was completed in 1987, the City
contracted with OMI (now CH2M Hill/Jacobs) for wastewater treatment services. In December 2009, the
Fayetteville City Council passed Resolution No. 265-09 which approved a proposed five-year contract subject
to and contingent upon yearly budget approval by the City of Fayetteville, with two successive five-year options
to renew. Amendment No. 15 represents the final year of the second five-year renewal. These agreements
include an agreed -to contingency amount.
DISCUSSION:
In the year 2024, the scope of services provided by CH2M HILL/Jacobs will include: (1) operate and maintain
the Noland and West Side wastewater treatment facilities; (2) operate and maintain 38 wastewater lift stations;
(3) administer the City's NPDES discharge, air, stormwater, and other permits; (4) manage the City's biosolids
disposal program; (5) manage the City's industrial pretreatment program; (6) support the SCADA (supervisory
control and data acquisition system) network that monitor water and wastewater facilities; (7) pursue operation
economies, efficiencies, and permit compliance; (8) provide engineering services on an agreed -to basis; and
(9) continue to refurbish the sand filters at the Noland plant on an incremental basis of one (1) filter per
calendar year.
Approval of this Amendment is Contingent on the City Council's approval of the 2024 City Budget.
BUDGET/STAFF IMPACT:
Funds are available in the overall Utilities budget.
ATTACHMENTS: SRF (#3), CH2M Amendment No. 15 (#4)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-1316
Amendment No. 15 to the Agreement with CH2M Hill Engineers, Inc.,
Contingent on 2024 Budget Approval by City Council
A RESOLUTION TO APPROVE AMENDMENT NO. 15 TO THE AGREEMENT FOR
OPERATIONS, MAINTENANCE, AND MANAGEMENT SERVICES WITH CH2M HILL
ENGINEERS, INC. IN THE AMOUNT OF $8,476,468.00 FOR SERVICES IN 2024, AND TO
APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $423,823.40
WHEREAS, in December 2009, Resolution No. 265-09 approved a five-year contract subject to and
contingent upon yearly budget approval by the City of Fayetteville, with two successive five-year
options to renew; and
WHEREAS, Amendment No. 15 represents the final year of the second five-year renewal.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No.
15 to the agreement with CH2M Hill Engineers, Inc., in the amount of $8,476,468.00 for operations,
maintenance, and management services in 2024, and further approves a project contingency in the
amount of $423,823.40.
Page 1
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2023-1316
Item ID
12/5/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/16/2023 WASTEWATER TREATMENT (730)
Submitted Date Division / Department
Action Recommendation:
Staff recommends the approval of Amendment No. 15 to the Agreement for Operations, Maintenance and
Management Services between the City of Fayetteville, Arkansas and CH2M Hill Engineers, Inc. in the amount of
$8,476,468.00 for services in 2024, and approval of a contingency in the amount of $423,823.40.
5400.730.XXXX-5328.00
5400.730.5100-5911.04
Account Number
Project Number
Budgeted Item? Yes
Does item have a direct cost? Yes
Is a Budget Adjustment attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Water and Sewer
Fund
Project Title
$ 8,922,029.00
$ 8,922,029.00
$ 8,900,291.40
21,737.60
Previous Ordinance or Resolution #
Approval Date:
V20221130
AMENDMENT NO. 15 TO AGREEMENT
For
OPERATIONS, MAINTENANCE AND MANAGEMENT SERVICES
Between
CITY OF FAYETTEVILLE, ARKANSAS
And
C112M HILL ENGINEERS, INC.
THIS AMENDMENT NO. 15 to the Agreement for Operations, Maintenance and Management Services
between the City of Fayetteville, Arkansas, Water Resource Recovery Facility and its pertinent systems
dated December 15, 2009 (the "Agreement"), is made effective on the 1st day of January 2024, by and
between City of Fayetteville, Arkansas, acting by and through its Mayor (hereinafter "City of Fayetteville")
and CH2M HILL Engineers, Inc., (hereinafter "CH2M")
NOW THEREFORE, the City and CH2M hereby amend the Agreement as follows:
1. Section 8.8 of the Agreement is hereby deleted in its entirety and replaced with the following:
8.8.1 Neither party shall, without the written agreement of the other party, offer employment to
each other's supervisory employees exempt from FSLA overtime requirements during the
term of this Agreement and for a period of two (2) years after the end of this Agreement.
8.8.2 Neither party shall, without the written agreement of the other party, offer employment to
each other's hourly employees during the term of this Agreement.
2. Appendix A is hereby deleted in its entirety and replaced with the attached Appendix A.
3. Appendix B is hereby deleted in its entirety and replaced with the attached Appendix B.
4. Appendix C is hereby deleted in its entirety and replaced with the attached Appendix C
5. Appendix D is hereby deleted in its entirety and replaced with the attached Appendix D.
6. Appendix E is hereby deleted in its entirety and replaced with the attached Appendix E.
7. Appendix F is hereby deleted in its entirety and replaced with the attached Appendix F.
8. Appendix G is hereby deleted in its entirety and replaced with the attached Appendix G.
9. Appendix H is hereby deleted in its entirety and replaced with the attached Appendix H.
10. Appendix I is hereby deleted in its entirety and replaced with the attached Appendix 1.
11. Appendix J is hereby deleted in its entirety and replaced with the attached Appendix J.
12. Appendix K is hereby deleted in its entirety and replaced with the attached Appendix K.
This Amendment No. 15, together with prior Amendments and the Agreement, constitutes the entire
agreement between the Parties and supersedes all prior oral and written understandings with respect to the
subject matter set forth herein. Unless specifically stated all other terms and conditions of the Agreement
shall remain in full force and effect. Neither this Amendment nor the Agreement may be modified except
in writing signed by an authorized representative of the Parties.
The Parties, intending to be legally bound, indicate their approval of the Amendment by their signatures
below.
Officer have made and executed this Agreement as of the day and year first above written.
C112M HILL ENGINEERS, TtNe
By:
Name: Greg Fischer
Title: Senior Vice P sident
Date:
CITY OF F.A
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Date: 12- / 0141O2-3
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Appendices to Operations, Maintenance, and
Management Services Agreement Between
City of Fayetteville, AR and
CH2M Hill Engineers, Inc.
Appendix A
LIST OF APPENDICES
Appendix A
— List of Appendices
Appendix B
— Definitions
Appendix C
— Scope of Services
Appendix D
— Compensation for Services
Appendix E
— Location of Project
Appendix F —
Environmental Permits and Project Characteristics
Appendix G
— Industrial Waste Discharges and Monitoring Program
Appendix H
— Vehicle and Mobile Equipment Description (Rolling Stock)
Appendix I —
Base Fee Adjustment
Appendix J —
Monthly Reports
Appendix K
— CH2M Travel Policy
Appendix B
DEFINITIONS
B.1 "Adequate Nutrients" means plant influent nitrogen, phosphorus and iron contents proportional to
BOD5 in the ratio of five (5) parts nitrogen, one (1) part phosphorus, and one half (0.5) part iron
for each one hundred (100) parts BOD5.
B.2 "Base Fee" means all costs within the scope of the contract, on an annual basis, including direct
costs, labor, utilities (other than electricity), and other allocated costs.
B.3 "Biologically Toxic Substances" means any substance or combination of substances contained in
the plant influent in sufficiently high concentrations so as to interfere with the biological processes
necessary for the removal of the organic and chemical constituents of the wastewater required to
meet the discharge requirements of City of Fayetteville's NPDES permit. Biologically toxic
substances include but are not limited to heavy metals, phenols, cyanides, pesticides, and
herbicides.
BA "Capital Expenditures" means any expenditures for (1) the purchase of new equipment or facility
items that cost more than Ten Thousand Dollars ($10,000); or (2) major repairs which significantly
extend equipment or facility service life and cost more than Ten Thousand Dollars ($10,000); or
(3) expenditures that are planned, non -routine and budgeted by City of Fayetteville.
B.5 "Cost" means the total of all costs determined on an accrual basis in accordance with generally
accepted accounting principles including but not limited to direct labor, insurance, labor overhead,
chemicals, materials, supplies, utilities (other than electricity), equipment, maintenance, repair, and
outside services
B.6 "Cost Center" is defined as each columned category of the cost detail, presented in Appendix D,
which describes the separate functions and locations to which costs may be charged for accounting,
reporting or billing purposes.
B.7 "Electrical Evaluation" will be limited to amperage draws, winding resistance measurements,
thermographic evaluations, and current and voltage imbalance
B.8 "Emergency Situation" is hereby defined as an emergency affecting the safety of persons or
property, or regulatory compliance where CH2M HILL shall act to prevent threatened damage,
injury or loss.
B.9 "Fixed Asset" means any tangible property that has a value of Five Thousand Dollars ($5,000) or
more and is depreciable. This excludes the repair/replacement parts that are components of a
greater fixed asset.
B.10 "Fixed Management Fee" means a fee for indirect costs of managing the operation beyond the
direct costs of materials and labor.
B.11 "Integrated Vegetation Management (IVM)" means employing environmentally -sound, cost-
effective control methods within grounds, permitted spaces, and related rights -of -way within or
immediately adjacent to WRRF's that support environmental stewardship through healthy
ecosystems by providing measurable results - such as greater natural species densities or diversity.
Adverse environmental and cultural impacts are achieved primarily through control of invasive
species while also enhancing such ecosystem services that build climate resiliency and enhance
Appendix B - 1 of 2
community health. IVM strategies strive to manage vegetation and the environment by balancing
the benefits of: cost, control, environmental quality, public health, and regulatory compliance.
B.12 "Load Shedding" is defined as the deliberate shutdown of electric power being provided by the grid
and generating on -site power for the treatment facilities, generally to reduce demand strains from
the grid on the capacity of the system.
B.13 "Maintenance" means the cost of those routine and/or repetitive activities required by the
equipment or facility manufacturer during the warranty period or as recommended by CH2M HILL
after the warranty period has expired to maximize the service life of the equipment, vehicles, and
facilities as listed in Appendix E.
B.14 "Natural Capital" (or "Blue-green infrastructure") means a set of locally distinct, recognizable
natural assets functioning together as living infrastructures to provide ecosystem service outputs
including but not limited to habitat, water assimilation, erosion control, carbon dioxide absorption,
soil health, streambank stability, visual amenity, biodiversity, recreation, temperature regulation
and oxygen. BGI's are planned and strategically managed for a primary function, for example
stormwater control, but also support many other environmental, economic and community [or
social] benefits.
B.15 "Operational Technology" (OT) encompasses information technology (IT) support, components
and software in an industrial control system (ICS) environment. OT, as a practice, relates to the
access and control of physical assets, which differs from IT because it relates to the access and
control of data.
B.16 "Out of scope" services will include "capital expenditures" (definition B.4 of this Appendix), added
or modified regulatory requirements (that are not contained in the applicable permits), changes to
improve efficiency and/or generate income, or other services not described in the contract and
requested by the City of Fayetteville.
B.17 "Project" means all equipment, vehicles, grounds and facilities described in Appendix E.
B.18 "Repairs" means the cost of those non-routine/non-repetitive activities required for operational
continuity, safety, and performance generally due to failure or to avert a failure of the equipment,
sewer, vehicle, or facility or some component thereof; cost less than ten thousand dollars
($10,000); and are not included in definition B.4 of this Appendix.
B.19 "Reliability Centered Maintenance" means a process used to determine what must be done to
ensure the physical assets continue to do what its users want in its present operating context.
Appendix B - 2 of 2
Appendix C
SCOPE OF SERVICES
CA SCOPE OF SERVICES — C112M
C.1.1 Perform professional services in connection with the Project as hereinafter stated.
C.1.2 Operate and maintain all facilities over a 24-hour per day, 7-day per week period, under full -service
contract operations and maintenance. Operations may be performed with on -site staff and/or remote
monitoring/on-call services for all or portions of this time.
C.1.3 Within the design capacity and capability of the Project, manage, operate, and maintain the Project
so that effluent discharged from the Project meets the requirements of all applicable City NPDES
permits as specified in Appendix F. Maintain compliance with other existing environmental permits
as described in Appendix F.
C.1.4 Operate and maintain the present Industrial Pretreatment including all monitoring,
inspections, sampling, testing, reporting, and record keeping as described in Appendix G. Results
of all industrial sampling and testing shall be made available to City of Fayetteville as requested.
C.1.5 Provide all Maintenance for the Project. Document as required to continue existing maintenance
program and to provide City of Fayetteville requested reporting, including but not limited to
updated preventative maintenance schedules. City of Fayetteville shall have full access to
preventative maintenance records.
C.1.6 Pay all costs incurred within the scope of normal Project operations as defined in this Agreement.
C.1.7 Staff the Project with a minimum of three (3) Arkansas Class IV Wastewater licensed operators or
as required by the Arkansas Department of Environmental Quality (ADEQ).
C.1.8 Prepare all NPDES permits and other pertinent regulatory reports, letters, or other correspondence,
and submit these to of Fayetteville for signature and approval. Transmittal to appropriate agencies
shall be done by City or Jacobs following City authorization of each report, letter, and/or
correspondence. The electronic reporting via NetDMR shall be performed by CH2M HILL and
then reviewed and submitted by the City. Any fines levied because of late reports as a result of
CH2M HILL failure to complete and allow sufficient time for City of Fayetteville's signature and
transmittal shall be paid by CH2M HILL. Submittal to the City of Fayetteville no later than 5
business days prior to the reporting period due date shall be considered timely.
C.1.9 Provide for proper disposal of screening, scum, grit, and biosolids in compliance with permit and
regulatory requirements. Should regulations and/or disposal/application options significantly
change, projected costs will be revised by mutual agreement.
C.1.10 Be responsible for all laboratory testing and sampling presently required by the NPDES permits,
stormwater permits, "no discharge" permits, and other related requirements or permits.
C.1.11 Maintain an inventory of vehicles and equipment (rolling stock), to be identified and referenced as
Appendix H, being used for the Project and provide to the City upon request.
Appendix C - 1 of 7
C.1.12 Provide twenty-four (24) hour per day access to Project for City of Fayetteville's personnel. Visits
may be made at any time by any of City of Fayetteville's employees so designated by City of
Fayetteville's representative. Keys, key fobs, or other access equipment for Project shall be
provided to City of Fayetteville by CH2M HILL. All visitors to the Project, including City of
Fayetteville employees, shall comply with CH2M HILL's operating and safety procedures.
C.1.13 Provide for the maintenance of existing City of Fayetteville rolling stock such as dump trucks,
tractors, and trailers that are necessary for the operations and maintenance of the facilities.
C.1.14 Provide training for personnel in areas of regulatory requirements, operation, maintenance, safety,
supervisory skills, laboratory, cybersecurity and sustainable practices. Continue the current project
safety program with updates as necessary.
C.1.15 Provide computerized maintenance, process control, and laboratory management systems to
maintain documentation, accountability and transparency to allow City of Fayetteville to see if the
equipment is being maintained appropriately.
C.1.16 Comply with the requirements of City of Fayetteville regarding affirmative action provisions for
minority hiring.
C.1.17 Provide City of Fayetteville with a full accounting of all expenditures at intervals and in sufficient
detail as may be determined by City of Fayetteville and assist City of Fayetteville in preparation of
annual operating budgets. City of Fayetteville shall be allowed to conduct or have conducted audits
of all accounting records related to the direct contract operations of this Agreement at times to be
determined by City of Fayetteville.
C.1.18 Manage and comply with all manufacturers' warranties on equipment purchased for the project and
assist the City of Fayetteville in enforcing existing equipment warranties and guarantees. After the
expiration of the warranty, CH2M HILL shall perform maintenance at a level adequate for the
efficient, long-term reliability of the equipment and facilities. CH2M HILL will provide City of
Fayetteville with full documentation that preventative maintenance is being performed on all City
of Fayetteville equipment in accordance with CH2M HILL's best practices and standards.
Maintenance program shall include documentation of corrective and preventive maintenance and a
spare parts inventory to be consistent with the "Reliability Centered Maintenance" model.
C.1.19 Provide for repairs as described in Appendix B.16.
C.1.20 Maintain the SCADA system located at the addresses listed in Appendix E. Upgrades,
modifications, and/or additions to the SCADA system shall adhere to industry standards and best
practices such as: NIST, NEC, ISA, IEC, IEEE.
C.1.21 CH2M HILL shall provide the following as related to the SCADA system:
C.1.21.1 Ongoing updates and upgrades of the software and hardware to ensure operational
continuity in accordance with the definitions of maintenance and capital expenditures as agreed
upon by the City of Fayetteville and CH2M HILL.
C.1.21.2 CH2M HILL shall be responsible for evaluating and applying hardware firmware
and software security patches released from vendor within the next maintenance window
(performed bi-annually). Evaluation shall include, but not be limited to reviewing vendor release
notes, installing and testing upgrades on lab equipment or a limited subset of active equipment.
Hardware firmware and software patches, which do not adversely affect plant control, shall be
Appendix C - 2 of 7
applied at the next maintenance window. Hardware firmware and software security patches, which
adversely affect plant control, shall be reviewed with the City to determine the path forward.
Critical security patches for firewalls and edge devices shall be applied within thirty days of release
from vendor.
C.1.21.3 CH2M HILL is responsible for maintaining the SCADA environments including
but not limited to: (1) SCADA Wireless and Telemetry equipment, (2) Programmable Logical
Controllers and Remote Terminal Units (PLCs/RTUs) and (3) all communications media between
sites and ISP connectivity, (4) SCADA software, (5) SCADA servers, and (6) SCADA network
equipment.
C.1.21.4 SCADA components shall be protected by UPS uninterrupted power supply to
prevent loss of connectivity during brief power loss.
C.1.21.5 SCADA diagrams shall be kept current and any as -built drawings shall be
incorporated into a change management document and network diagram. Updates regarding
SCADA diagrams shall be provided to the City of Fayetteville as requested. SCADA updates shall
include but not be limited to: issues, equipment replacements, improvements, etc.
C.1.21.6 SCADA equipment shall be installed in environmentally appropriate cabinets and
properly secured.
C.1.21.7 SCADA modifications shall follow the SCADA network design plan as approved
and modified by CH2M HILL and the City of Fayetteville.
C.1.22 CH2M HILL shall operate and maintain the operational technology (OT) components of the
industrial control system (ICS) in its current state.
C.1.22.1 OT encompasses the following components of the ICS:
C.1.22.1.1 Networks — switches, routers, firewalls, media converters,
communications equipment
C.1.22.1.2 Computers — Physical servers, virtual servers, windows server operating
systems, workstations, and thin clients
C.1.22.1.3 Backups, antivirus, network time servers, disaster recovery, network
monitoring, remote access, and cybersecurity.
C.1.22.2 CH2M HILL shall operate and maintain the OT environment based on accepted
industry standards, guidelines, and best practices. Age of the ICS and component
limitations may inhibit CH2M HILL's ability to apply all guidelines and best
practices to the system. CH2M HILL shall put forth best effort to adhere to
guidelines given the limitations of the existing system.
C.1.22.3 The following ICS networking standards, guidelines and industry best practices
shall be used as a basis for operation and maintenance of the OT environment:
NIST Framework for Improving Critical Infrastructure Cybersecurity and NIST
SP-800-83 "Guide to Industrial Control Systems Security", at a minimum,
Revision 2.
Appendix C - 3 of 7
C.1.22.4 There shall be a clear delineation (physically and logically) between the ICS and
all other networks. CH2M HILL shall be responsible for the operation and
maintenance of the OT components that exist within the ICS and in the de-
militarized zone between the ICS and other networks. CH2M HILL operations
and maintenance of the OT environment shall be limited to:
C.1.22.4.1 ICS/OT Networks — Physical components and logical
configurations
C.1.22.4.2 ICS/OT Server Infrastructure — Physical servers and virtual servers
C.1.22.4.3 ICS/OT Software — Active Directory, anti -virus, backups, remote
access solutions, management solutions, HMI, PLC programming
software, configuration management and domain registrations.
C.1.22.5 Any expansion of operational technology (OT) components of the industrial
control system (ICS) system performed by CH2M HILL shall be compensated with
a formal contract amendment agreed to by both parties in advance of such
expansion.
C.1.22.6 CH2M HILL shall develop a change management program to help control the
lifecycle of strategic, tactical, and operations changes to the OT environment. The
goal of change management is to control risk and minimize disruption to associated
OT services. The plan will manage baseline hardware, software, and firmware,
and any changes to the ICS system. The plan shall include the City of
Fayetteville's IT personnel in the change control process for informational
purposes.
C.1.23 CH2M HILL and the City of Fayetteville shall partner to ensure ICS/OT cybersecurity is
maintained. CH2M HILL understands its fiduciary obligation to put forth best effort to operate and
maintain good ICS/OT cybersecurity. A good cybersecurity posture is difficult to maintain given
the ever -changing nature of the threat landscape. Budget and physical component/architecture
limitations affect CH2M HILL's ability in this regard and CH2M HILL shall not be held liable for
cybersecurity breaches with the exception of breaches resulting from CH2M HILL's negligence.
C.1.24 Annual review between CH2M HILL and City of Fayetteville shall be conducted to review past
12-18 months of progress, issues, replaced equipment, and projected improvements expected over
the next calendar year and to be included in the annual budget. Project listing should contain
location, description of CIP item, progress and estimated costs. Listing provided shall be
established and presented by priority and should include sourcing method determined after City
discussion (City bid, cooperative purchase, etc.).
C.1.25 Verify the capacity and efficiency of each sewer lift station once per calendar year and provide
results to the City within thirty (30) calendar days of verification.
C.1.26 Provide recommendations for Capital Improvements Program (CIP) with a schedule for
improvements and expenditures as requested by the City of Fayetteville. On an annual basis, a five
(5) year schedule will be presented for all capital improvements and ten (10) year projections will
be made for major improvements. These recommendations will be based on requirements
determined from facility operations and review of the City of Fayetteville's Wastewater Facility
Plan. However, these recommendations do not include detailed engineering studies. In addition,
CH2M HILL will prepare the required forms and documentation required during budget and capital
Appendix C - 4 of 7
improvements budget preparation time each year. Except for the improvements requiring an
engineering study, the following will be included for each project:
• Improvement needed
• Justification of improvements
• Cost of improvements
• Any projected increase or decrease in O&M costs created by the CIP, if applicable
• Proposed expenditure schedule
• Proposed capital recovery schedule, if applicable
• Impact of early termination
• Sustainable upgrades to equipment should be disclosed upon providing recommendations
for replacement along with the expected cost for upgrading to a more sustainable piece of
equipment.
C.1.27 Any services requested by the City of Fayetteville which are not part of the Scope of Services shall
be executed by formal written agreement with fees and cost subject to negotiation.
C.1.28 At the direction of the City of Fayetteville, CH2M HILL is authorized to act in emergency situations
outside this Scope of Services, at CH2M HILL's discretion. Outside services, services by CH2M
HILL personnel not assigned to this project, or excessive overtime hours incurred by assigned
personnel which exceed the regulatory labor laws related to emergency services are not included
in the compensation set forth in this Agreement. CH2M HILL will notify City of Fayetteville as
soon as reasonably possible and shall be compensated by City of Fayetteville for any such
emergency work at CH2M HILL's costs for the emergency work plus eighteen percent (18%).
C.1.29 Provide City of Fayetteville with oral and written reports as requested.
C.1.30 Operate and maintain all existing wastewater lift station facilities including buildings, grounds,
backup power generators, and certain other appurtenances within the site fenced area. However,
maintenance of inlet and outlet pipe works shall terminate at the wall of lift station.
C.1.31 Conduct annual electrical evaluations of electrical units of 25 horsepower or more which operate
at supply voltages of 480V or less to ground.
C.1.32 CH2M HILL will comply with present federal, state, and local laws in performing their obligations
under the terms of this Agreement. CH2M HILL and City of Fayetteville will work cooperatively
regarding the application and impact of potential changes in law, including the potential cost impact
on the scope of work, and mutually revise this Agreement as applicable.
C.1.33 Coordinate and schedule the use of training rooms at both wastewater treatment facilities.
C.1.34 Conduct community outreach and education activities including cooperative efforts with the
University of Arkansas as appropriate.
C.1.35 Maintain the industrial surcharge program and provide for monitoring and control of septage
deliveries, as provided for in the City of Fayetteville's Code of Ordinances, Discharge and
Pretreatment Regulations.
C.1.36 The parties contemplate that minor design/engineering services may be provided by CH2M HILL
from time to time. The scope and compensation for such services shall be mutually negotiated by
the parties prior to the commencement of work.
Appendix C - 5 of 7
C.1.37 Operate and maintain the ongoing nutrient removal efforts at the City of Fayetteville's Biosolids
Management Site, including managing, harvesting, and marketing the hay produced on the site.
Biosolids Management Site maintenance shall also include compliance with the current "no
discharge" permit. Operate and maintain the biosolids drying operation. Coordinate the marketing
and/or disposal of the dried biosolids produced from the drying operations as appropriate.
C.1.38 Operate and maintain existing onsite power generators at all existing sites, including maintaining
compliance with off-peak power rate structure monitoring and generation requirements. Perform
and document weekly generator tests.
C.1.39 Coordinate the application of alum sludge from Beaver Water District.
C.1.40 Check the condition of and replace the odor canisters (as listed in Appendix E) that are part of the
air release valves in the collection system, as needed. The mechanical condition of these valves will
be maintained by the Fayetteville Water and Sewer Operations Division.
C.1.41 Provide IVM services for the City's blue-green infrastructures and related natural asset spaces as
approved and directed by the City to ensure the site continues to meet ecological performance
standards. These services include execution of seasonal, site -specific strategies that include
recommended herbicide applications, site maintenance & monitoring, monthly reporting,
prescribed burn site preparations, land management best management practices (BMP) to adjacent
City's blue-green infrastructures and related natural asset spaces associated with the
WRRF's.. Certain excluded services related to the Woolsey Wet Prairie include permit compliance
over -sight, permit reporting and prescribed burn scheduling and execution.
C.1.42 Provide additional IVM, site monitoring and property maintenance activities as approved and
directed by the City for environmentally sensitive sites associated with the WRRFs and the White
River streambank restoration sites.
C.1.43 Provide incidental small-scale support as approved and directed by the City of Fayetteville to
various not -for -profit groups on issues important to the City of Fayetteville.
C.1.44 Explore, innovate, and develop solutions to support sustainability by reviewing the impact of
climate changes, resource re -use and recycling, water resource management; energy source
management and environmental protection and enhancement aligned with City of Fayetteville and
CH2M HILL corporate sustainability goals.
C.1.45 All applicable taxes for property and equipment owned by CH2M HILL shall be borne by CH2M
HILL.
C.1.46 Provide all licenses for vehicles owned by CH2M HILL and used in connection with the Project.
C.1.47 The City will assume the responsibility for obtaining and paying for the natural gas services at all
facilities including the wastewater lift stations.
C.1.48 CH2M HILL shall facilitate an annual contract fee discussion with the City of Fayetteville to
collaborate changes in costs for the next contract renewal.
C.1.49 CH2M HILL shall provide a monthly listing of all items or equipment purchased to enable
the City of Fayetteville to evaluate its applicability as a fixed asset to be recorded on the
City's books.
Appendix C - 6 of 7
C.1.50 CH2M HILL shall perform all Repairs to the Dryer at the Biosolids Management Site, including
those which would otherwise be considered Capital Expenditures. Repairs which cost $10,000 or
over require prior approval of the City's Utility Director.
C.1.51 CH2M HILL shall provide annual sample collection, analytical services, and sampling result
reporting for the City's NPDES General Industrial Stormwater Permit No. ARR000210.
C.2 SCOPE OF SERVICES — CITY OF FAYETTEVILLE
C.2.1 Provide for all Capital Expenditures, as defined in Appendix B.
C.2.2 Maintain all existing and necessary Project warranties, guarantees, easements, permits, and licenses
that have been granted to City of Fayetteville.
C.2.3 Pay all applicable taxes or franchise fees associated with the Project.
C.2.4 May provide CH2M HILL, within a reasonable time after request, any piece of City of
Fayetteville's heavy equipment, subject to availability, so that CH2M HILL may fulfill its
obligations under this Agreement in the most cost-effective manner.
C.2.5 Provide all licenses for vehicles owned by the City of Fayetteville and used in connection with the
Project.
C.2.6 Provide for CH2M HILL's use all vehicles and equipment presently in use at the Project, including
the vehicles described in Appendix H.
C.2.7 Pay for all wastewater lift station utilities and electricity and water for all facilities.
C.2.8 Pay for all gasoline, diesel, and propane for backup power generators and all rolling stock provided
by City of Fayetteville.
C.2.9 Pay for all regulatory fees.
C.2.10 Responsible for all billing and collection activities related to the industrial pretreatment program
(IPP) charges, septic hauler fee, hay sales, water treatment residual fees, and fertilizer sales.
Appendix C - 7 of 7
Appendix D
COMPENSATION FOR SERVICES
D.1 CH2M HILL estimates that Base Fee for services, on an annual basis, under this Agreement for
202 shall be $ 8,476,468. (Eight Million Four Hundred Seventy Six Thousand Four Hundred
Sixty Eight Dollars). Details of said cost are shown in Table D-1 below. Thereafter, the Base Fee
shall be negotiated each year. Should City of Fayetteville and CH2M HILL fail to agree, the Base
Fee will be determined by the application of the Base Fee adjustment formula shown in Appendix
I. Upon each contract year renegotiation, CH2M HILL shall continue to invoice City of Fayetteville
at the previous amount until the new contract year price is agreed upon. Upon written notice,
agreement between the parties as to the new contract year Base Fee, CH2M HILL shall issue an
invoice retroactively adjusting the previous Base Fee amount. CH2M HILL will communicate to
the City of Fayetteville of any funding issues by documentation in monthly reports. Should the
actual expenditures exceed the total estimated annual expenditures by more than five percent (5%)
in any year of this Agreement, approval will be obtained from the City of Fayetteville. In the event
incurred costs under this Agreement may exceed the Base Fee denoted above, CH2M HILL will
provide prompt notice to the City of Fayetteville of any potential budget impact.
D.2 CH2M HILL will invoice and reconcile budgets in accordance with the following schedules:
D.2.1 CH2M HILL will invoice a month in advance for the Direct Labor costs plus 15%
markup in 12 monthly equal installments payable at the start of the month in which services are
rendered. Actual labor costs will be reconciled within 30 days after the current contract year and
City of Fayetteville will either be invoiced or refunded the difference.
D.2.2 CH2M HILL will invoice a month in advance for the Fixed Management Fee in 12
monthly equal installments payable at the start of the month in which services are rendered. The
Fixed Management Fee will be adjusted annually in relation to the Base Fee.
D.2.3 CH2M HILL will invoice Direct Expense (non -labor) cost plus 10% the month after the
costs are expensed. CH2M HILL will attempt to have all Direct Expense (non -labor) for the current
budget year coded in the system within 90 days of the current contract year and will submit the
final Direct Expense (non -labor) invoice to the City of Fayetteville by April 15th of each year. If
invoices are not received by the vendors during the close out period, then the costs will be invoiced
under the current year contract.
D.2.4 CH2M HILL will invoice Engineering Services the month after costs are incurred in
accordance with the approved scope and budget approved by the City.
D.3 In order to provide an incentive for CH2M HILL to operate in a manner that will result in actual
costs below estimated cost, City of Fayetteville will pay CH2M HILL an additional fee when actual
costs are below estimated cost. Said fee will be twelve and one-half percent (12.5%) of the amount
of actual cost are below estimated cost.
DA Cost Detail - The annualized estimated costs for calendar year 2023 are listed in Table D-1.
Appendix D - 1 of 2
Table D-1, Cost Detail
2024 Fayetteville Cost Centers
WRRF
WRRF East Side
WRRF West Side
WRRF Lab &IPP
WRRF Lift Station
WRRF Biosolids
Management
Operations
Operations
Program
Maintenance
Management
Total Cost
Program
Program
Program
Program
Program
Client Cost Centers
5100
5110
5120
5130
5140
5110
Direct Labor
$1,197,443
$960,691
$569,507
$332,942
$268,117
$724,309
$4,053,009
Labor Markup, 15%
$179,616
$144,104
$85,426
$49,941
$40,219
$108,646
$607,952
Direct Expense
$344,555
$1,319,143
$443,474
$139,276
$475,084
$613,514
$3,335,046
Expense Markup, 10%
$34,455
$131,914
$44,347
$13,928
$47,508
$61,351
$333,503
Fixed Fee
$146,958
$146,958
Totals
$1,903,027
$2,555,852
$1,142,754
$536,087
$830,928
$1,507,820
$8,476,468
2023 Fayetteville Cost Centers
WRRF
WRRF East Side
WRRF West Side
WRRF Lab &IPP
WRRF Lift Station
WRRF Biosolids
Managemen
Operations
Operations
Program
Maintenance
Management
Total Cost
t Program
Program
Program
Program
Program
Client Cost Centers
5100
5110
5120
5130
5140
5110
Direct Labor
$978,969
$947,092
$536,772
$312,710
$265,810
$740,644
$3,781,997
Labor Markup, 15%
$146,845
$142,064
$80,516
$46,907
$39,871
$111,097
$567,300
Direct Expense
$324,414
$1,191,359
$547,473
$139,276
$395,084
$606,514
$3,204,120
Expense Markup, 10%
$32,441
$119,136
$54,747
$13,928
$39,508
$60,651
$320,412
Fixed Fee
$138,963
$138,963
Totals
$1,621,633
$2,399,651
$1,219,508
$512,820
$740,274
$1,518,906
$8,012,792
Appendix E - Page 1 of 2
2023 & 2024 Cost Change
WRRF
WRRF East Side
WRRF West Side
WRRF Lab & IPP
WRRF Lift Station
WRRF Biosolids
Management
Operations
Operations
Program
Maintenance
Management
Total Change
Program
Program
Program
Program
Program
Client Cost Centers
5100
5110
5120
5130
5140
5110
Direct Labor
$218,474
$13,599
$32,734
$20,232
$2,308
($16,335)
$271,012
Labor Markup, 15%
$32,771
$2,040
$4,910
$3,035
$346
($2,451)
$40,651
Direct Expense
$20,141
$127,785
($104,000)
($0)
$80,000
$7,000
$130,925
Expense Markup, 10%
$2,014
$12,778
($10,400)
($0)
$8,000
$700
$13,091
Fixed Fee
$7,995
$7,995
Totals
$281,395
$156,202
($76,756)
$23,267
$90,654
($11,086)
$463,677
Appendix E - Page 2 of 2
Appendix E
LOCATION OF PROJECT
E.1 CH2M HILL agrees to provide the services necessary for the management, operation and
maintenance of the following:
E.1.1 All equipment, vehicles, grounds and facilities now existing within the present property boundaries
of or being used to operate the City of Fayetteville's Noland Water Resource Recovery Facility
located at:
1400 North Fox Hunter Road
Fayetteville, Arkansas 72701
E.1.2 All equipment, vehicles, grounds and facilities now existing within the present property boundaries
of or being used to operate the City of Fayetteville's West Side Water Resource Recovery Facility
located at:
15 South Broyles Avenue
Fayetteville, Arkansas 72704
E.1.3 All equipment, grounds, and facilities now existing within the present fenced boundaries of
wastewater lift stations described as follows:
SCADA
NODE
LOCATION
Generator
Site
Maintenance
Only
WWI
978 E Zion Rd Lowe's — Zion PS
YES
WW2
3500 E Mission Blvd Timbercrest PS
YES
WW4
691 W Poplar St (Poplar PS - ABANDONED
YES
WW5
3896 N GreggAve(GreggAve PS
YES
WW6
3021 N Old Wire Rd Old Wire PS
NO
WW7
2065 N Sunshine Rd Hamestrin PS
YES
WW8
729 W North Street(North Street PS —ABANDONED
YES
WW9
1236 N Porter Rd Porter Rd PS —ABANDONED
YES
WW12
571 N Double Springs Road (Farmington West PS
YES
WW13
878 S Dead Horse Mountain Rd Stonebrid e PS
YES
WW14
1820 S Armstrong Ave Industrial Park PS
YES
WW16
518 W Ernest Lancaster Dr (Airport North PS
YES
WW18
210 N Sand Greenland PS
YES
WW19
5716 E Norman Murphy Rd (Mally Wa non PS
YES
WW22
630 N Double Springs Rd Owl Creek PS
YES
WW24
265 W Ernest Lancaster Dr (Airport East PS
YES
WW25
551 W Aster Ave Willow West PS - Farmington)
YES
WW27
1031 River Meadows Dr Stonebrid e Meadow Phase I PS
YES
Appendix E - Page 1 of 4
SCADA
NODE
LOCATION
Generator
Site
Maintenance
Only
WW28
1603 Plantation Ave (Heritage Village PS
YES
WW29
390 N Cato Springs Rd Bohannan PS - Greenland
YES
WW32
478 N Durango Place Silverthorne PS
YES
WW33
4644 N Crossover Rd Stonewood PS - Copper Creek
YES
WW34
4572 S School Ave (Airport South PS
YES
WW35
3083 W MLK Blvd Lowe's — 6th St PS
YES
WW36
1642 N Willowbrook Dr Sk ler Place PS
YES
WW37
3848 W Edgewater Dr Clabber Creek PS - ABANDONED
YES
WW38
3710 E Zion Rd (Copper Creek Phase II PS
YES
WW39
2392 N Kenswick Ave Crofton Manner PS
YES
WW40
1811 S Cherry Hills Dr Stone Bridge Meadow Phase II PS
YES
WW41
1608 S S rin lake Dr Crescent Lake PS
YES
WW44
6061 Dot Tipton Rd (Legacy Pointe Phase 4 PS
YES
WW45
4451 N Waterside Ct Timberlake Office Park PS
YES
WW46
3788 E Spyglass Hill Dr Stonebrid e Meadows Phase V PS
YES
WW47
3601 E Albright Rd(Embry Acres PS
YES
WW48
2435 S Dead Horse Mountain Rd McDonald PS
YES
WW49
3393 E Goff Farm Rd Meadows PS
YES
WW52
485 N Broyles Ave (Broyles Ave PS
YES
WW53
1396 Zion Rd Office Park PS
YES
WW55
461 N. Tacoma St. (Farmington Heights)
YES
WW56
6111 South Hwy 71 West Fork PS
YES
WW57
270 S Broyles Ave (Broyles South PS
YES
WW58
1618 N Dawes St (Woodridge PS
YES
WW59
ADDRESS to be determined (Wagon Wheel PS
YES
WW60?
Cadence Ride ETA?
E.1.4 All equipment, grounds, and facilities now existing within the present property boundaries of or
being used to operate the City of Fayetteville's Biosolids Management Site located east of the
Noland Water Resource Recovery Facility across the White River.
E.1.5 All equipment, grounds, and facilities associated with or being used to complete routine operation
and maintenance activities for the City of Fayetteville's Mitigated Wetlands Site now existing
within the present property boundaries located north of the West Side Water Resource Recovery
Facility and other mitigation / environmentally protected areas as mutually agreed to by both
parties.
Appendix E - Page 2 of 4
E.1.6 The potable water SCADA system at the following locations:
SCADA
NODE
LOCATION
DESCRIPTION
W 1
215 W 24th St South Mountain
Pump Station
W2
844 N Crossover Rd (Hyland Park
Pump Station
W4
1016 E Ash St
Pump Station
W5
707 E Rogers Dr
Pump Station and 2 Ground Storage Tanks
W6
456 E Baxter Ln
Ground Storage Tank 2 each
W8
133 N Sang Ave
Pump Station and Elevated Storage Tank
W9
1170 E South Skyline Dr
Elevated Storage Tank Mt. Se uo ah
W 10
1044 E Township Rd
Elevated Storage Tank
W 11
3280 W Judge Cummins Rd
Ground Storage Tank 2 ea Kessler Mountain
W12
7001 E Mission (Highway 45 Valve
Pressure -Reducing Valve Station
W13
1589 Fire Tower Road Goshen
Pump Station and Ground Storage Tank
W 14
17301 Lake Se uo ah Rd Round Mtn
Pump Station
W 15
14360 Round Mt Comm Church Rd
Stand Pipe County Rd #55 Round Mountain
W 16
22032 Fire Tower Rd County Rd 4343
Stand Pie Benson Mountain
W 17
3265 N Gulley Rd
Elevated Storage Tank 2 each
W18
3788 N Gulley Rd
Pump Station
W 19
3370 S Coach Rd
Pump Station
W20
2098 Woodcliff Rd (Springdale)
Surge Tank
W21
2210 N Old Wire Rd
Valve
W22
2800 N Old Missouri Rd
Flow Meter
W23
3385 N Par Ct
Valve
W24
3023 E Joyce Blvd
Valve
W25
2567 E Robinson (Springdale)
Pressure Sustaining Valves
W27
17385 Blue Springs Rd Goshen
Pump Station
W28
17970 Lake Se uo ah Rd
Pump Station
W29
Beaver Water District
SCADA Interface
W30
1195 N. Canteb Rd Cantebu Tank
Elevated Storage Tank
W31
2903 E. Flagstone Cir Stonemountain
Pump Station
W32
Blue Springs Road
Valve & Flowmeter
W33
Casey Lane
Pump Station
TBD
Additional Blue Springs Road Future 2024?
Valve & Flowmeter
3302 W Dinsmore Trail
Millsap Tower
MTROB
12141 Ed Edwards Rd
Mt. Robinson Tower Site
Appendix E - Page 3 of 4
E.1.7 Provision and maintenance of Remote Terminal Units (RTU) at the following sites located
in the City of Elkins, Arkansas:
SCADA
NODE
LOCATION
DESCRIPTION
EWW1
7500 E. Huntsville Road
Wastewater Lift Station
EW 1
1800 S. Van Hoose Drive
Ground Storage Potable Water Tank
E.1.8 Maintenance of the odor control system in the collection system associated with the
following lift stations:
LOCATION
# OF
CANISTERS
LS #6 - 3021 N Old Wire Rd Old Wire
5
LS #7 - 2065 N Sunshine Rd Hamestrin
7
LS #12 - 571 N Double Springs Road (Farmington West
8
LS #22 - 630 N Double Springs Rd Owl Creek
2-3
LS #52 - 485 N Broyles Ave (Broyles Ave
2
Appendix E - Page 4 of 4
Appendix F
ENVIRONMENTAL PERMITS AND PROJECT CHARACTERISTICS
F.1 CH2M HILL will operate Project so that effluent will meet the requirement of NPDES
permit No. AR0020010 and AR0050288. CH2M HILL shall be responsible for meeting the effluent
quality requirements of City of Fayetteville's NPDES current permits unless one or more of the
following occurs:
The Project influent does not contain Adequate Nutrients to support operation of Project
biological processes;
• Contains Biologically Toxic Substances which cannot be removed by the existing process and
facilities;
The influent flow, influent BOD5, and/or suspended solids exceeds the Project design parameters
which are:
Noland WRRF
West Side WRRF
Annual
Maximum
Annual
Maximum
Average
Monthly
Average
Monthly
Average
Average
Flow (MGD)
12.6
18.8
10.0
17.8
BOD lbs./d
29,666
44,264
14,595
18,853
TSS lbs./d
23,198
34,613
14,595
18,853
F.2 In the event any one of the Project influent characteristics, suspended solids, BOD5, or flow,
exceeds the parameters listed above, CH2M HILL shall return the plant effluent to the
characteristics required by the NPDES permit in accordance with the following schedule after
Project influent characteristics return to within design parameters.
Characteristics
Exceeding Listed
Parameters By
Recovery Period
Maximum
10% or Less
5 days
> 10% but < 20%
10 days
20% and Above
30 days
Notwithstanding the above schedule if the failure to meet effluent quality limitations is caused by
the presence of Biologically Toxic Substances or the lack of Adequate Nutrients in the influent,
then CH2M HILL will have a thirty (30) day recovery period after the influent is free from said
substances or contains Adequate Nutrients.
F.3 CH2M HILL shall not be responsible for fines or legal action as a result of discharge violations
within the period that influent exceeds design parameters, does not contain Adequate Nutrients,
contains Biologically Toxic Substances (that exceed process inhibiting levels or creates
concentrations exceeding application or discharge limitations), and the subsequent recovery period.
FA The estimate Costs for services under this Agreement are based upon the following Project influent
Appendix F - 1 of 2
characteristics:
Annual Average
Noland
WRRF
West Side
WRRF
Flow (MGD)
5.55
8.71
CBOD lbs./d
13,626
10,979
TSS (lbs./d)
8,453
12,221
The above influent characteristics are the actual twelve (12) months average July through June prior
to the date services are first provided under this Agreement. Any change of 10 percent (10%) or
more in any of these characteristics, based upon a twelve (12) month moving average, may
constitute a change in scope.
F.5 The current applicable environmental permits are as follows:
Permit
AFIN No.
Permit No.
Expiration Date
NPDES — Noland (renewal pending —
application submitted June 2022
72-00781
AR0020010
12/31/2022
NPDES - West Side (renewal pending — at
request of ADEQ the application was
72-01033
AR0050288
11/30/2010
resubmitted in August 2022
No Discharge Permit — Biosolids
Management Site
72-00829
4748-WR-4
12/31/2025
Air — Hamestrin
72-01873
2179-A
N/A
Air - West Side
72-01033
2178-A
N/A
Air Noland
72-00781
2327-A-REG315
Registration Only
Stormwater No Exposure Certification
NEC — Noland
72-00781
ARROOC377
6/30/2024
Stormwater No Exposure Certification
72-01033
ARR000390
6/30/2024
(NEC)- West Side
Appendix F - 2 of 2
Appendix G
INDUSTRIAL WASTE DISCHARGES AND MONITORING PROGRAM
G.1 CH2M HILL shall: Administer the Industrial Pretreatment Program in accordance with 40 CFR
403. Administration shall include:
G.1.1 Maintain the industrial waste sampling and analysis program for pretreatment and
surcharge, as described in G.3. This shall include an annual evaluation of the program and
notification to the City of Fayetteville of changes in Federal and State pretreatment
standards that may affect the Program.
G.1.2 Conduct a survey of the industrial user base one time every three (3) years to identify new,
or significant, industrial users in Fayetteville and in cities with which Fayetteville has inter -
jurisdictional agreements for waste treatment. Update, as required the list of current
Significant Industrial Users (SIU's) according to the definition of SIU in 40 CFR 403 or
the definition in the approve pretreatment program, whichever is more stringent.
G.1.3 Monitor the compliance status of the current Significant Industrial Users (SIU's) through
sampling, analysis, inspection, and record reviews. Each SIU shall be sampled and
inspected at the frequency established in 40 CFR 403 or the City of Fayetteville's approved
implementation manual, whichever is more stringent. Recommend appropriate
enforcement action to City of Fayetteville
G.1.4 Maintain the laboratory analysis program for each SIU. Results of all industrial sampling
and testing shall be reported to the City of Fayetteville as required, in a timely manner
G.1.5 Implement the approved industrial permitting system. Prepare SILT permits for issuance or
renewal within 90 days of the expiration date or within 180 days after the industry has been
determined to be a SIU.
G.1.6 Receive, review and act upon reports and notification from industrial users.
G.1.7 Notify the City of Fayetteville as soon as is practical but no later than three (3) business
days, verbally and followed by written confirmation, whenever an industry is suspected of
violating, or has violated the City of Fayetteville's industrial waste and/or sewer
ordinances. Prepare notice of violations and other enforcement documentation for City of
Fayetteville signature in accordance with the Enforcement Response Plan in the State
approved Industrial Pretreatment Program.
G.1.8 Track, determine, and publish industrial users in significant noncompliance.
G.1.9 Draft new, revised, and renewal industrial waste discharge permits for the SIU's for City
of Fayetteville signature.
G.1.10 Assist City of Fayetteville with review and revision of the sewer use ordinances, the
pretreatment program, and inter jurisdictional agreements. Local limits evaluation, if
requested, may be provided as an out of scope service. The costs of such evaluation
will be determined and negotiated at the time of the request. Advise the City of
Fayetteville of changes in federal and State Pretreatment Standards and regulations and
how the changes affect the local program. Request approval from the City of Fayetteville
and the Approval Authority prior to implementing significant changes to the approved
Program in accordance with 40 CFR 401.19 (C).
Appendix G - 1 of 2
G.1.11 Prepare for City of Fayetteville signature of the Industrial Pretreatment annual report for
submittal.
G.1.12 Maintain all industrial monitoring records for at least five (5) years.
G.1.13 Maintain open communication with the SIU's.
G.2 Significant costs due to new or changed Federal, State or local regulations shall cause a discussion
of change in contract scope.
G.3 Industrial Waste Dischargers and Monitoring Program in City of Fayetteville, AR:
Industry
Parameters Analyzed
ConAgra Foods Packaged Foods, LLC (Conagra)
Biochemical oxygen demand, total
1100 W, 15t' Street
suspended solids, phosphorus, pH, oil &
Fayetteville, AR 72701
grease, arsenic, cadmium, chromium,
copper, cyanide, mercury, lead, nickel,
silver and zinc.
Custom Powder Coating Services, Inc.
Cadmium, chromium, copper, lead,
1629 W. Farmington St.
nickel, silver, zinc, cyanide, arsenic,
Fayetteville, AR 72701
mercury and total toxic organics per 40
CFR 433.11 e .
Elkhart Products Corporation
Chromium, copper, lead, nickel, zinc,
3265 Highway 71 South
arsenic, cadmium, cyanide, mercury,
Fayetteville, AR 72701
silver, oil & grease and total toxic
or anics per 40 CFR 468.02 r .
Biochemical oxygen demand, total
Hiland Dairy Company
suspended solids, phosphorus, pH, oil &
301 E. 15' Street
grease, arsenic, cadmium, chromium,
Fayetteville, AR 72701
copper, cyanide, mercury, lead, nickel,
silver and zinc.
Marshalltown Company
Cadmium, chromium, copper, lead,
2200 Industrial Drive
nickel, silver, zinc, arsenic, mercury,
Fayetteville, AR 72701
cyanide and total toxic organics per 40
CFR 433.11 e .
Biochemical oxygen demand, total
Tyson Mexican Original, Inc.
suspended solids, phosphorus, pH, oil &
2615 S. School
grease, arsenic, cadmium, chromium,
Fayetteville, AR 72701
copper, cyanide, mercury, lead, nickel,
silver and zinc.
Ecotech Consumer Products
TSS, arsenic, cadmium, chromium,
1901 East Boric Drive
copper, lead, nickel, silver, zinc,
Fayetteville, AR 72701
cyanide, mercury.
Wolfspeed, Inc.
Arsenic, cadmium, chromium, copper,
535 West Research Center Boulevard
cyanide, lead, mercury, nickel, silver,
Fayetteville, AR 72701
zinc, total toxic organic per 40 CFR
469.12.
Appendix G - 2 of 2
Appendix H
VEHICLE AND MOBILE EQUIPMENT DESCRIPTION (ROLLING STOCK)
Unit # Unit Description Location Year
325U2
Ford F350 Super Duty, Reg. Cab
Biosolids Management Site
2000
376
Ford F550 Super Duty/Crane, Crew Cab
Paul R. Noland
2012
382
Ford F550 Super Duty/Crane, Crew Cab
West Side
2015
387
Ford F-350, Flatbed
Paul R Noland
2016
388
Ford F-350, Flatbed
Biosolids Management Site
2016
696
Caterpillar 420E Backhoe
Paul R Noland
2012
751U
Sterling LT9500 Semi Tractor
Biosolids Management Site
2006
766
Kenworth T800 Semi Tractor
Biosolids Management Site
2011
768
Kenworth T470 (Spreader)
Biosolids Management Site
2012
770
Kenworth T800 Semi Tractor
Biosolids Management Site
2013
771
Kenworth T800 Semi Tractor
Biosolids Management Site
2013
786
Kenworth T800 Semi Tractor
Biosolids Management Site
2018
818
Caterpillar P5000LP Forklift
West Side
2008
910
Trailer
Paul R Noland
1987
927
Parker 24' Gooseneck Trailer
Biosolids Management Site
1991
966
P.J. Trailer, 18FT
Biosolids Management Site
1996
969
LO-Boy 25T-36FT Trailer
Biosolids Management Site
1996
1274
Chevrolet Equinox
West Side
2014
2156
Chevy Colorado, 4X4
Paul R Noland
2012
5002
John Deere 6615 4X4 Tractor
Biosolids Management Site
2007
5012
Ford/NH 4X4 T6030 Loader Tractor
Biosolids Management Site
2009
5022
Case Maxxum 125 4X4 Loader Tractor
Biosolids Management Site
2011
5024
R&R 35' Manure/Litter Conveyor
Biosolids Management Site
2011
5025
R&R 35' Manure/Litter Conveyor
Biosolids Management Site
2011
5057
Ford/NH Workmaster 55 4X4 Tractor
Biosolids Management Site
2015
5058
Ford/NH T6.155 4X4 Loader Tractor
Biosolids Management Site
2015
5059
John Deere 615D 4X4 Loader Tractor
Biosolids Management Site
2015
5070
Meyer Spreader
Biosolids Management Site
2016
5086
NH Protedd 3417
Biosolids Management Site
2018
5087
Wylie LCS Trailer Sprayer
Biosolids Management Site
2018
5095
New Holland Speed Rower (swather)
Biosolids Management Site
2019
5096
John Deer 630 MOCO
Biosolids Management Site
2019
5105
Bulk Material Handling 35' litter conveyor
Biosolids Management Site
2020
6037
Bobcat 5770 Skid steer
Biosolids Management Site
2020
911 lu
Clement Star-Lite Trailer (Replaced)
Biosolids Management Site
2009
9124
Thompson 6" Diesel Power Pump/Trailer
Paul R Noland
2009
Appendix H - 1 of 2
9142
Aulick 42' Belted Trailer
Biosolids Management Site
2011
9165
Clement Star-lite Trailer (Replaced)
Biosolids Management Site
2013
9166
Clement Star-lite Trailer
Biosolids Management Site
2013
9193
Clement Starlite End Dump Trailer
Biosolids Management Site
2015
9223
Godwin 6" Portable Pump
Biosolids Management Site
2016
9227
Clement Starlite End Dump Trailer
Biosolids Management Site
2016
9239
Genie S-45 Man Lift
Biosolids Management Site
2017
9241
Clement Starlite End Dump Trailer
Biosolids Management Site
2017
9250
Unicarriers 50 Forklift
Paul R Noland
2017
Parkson Electronic Mole — Billy/Trick
Biosolids Management Site
2011
Parkson Electronic Mole — Cricket
Biosolids Management Site
2011
Parkson Electronic Mole — Goofy
Biosolids Management Site
2011
Parkson Electronic Mole — Jurgens
Biosolids Management Site
2011
Parkson Electronic Mole — Tiny Tim
Biosolids Management Site
2011
Parkson Electronic Mole — Loenneke
Biosolids Management Site
2011
Parkson Electronic Mole — Billy
Biosolids Management Site
2011
Portable Generator for Lift stations
Paul R Noland
2005
9280
Clement Star-Lite End Dump Trailer
Biosolids Management Site
2021
9283
Clement Star-Lite End Dump Trailer
Biosolids Management Site
2021
5124
New Holland Rake
Biosolids Management Site
2022
9308
Anderson RBM 2000
Biosolids Management Site
2022
144U
Chevy Silverado
Paul R Noland
2011
373U
Ford F550
Paul R Noland
2021
Appendix H - 2 of 2
Appendix I
BASE FEE AND FIXED MANAGEMENT FEE ADJUSTMENTS
I.1 The Base Fee adjustment formula is as follows:
Where:
ABF = BF x (1 + AF)
BF = Base Fee specified in Appendix D
ABF = Adjusted Base Fee
AF = Adjustment Factor as determined by the formula:
AF = .5 (ECI + CPI)
ECI = The twelve month percent change (from the third quarter of the prior year
to the third quarter in the current year) in the Employment Cost Index for
Total Compensation for Civilian Workers, Not Seasonally Adjusted as
published by U. S. Department of Labor, Bureau of Labor Statistics in the
Detailed Report Series ID: CI[J1010000000000A.
CPI = The twelve month percent change (from October of the prior year to
October of the current year) in the Consumer Price Index for All Urban
Consumers, Not Seasonally Adjusted as published by U.S. Department of
Labor, Bureau of Labor Statistics in the CPI Detailed Report Series Id:
CUUROOOSAO.
I.2 Fixed Management Fee adjustment
The Fixed Management Fee will be adjusted annually directly proportional to the base fee costs.
Appendix I - I of I
Appendix J
SAMPLE OF MONTHLY REPORTS
CH2M HILL will provide the City of Fayetteville with six (6) monthly reports detailing operations and
costs for the previous month.
1. Report 1 is a word/pdf document. The report is a narrative detail of the monthly operations of the
WRRF's, BMS, and the Woolsey Wet Prairie.
2. Report 2 is an excel document that compares actual expenses to the budget in Table D-1,
Cost Detail. The report will include the annual totals tab, a tab for each month, and an
overall reconciliation tab. Below is a snapshot of an example annual tab:
JACOBS Client Monthly Financial Report
.aao o
3. Report 3 is an excel document that lists all of the non -labor expenses for the month. The data
included in the report consists of-
a. A pivot table tab enabling quick viewing of costs by major category per cost center.
b. An hours tab showing the total hours worked each month split into regular time and
overtime:
Example
Total Hours Worked XXXXX
Regular Hours XXXXX
Overtime Hours XXXXX
c. A non -labor tab listing each expense with the following detailed columns:
• Project Number, Provider GL Period Name, Item Date, Expenditure Type,
Expenditure Category, Task Number, Task Name, Employee/Supplier, Project
Cost, Comment, Invoice Number, Cost Center Lookup, and Task Lookup
Provider GL Item Employee / Project Invoice Cost Center Task
Project Period Name Date Expnd Type Expnd Category Task Task Name Supplier Cost Comment Number Lookup Lookup
WRRF BIOSOLID
659031CH JAN-FY2019 7/1/2019 Miscellaneous Miss. 31.WW.BS.05 FAYET BIOSOLIDS Example $ *Fed Ex 12345 MANAGEMENT Drying BD
Reimbursables PROG Drying
4. Monthly Year to Date Non -Labor Forecast Report.
5. Elkins BOD Loading Report: Detail of Noland BOD loading in pounds / day and as a percent of
design
6. CIP status report
Appendix K
CH2M HILL TRAVEL POLICY
K. I CH2M HILL shall follow its travel policy when traveling for business related to this agreement.
A copy of the policy will be available on request.