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HomeMy WebLinkAbout277-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 277-23 File Number: 2023-1271 FUTRALL DRIVE RAILROAD CROSSING (2019 TRANSPORTATION BOND PROJECT): A RESOLUTION TO EXPRESS THE INTENT OF THE CITY COUNCIL TO COMMIT $730,000.00 TO COMPLETE THE SIGNALIZATION AND ROAD WORK FOR THE FUTRALL DRIVE RAILROAD CROSSING WHEREAS, on December 15, 2020, Ordinance 6393 was adopted authorizing Mayor Jordan to sign an agreement for up to $550,000.00 with the Arkansas Missouri Railroad for the construction of a new railroad crossing at North Futrall Drive and North Gregg Avenue but included no funding for signalization or construction; and WHEREAS, in 2021, Washington Regional Medical Center purchased 15 acres of property within the Drake Farms Development and is preparing for a planned expansion that will be served by this crossing; and WHEREAS, staff recommends funding the completion of road work to connect the railroad crossing from the train tracks east to North Gregg Avenue and the signal reconfiguration work at Futrall Drive and North Gregg Avenue. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby expresses its intent to commit $730,000.00 of 2019 Transportation Bond funds to complete the signalization and road work for the Futrall Drive Railroad Crossing.. PASSED and APPROVED on December 5, 2023 Page 1 Attest: Kara Paxton, City Cl Treasurer CITY OF FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 5, 2023 CITY COUNCIL MEMO TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff FROM: Devin Howland, Director of Economic Vitality DATE: SUBJECT: Washington Regional Medical Center Rail Road Crossing Completion RECOMMENDATION: 2023-1271 Staff recommends approval of a resolution committing $730,000 to complete the signalization and road work for the Futrall Drive Railroad Crossing. BACKGROUND: In May 2020, Mayor Jordan introduced the Futrall Drive Railroad Crossing item, a 2019 Transportation Bond Project, to City Council for consideration. The Arkansas Missouri Railroad requires the closure of an existing crossing if a municipality wishes to open a new crossing. City Council immediately tabled the item indefinitely after Council Members expressed concerns over which crossings would close in exchange. The item was returned to the Council in August, where it was tabled again after members of the City Council called for the removal of the funding for the signal and street work. Ordinance 6393 was adopted on December 15, 2020, authorizing Mayor Jordan to sign an agreement for up to $550,000 with the Arkansas Missouri Railroad. The ordinance included no funding for signalization or construction. In 2021, Washington Regional Medical Center (WRMC) purchased 15 acres of property within the Drake Farms Development (PIN: 765-15884-003 and 765-15773-003) and is preparing for their planned expansion. DISCUSSION: Three years after the item's initial introduction, staff suggests revisiting this project to fund the completion of the railroad crossing from the train tracks east to N Gregg Avenue and the signal reconfiguration work that WRMC needs to expand as they prepare for their next phase of construction at Drake Farms. About Washington Regional Medical Center: Washington Regional Medical Center is one of the most critical pillars of the City of Fayetteville's economy. Beyond their continued recognition as the #1 hospital in Arkansas for the third year in a row by the U.S. News & World Report, our hospital employs thousands of residents and keeps our community healthy. In 2022, WRMC performed nearly 27,000 surgeries as well as treated nearly 63,000 urgent care visits and 54,000 emergency room visits. Project Details: The WRMC Railroad completion project includes the road work east of the train tracks to N Gregg Avenue and Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 includes two primary parts: • Completing road work to connect the crossing to N Gregg Avenue along with safety guards. Staff proposes covering the estimated cost of $118,000 with Transportation Bond funds. • Reconfiguring the signal at Futrall Drive and N Gregg Avenue. Signal reconfiguration is estimated at the contractor price of $609,000, an amount that staff will explore lowering through the utilization of City crews and other means. Any costs related to the crossing completion over the $730,000 appropriated by this Resolution will be the responsibility of WRMC. Economic Benefits: WRMC will expand across their new property over a series of phases. The following estimates were provided to staff and City Council in 2020 and do not account for inflation -related cost escalation that has undoubtedly increased anticipated construction costs: • Phase 1: 100,000 square feet with 150 new full-time employees and capital investment of $35M • Phase 2: 250,000 square feet with at least 600 new full-time employees and capital investment of $85M The City and region will benefit greatly from the additional Graduate Medical Education programming, which can be supported through this expansion project. WRMC and the University of Arkansas for Medical Sciences (UAMS) have received accreditation for a new internal medicine residency program that kicked off in July 2023. The program will create approximately 92 residency slots in Northwest Arkansas by 2030, providing long-term economic benefits as healthcare professionals have a higher probability of staying in the local labor market where their residency is completed. BUDGET/STAFF IMPACT: $730,000 in 2019 Street Projects Bond Funds. The Public Works Department's staff time will be utilized for the reconfiguration of the signal at Futrall Drive and Gregg Avenue. ATTACHMENTS: SRF (#3), Futrall Crossing Exhibit (#4), Futrall Crossing Cost Estimate (#5), Letter From WRMC COO (#6), Ordinance 6354 (#7), Ordinance 6393 (#8) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-1271 Washington Regional Medical Center Rail Road Crossing Completion A RESOLUTION TO EXPRESS THE INTENT OF THE CITY COUNCIL TO COMMIT $730,000.00 TO COMPLETE THE SIGNALIZATION AND ROAD WORK FOR THE FUTRALL DRIVE RAILROAD CROSSING WHEREAS, on December 15, 2020, Ordinance 6393 was adopted authorizing Mayor Jordan to sign an agreement for up to $550,000.00 with the Arkansas Missouri Railroad for the construction of a new railroad crossing at North Futrall Drive and North Gregg Avenue but included no funding for signalization or construction; and WHEREAS, in 2021, Washington Regional Medical Center purchased 15 acres of property within the Drake Farms Development and is preparing for a planned expansion that will be served by this crossing; and WHEREAS, staff recommends funding the completion of road work to connect the railroad crossing from the train tracks east to North Gregg Avenue and the signal reconfiguration work at Futrall Drive and North Gregg Avenue. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby expresses its intent to commit $730,000.00 of 2019 Transportation Bond funds to complete the signalization and road work for the Futrall Drive Railroad Crossing.. Page 1 Devin Howland Submitted By City of Fayetteville Staff Review Form 2023-1271 Item ID 12/5/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/10/2023 ECONOMIC DEVELOPMENT (050) Submitted Date Division / Department Action Recommendation: Approval of a resolution committing $730,000 of Street Projects bond funds towards the completion of the road and signal work at the Futrall Railroad Crossing to support the Washington Regional Medical Center expansion. Budget Impact: 4702.860.7220-5809.00 Street Projects 2019 Bonds Account Number Fund 46020.7220 Futrall/Gregg and Shiloh/Gregg RR Crossings Project Number Budgeted Item? Yes Does item have a direct cost? No Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 1,094,189.00 $ 536,104.03 $ 558,084.97 e. 558,084.97 Previous Ordinance or Resolution # Approval Date: V20221130 � � © � ■ i __ \ ! i \� � # i )§ k - i -- i 22 §- - �� � \\ �� i § \,�\ §_ i { � ƒ i «f - -_: � \� � (� i � � � �� ~ +� ' § § ° � I j\\�` ) §; �~ � � � j � _ � , � � � � %}\ � � � � � 7)^ � � i i � � ' \ ! ; � | � �� .� � A I �__ � ! . .. �. � .��� I � , : � � { _ / �} $ � � � \ §� � � } � � � } . _ � �¥ S « � � ! ,1�.� � & ' �i • k � _ ■ �/� ��,\y_. ` }- �� � � § /j)k ! \ � % ��%4 \2 � � � /2�a °}}} � A� \gig � k {��� � | � � � � � a ��� . } ` � � � — � \§� � � > ; , [ �| ;� |k@<i� k\\}§§ � � � | \ 2 isaƒ@ � | § i ■ a i *�! � �E ■ Kf i _ � � I \ §> � i � | i I � I I � I � ' � - k § : ¥ i : ; ° �§� ; ; � ;�) : � &��;� $ � ! � 2 3 t; \ � k ,! �I f{ »{�j�}�(}2 ! , � ) } , } � � » \ ! } # k ! | | / ° ƒ } 2! !§!f2l,�(|,\7 Drake Farms RR Crossing Budget NA201Z Nabholz Construction Corporation Civil Rogers, AR Contact: Justin Relic Phone: 501.889.4501 Ernail: justin.bellc@nabholz.com Quote To: Project Location: Fuh'all Drive Fayetteville, AR Entrineer: CEI Attention: Date of Plans: 06.01.2023 Phone: Geotech: Ernail:. Date of Report: ITEM- DESCRIPTION QUANTITY UNIT UNIT PRICE /\'vl()l'N I' Futrall and Greg Intersection Erosion Control 110 Straw Wattles 140.00 LF 8.79 1,230.60 Erosion Control Subtotal 1,230.60 Demolition 210 Sidewalk Demo 936.00 SF 1.58 1,478.88 215 Curb and Gutter Demo 130.00 LF 8.90 1,157.00 Demolition Subtotal 2,635.88 Earthwork 310 Cut to Fill 90.00 CY 31.08 2,797.20 320 Import Select Fill 283.00 CY 35.07 9,924.81 330 Fine Grade Structural Site 4,500.00 SF 0.41 1,845.00 335 Fine Grade Non -Structural Site 3,500.00 SF 0.36 1,260.00 350 Topsoil w/ Existing Material 70.00 CY 24.14 1,689.80 Earthwork Subtotal 17,516.81 Storm Drain 405 18" RCP 90.00 LF 130.49 11,744.10 430 18" RCP FES _ 2.00 EA 1,118.23 2,236.46 Storm Drain Subtotal 13,980.56 Water Line 5 [01 Raise Fire hydrant 1.00 EA 1,708.421 1,708.42 Page 1 of 3 ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 520 Encase 18" Waterline w/ Steel Casing ??? 485.00 LF Waterline Subtotal 1708.42 Paving 705 Asphalt Paving 3" 216.00 SY 57.07 12,327.12 710 Curb and Gutter 263.00 LF 30.44 8,005.72 715 Class 7 Base 8" 275.00 SY 13.74 3,778.50 720 Concrete Sidewalk 30.00 SY 97.66 2,629.80 725 HC Ramps 102.00 SF 24.35 2,483.70 730 Class 7 Base 4" Concrete 30.00 SY 8.49 254.70 740 Concrete Trail 185.00 SY 122.85 22,727.25 745 Class 7 Base 4" Concrete 185.00 SY 8.53 1,578.05 750 Striping / Signage 1.00 LS 15,827.98 15,827.98 760 Traffic Signal 1.00 LS 608,768.50 608,768.50 780 Railroad Signal (by others) Paving Subtotal 678,381.32 Misc 810 M.O.T 1.00 LS 9,13L53 9,131.53 820 Type 3 4' Barricades 3.00 EA 608.77 1,826.31 Misc Subtotal 10,957.84 Futrall and Greg Intersection Subtotal 726,411.43 Erosion Control 005 Silt Fence 140.00 LF 8.79 30.60 101 -aw Wattles 110.00 LF 8.78 965.80 1012 Big Red-,,35.00 LF 21. 760.90 1015 Construction ►t ce 1,000.00 SF 4.37 4,370.00 1020 Inlet Protection 2.00 EA 639.83 1,279.66 1025 Check Dams 20.00 LF 69.16 1,383.20 1030 Concrete Washout 1.0 A 1,061.05 1,061.05 1035 Tree Protection .00 LF 8.52 1,192.80 1040 SWPPP Board 1.00 EA 1,339.29 1,339.29 1050 SWPPP Monitoring/ Inspect I.00 LS 1,339.29 1,339.29 1060 Seading 1,00 SY 1.52 1,520.00 Erosion Control Sub 16,442.59 ►olitiun 2010 Tree 8" to 14"-pd,110 19.00 EA 1,32374 25,151.25 2015 Fence D o 280.001 LF 1 3.59 ,985.60 Demolition Subtotal z Page 2 of 3 m:> Washington Regional November 8, 2023 Dear Mayor Jordan, Washington Regional Medical System is planning to expand its campus in Fayetteville to meet the growing health care needs of Northwest Arkansas. In 2021, Washington Regional acquired approximately 15 acres and an option to purchase an additional 25 acres in the Drake Farms development in Fayetteville, which is adjacent to the hospital campus. Our medical center campus at North Hills opened in 2002 with 345,000 square feet of space. In less than 20 years, it has grown to over 724,000 square feet, and we are unable to expand any further. The property at Drake Farms will allow Washington Regional to plan for the next 25 years of growth by optimizing our medical center campus for higher acuity services and offering outpatient and lower acuity services at our expanded campus at the Drake Farms property. Washington Regional currently employs over 3,400 team members which is a 95% growth in our workforce since 2012. Our team provides care in over 50 clinic locations and 125 departments of the hospital. We were able to serve nearly 190,000 unique patients this past year. In providing this exceptional care, we were able to provide over $25 million dollars of care in community benefit. We are proud of these accomplishments, which recently earned us the ranking of #1 hospital in Arkansas by U.S. New & World Report for a third consecutive year. Washington Regional's mission is to improve the health of people in the community we serve through compassionate, high -quality care, prevention and wellness education. We truly are the leading health care system in Northwest Arkansas ---- the best place to receive care and the best place to give care. After consulting with and concurrence from your staff, your support of the Washington Regional Crossing Completion is appreciated and critical for the success of this regional development. Thank you and the City Council for this opportunity. Sincerely, Birch G. Wright, MPA Chief Operating Officer and Administrator Washington Regional Medical System 3215 N. Northhills Blvd. I Fayetteville, AR 72703 1479.463.1000 1 wregional.com 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Ordinance: 6534 File Number: 2022-0086 AMEND ORDINANCE NO. 6393: AN ORDINANCE TO AMEND ORDINANCE NO. 6393 BY REMOVING SECTION 3, WHICH REQUIRES DEVELOPMENT APPROVAL AND THE POSTING OF A BOND BEFORE THE MAYOR CAN SIGN THE AGREEMENTS FOR THE NEW RAILROAD CROSSING AT FUTRALL DRIVE AND GREGG AVENUE WHEREAS, on December 15, 2020, the City Council approved Ordinance No. 6393 authorizing and agreement with Arkansas and Missouri Railroad for a new railroad crossing at Futrall Drive and Gregg Avenue; and WHEREAS, Section 3 of this ordinance provides: "Execution of these agreements shall be authorized upon development approval of a preliminary plan or large scale development for the first phase of development with a minimum of 100,000 square feet of commercial employment space, with posting of a bond to secure the construction of a connecting roadway to railroad crossing"; and WHEREAS, Washington Regional Medical System has purchased 15.22 acres adjacent to this proposed new crossing with the option to purchase an additional 25 acres in that area but it will be several months before plans will be ready to submit for development review; and WHEREAS, Washington Regional has requested that the City Council remove the requirements of Section 3 of this ordinance to allow the City to move forward with the permitting and construction of the new railroad crossing prior to the development approval of the hospital expansion and without the posting of any bond. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Page 1 Printed on 2116122 Ordinance: 6534 File Number: 2022-0086 Section 1: That the City Council of the City of Fayetteville, Arkansas hereby amends Ordinance No. 6393 by removing Section 3. PASSED and APPROVED on 2/15/2022 Attest: +1'01 f1111i1Irr1 . V • ■ Kara Paxton, City Clerk TreasureE SON` `4tr\N", Page 2 Printed on 2116122 Of FAY ETTE. J � ti ! ra' pi... 4RKANS PS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Ordinance: 6393 File Number: 2020-0414 ARKANSAS AND MISSOURI RAILROAD FUTRALL DRIVE AND GREGG AVENUE - 2019 TRANSPORTATION BOND PROJECT: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE A NEW RAILROAD CROSSING COST AND MAINTENANCE AGREEMENT AND AN EASEMENT AGREEMENT WITH THE ARKANSAS AND MISSOURI RAILROAD FOR A NEW RAILROAD CROSSING AT FUTRALL DRIVE AND GREGG AVENUE, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $30,820.86, AND TO APPROVE A BUDGET ADJUSTMENT FOR THE ESTIMATED TOTAL PROJECT COST OF $550,000.00 WHEREAS, the extension of Futrall Drive has long be a part of the Master Street Plan to provide an additional access to approximately 150 acres of undeveloped property west of the railroad tracks, east of Garland Avenue, and north of Drake Street; and WHEREAS, Arkansas and Missouri Railroad (AMRR) presented two agreements to the City, one for the construction and maintenance of a new railroad crossing and the second an easement agreement; and WHEREAS, pursuant to the terms of the New Railroad Crossing Cost and Maintenance Agreement, the City will reimburse the AMRR for the full cost of labor and materials for installation of the crossing signal, panels, and appurtenances necessary for a fully operational crossing, which is estimated to be $519,179.14; the City agrees to close the existing unimproved crossing at Jocelyn Lane and Gregg Avenue; the City will pay a yearly maintenance fee of $7,500.00, increasing by 2.5% per annum or by the yearly increase in the Consumer Price Index (whichever is greater), for basic maintenance and wear and tear; and the City and AMRR agree to equally share the cost of repairs or major maintenance; and WHEREAS, the Easement Agreement establishes the terms of the City's perpetual use of the AMRR Page 1 Printed on 12117120 Ordinance. 6393 File Number.2020-0414 property for the crossing includinu a requirement that the Cite maintain an insurance policy in the amount of $15 million; and WHEREAS, it is not feasible or practical to competitively bid such a project because the land over which the crossing is proposed is owned and controlled by the Arkansas and Missouri Railroad, which has the sole power to authorize and construct new crossings; and WHEREAS, AMRR has requested an amendment to the Railroad Crossing Cost and Maintenance Agreement for the new crossing at Shiloh Drive and Gregg Avenue, which was authorized by Ordinance 6348 on August 18, 2020, to change the maintenance fee adjustment from 2% per year to 2.5% per year or the annual increase in the Consumer Price Index, whichever is greater. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas, determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes Mayor Jordan to sign the New Railroad Crossing Cost and Maintenance Agreement and Easement Agreement with Arkansas and Missouri Railroad for a new railroad crossing, and further approves a project contingency in the amount of $30,820.86 for a total estimated project cost of $550,000.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Ordinance. Section 3: Execution of these agreements shall be authorized upon development approval of a preliminary plan or large scale development for the first phase of development with a minimum of 100,000 square feet of commercial employment space, with posting of a bond to secure the construction of a connecting roadway to railroad crossing. Section 4: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign an amendment to the Railroad Crossing Cost and Maintenance Agreement for the new crossing at Shiloh Drive and Gregg Avenue, which was authorized by Ordinance 6348 on August 18, 2020, to change the maintenance fee adjustment from 2% per year to 2.5% per year or the annual increase in the Consumer Price Index, whichever is greater. PASSED and APPROVED on 12/15/2020 Page 2 Printed on 12117120 Ordinance: 6393 File Number: 2020-0414 Page 3 Attest: tlfll////� GOER K / TR �!i,1 �:�J•• G1TY 0* .-1 , rn Kara Paxton, City Clerk Treasufrr �z •• 9 '141 iON�ii01►►�0"* Printed on 12117120