HomeMy WebLinkAbout276-23 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 276-23
File Number: 2023-1282
2023 COPS CRISIS INTERVENTION TEAM (GRANT AWARD):
A RESOLUTION AUTHORIZE ACCEPTANCE OF A 2023 COMMUNITY POLICING DEVELOPMENT CRISIS
INTERVENTION TEAM GRANT FROM THE U.S. DEPARTMENT OF JUSTICE IN THE AMOUNT OF
$400,000.00, TO APPROVE THE ADDITION OF 2.0 FULL TIME EQUIVALENT NON -UNIFORMED
POSITIONS TO THE POLICE DEPARTMENT TO HIRE ADDITIONAL SOCIAL WORKERS FOR THE CRISIS
INTERVENTION TEAM, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, in 2021, the U.S. Department of Justice, Office of Community Oriented Policing Services awarded the
City of Fayetteville a Community Policing Development Crisis Intervention Team Grant in the amount of $250,000.00
which fully funded two social worker positions and two uniformed officers for two years; and
WHEREAS, because of the success of the CIT program, the Fayetteville Police Department applied for and was
awarded a 2023 U.S. Department of Justice grant to support the hiring of two additional social workers.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a 2023
Community Policing Development Crisis Intervention Team Grant from the U.S. Department of Justice in the amount
of $400,000.00, which will be used to pay the salaries and benefits of two additional full time social workers to work
with the Police Department, and further authorizes Mayor Jordan to execute the grant agreement and any other
documents necessary to receive the funds.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves the addition of 2.0 full time
equivalent positions to the Police Department to hire two social workers who will work with the Crisis Intervention
Team to identify and work with residents in need of services.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution.
PASSED and APPROVED on December 5, 2023
Page 1
Resolution: 276-23
File Number: 2023-1282
Approved:
Page 2
Attest:
•Y
Kara Paxton, City Cl c Treasure. 1"
•/ 'l h1
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 5, 2023
TO: Mayor Jordan and City Council
THRU:
CITY COUNCIL MEMO
2023-1282
FROM: Mike Reynolds, Police Chief
DATE:
SUBJECT: 2023 Community Policing Development Crisis Intervention Team Grant Award
RECOMMENDATION:
Staff recommends a resolution authorizing the acceptance of the non -matching 2023 Community Policing
Development Crisis Intervention Team (CIT) grant award from the U.S. Department of Justice (DOJ) in the
amount of $400,000; approving an increase in police staffing by two (2) non -uniformed FTEs; and approving a
budget adjustment recognizing the grant revenues and expenses.
BACKGROUND:
The U.S. DOJ, Office of Community Oriented Policing Services has announced the 2023 CIT grant awards.
This is the second time the Fayetteville Police Department has been awarded this grant. The Fayetteville
Police Department used 2021 CIT grant funds to hire two full-time Social Services Advocates (SSA) who work
in conjunction with uniformed officers. The DOJ is allocating the 2023 CIT grant funds to expand the use of
SSAs to embed mental and behavioral health services with law enforcement. These positions identify citizens
needing assistance or referrals for individuals in the following areas: mental health, substance abuse, housing
and domestic abuse. The 2023 CIT grant award is a 2-year grant administered through the City's Project
Accounting System.
DISCUSSION:
The Fayetteville Police Department proposes using 2023 CIT grant funds to expand our Crisis Intervention
Response Team by two SSAs who will work with Crisis Intervention Team trained officers. These advocates
identify citizens needing assistance or referrals in the following areas: mental health, substance abuse,
specifically the opioid epidemic, housing, and domestic abuse to those in crisis. Advocates focus on social
determinants of health, including, but not limited to, housing, legal, money, social support, transportation,
employment, education, food, goods, and health. With this grant award, two additional sworn officers will be
requested in the 2025 operating budget and added to the Crisis Intervention Team to be paired with the SSAs.
The 2023 CIT grant expenditures include salaries and overtime costs for the SSAs, equipment, and travel and
training. Please see attached program abstract, program narrative, and budget narrative for details.
BUDGET/STAFF IMPACT:
This grant does not require matching funds. Budget adjustment for these grant funds in the amount of
$400,000 will cover the salary and fringe benefits for two (2) SSAs, training, equipment, and supplies.
Acceptance of this grant increases staffing by two (2) non -uniformed FTEs. An additional increase of two (2)
uniformed FTEs will be requested in the 2025 operating budget.
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
ATTACHMENTS: SRF (#3), BA (#4), Award_Package_FAW-180410 (#5), Abstract (#6), Program Narrative
(#7), FY23 CPD-CIT Budget narrative (#8)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-1282
2023 Community Policing Development Crisis Intervention Team Grant Award
A RESOLUTION AUTHORIZE ACCEPTANCE OF A 2023 COMMUNITY POLICING
DEVELOPMENT CRISIS INTERVENTION TEAM GRANT FROM THE U.S. DEPARTMENT OF
JUSTICE IN THE AMOUNT OF $400,000.00, TO APPROVE THE ADDITION OF 2.0 FULL TIME
EQUIVALENT NON -UNIFORMED POSITIONS TO THE POLICE DEPARTMENT TO HIRE
ADDITIONAL SOCIAL WORKERS FOR THE CRISIS INTERVENTION TEAM, AND TO
APPROVE A BUDGET ADJUSTMENT
WHEREAS, in 2021, the U.S. Department of Justice, Office of Community Oriented Policing Services
awarded the City of Fayetteville a Community Policing Development Crisis Intervention Team Grant in
the amount of $250,000.00 which fully funded two social worker positions and two uniformed officers
for two years; and
WHEREAS, because of the success of the CIT program, the Fayetteville Police Department applied for
and was awarded a 2023 U.S. Department of Justice grant to support the hiring of two additional social
workers.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a
2023 Community Policing Development Crisis Intervention Team Grant from the U.S. Department of
Justice in the amount of $400,000.00, which will be used to pay the salaries and benefits of two
additional full time social workers to work with the Police Department, and further authorizes Mayor
Jordan to execute the grant agreement and any other documents necessary to receive the funds.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves the addition of
2.0 full time equivalent positions to the Police Department to hire two social workers who will work
with the Crisis Intervention Team to identify and work with residents in need of services.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1
Mike Reynolds
Submitted By
City of Fayetteville Staff Review Form
2023-1282
Item ID
12/5/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/17/2023 POLICE (200)
Submitted Date Division / Department
Action Recommendation:
Staff recommends a resolution authorizing the acceptance of the non -matching 2023 Community Policing
Development (CPD) Crisis Intervention Team (CIT) grant from the U.S. Department of Justice in the amount of
$400,000; approving an increase in police staffing by two (2) non -uniformed FTEs; and approving a budget
adjustment recognizing the grant revenues and expenses.
Budget Impact:
1010.200.2920-various
General
Account Number Fund
32104.2023 Police CPD Grant - 2023 AR CIT Grant
Project Number
Budgeted Item? No
Does item have a direct cost? No
Is a Budget Adjustment attached? Yes
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 400,000.00
400,000.00
Previous Ordinance or Resolution #
Approval Date:
V20221130
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division POLICE (200) Adjustment Number
/Org2
2023
Requestor: Willie Newman
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Recoginize and establish revenue and expense budgets for the 2023 Community Policing Development Crisis Intervention
Team grant award.
COUNCIL DATE: 12/5/2023
ITEM ID#: 2023-1282
Holly Black
7717612023 9:07 Rln
RESOLUTION/ORDINANCE
Budget Division Date
TYPE: D - (City Council)
JOURNAL#:
GLDATE:
CHKD/POSTED:
TOTAL
Account Number
400,000 400,000
Increase / (Decrease)
Expense Revenue
Project.Sub#
Project Sub.Detl AT
v.20231113
Account Name
1010.200.2920-4309.01
- 400,000
32104
2023 RE
Federal Grants - Operational
1010.200.2920-5120.00
1010.200.2920-5210.00
319,248 -
2,527 -
32104
32104
2023 EX
2023 EX
Personnel Other - Contra
Minor Equipment
1010.200.2920-5304.00
1010.200.2920-5802.00
41,000 -
37,225 -
32104
32104
2023 EX
2023 EX
Travel & Training
Vehicles & Equipment - base
1 of 1
Department of Justice (DOJ)
Office of Community Oriented Policing Services (COPS
Office)
Washington, D.C. 20531
Name and Address of Recipient
, State and Zip:
Recipient UEI:
CITY OF FAYETTEVILLE
100 W ROCK ST
FAYETTEVILLE, AR 72701
ZGAZNS4HKFY3
ject Title: FY23 City Of Fayetteville , Award Number: 15JCOPS-23-GG-01793-PPSE
CIT Grant
(Solicitation Title: FY23 Implementing Crisis Intervention Teams- Community Policing Development Solicitation
Federal Award Amount: $400.000.00 Federal Award Date: 11/2/23
ng Agency: Office of Community Oriented Policing
Funding Instrument Type: Grant
Opportunity Category: D
Assistance Listing:
16.710 - Public Safety Partnership and Community Policing Grants
Proiect Period Start Date: 10/1/23 lProiect Period End Date: 9/30/25
Project Description:
Implementation of Mobile Crisis Response units to enhance community safety through direct response
to subjects in crisis, providing a diversion from criminal justice and community -based supportive
resources focusing on social determinants of health. This program will focus on community
partnerships specifically with mental health care and crisis response partners, reduction of police
officer time and resources, collection of data, diversion from the criminal justice system for those in
crisis, reduction of fear and criminalization surrounding opioid overdose, and increase of rural
community communications and capabilities through grassroots efforts, training, and cooperation. The
program will embed Social Services Advocates and specialized crisis intervention officers as a primary
response to community members in crisis. The advocates will provide real-time services to those in
crisis, offering a peaceful resolution with fruitful outcomes for those community members facing crisis.
Page: 1 of 19
Award Letter
November 2, 2023
Dear Mike Reynolds,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Community Oriented
Policing Services (the COPS Office) has approved the application submitted by CITY OF FAYETTEVILLE for an
award under the funding opportunity entitled 2023 FY23 Implementing Crisis Intervention Teams- Community Policing
Development Solicitation. The approved award amount is $400,000.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before
accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information,
Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award
Offer also includes any Other Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but
also compliance with assurances and certifications that relate to conduct during the period of performance for the
award. These requirements encompass financial, administrative, and programmatic matters, as well as other important
matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the
assurances and certifications, and the application as approved by the COPS Office, so that they understand the award
requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies
for non-compliance, which may include termination of the award and/or a requirement to repay award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator,
and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to
ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the
entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts
of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and
certification, within 45 days from the award date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if
you haven't already completed the enrollment process in ASAP. The Entity Administrator should have already received
an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
HUGH CLEMENTS
COPS Director
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been
delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of
Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in
discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and
Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that
they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal financial
assistance from DOJ from discriminating in services and employment because of race, color, national origin, religion,
disability, sex, and, for grants authorized under the Violence Against Women Act, sexual orientation and gender
identity. Recipients are also prohibited from discriminating in services because of age. For a complete review of these
civil rights laws and nondiscrimination requirements, in connection with DOJ awards, see https://ojp.gov/funding/
Explore/LegalOverview/Civil Rig htsRequirements.htm.
Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals,
entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria.
Page: 2 of 19
These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department
are providing services in a nondiscriminatory manner to their service population or have employment practices that
meet equal -opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice
and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional
obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal
Employment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional
information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding
requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5).
The OCR is available to help you and your organization meet the civil rights requirements that are associated with DOJ
grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination
responsibilities as a recipient of federal financial assistance, please do not hesitate to contact the OCR at
askOCR@ojp.usdoj.gov.
Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Recipient Information
Recipient Name
FAYETTEVILLE, CITY OF
UEI
NS4HKFY3
100 W ROCK ST
City
FAYETTEVILLE
p/Postal Code
701
my/Parish
Details
Federal Award Date
11 /2/23
Award Number
15JCOPS-23-GG-01 793-PPSE
Federal Award Amount
$400,000.00
ORI Number
Street 2
State/U.S. Territory
Arkansas
Country
United States
Province
Award Type
Initial
Supplement Number
00
Funding Instrument Type
Grant
Page: 3 of 19
Assistance Listing Assistance Listings Program Title
Number
16.710 Public Safety Partnership and Community Policing Grants
Statutory Authority
The Public Safety Partnership and Community Policing Act of 1994, 34 U.S.C. § 10381 et seq
II
I have read and understand the information presented in this section of the Federal Award Instrument.
Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
olicitation Title
3 FY23 Implementing Crisis Intervention Teams-
imunity Policing Development Solicitation
pplication Number
RANT13831141
Grant Manager Name
NICOLE PRUSS
Phone Number
E-mail Address
Nicole. Pruss2@usdoj.gov
Project Title
FY23 City Of Fayetteville , AR CIT Grant
Performance Period Start
Date
10/01 /2023
Budget Period Start Date
10/01 /2023
Project Description
Awarding Agency
COPS
Performance Period End Date
09/30/2025
Budget Period End Date
09/30/2025
Implementation of Mobile Crisis Response units to enhance community safety through direct response
to subjects in crisis, providing a diversion from criminal justice and community -based supportive
resources focusing on social determinants of health. This program will focus on community
partnerships specifically with mental health care and crisis response partners, reduction of police
officer time and resources, collection of data, diversion from the criminal justice system for those in
crisis, reduction of fear and criminalization surrounding opioid overdose, and increase of rural
Page: 4 of 19
community communications and capabilities through grassroots efforts, training, and cooperation. The
program will embed Social Services Advocates and specialized crisis intervention officers as a primary
response to community members in crisis. The advocates will provide real-time services to those in
crisis, offering a peaceful resolution with fruitful outcomes for those community members facing crisis.
I have read and understand the information presented in this section of the Federal Award Instrument.
Financial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
A financial analysis of budgeted costs has been completed. All costs listed in the approved budget below were
programmatically approved based on the final proposed detailed budget and budget narratives submitted by your
agency to the COPS Office. Any adjustments or edits to the proposed budget are explained below.
Budget Clearance Date: 8/20/23 11:56 AM
Comments
No items
Budget Category Proposed Change Approved Percentages
Budget Budget
Sworn Officer Positions:
$0
$0
$0
Civilian or Non -Sworn Personnel:
$319,248
$0
$319,248
Travel:
$41,000
$0
$41,000
Equipment:
$37,225
$0
$37,225
Supplies:
$2,527
$0
$2,527
SubAwards:
$0
$0
$0
Procurement Contracts:
$0
$0
$0
Other Costs:
$0
$0
$0
Total Direct Costs: $400,000 $0 $400,000
Indirect Costs: $0 $0 $0
Total Project Costs: $400,000 $0 $400,000
Federal Funds: $400,000 $0 $400,000 100.00%
Page: 5 of 19
Match Amount:
$0 $0 $0 0.00%
Program Income:
Budget Category
Sworn Officer
Civilian Personnel
Travel
Equipment
Supplies
SubAwards
Procurement Contracts
Other Costs
Indirect Costs
$0 $0 $0 0.00%
[]
I have read and understand the information presented in this section of the Federal Award Instrument.
Other Award Documents
II
I have read and understand the information presented in this section of the Federal Award Instrument.
No other award documents have been added.
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
1
Reporting Subawards and Executive Compensation
The recipient agrees to comply with the following requirements of 2 C.F.R. Part 170, Appendix A to Part 170 — Award
Term:
I. Reporting Subawards and Executive Compensation
a. Reporting of first -tier subawards.
Page: 6 of 19
Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that
equals or exceeds $30,000 in Federal funds for a subaward to a non -Federal entity or Federal agency (see definitions
in paragraph e. of this award term).
2. Where and when to report.
i. The non -Federal entity or Federal agency must report each obligating action described in paragraph a.1. of this
award term to http://www.fsrs.gov.
ii. For subaward information, report no later than the end of the month following the month in which the obligation was
made. (For example, if the obligation was made on November 7, 2010, the obligation must be reported by no later than
December 31, 2010.)
3. What to report. You must report the information about each obligating action that the submission instructions posted
at http://www.fsrs.gov specify.
b. Reporting total compensation of recipient executives for non -Federal entities.
1. Applicability and what to report. You must report total compensation for each of your five most highly compensated
executives for the preceding completed fiscal year, if—
i. The total Federal funding authorized to date under this Federal award equals or exceeds $30,000 as defined in 2
CFR 170.320;
ii. in the preceding fiscal year, you received —
(A) 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and
Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards), and
(B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and
Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and,
iii. The public does not have access to information about the compensation of the executives through periodic reports
filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of
the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the
U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.)
2. Where and when to report. You must report executive total compensation described in paragraph b.1. of this award
term:
i. As part of your registration profile at https://www.sam.gov.
ii. By the end of the month following the month in which this award is made, and annually thereafter.
c. Reporting of Total Compensation of Subrecipient Executives.
1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for each first -
tier non -Federal entity subrecipient under this award, you shall report the names and total compensation of each of the
subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if—
i. in the subrecipient's preceding fiscal year, the subrecipient received —
(A) 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and
Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards) and,
(B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and
Federal financial assistance subject to the Transparency Act (and subawards); and
ii. The public does not have access to information about the compensation of the executives through periodic reports
Page: 7 of 19
filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of
the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the
U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.)
2. Where and when to report. You must report subrecipient executive total compensation described in paragraph c.1.
of this award term:
i. To the recipient.
ii. By the end of the month following the month during which you make the subaward. For example, if a subaward is
obligated on any date during the month of October of a given year (i.e., between October 1 and 31), you must report
any required compensation information of the subrecipient by November 30 of that year.
d. Exemptions.
If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the
requirements to report:
i. Subawards, and
ii. The total compensation of the five most highly compensated executives of any subrecipient.
e. Definitions. For purposes of this award term:
1. Federal Agency means a Federal agency as defined at 5 U.S.C. 551(1) and further clarified by 5 U.S.C. 552(f).
2. Non -Federal entity means all of the following, as defined in 2 CFR part 25:
i. A Governmental organization, which is a State, local government, or Indian tribe;
ii. A foreign public entity;
iii. A domestic or foreign nonprofit organization; and,
iv. A domestic or foreign for -profit organization
3. Executive means officers, managing partners, or any other employees in management positions.
4. Subaward:
i. This term means a legal instrument to provide support for the performance of any portion of the substantive project or
program for which you received this award and that you as the recipient award to an eligible subrecipient.
ii. The term does not include your procurement of property and services needed to carry out the project or program (for
further explanation, see 2 CFR 200.331).
iii. A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient
considers a contract.
5. Subrecipient means a non -Federal entity or Federal agency that:
i. Receives a subaward from you (the recipient) under this award; and
ii. Is accountable to you for the use of the Federal funds provided by the subaward.
6. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or
subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)).
2
Page: 8 of 19
Restrictions on Internal Confidentiality Agreements: No recipient or subrecipient under this award, or entity that
receives a contract or subcontract with any funds under this award, may require any employee or contractor to sign an
internal confidentiality agreement or statement that prohibits or otherwise restricts the lawful reporting of waste, fraud,
or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive
such information. Consolidated Appropriations Act, 2023, Public Law 117-328, Division E, Title VI 1, Section 742.
3
Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements
and COPS Office authority to terminate award): The recipient and subrecipient agree to comply with the requirements
in 2 C.F.R. § 175.15(b) —Award Term:
I. Trafficking in persons.
a. Provisions applicable to a recipient that is a private entity.
1. You as the recipient, your employees, subrecipients under this award, and subrecipients' employees may not—
i. Engage in severe forms of trafficking in persons during the period of time that the award is in effect;
ii. Procure a commercial sex act during the period of time that the award is in effect; or
iii. Use forced labor in the performance of the award or subawards under the award.
2. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if you or a subrecipient
that is a private entity —
i. Is determined to have violated a prohibition in paragraph a.1 of this award term; or
ii. Has an employee who is determined by the agency official authorized to terminate the award to have violated a
prohibition in paragraph a.1 of this award term through conduct that is either —
A. Associated with performance under this award; or
B. Imputed to you or the subrecipient using the standards and due process for imputing the conduct of an individual to
an organization that are provided in 2CFR part 180, "OMB Guidelines to Agencies on Governmentwide Debarment and
Suspension (Nonprocurement)," as implemented by DOJ at 2 C.F.R. Part 2867.
b. Provision applicable to a recipient other than a private entity. We as the Federal awarding agency may unilaterally
terminate this award, without penalty, if a subrecipient that is a private entity-
1. Is determined to have violated an applicable prohibition in paragraph a.1 of this award term; or
2. Has an employee who is determined by the agency official authorized to terminate the award to have violated an
applicable prohibition in paragraph a.1 of this award term through conduct that is either—
i. Associated with performance under this award; or
ii. Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an
organization that are provided in 2 CFR part 180, "OMB Guidelines to Agencies on Governmentwide Debarment and
Suspension (Nonprocurement)," as implemented by DOJ at 2 C.F.R. Part 2867.
c. Provisions applicable to any recipient.
1. You must inform us immediately of any information you receive from any source alleging a violation of a prohibition
in paragraph a.1 of this award term.
2. Our right to terminate unilaterally that is described in paragraph a.2 or b of this section:
i. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended 22 U.S.C. 7104(g),
and
ii. Is in addition to all other remedies for noncompliance that are available to us under this award.
3. You must include the requirements of paragraph a.1 of this award term in any subaward you make to a private
entity.
d. Definitions. For purposes of this award term:
1. "Employee" means either:
i. An individual employed by you or a subrecipient who is engaged in the performance of the project or program under
this award; or
ii. Another person engaged in the performance of the project or program under this award and not compensated by you
including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in -kind
contribution toward cost sharing or matching requirements.
2. "Forced labor" means labor obtained by any of the following methods: the recruitment, harboring, transportation,
provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of
subjection to involuntary servitude, peonage, debt bondage, or slavery.
3. "Private entity":
i. Means any entity other than a State, local government, Indian tribe, or foreign public entity, as those terms are
defined in 2 CFR 175.25.
ii. Includes:
A. A nonprofit organization, including any nonprofit institution of higher education, hospital, or tribal organization other
than one included in the definition of Indian tribe at 2 CFR 175.25(b).
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B. A for -profit organization.
4. "Severe forms of trafficking in persons," "commercial sex act," and "coercion" have the meanings given at section
103 of the TVPA, as amended (22 U.S.C. 7102).
4
Duplicative Funding: The recipient understands and agrees to notify the COPS Office if it receives, from any other
source, funding for the same item or service also funded under this award.
0
Termination: Recipient understands and agrees that the COPS Office may terminate funding, in whole or in part, for
the following reasons:
(1) When the recipient fails to comply with the terms and conditions of a Federal award.
(2) When an award no longer effectuates the program goals or agency priorities, to the extent such termination is
authorized by law.
(3) When the recipient agrees to the termination and termination conditions.
(4) When the recipient provides the COPS Office written notification requesting termination including the reasons,
effective date, and the portion of the award to be terminated. The COPS Office may terminate the entire award if the
remaining portion will not accomplish the purposes of the award.
(5) Pursuant to any other termination provisions included in the award.
2. C.F.R. § 200.340.
6
Award Owner's Manual: The recipient agrees to comply with the terms and conditions in the applicable 2023 COPS
Office Program Award Owner's Manual; DOJ Grants Financial Guide; COPS Office statute (34 U.S.C. § 10381, et
seq.) as applicable; Students, Teachers, and Officers Preventing (STOP) School Violence Act of 2018 (34 U.S.C. §
10551, et seq.) as applicable; the requirements of 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards) as adopted by the U.S. Department of Justice in 2 C.F.R. §
2800.101; 48 C.F.R. Part 31 (FAR Part 31) as applicable (Contract Cost Principles and Procedures); the Cooperative
Agreement as applicable; representations made in the application; and all other applicable program requirements,
laws, orders, regulations, or circulars.
Failure to comply with one or more award requirements may result in remedial action including, but not limited to,
withholding award funds, disallowing costs, suspending, or terminating the award, or other legal action as appropriate
Should any provision of an award condition be deemed invalid or unenforceable by its terms, that provision will be
applied to give it the maximum effect permitted by law. Should the provision be deemed invalid or unenforceable in its
entirety, such provision will be severed from this award.
rA
Authorized Representative Responsibility: The recipient understands that, in accepting this award, the Authorized
Representatives declare and certify, among other things, that they possess the requisite legal authority to accept the
award on behalf of the recipient entity and, in so doing, accept (or adopt) all material requirements throughout the
period of performance under this award. The recipient further understands, and agrees, that it will not assign anyone to
the role of Authorized Representative during the period of performance under the award without first ensuring that the
individual has the requisite legal authority.
ra
Award Monitoring Activities: Federal law requires that recipients receiving federal funding from the COPS Office must
be monitored to ensure compliance with their award conditions and other applicable statutes and regulations. The
COPS Office is also interested in tracking the progress of our programs and the advancement of community policing.
Both aspects of award implementation —compliance and programmatic benefits —are part of the monitoring process
coordinated by the U.S. Department of Justice. Award monitoring activities conducted by the COPS Office include site
visits, enhanced office -based grant reviews, alleged noncompliance reviews, financial and programmatic reporting, and
audit resolution. As a COPS Office award recipient, you agree to cooperate with and respond to any requests for
information pertaining to your award. This includes all financial records, such as general accounting ledgers and all
supporting documents. All information pertinent to the implementation of the award is subject to agency review
Page: 10 of 19
throughout the life of the award, during the close-out process and for three -years after the submission of the final
expenditure report. 34 U.S.C. § 10385(a) and 2 C.F.R. §§ 200.334 and 200.337.
9
Contract Provision: All contracts made by the award recipients under the federal award must contain the provisions
required under 2 C.F.R. Part 200, Appendix II to Part 200—Contract Provisions for Non -Federal Entity Contracts Under
Federal Awards. Please see appendices in the Award Owner's Manual for a full text of the contract provisions.
10
Assurances and Certifications: The recipient acknowledges its agreement to comply with the Assurances and
Certifications forms that were signed as part of its application.
11
Conflict of Interest: Recipients and subrecipients must disclose in writing to the COPS Office or pass -through entity, as
applicable, any potential conflict of interest affecting the awarded federal funding in 2 C.F.R. § 200.112.
12
Debarment and Suspension: The recipient agrees not to award federal funds under this program to any party which is
debarred or suspended from participation in federal assistance programs. 2 C.F.R. Part 180 (Government -wide
Nonprocurement Debarment and Suspension) and 2 C.F.R. Part 2867 (DOJ Nonprocurement Debarment and
Suspension).
13
Employment Eligibility: The recipient agrees to complete and keep on file, as appropriate, the Department of Homeland
Security, U.S. Citizenship and Immigration Services (USCIS) Employment Eligibility Verification Form (1-9). This form is
to be used by recipients of federal funds to verify that persons are eligible to work in the United States. Immigration
Reform and Control Act of 1986 (IRCA), Public Law 99-603.
14
Enhancement of Contractor Protection from Reprisal for Disclosure of Certain Information: Recipients and
subrecipients agree not to discharge, demote, or otherwise discriminate against an employee as reprisal for the
employee disclosing information that he or she reasonably believes is evidence of gross mismanagement of a federal
contract or award, a gross waste of federal funds, an abuse of authority relating to a federal contract or award, a
substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a Federal
contract (including the competition for or negotiation of a contract) or award. Recipients and subrecipients also agree to
provide to their employees in writing (in the predominant native language of the workforce) of the rights and remedies
provided in 41 U.S.C. § 4712. Please see appendices in the Award Owner's Manual for a full text of the statute.
15
Equal Employment Opportunity Plan (EEOP): All recipients of funding from the COPS Office must comply with the
federal regulations pertaining to the development and implementation of an Equal Employment Opportunity Plan. 28
C.F.R. Part 42 subpart E.
16
False Statements: False statements or claims made in connection with COPS Office awards may result in fines,
imprisonment, debarment from participating in federal awards or contracts, and/or any other remedy available by law.
31 U.S.C. § 3729-3733.
17
Federal Civil Rights: The Applicant understands that the federal statutes and regulations applicable to the award (if
any) made by the Department based on the application specifically include statutes and regulations pertaining to civil
rights and nondiscrimination, and, in addition —
a. the Applicant understands that the applicable statutes pertaining to civil rights will include section 601 of the Civil
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Rights Act of 1964 (42 U.S.C. § 2000d); section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794); section 901 of
the Education Amendments of 1972 (20 U.S.C. § 1681); and section 303 of the Age Discrimination Act of 1975 (42
U.S.C. § 6102);
b. the Applicant understands that the applicable statutes pertaining to nondiscrimination may include section 809(c) of
Title I of the Omnibus Crime Control and Safe Streets Act of 1968 (34 U.S.C. § 10228(c)); section 1407(e) of the
Victims of Crime Act of 1984 (34 U.S.C. § 20110(e)); section 299A(b) of the Juvenile Justice and Delinquency
Prevention Act of 2002 (34 U.S.C. § 11182(b)); and that the grant condition set out at section 40002(b)(13) of the
Violence Against Women Act (34 U.S.C. § 12291(b)(13)), which will apply to all awards made by the Office on Violence
Against Women, also may apply to an award made otherwise;
c. the Applicant understands that it must require any subrecipient to comply with all such applicable statutes (and
associated regulations); and
d. on behalf of the Applicant, I make the specific assurances set out in 28 C.F.R. §§ 42.105 and 42.204.
The Applicant also understands that (in addition to any applicable program -specific regulations and to applicable
federal regulations that pertain to civil rights and nondiscrimination) the federal regulations applicable to the award (if
any) made by the Department based on the application may include, but are not limited to, 2 C.F.R. Part 2800 (the
DOJ "Part 200 Uniform Requirements") and 28 C.F.R. Parts 22 (confidentiality - research and statistical information),
23 (criminal intelligence systems), 38 (regarding faith -based or religious organizations participating in federal financial
assistance programs), and 46 (human subjects protection).
18
Mandatory Disclosure: Recipients and subrecipients must timely disclose in writing to the Federal awarding agency or
pass -through entity, as applicable, all federal criminal law violations involving fraud, bribery, or gratuity that may
potentially affect the awarded federal funding. Recipients that receive an award over $500,000 must also report certain
civil, criminal, or administrative proceedings in SAM and are required to comply with the Term and Condition for
Recipient Integrity and Performance Matters as set out in 2 C.F.R. Part 200, Appendix XII to Part 200. Failure to make
required disclosures can result in any of the remedies, including suspension and debarment, described in 2 C.F.R. §
200.339. 2 C.F.R. § 200.113.
19
Reports/Performance Goals: To assist the COPS Office in monitoring and tracking the performance of your award,
your agency will be responsible for submitting semi-annual programmatic performance reports that describe project
activities during the reporting period and quarterly Federal Financial Reports using Standard Form 425 (SF-425). 2
C.F.R. §§ 200.328 - 200.329. The performance report is used to track your agency's progress toward implementing
community policing strategies and to collect data to gauge the effectiveness of increasing your agency's community
policing capacity through COPS Office funding. The Federal Financial Report is used to track the expenditures of the
recipient's award funds on a cumulative basis throughout the life of the award.
W
Recipient Integrity and Performance Matters: For awards over $500,000, the recipient agrees to comply with the
following requirements of 2 C.F.R. Part 200, Appendix XII to Part 200 — Award Term and Condition for Recipient
Integrity and Performance Matters:
A. Reporting of Matters Related to Recipient Integrity and Performance
1. General Reporting Requirement
If the total value of your currently active grants, cooperative agreements, and procurement contracts from all Federal
awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award,
then you as the recipient during that period of time must maintain the currency of information reported to the System
for Award Management (SAM) that is made available in the designated integrity and performance system (currently the
Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative
proceedings described in paragraph 2 of this award term and condition. This is a statutory requirement under section
872 of Public Law 110-417, as amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111-212, all
information posted in the designated integrity and performance system on or after April 15, 2011, except past
performance reviews required for Federal procurement contracts, will be publicly available.
2. Proceedings About Which You Must Report
Submit the information required about each proceeding that:
a. Is in connection with the award or performance of a grant, cooperative agreement, or procurement contract from the
Page: 12 of 19
Federal Government;
b. Reached its final disposition during the most recent five-year period; and
c. Is one of the following:
(1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term and condition;
(2) A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty,
reimbursement, restitution, or damages of $5,000 or more;
(3) An administrative proceeding, as defined in paragraph 5. of this award term and condition, that resulted in a finding
of fault and liability and your payment of either a monetary fine or penalty of $5,000 or more or reimbursement,
restitution, or damages in excess of $100,000; or
(4) Any other criminal, civil, or administrative proceeding if:
(i) It could have led to an outcome described in paragraph 2.c.(1), (2), or (3) of this award term and condition;
(ii) It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on your part; and
(iii) The requirement in this award term and condition to disclose information about the proceeding does not conflict
with applicable laws and regulations.
3. Reporting Procedures
Enter in the SAM Entity Management area the information that SAM requires about each proceeding described in
paragraph 2 of this award term and condition. You do not need to submit the information a second time under
assistance awards that you received if you already provided the information through SAM because you were required
to do so under Federal procurement contracts that you were awarded.
4. Reporting Frequency
During any period of time when you are subject to the requirement in paragraph 1 of this award term and condition, you
must report proceedings information through SAM for the most recent five year period, either to report new information
about any proceeding(s) that you have not reported previously or affirm that there is no new information to report.
Recipients that have Federal contract, grant, and cooperative agreement awards with a cumulative total value greater
than $10,000,000 must disclose semiannually any information about the criminal, civil, and administrative proceedings.
5. Definitions
For purposes of this award term and condition:
a. Administrative proceeding means a non -judicial process that is adjudicatory in nature in order to make a
determination of fault or liability (e.g., Securities and Exchange Commission Administrative proceedings, Civilian Board
of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes
proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It
does not include audits, site visits, corrective plans, or inspection of deliverables.
b. Conviction, for purposes of this award term and condition, means a judgment or conviction of a criminal offense by
any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a
plea of nolo contendere.
c. Total value of currently active grants, cooperative agreements, and procurement contracts includes—
(1) Only the Federal share of the funding under any Federal award with a recipient cost share or match; and
(2) The value of all expected funding increments under a Federal award and options, even if not yet exercised.
21
System for Award Management (SAM) and Universal Identifier Requirements: The recipient agrees to comply with the
following requirements of 2 C.F.R. Part 25, Appendix A to Part 25 — Award Term:
Page: 13 of 19
I. System for Award Management and Universal Identifier Requirements
A. Requirement for System for Award Management
Unless you are exempted from this requirement under 2 CFR 25.110, you as the recipient must maintain current
information in the SAM. This includes information on your immediate and highest level owner and subsidiaries, as well
as on all of your predecessors that have been awarded a Federal contract or Federal financial assistance within the
last three years, if applicable, until you submit the final financial report required under this Federal award or receive the
final payment, whichever is later. This requires that you review and update the information at least annually after the
initial registration, and more frequently if required by changes in your information or another Federal award term.
B. Requirement for Unique Entity Identifier
If you are authorized to make subawards under this Federal award, you:
1. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may receive a
subaward from you until the entity has provided its Unique Entity Identifier to you.
2. May not make a subaward to an entity unless the entity has provided its Unique Entity Identifier to you.
Subrecipients are not required to obtain an active SAM registration, but must obtain a Unique Entity Identifier.
C. Definitions
For purposes of this term:
1. System for Award Management (SAM) means the Federal repository into which a recipient must provide information
required for the conduct of business as a recipient. Additional information about registration procedures may be found
at the SAM internet site (currently at https://www.sam.gov).
2. Unique Entity Identifier means the identifier assigned by SAM to uniquely identify business entities.
3. Entity includes non -Federal entities as defined at 2 CFR 200.1 and also includes all of the following, for purposes of
this part:
a. A foreign organization;
b. A foreign public entity;
c. A domestic for -profit organization; and
d. A Federal agency.
4. Subaward has the meaning given in 2 CFR 200.1.
5. Subrecipient has the meaning given in 2 CFR 200.1.
22
Additional High -Risk Recipient Requirements: The recipient agrees to comply with any additional requirements that
may be imposed during the award performance period if the awarding agency determines that the recipient is a high -
risk recipient. 2 C.F.R. § 200.208.
23
Allowable Costs: The funding under this award is for the payment of approved costs for program -specific purposes.
The allowable costs approved for your agency's award are limited to those listed in your agency's award package. In
accordance with 2 C.F.R. § 200.400(g), the recipient must forgo any profit or management fee. Your agency may not
use award funds for any costs not identified as allowable in the award package.
24
Computer Network Requirement: The recipient understands and agrees that no award funds may be used to maintain
or establish a computer network unless such network blocks the viewing, downloading, and exchanging of
pornography. Nothing in this requirement limits the use of funds necessary for any federal, state, tribal, or local law
Page: 14 of 19
enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities.
Consolidated Appropriations Act, 2023, Public Law 117-328, Division B, Title V, Section 527.
25
Domestic preferences for procurements: Recipient agrees that it, and its subrecipients, to the greatest extent
practicable, will provide a preference for the purchase, acquisition, or use of goods, products, and materials produced
in, and services offered in, the United States. 2. C.F.R. § 200.322 and Executive Order 14005, Ensuring the Future is
Made in All of America by All of America's Workers, January 25, 2021.
26
Extensions: Recipients may request an extension of the award period to receive additional time to implement their
award program. Such extensions do not provide additional funding. Only those recipients that can provide a
reasonable justification for delays will be granted no -cost extensions. Extension requests must be received prior to the
end date of the award. 2 C.F.R. §§ 200.308(e)(2) and 200.309.
27
Copyright: If applicable, the recipient may copyright any work that is subject to copyright and was developed, or for
which ownership was acquired, under this award in accordance with 2 C.F.R. § 200.315(b). The COPS Office reserves
a royalty -free, nonexclusive and irrevocable license to reproduce, publish, or otherwise use the work, in whole or in
part (including create derivative works), for Federal Government purposes, and to authorize others to do so. The
COPS Office also reserves the right, at its discretion, not to publish deliverables and other materials developed under
this award as a U.S. Department of Justice resource.
Products and deliverables developed with award funds and published as a U.S. Department of Justice resource will
contain the following copyright notice:
"This resource was developed under a federal award and may be subject to copyright. The U.S. Department of Justice
reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use the work for
Federal Government purposes and to authorize others to do so. This resource may be freely distributed and used for
noncommercial and educational purposes only."
28
Evaluations: The COPS Office may conduct monitoring or sponsor national evaluations of its award programs. The
recipient agrees to cooperate with the monitors and evaluators. 34 U.S.C. § 10385(b).
29
Human Subjects Research: The recipient agrees to comply with the provisions of the U.S. Department of Justice's
common rule regarding Protection of Human Subjects, 28 C.F.R. Part 46, prior to the expenditure of Federal funds to
perform such activities, if applicable. The recipient also agrees to comply with 28 C.F.R. Part 22 regarding the
safeguarding of individually identifiable information collected from research participants.
30
Requirement to report actual or imminent breach of personally identifiable information (PII).
The recipient (and any subrecipient at any tier) must have written procedures in place to respond in the event of an
actual or imminent breach (as defined in OMB M-17-12) if it (or a subrecipient)-- 1) creates, collects, uses, processes,
stores, maintains, disseminates, discloses, or disposes of personally identifiable information (PII) (as defined in 2
C.F.R. 200.1) within the scope of a COPS Office grant -funded program or activity, or 2) uses or operates a Federal
information system (as defined in OMB Circular A-130). The recipient's breach procedures must include a requirement
to report actual or imminent breach of PII to the recipient's COPS Office Program Manager no later than 24 hours after
an occurrence of an actual breach, or the detection of an imminent breach.
31
Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment: Recipient agrees that it,
and its subrecipients, will not use award funds to extend, renew, or enter into any contract to procure or obtain any
Page: 15 of 19
covered telecommunication and video surveillance services or equipment as described in 2 CFR §200.216. Covered
services and equipment include telecommunications or video surveillance services or equipment produced or provided
by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); Hytera
Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or
any subsidiary or affiliate of such entities); or an entity that the Secretary of Defense, in consultation with the Director of
the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity
owned or controlled by, or otherwise connected to, the government of China. The use of award funds on covered
telecommunications or video surveillance services or equipment are unallowable.
2. C.F.R. § § 200.216 & 471. See also Section 889 of the John S. McCain National Defense Authorization Act of Fiscal
Year 2019, Public Law 115-232.
W
Modifications: Award modifications are evaluated on a case -by -case basis in accordance with 2 C.F.R. § 200.308(f).
For federal awards in excess of $250,000, any modification request involving the reallocation of funding between
budget categories that exceed or are expected to exceed 10 percent (10%) of the total approved budget requires prior
written approval by the COPS Office. Regardless of the federal award amount or budget modification percentage, any
reallocation of funding is limited to approved budget categories. In addition, any budget modification that changes the
scope of the project requires prior written approval by the COPS Office.
33
The Paperwork Reduction Act Clearance and Privacy Act Review: Recipient agrees, if required, to submit all surveys,
interview protocols, and other information collections to the COPS Office for submission to the Office of Management
and Budget (OMB) for clearance under the Paperwork Reduction Act (PRA). Before submission to OMB, all
information collections that request personally identifiable information must be reviewed by the COPS Office to ensure
compliance with the Privacy Act. The Privacy Act compliance review and the PRA clearance process may take several
months to complete. 44 U.S.C. §§ 3501-3520 and 5 U.S.C. § 552a.
34
Public Release Information: The recipient agrees to submit one copy of all reports and proposed publications resulting
from this award ninety (90) days prior to public release. Any publications (written, curricula, visual, sound, or websites)
or computer programs, whether or not published at government expense, shall contain the following statement:
"This project was supported, in whole or in part, by federal award number [YYYY-XX-XXXX] awarded to [Entity] by the
U.S. Department of Justice, Office of Community Oriented Policing Services. The opinions contained herein are those
of the author(s) or contributor(s) and do not necessarily represent the official position or policies of the U.S.
Department of Justice. References to specific individuals, agencies, companies, products, or services should not be
considered an endorsement by the author(s), contributor(s), or the U.S. Department of Justice. Rather, the references
are illustrations to supplement discussion of the issues.
The Internet references cited in this publication were valid as of the date of publication. Given that URLs and websites
are in constant flux, neither the author(s) nor the COPS Office can vouch for their current validity."
35
Sole Source Justification: Recipients who have been awarded funding for the procurement of an item (or group of
items) or service in excess of $250,000 and who plan to seek approval for use of a noncompetitive procurement
process must provide a written sole source justification to the COPS Office for approval prior to obligating, expending,
or drawing down award funds for that item or service. 2 C.F.R. § 200.325(b)(2).
36
Supplementing, not Supplanting: State, local, and tribal government recipients must use award funds to supplement,
and not supplant, state, local, or Bureau of Indian Affairs (BIA) funds that are already committed or otherwise would
have been committed for award purposes (hiring, training, purchases, and/or activities) during the award period. In
other words, state, local, and tribal government recipients may not use COPS Office funds to supplant (replace) state,
local, or BIA funds that would have been dedicated to the COPS Office -funded item(s) in the absence of the COPS
Office award. 34 U.S.C. § 10384(a).
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37
Travel Costs: Travel costs for transportation, lodging and subsistence, and related items are allowable with prior
approval from the COPS Office. Payment for allowable travel costs will be in accordance with 2 C.F.R. § 200.475.
38
Training Guiding Principles: Any training or training materials developed or delivered with award funding provided by
the Office of Community Oriented Policing Services is to adhere to the following guiding principles —
1. Trainings must comply with applicable law.
In developing and conducting training under the award, recipients (and any subrecipients) shall not violate the
Constitution or any federal law, including any law prohibiting discrimination.
2. The content of trainings and training materials must be accurate, appropriately tailored, and focused.
The content of training programs must be accurate, useful to those being trained, and well matched to the program's
stated objectives. Training materials used or distributed at trainings must be accurate, relevant, and consistent with
these guiding principles.
3. Trainers must be well?qualified in the subject area and skilled in presenting it.
Trainers must possess the subject?matter knowledge and the subject?specific training experience necessary to meet
the objectives of the training. In selecting or retaining a trainer, recipients (or subrecipients) should consider such
factors as the trainer's resume and written materials, interviews with the trainer, observation of other trainings
conducted by the trainer, feedback from other entities with which the trainer has worked, training participant feedback
and evaluations, and the general reputation of the trainer.
4. Trainers must demonstrate the highest standards of professionalism.
Trainers must comport themselves with professionalism. While trainings will necessarily entail varying teaching styles,
techniques, and degrees of formality, as appropriate to the particular training goal, professionalism demands that
trainers instruct in the manner that best communicates the subject matter while conveying respect for all.
I have read and understand the information presented in this section of the Federal Award Instrument.
Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance
By checking the declaration and certification box below, I --
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this
declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and
belief, that the following are true as of the date of this award acceptance: (1) 1 have conducted or there was conducted
(including by applicant's legal counsel as appropriate and made available to me) a diligent review of all terms and
conditions of, and all supporting materials submitted in connection with, this award, including any assurances and
certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after,
or at the time of the application submission and any materials that accompany this acceptance and certification); and
(2) 1 have the legal authority to accept this award on behalf of the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) 1 understand
that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration
and certification as a material representation; and (2) 1 understand that any materially false, fictitious, or fraudulent
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information or statement in this declaration and certification (or concealment or omission of a material fact as to either)
may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§
10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the
federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Agency Approval
Title of Approving Official
COPS Director
Authorizkd Representatjve
Name of Approving Official Signed Date And Time
HUGH CLEMENTS 9/11/23 11:58 AM
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Page: 19 of 19
Abstract
MOVING towards the future: Implementation of Mobile Crisis Response units to enhance
community safety through direct response to subjects in crisis, providing a diversion from
criminal justice and community -based supportive resources focusing on social determinants of
health. This program will focus on community partnerships specifically with mental health care
and crisis response partners, reduction of police officer time and resources, collection of data,
diversion from the criminal justice system for those in crisis, reduction of fear and
criminalization surrounding opioid overdose, and increase of rural community communications
and capabilities through grassroots efforts, training, and cooperation. The program will embed
Social Services Advocates and specialized crisis intervention officers as a primary response to
community members in crisis. The advocates will provide real-time services to those in crisis,
offering a peaceful resolution with fruitful outcomes for those community members facing
crisis. Our key partners in ensuring a safe, vibrant community are the City of Fayetteville, the
University of Arkansas, Black Action Collective, Northwest Arkansas Continuum of Care,
Northwest Arkansas NAACP, Ozark Guidance Center, Seven Hills Homeless Shelter, Northwest
Medical Center for Behavioral Health, Hark of Northwest Arkansas, and the Northwest Arkansas
Crisis Stabilization Unit.
Problem Identification and Proicct Description
1) Describe how this CIT project will fulfill a specific public safety need.
In 2022, Fayetteville Police Department (FPD) responded to 6,377 calls involving mental health
crises, suicide threats, trespassing, loitering, and welfare concerns. In 2021, FPD created the
Crisis Intervention Response Team (GIRT), which created a multi -disciplinary team of officers
and social workers who would co -respond to individuals in need of support services during crisis
situations. Since 2021, over 900 referrals to the program have been generated, which has limited
the scope of CIRT to conducting follow-ups with clients after the initial crisis. Funding would
allow the creation of the Mobile Crisis Response (MCR) unit, which would remove a significant
burden from the Patrol Division as the call types involving individuals in crisis are frequent and
typically require two officers to be dispatched. The MCR program would decrease patrol
officers' allocated time on crisis calls. The MCR, consisting of a Social Services Advocate (SSA)
and Crisis Intervention Team (CIT) trained officer, will respond as a single unit. The FPD staff
believes that providing individuals in crisis access to the MCR will reduce the Patrol Division's
call volume, as many are frequent, high -utilizers of the Patrol Division's resources. The MCR
would focus on crime response where subjects in crisis are the suspect of their own
victimization; thus, through resource provision and direct action would reduce their criminal
behavior. The MCR response to these call types would reduce the criminalization of these
subjects who act as a result of a lack of resources rather than criminal thinking.
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2) How will proposed activities assist your agency in implementing or institutionalize
community policing?
The FPD is a regional leader striving to provide citizens with progressive, evidence -based
programs responsive to the community's needs. Since its inception, CIRT has received over 900
referrals to the program. The high volume of referrals, coupled with administrative tasks, has
caused limitations on CIRT's ability to respond in real-time to calls for service. By adding two
MCR teams, CIRT will be better able to showcase program value to internal and external
stakeholders. Internally, CIRT will provide officers with a specialized resource for individuals in
crisis, allowing officers the ability to dedicate time to customer service in areas more suited for
their skillset. CIRT will also have the capacity to increase behavioral health training for officers
to facilitate awareness and empathy when dealing with the public. Externally, community buy -in
will be positively impacted as the additional staffing enhances crisis response in real-time.
Community policing efforts will also benefit from CIRT's increased ability to provide
programmatic presentations that showcase the benefits of co -responder models to regional
stakeholders.
CIRT will formalize the Northwest Arkansas Crisis Response Collective (NWACRC), forging
bonds between police, emergency services, and regional hospitals. The collective will strengthen
relationships with community service providers to standardize procedural measures, reporting,
and data collection.
Lastly, FPD will provide CIT training for dispatchers to provide high -quality customer service
and in certain cases diversion to those in crisis. This training, coupled with formalizing
departmental policy as it relates to the proper allocation of resources, will foster increased trust
in the community.
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3) Please explain how federal funding will enable you to create or enhance CIT efforts
for your agency?
Currently, the FPD has two CIT-trained officers and two SSAs assigned to GIRT. The demand
for services has constrained CIRT from its original mission of providing services in real-time
while reducing patrol officers' time interacting with individuals in crisis to primarily a secondary
response. If awarded, CIRT would add two MCR teams, which would significantly enhance
CIRT's capabilities by providing the capital to staff teams for direct response during the busiest
call volume periods. Funding would also allow for creating of the NWACRC, a partnership
between local law enforcement and mental healthcare providers, to strengthen the overall
response to those in crisis. The award would also allow CIRT to build a training curriculum for
its staff to enhance institutional knowledge. The FPD would continue its partnership with the
University of Arkansas School of Social Work, which is currently conducting a robust
quantitative and qualitative program evaluation of CIRT funded by the award for NIJ FY22:
Research and Evaluation on Policing. By adding two MCR teams, the research team would be
one of the few higher education institutions to contribute to the national conversation
surrounding fully functioning co -response models while providing empirical evidence supporting
CIRT for future sustainability. Numerous agencies, specifically departments that police rural
areas, are observing whether CIRT's co -response model is feasible. This award would promote
evidence -based practice and the long-term sustainability of co -response models in a rural state
that is typically resource sparse.
241 Words
4) Please list specific activities or services that your agency would itttplentent to provide if
awarded
If awarded, FPD would have the capacity to increase internal and regional training initiatives.
The FPD is uniquely situated to support rural communities that do not have the instructors or
facilities to host training. Courses the FPD will host include the CIT 40-hour and Integrating
Communications, Assessment, and Tactics (ICAT). Furthermore, FPD will use funds to train
dispatchers on CIT Support for 911 while developing departmental guidelines to route calls more
efficiently and provide a crisis -focused solution from inception to conclusion.
CIRT will seek to enhance members' professional development while standardizing a curriculum
specific to the team's needs, which could be replicated by other law enforcement agencies within
the state. Funding would allow CIRT members to become certified as Community Health
Workers (CHW), which provides skills to solve problems through education, informal
counseling, social support, outreach, and advocacy.
MOUs establishing partnerships with the Fayetteville Veteran's Administration Hospital and the
Northwest Medical Center Behavioral Health Unit will be established for acute care.
Providing staff to incorporate two more MCR teams would drastically improve the mission of
crisis response in the community. MCR teams would expand coverage outside of normal
business hours. This would allow CIRT to interact with officers assigned to the night shift and
citizens in crisis during night hours. CIRT would also provide direct data to the research team
displaying trends in our community which can be translated to guidance and best practices for
other police and service providers nationwide.
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5) What are the final deliverables of the proiect? How do thev continue to the solicitation
coals and reguireneents?
Goal #1
1. Report reduction in officer time spent on CIT-related calls.
2. Report the percentage of mental health calls when CIT/MCR provided a response.
3. Implementation of training as Community Health Workers for program employees.
4. Develop and standardize program curriculum.
Goal #2
1. Summary reports from client/referral feedback.
2. Summary reports from community feedback.
3. Results from departmental feedback on perceptions of MCR.
4. Summary report of MCR program's efforts, outcomes, and findings related to recidivism
& providing victims support.
5. Summary of total referrals & outcomes emanating from mental health calls.
Goal #3
1. Course outline, curriculum, and presentation for civilian and law enforcement employees
that promotes awareness of the MCR program, early -warning indicators of potential
crisis, and the identification of an individual experiencing a crisis.
2. Reports detailing the number of individuals the MCR program services and the
corresponding statistical impact the program had in relation to the stated diversionary
objectives: total contacts, total participants, and total referrals.
Goal #4
1. Disseminate articles for community members to create awareness related to the Opioid
Antagonist — Immunity Law.
2. Disseminate articles for community members to create awareness related to the Joshua -
Ashley Pauley Act, the provision of immunity for seeking medical assistance during a
drug overdose.
Goal #5
1. Develop partnership agreements with law enforcement departments providing crisis
response, EMS organizations, and mental healthcare providers.
2. Provide training for partner agencies to standardize crisis response across Arkansas.
3. Integrate CIT-Dispatch training.
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6) Please describe your current crisis intervention/crisis response models including
Partners/rim you currently have.
The FPD is actively using a three-phase approach to crisis response. Officers receive training to
enhance skills in communication, de-escalation, and behavioral health awareness. CIT officers
address minor crises, and de-escalation needs on calls for service. CIRT provides resources and
mitigates needs in specific social determinants of health including: housing, legal, money, social
support, transit, employment, education, food, goods, and health for acute situations and those in
need of resources. FPD also employs a Crisis Negotiation Team, specifically trained in
techniques of negotiating a safe resolution to critical incidents with subjects in crisis.
Since 2020, the FPD has partnered with the University of Arkansas School of Social Work,
which is one of only 146 universities to achieve an R1 research classification, to build an
evidence -based co -response model while providing master's and bachelor's level internship
opportunities for students to work alongside officers.
FPD strives to produce scholarly articles to increase awareness and grow CIT efforts to rural
communities. The Journal of Forensic Social Work recently accepted the project, "Embedding
Social Work into a Police Department in the South: Insights from Implementation and Baseline
Departmental Attitudes" for publishing.
The FPD has also partnered with the following: Northwest Arkansas Crisis Stabilization Unit,
Hark NWA — Excellerate Foundation, Northwest Medical Center — Behavioral Health Unit,
Seven Hills Homeless Center, Ozark Guidance Center (OGC), NWA NAACP, Northwest
Arkansas Continuum of Care, The Black Action Collective (BAC), and the Fayetteville Veterans
Administration Hospital. These partnerships have been vital in developing measures to assist
community members in crisis.
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7) f'lease eyplaln the motivation hehlnd tour agencies desire to lniplentent or enhance a
('I7'pro.Lrram, including ivhi? t'ou .selected the particular inodel you are promsing. Include an
relevant statistics or data fi•oni tour agenct, or jurisdiction.
The FPD created CIRT in 2021 and paired a CIT officer with a master's level social work intern.
The results from 2021 were promising, which led to CIRT hiring two SSAs and assigning two
CIT officers to the team in 2022. Internal and external stakeholders' perceptions of CIRT were
positive, as operational success was noted by decreased total call counts and the time officers
spent clearing the calls. Specifically, the call types of mental health crisis and suicide threat had a
cumulative decline year -over -year from 2021 to 2022 of -11.7% and -2.5%, respectively. A
corresponding decrease of -12% and -14% was noted in the time officers spent to close the
above -referenced call types. While these decreases are encouraging, CIRT was still unable to
provide a real-time response for many of the 6,377 calls for service in 2022 that had a direct
nexus to the mission of the unit.
By adding two MCR units, CIRT would be capable of providing a real-time response while still
having the capacity to process referrals. Those in crisis would receive direct care from a member
of the MCR, a crisis specialist, rather than a generalist patrol officer. This specialized service has
often resulted in positive, non -criminal justice -related outcomes.
These actions, coupled with the increased professional development that will occur, would allow
for a more accurate representation of the benefits associated with evidence -based co -response
models. If awarded, the FPD would have a truly innovative approach that would be observed
throughout the state of Arkansas.
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PROJECT REACH AND IMPACT
Identify any current governmental, community or agency initiatives that complement or will
be coordinated with the proposed activities. (max 250 words)
While each external agency outside of FPD has their own distinct specialty purpose in serving
the public, it is understandable that by coordinating with the FPD, all agencies mentioned
hereafter work as a multi -disciplinary team at the municipal level. The FPD has cooperated with
several agencies, such as the Veterans Affairs Center (Fayetteville, AR), Northwest Medical
Behavioral Health Center, Northwest Arkansas Crisis Stabilization Unit, Vantage Point
Behavioral Health Hospital, and Ozark Guidance Center. These organizations complement the
FPD by providing/facilitating treatment for people with law enforcement interactions and mental
health concerns, as opposed to incarcerating people simply for non -criminal thinking during a
crisis. The FPD will also coordinate with the Northwest Arkansas Continuum of Care, Seven
Hills Homeless Center, and the Salvation Army to provide a broader range of resources (i.e.,
food, housing, work, education, supplies, healthcare, transportation) to meet needs within the
community. Hark of Northwest Arkansas will continue to provide an online dashboard that CIRT
utilizes to build detailed client plans and connect individuals to support services throughout the
region.
Lastly, the collaboration with the University of Arkansas School of Social Work will provide
master's and bachelor -level interns while providing expertise on program building. Researchers
will use data, outcomes, and other deliverables to produce peer -reviewed articles and
presentations. Their role in researching and evaluating CIRT's effectiveness will play a key part
in insuring successful outcomes while contributing to the national conversation about law
enforcement's response to individuals in crisis.
241 WORDS
List the specific outcomes your agency expects to achieve with this funding and the
deliverable(s) related to each (if applicable). (max 250 words)
Throughout and by the end of the 24 months of grant funding, MCR will:
I. Reduce Patrol Division's allocated time spent on mental health calls by 50% (2024
Q4).
I. MCR will provide a response to at least 75% of the mental health calls to provide
referrals and other supportive services (2024 Q4)
III. MCR will provide response to at least 50% of the overdose calls to provide referrals
or other supportive services. (2024 Q4)
IV. Develop training protocols and funding plan to certify MCR employees as
Community Health Workers (CHW) to reach a more efficient resolution to crisis,
while aligning with national initiatives. (2024 Q 1)
V. A minimum of 500 individuals experiencing a crisis will have been contacted by a
response of the MCR. (2024 Q3)
VI. A minimum of 100 individuals contacted by the MCR, who entered during the years
of 2024/2025, will remain free of new criminal charges related to mental health crisis
or drug offenses. (2024 Q3)
VI I. Community stakeholders will be sought out to take part of the Northwest Arkansas
Crisis Response Collective. (2024 Q1)
VI II. Members of the Northwest Arkansas Crisis Response Collective will meet quarterly
to determine trends, and to discuss difficult cases in need of larger scale group
assistance. Data Collection, transfer, significance of data, and comparable measures
will be a key point. (2024 Q1)
IX. MOUs will be developed between collaborating agencies to ensure like metrics and
reporting are completed to provide group data sets. (2024 Q2)
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How will the project team track or measure progress and outcomes? (e.g. What data will you
gather to assist with evaluating the effectiveness of the program? Why did you choose those
data?) (max 250 words)
CIRT tracks numerous data points to provide evidence -based outcomes to local, regional, and
state policymakers. Due to CIRT being active since 2021, the framework for referrals and data
tracking has been established through lessons learned and assistance from university researchers.
The FPD utilizes a modern electronic record management service that tracks a multitude of data
points, which allows for deep dives into data and trends. Internal quarterly reports measure
trends to include information like name, type of referral, race, sex, housing status, victim status,
citation data, whether the subject consented or denied the assistance, etc.
Furthermore, the University of Arkansas School of Social Work was awarded O-NIJ-2022-
171247 to evaluate the effectiveness of having social workers/advocates within the department.
Researchers will generate a summary report of the total number of referrals to the program and
the subsequent outcomes (i.e., reduction of patrol officers' time spent on specific call types,
recidivism rates of clients, reductions in clients who are deemed as high utilizers of police
resources). As a third party, they will seek feedback through qualitative interviews of program
participants and FPD staff to determine changes in perceptions of the program. The qualitative
and quantitative data results will be compared for similarities/differences and used to accentuate
each other or explain findings in more depth and/or detail.
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Please describe how these efforts will be sustained once the award ends. (max 250 words)
Prior to the time of when the award ends, this program will already have examined short-term
and long-term sustainability strategies that have worked and will continue to work. This includes
assessing the current project and using that data to help guide the future scale/scope of the
program. This also includes being assessed by a high -quality evaluation process through the
University of Arkansas School of Social Work, which is located in Fayetteville, Arkansas.
Additionally, all team members and informed partners of CIRT will evaluate positive/negative
outcomes, areas in need of improvement, what needs to be terminated, what needs expansion,
what budgetary issues have surfaced, and what the findings indicate. CIRT will seek to
successfully change community norms within the cycle of the grant so that once the award ends,
the positive impact of the program and sustainability with the support of the community and
stakeholders. CIRT will identify what other resources are needed to sustain the program by
developing buy -in among different organizational partners and advisory board members to grow
this concept not just within Northwest Arkansas, but throughout the entire state of Arkansas.
The fact the FPD has a strong partnership with an R1 research university, which has professors
assisting in program development and research, coupled with strong interest at the local,
regional, and state level, is cause for optimism that CIRT will continue to be sustained with
public funds after the grant awards expire.
235 WORDS
Management and Implementation
Describe the overall management and implementation plan for the project including
identification of any key community or other stakeholder partnerships.
CIRT is managed by a police sergeant and a Lead Social Services Advocate, who is a Licensed
Master of Social Work (LMSW). If awarded, the FPD would move to hire the necessary staff
and procure equipment for the formation of the two MCR units. Key partnerships that will
facilitate program success:
• The University of Arkansas School of Social Work collaborates with the FPD in
multiple capacities. The University of Arkansas is designated as RI. Very High Research
Activity under the Carnegie Classification guidelines, and the School of Social Work has
committed to providing a program evaluation on multi -systematic levels by utilizing
empirical research methods over the course of three years.
• Hark of Northwest Arkansas is a community partner that will assist in connecting
people with local organizations and resources. The FPD was the first law enforcement
agency in Northwest Arkansas to register as a collaborative agency on Hark's network
that connects individuals in crisis with local providers.
• Northwest Medical Center is a mental health provider that assists the FPD with the
voluntary and involuntary commitment processes. They have a functioning behavioral
health unit with a growing number of bed spaces, as well as a psychiatric emergency
room which is currently in its developmental process. Their efforts allow for an expedited
process that assists individuals experiencing mental health crisis to quickly get connected
to care.
224 words
Projected Key Staff
• Sergeant Patrick Hanby has been employed with Fayetteville Police Department for
over 13 years. He has served the department in various capacities including the Special
Investigations Unit of the Criminal Investigation Division as a detective specializing in
victims of marginalized communities. In 2020, Patrick was promoted to sergeant, where
he supervised fifteen patrol officers on the front lines. He joined CIRT in January 2022
as the program director. Patrick holds a bachelor's degree in sociology from the
University of Arkansas.
• Steven Greathouse, LMSW, AADC, is an Arkansas licensed social worker hired on as
the first LSSA for CIRT in May 2022. In addition to crisis response, he provides BSW
and MSW supervision for social work students completing practicum hours. He has over
five years of experience working in the criminal justice system, including the Arkansas
prison system as a certified alcohol and drug counselor. Steven holds a master's degree
in social work from the University of Arkansas, and a bachelor's degree in human
services from Millikin University.
• Dr. Mark Plassmeyer, PhD is a tenure track assistant professor at the University of
Arkansas School of Social Work. He is an accomplished researcher with numerous
publications, presentations, and federally funded projects within the social work
profession. His research interests are focused on the criminal justice system and drug
policy. Dr. Plassmeyer holds a PhD in social work from the University of Denver, and a
master's degree in social work from the University of Pittsburgh.
242 words
Describe how implementing or enhancing a CIT program will impact your community and
how do you plan to inform and engage with the community?
Incorporating the MCR unit will impact the Fayetteville community by creating
specialized accessible crisis response options for individuals who typically come in contact with
law enforcement. CIRT currently provides follow-up for individuals in crisis and a limited direct
response during business hours. However, it does not resolve the burden often experienced by
patrol officers responding to these demanding calls. The MCR will be able to assist as responders
to suicidal ideation, domestic violence, substance abuse/overdose, mental health crises, and other
call types that require immediate assistance. The MCR response to calls will provide relief for
patrol officers, which in turn will allow officers to allocate time to call types related to
criminality.
The Fayetteville community will be informed about the MCR role within FPD with the
assistance of the Community Oriented Policing Division, who is responsible for maintaining
social media accounts and connecting with local media sources to inform the public about
important changes. The City of Fayetteville ensures transparency and the opportunity for public
feedback by pushing community -wide surveys through the "Speak Up! Fayetteville" platform,
which engages the public on their ideas for how CIRT and MCR teams can provide the highest
quality services. Community and client feedback will be two data sets that are collected from the
University of Arkansas School of Social Work researchers, which will better inform FPD, rural,
and urban law enforcement agencies for best practice recommendations.
232 words
Describe the policies and procedures that you have implemented or intend to implement to
support this project, including those relating to sharing of information and confidentiality.
• The Fayetteville Police Department is accredited through the Commission on
Accreditation for Law Enforcement Agencies (CALEA). This accreditation requires
frequent updating and review of departmental policies and orders for the Fayetteville
Police Department to meet CALEA standards. Policy changes and general orders are
disseminated to all police department employees which require verifications of
acknowledgment.
• Chief Mike Reynolds sent a memorandum to the Fayetteville Police Department on
February 23`d, 2023, for the purpose of providing guidance in establishing the
organizational structure of the GIRT. He defines CIRT as a co -response model with the
purpose of connecting community members with resources. The memorandum also
acknowledges the appropriate chain of command and the supervisory responsibilities of
the CIRT sergeant.
• Sworn Code of Ethics [CALEA 1.1.2] Section 6, Confidentiality
Whatever a police officer sees, hears or learns of, which is of a confidential nature, will
be kept secret unless the performance of duty or legal provision requires otherwise.
Members of the public have a right to security and privacy, and information obtained
about them must not be improperly divulged.
• Civilian Code of Ethics [CALEA 1.1.2] Section 6, Confidentiality
A police department civilian employee should never disclose any confidential
communications or any other confidential information received in the course of official
duties, except as authorized by law. Personnel are especially prohibited from discussing
privileged information with friends and family members. A former police department
civilian employee should observe the same restrictions on disclosure of confidential
information that apply to a current employee.
247 words
What crisis intervention related conferences do you plan to attend?
Two representatives will be attending the CIT International Conference annually for the
length of the grant cycle. FPD intends on sending representatives from MCR to this conference
as this allows for employees to network with other law enforcement officers who incorporate
alternative methods of community policing into their operations. Additionally, the CIRT sergeant
and LSSA became certified CIT coordinators in August 2022, at CIT International, and will need
to recertify by no later than August 2025.
CIRT plans on attending the National Co -Responder Conference in 2023/2024 to learn
more about crisis response through the community intervention of a co -responder model,
specifically mobile crisis response. CIRT representatives will be able to learn more about
empirical data associated with co -response, as well as network with other law enforcement
agencies who utilize a co -responder approach in their crisis intervention programs. An annual
attendance to this conference by at least one representative from CIRT is desired.
There are additional crisis intervention -related conference opportunities that CIRT has
not yet attended, which include the following:
• The International Association of Chiefs of Police;
• National Association of Public Safety Social Workers; and
• National Association of Social Workers.
As future opportunities for conferences come up, CIRT/MCR will collaborate with the
University of Arkansas School of Social Work research team to present findings and create
literature from program evaluation, allowing for workshop attendees to look at practice
implementation and theoretical framework associated with utilizing social workers and advocates
as co -responders alongside law enforcement.
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FY2023 CPA Budget
Narrative
Community Policing Development (CPD) Crisis Intervention Teams
City of Fayetteville, Arkansas
Budget Narrative
5-1-2023
FY2023 CPA BUDGET NARRATIVE
Sworn personnel (base salary and fringe benefits)
Not Applicable
Civilian personnel (base salary and fringe benefits)
Social Services Advocate - $319,248
The Social Services Advocate will be a Bachelor's Level candidate, who will work under the
direction and guidance of the Lead Social Services Advocate to provide social service contacts to
the community and work in conjunction with sworn personnel. The total time worked by the
Social Services Advocate will be solely dedicated to the Crisis Intervention Team's responses in
connection with this grant project.
The Social Services Advocate base salary is based on current market range at the rate of
$54,288 for year one. This salary rate is reflected as a grade J418 in the City of Fayetteville's
current pay schedule. For year two, the anticipated salary increase to $56,454. Two Social
Services Advocates are requested in the grant for a total salary budget of $221,484.
Fringe benefits
Social security is computed at the rate of 6.2% of the base salary. Year one - $108,576 x .062 =
$6,731.71. Year two - $112,908 x .062 = $7,000.84.
Medicare is computed at the rate of 1.45% of the base salary. Year one - $108,576 x .0145 =
$1,574.30. Year two - $112,908 x .0145 = $1,637.16.
Health insurance and health savings accounts are offered through the City of Fayetteville. The
employer's portion of the premium and health savings contribution is a flat rate based on level
of coverage. We have budgeted for a high -deductible family coverage with city's contribution
to be $15,400 per year.
Life insurance is also offered as a fringe benefit, at the cost of $164.00 per year per employee.
Vacation and Sick leave are provided by the City of Fayetteville and included in the fringe
benefits package at no cost.
Retirement is provided by the City of Fayetteville after the employee's first year anniversary.
The rate of the City's contribution is 12%, and would be expensed in the second year of service.
The year two retirement would be budgeted at $13,550.
Page 1 of 4
FY2023 CPA BUDGET NARRATIVE
Worker's compensation is a fixed rate benefit calculated at 1.97%. Year one budgeted expense
would be $2,138 and year two budgeted expense would be $2,224.
There is no unemployment insurance expense.
Disability insurance is budgeted at a flat rate of $157 per employee per year for a total budget
of $628.
Accident insurance is budgeted at a flat rate of $6 per employee per year for a total budget of
$24.
Travel - $41,000
CIT International Conference ($17,120) — CIT International Conference is the paramount agency
for the alignment of CIT resources. Their annual conference brings in experts in the field to
provide new information, including; programmatic development, data collection, best practices,
and peer engagement to enhance the Fayetteville Police Department's overall crisis response.
This grant application budget includes funding for our CIT Response Teams to attend the 2024
and 2025 CIT International Conference. For budgeting purposes, we used the 2023 location for
this conference that will be held in Detroit, MI. Our budget for attending two of these
conferences is as follows: Registration for two teams of 4 employees is $425 per registrant for
a total of $3,400; Transportation is budgeted at $578 for round-trip airfare per employee per
conference for a total budget of $4,624; Lodging is budgeted at $198 per night per employee
for 4 nights per conference for a total of $6,336; Meals is budgeted at $69 per day per
employee for 5 days per conference for a total of $2,760.
CORCON ($16,392) — The International Co -Responder Conference provides educational
opportunities for crisis response, program development, and evaluation. The training works to
give a better understanding and abilities to capitalize on the unique partnerships in our
community. There is also a focus on sharing of innovative solutions to grow FPD's program and
overcome common obstacles. This grant application budget includes funding for our CIT
Response Teams to attend the 2024 and 2025 CoRCON International Conference. For
budgeting purposes, we used the 2023 location for this conference that will be held in Spokane,
WA. Our budget for attending two of these conferences is as follows: Registration for two
teams of 4 employees is $550 per registrant for a total of $4,400; Transportation is budgeted at
$549 for round-trip airfare per employee per conference for a total budget of $4,392; Lodging is
budgeted at $121 per night per employee for 4 nights per conference for a total of $4,840;
Meals is budgeted at $69 per day per employee for 5 days per conference for a total of $2,760.
Page 2 of 4
�Y2023 Cp4 BUr)r"T NARRATIVE
NASW —Arkansas Chapter ($6,488) -The National Association of Social Workers is dedicated to
impacting the state of Arkansas and empowering social workers through education, advocacy,
and networking. FPD has been twice represented at this conference as an attendee and
presenter. The relationship with NASW at the state level is paramount for our growth in
promoting human rights and social and economic justice. This grant application budget
includes funding for our CIT Response Teams to attend the 2024 and 2025 NASW-Arkansas
Chapter Conference. For budgeting purposes, we used the 2023 location for this conference
that will be held in Little Rock, AR. Our budget for attending two of these conferences is as
follows: Registration for two teams of 4 employees is $350 per registrant for a total of $2,800;
Lodging is budgeted at $127 per night per employee for 2 nights per conference for a total of
$2,032; Meals is budgeted at $69 per day per employee for 3 days per conference for a total of
$1,656.
CIT Support for 911 Operators ($1,000) — 911 line call -takers are a vital portion of a
response to a crisis. The course develops skills to divert individuals to crisis lines and other
behavioral health care services rather than traditional police services. The training also focuses
on information gathering while taking a call to ensure proper information is gained and
transmitted to CIT Officers and the Crisis Intervention Response Team (CIRT). This is an online
interactive course which costs $250 per participant. Our budget will allow 4
telecommunications supervisors to complete this course.
Equipment - $37,225
CIT Response Vehicle — Direct provision of resources and crisis intervention at the time
of crisis is paramount in providing aid and reducing recidivism. Procurement of one non -police
vehicle will provide the Crisis Intervention Response Team's Mobile Crisis Response with the
equipment necessary to be fully active in the field. Primary and secondary responses will be
provided. Advocates will be able to reach the community they serve with the necessary
resources and implements needed to succeed. These grant funds will be used to purchase a
new CIT Response Vehicle off the Arkansas State Purchasing Contract at a cost of $31,425 and
install a mobile radio at a cost of $5,800 for a total of $37,225.
Supplies - $2,527
Uniforms and personal supplies are budgeted within this grant application at $600 per employee
per year for a total of $2,400.
Computer supplies, including thumb drives and carrying cases are budgeted within this grant for
a total of $127.
Sub -awards
Not applicable.
Page 3 of 4
FY2023 CPA BUDGET NARRATIVE
Procurement contracts
Not applicable.
Other costs
Not applicable.
Indirect costs
Not applicable.
Page 4 of 4