HomeMy WebLinkAbout263-23 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 263-23
File Number: 2023-1218
TENNANT COMPANY (PURCHASE AGREEMENT):
A RESOLUTION TO APPROVE THE PURCHASE OF A 2023 TENNANT SWEEPER FROM STAPLES IN THE
AMOUNT OF $78,004.37, PLUS ANY APPLICABLE SURCHARGES, FREIGHT CHARGES, AND DELIVERY
FEES PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A
BUDGET ADJUSTMENT
WHEREAS, Unit 9188, a 2014 Tennant S30 sidewalk sweeper has been in service since May of 2014 and has reached
replacement with a current FASTER score of 15115 points; and
WHEREAS, the unit was due for replacement in 2020, but the Fleet Division has been able to keep it running three
years past its useful life.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a 2023 Tennant
S30 Sweeper from Staples for the total amount of $78,004.37, plus any applicable surcharges, freight charges, and
delivery fees, pursuant to Sourcewell Cooperative Purchasing Contract #101320-SCC.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution.
PASSED and APPROVED on December 5, 2023
Page 1
Attest: �I? I.,1t
''tom:'`\�Y �i�. •��,...
It
• J
Kara'Paxton, City CIA Treasurer �
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 5, 2023
TO: Mayor Jordan and City Council
THRU: Terry Gulley, Asst Public Works Director - Ops
FROM: Ross Jackson, Jr., Fleet Operations Superintendent
DATE:
SUBJECT: TENNANT COMPANY:
RECOMMENDATION:
CITY COUNCIL MEMO
2023-1218
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A 2023 TENNANT S30 SWEEPER FROM STAPLES
IN THE AMOUNT OF $78,004.37, PLUS SURCHARGES, FREIGHT CHARGES AND DELIVERY FEES UP
TO 10% OF THE ORIGINAL PURCHASE PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE
PURCHASING CONTRACT (101320-SCC), AND TO APPROVE A BUDGET ADJUSTMENT.
BACKGROUND:
Unit 9188 is a 2014 Tennant S30 sidewalk sweeper that has been in service since May of 2014. It has reached
replacement with a current FASTER score of 15/15 points.
DISCUSSION:
In the latter half of this year unit 9188 has had increasing issues with the drivetrain and fuel system and has
caused increased downtime for the Parking Division. This unit was due for replacement in 2020 but through
preventative maintenance and care from the Fleet Division, we have been able to keep it running three years
past its useful life. The estimated timeline for the replacement unit's delivery is 6 months from time of an
approved purchase order.
BUDGET/STAFF IMPACT:
Due to inflation and manufacturer level price increases along with additional options on the replacement unit, a
Budget adjustment is being submitted for your approval. This unit was presented at the November 14th
Equipment Committee.
ATTACHMENTS: SRF (#3), BA (#4), City of Fayetteville Trade S30 Quote 11.1.23 (#5)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
Y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-1218
TENNANT COMPANY:
A RESOLUTION TO APPROVE THE PURCHASE OF A 2023 TENNANT SWEEPER FROM
STAPLES IN THE AMOUNT OF $78,004.37, PLUS ANY APPLICABLE SURCHARGES, FREIGHT
CHARGES, AND DELIVERY FEES PURSUANT TO A SOURCEWELL COOPERATIVE
PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, Unit 9188, a 2014 Tennant S30 sidewalk sweeper has been in service since May of 2014
and has reached replacement with a current FASTER score of 15115 points; and
WHEREAS, the unit was due for replacement in 2020, but the Fleet Division has been able to keep it
running three years past its useful life.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of
a 2023 Tennant S30 Sweeper from Staples for the total amount of $78,004.37, plus any applicable
surcharges, freight charges, and delivery fees, pursuant to Sourcewell Cooperative Purchasing Contract
#101320-SCC.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1
Ross Jackson
Submitted By
City of Fayetteville Staff Review Form
2023-1218
Item ID
12/5/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
10/24/2023 FLEET OPERATIONS (770)
Submitted Date Division / Department
Action Recommendation:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A 2023 TENNANT S30 SWEEPER FROM STAPLES IN THE AMOUNT
OF $78,004.37, PLUS SURCHARGES, FREIGHT CHARGES AND DELIVERY FEES UP TO 10% OF THE ORIGINAL
PURCHASE PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (101320-SCC), AND TO
APPROVE A BUDGET ADJUSTMENT.
9700.770.1920-5802.00
Account Number
02080.2020
Project Number
Budgeted Item? Yes
Does item have a direct cost? Yes
Is a Budget Adjustment attached? Yes
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
Shop
Fund
Other Vehicles and Equipment
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 877,592.00
$ 189,709.78
Is 687,882.22
$ 78,004.37
$ 35,100.00
e. 644,977.85
Previous Ordinance or Resolution #
Approval Date:
V20221130
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division Adjustment Number
/Org2 FLEET OPERATIONS (770)
2023
Requestor: Ross Jackson
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A 2023 TENNANT S30 SWEEPER FROM STAPLES IN THE AMOUNT OF
$78,004.37, PLUS SURCHARGES, FREIGHT CHARGES AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE,
PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (101320-SCC), AND TO APPROVE A BUDGET
ADJUSTMENT.
COUNCIL DATE: 12/5/2023
ITEM ID#: 2023-1218
Nolly Black
1711612023 9:35 AM
Budget Division Date
TYPE: D - (City Council)
JOURNAL#:
GLDATE:
RESOLUTION/ORDINANCE CHKD/POSTED:
TOTAL 35,100 35,100 v.2023109
Increase / (Decrease) Project.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
9700.770.1910-4999.99 - 35,100 RE Use Fund Balance - Current
9700.770.1920-5802.00 35,100 - 02080 2020 EX Vehicles & Equipment - base
I of 1
15taples
CITY OF FAYETTEVILLE
1525 S HAPPY HALLOW ROAD
FAYETTEVILLE, AR 72701-7258
ATTN: ROSS JACKSON
Price Quote
Quote Date: 10/24/2023
Quote Valid: 12/31/2023
Quote is inclusive of all available Sourcewell contract 101320-SCC discounts and/or incentives. No other discounts or rebates will apply.
Line
PRODUCT DESCRIPTION
UOM
CITY
List Price
Ext Price
$ 85,004.37 (includes
1
TENNANT S30 SWEEPER
EA
1
$85,836.00
freight $1923.86)
S30 Gas Sweeper, Add XP Trim, Productivity Package, Safety Light
outdoor package, Dial Side brush with water shield, cab with climate
control (AC/Heat), foam -filled rear tire, and winch hook, extended
*plus tax (if applicable)
warranty and service manual.
1
Trade in on Existing S30 Sweeper to be picked up by Tennant
EA
1
$ (7,000.00)
$78,004.37
Sourcewell savings:
$2782.22
Quoted By / Remit PO to:
Name Andrew Matz - Director Facility Solutions
Phone (617) 851-5673
Email andrew.matzCilstagles.com