HomeMy WebLinkAbout236-23 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 236-23
File Number: 2023-1204
CRAFTON, TULL & ASSOCIATES, INC. (SERVICE CONTRACT):
A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH
CRAFTON, TULL & ASSOCIATES, INC., PURSUANT TO RFQ 23-01 SELECTION #6, IN AN AMOUNT NOT
TO EXCEED $204,275.00 FOR DESIGN SERVICES ASSOCIATED WITH THE DRAKE STREET TRAIL
CONNECTION, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $25,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a
professional engineering services agreement with Crafton, Tull & Associates, Inc., pursuant to RFQ 23-01 Selection
#6, in an amount not to exceed $204,275.00 for engineering design services associated with Drake Street Trail
Connection, and further approves a project contingency in the amount of $25,000.00.
PASSED and APPROVED on November 7, 2023
Page 1
Attest:
V T Y •.Fy'.�
Kara Paxton, City C1 Treasurer =�: f yc J ;
• �,
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF NOVEMBER 7, 2023
CITY COUNCIL MEMO
2023-1204
TO: Mayor Jordan and City Council
THRU: Chris Brown, Public Works Director
Susan Norton, Chief of Staff
FROM: Matt Mihalevich, Active Transportation Manager
DATE:
SUBJECT: Approval of a contract with Crafton, Tull & Associates, Inc. for design of the Drake
Street Connection Trail.
RECOMMENDATION:
Staff recommends approval of a contract in the amount of $204,275.00 with Crafton, Tull & Associates, Inc. per
RFQ 23-01, selection #6 to provide professional services for the design of the Drake Street Trail Connection
and approval of $25,000.00 in contingency and a budget adjustment.
BACKGROUND:
The Drake Street Trail Connection will use excess space in the 4-lane section of Drake Street to install a two-
way protected trail from College Ave. west to the end where a trail will be constructed to extend to Gordon
Long Park and connect to the Razorback Regional Greenway. The proposed trail will total 4,376 linear feet
and connect the neighborhoods east of Scull Creek to Gordon Long Park and the Razorback Regional
Greenway.
The section of Drake Street from College Ave. to Quail Creek Dr. was constructed as a four -lane minor arterial
roadway in the 1990's adjacent to The Links Apartments. This street has a dead end at the west end and there
are no plans to extend Drake Street in the near future, so the existing right of way is available for a trail
connection extending to Gordon Long Park. The street has a very low traffic volume because it is not a
through street, but it encourages short bursts of high-speed travel due to the very wide street cross section and
large turning radii.
The concept for the project will reduce Drake Street from four vehicle lanes to two vehicle lanes and include a
9-foot-wide by 3,204 Linear foot long trail on existing pavement. The conversion of the northern most traffic
lane to a trail will reduce the street cross section to 2 through lanes with either a continuous turn lane in the
center or parallel parking on the south side. The final cross section is still to be determined based on public
input. The trail users will be separated from vehicles by installing a 6-inch-tall by 2-foot-wide concrete median
with reflective posts on top as needed to delineate the lanes. Intersections will have reflective crosswalk
markings on the pavement and signage for motorists and trail users. The trail in the street will transition to a
10-foot-wide trail at the west terminus of Drake Street and extend through undeveloped right of way to Gordon
Long Park. This concrete trail will be 1,272 feet long and will include an estimated 50-foot bridge spanning
Scull Creek.
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
The section of the Razorback Regional Greenway through Gordon Long Park currently sees an average of 600
users per day. The trail in this location closely follows Scull Creek and the topography east of the creek
naturally restricts access to the neighborhoods on the east side of the trail. The City ran a model that identified
all residences and businesses within '/2 mile of this project and found that there were 1,958 residential units,
266 businesses and 3,852 employees in this immediate area north, east and south of Drake Street. There are
a significant number of potential trail and parkland users that are currently cut off from these amenities due to
challenging topography and poor connectivity.
This project will serve people of all demographics, including many who may not have access to a vehicle and
depend on other modes of transportation. We expect this connection will become an important active
transportation connection with the many employment destinations along College Ave., dense neighborhoods
and apartments along Drake Street and the direct connection to the Razorback Regional Greenway.
In June of 2023, a letter was sent to all property owners that are adjacent to the proposed trail and a survey
was provided on speak up Fayetteville with 236 participants. 90% of the respondents expressed support for the
project. Additional public input will be solicited as the design develops.
In August of 2023, the City of Fayetteville was awarded $500,000 in federal -aid funds through the Northwest
Arkansas Regional Planning Commission Transportation Alternatives Program for construction of the Drake
Street Trail Connection.
DISCUSSION:
On September 11th, Crafton, Tull & Associates, Inc. was selected by committee based on RFQ 23-01,
selection #6. Staff worked with Crafton, Tull & Associates, Inc. to prepare a detailed scope of work and
contract for this project. They have provided a proposed scope and fee in the amount of $204,275.00 for the
design of this project.
Services to be provided include:
Design services will include the design of approximately 1,092 linear feet of 10-foot-wide concrete trail and
approximately 3,300 linear feet of protected bike lane and restriping of Drake Street. The work will include the
design of a 12-foot-wide trail bridge over Scull Creek at Gordon Long Park. The design firm will provide
detailed flood analyses to determine the most feasible location for the bridge within city -owned property. The
bridge design should use the flood study to evaluate a variety of bridge types with a goal of minimizing the
overall bridge length while providing no -rise to Scull Creek. The work will also include sizing of pipes and a
culvert for the trail crossing a tributary to Scull Creek on the east side of Gordon Long Park.
The design consultant will provide topographic and boundary surveys, pipe sizing, hydraulic studies including
no -rise certification for the bridge over Scull Creek, corps of engineers permitting, trail and bridge design, bid
ready construction plans and specifications, bidding services, construction engineering, and inspection
services.
BUDGET/STAFF IMPACT:
The design for this project will be paid for with funds from the 2022 Trails Bond Funds.
ATTACHMENTS: SRF (#3), BA (#4), 2023-1204 Drake Street Trail Conn Crafton Tull Packet (#5), CTA
Proposal - Drake Street Trail Connection (#6)
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-1204
Approval of a contract with Crafton, Tull & Associates, Inc. for design of the Drake Street
Connection Trail.
A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT
WITH CRAFTON, TULL & ASSOCIATES, INC., PURSUANT TO RFQ 23-01 SELECTION #6, IN
AN AMOUNT NOT TO EXCEED $204,275.00 FOR DESIGN SERVICES ASSOCIATED WITH
THE DRAKE STREET TRAIL CONNECTION, AND TO APPROVE A PROJECT CONTINGENCY
IN THE AMOUNT OF $25,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign a professional engineering services agreement with Crafton, Tull & Associates, Inc., pursuant to
RFQ 23-01 Selection #6, in an amount not to exceed $204,275.00 for engineering design services
associated with Drake Street Trail Connection, and further approves a project contingency in the amount
of $25,000.00.
Page 1
Matt Mihalevich
Submitted By
City of Fayetteville Staff Review Form
2023-1204
Item ID
11/7/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
10/18/2023 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of a contract in the amount of $204,275.00 with Crafton, Tull & Associates, Inc. per RFQ
23-01, selection #6 to provide professional services for the design of the Drake Street Trail Connection, approval of
$25,000.00 in project contingency, and approval of a budget adjustment.
4703.830.7300-5860.02
Account Number
46030.7300.1000
Project Number
Budgeted Item? Yes
Does item have a direct cost? Yes
Is a Budget Adjustment attached? Yes
Budget Impact:
4603 - Trails Project 2019 Bonds
Fund
Misc. Trail Improvements
Drake Street Trail Connection
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 118,949.00
$ 93,948.28
25,000.72
$ 204,275.00
$ 229,275.00
50,000.72
V20221130
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division Adjustment Number
/Org2 ENGINEERING (621)
2023
Requestor: Matt Mihalevich
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Staff recommends approval of a contract in the amount of $204,275.00 with Crafton, Tull & Associates, Inc. per RFQ 23-
01, selection #6 to provide professional services for the design of the Drake Street Trail Connection and approval of
$25,000.00 in project contingency.
COUNCIL DATE:
ITEM ID#:
11/7/2023
2023-1204
Holly Black
70/7S/2023 7:46 PM
Budget Division
TYPE:
JOURNAL #:
Date
D - (City Council)
RESOLUTION/ORDINANCE
I
GLDATE:
CHKD/POSTED:
TOTAL
Account Number
- -
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub.Detl AT
v.202398
Account Name
4703.860.7300-5860.02
204,275 -
46030
7300.1000 EX
Capital Prof Svcs - Engineering/Architects
4703.860.7300-5911.99
4703.860.7999-5899.00
25,000 -
(229,275) -
46030
46030
7300.1000 EX
7999 EX
Contingency -Capital Project
Unallocated - Budget
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SELECTION COMMITTEE -VOTING RESULTS
CITY OP
FAYET TEVILL
ARKANSAS
RFQ 23-01, Selection #6 -
Selection Description:
Drake Street Trail Connection
Selection Committee Date/Time: 09/11/2023 at 4:00 PM
Firms are listed alphabetical order.
1
2
3
Crafton Tull
Garver, LLC.
Olsson
Overall RANK
1st
2nd
I
3rd
1
l
OVERALL RANK SUMMARY SCORING
1st ranked firm: CYQ _n ,�ull1
(/N
2nd ranked firm:
5son
3rd ranked firm:
Tallied by: C��l'r UA.YISXJI�
Amanda Beilfuss, sin A
K&nny Fitch, Purchasing Agent
Date: ._15 3
Date: 7
City of Fayetteville
RFQ 23-01, Engineering & Architectural Services
Date: 09/11/2023 at 4:00 PM
Meeting ID 85412640913
Topic S/C Meeting: RFQ 23-01, Selections 6-8
Start Time 9/11/2023 3:55:32 PM
End Time 9/11/2023 4:15:02 PM
User Email abeilfuss@favetteville-ar.gov
Duration (Minutes) 20
Participants 7
CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
Name (Original Name)
User Email Total Duration (Minutes)
Guest
Amanda Beilfuss
abeilfuss@fayetteville-ar.gov 20
No
Lyssie Koscheski
17
Yes
Mike Wiederkehr
17
Yes
Matt Mihalevich
mmihalevich@fayetteville-ar.gov 16
No
cgranderson
7
Yes
Chris Brown
13
Yes
wabernathy
12
Yes
CITY OF
FAYETTEVILLE
ARKANSAS
Dear Drake Street Area Property Owner,
City of Fayetteville is collecting public input on the future trail
construction and street improvement for East Drake Street.
East Drake Street runs .6 miles from College Ave to its
terminus just west of Quail Creek Drive. The street has 4
continues 11.5 foot wide travel lanes. Drake Street will not
be extended to the west to connect to Gregg Ave in the
foreseeable future due to the need for a very costly bridge
and location of Gordon Long Park.
A paved trail connection is, however, included in the City's
trails master plan which will provide a safe enjoyable
connection for people walking, biking or using other mobility
devices to directly access Gordon Long Park and the
Razorback Greenway.
5 June 2023
SPEAK UP
FAYETTEVILLE
Please visit Speak Up
Fayetteville at:
speakup.fayetteville-ar.gov
or scan this QR code to take
the survey!
Currently, there are no bike lanes on Drake Street. Sidewalks u 32
on the south side Drake St lack ADA compliant ramps and
are significantly deteriorated in some sections. Sidewalk on
the north side of the street are missing in large sections and are blocked by mailboxes.
The current design and condition of Drake Street invites high speed driving and forces people
walking, biking and using wheelchairs to travel in the roadway with no designated space or
protection from motor vehicle traffic. The average daily traffic volumes are well under the
recommended thresholds to warrant a 4-lane road. Accordingly, Drake St is identified as a
candidate for a Road Diet in Fayetteville's Mobility Plan.
The City of Fayetteville will be applying for grant funding for construction of the paved trail
connection and the Road Diet reconfiguration of E. Drake. Concept designs being considered
include protected bike and walking spaces, reductions in number of travel lanes, addition of turn
lanes and on -street parking.
Public input is extremely important in the grant application and the overall planning process for
this project. Please take a moment to review some of the options and offer your feedback.
For questions please contact the City of Fayetteville Engineering offices at:
Email: engineering(a)-favetteville-ar.gov Phone: 479.575.8206
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Project Report
08 August 2018 - 26 June 2023
Speak Up Fayetteville
Drake Trail and Street Improvements
Visitors Summary
150
100
50
1 Jun '23
_ Pageviews
Visitors
Highlights
MAX VISITORS PER
TOTAL VIS1
DAY
297
33
NEW
REGISTRATI
ONS
0
ENGAGED INFORMED AWARE
VISITORS VISITORS VISITORS
97 1125 236
Aware Participants
236
Engaged Participants
97
Aware Actions Performed
Participants
Engaged Actions Performed
Registered
Unverified
Anonymous
Visited a Project or Tool Page 236
Informed Participants
125
Contributed on Forums
Participated in Surveys
0
2
0
0
0
95
Informed Actions Performed
Participants
Contributed to Newsfeeds
0
0
0
Viewed a video 0
Participated in Quick Polls
0
0
0
Viewed a photo
0
Downloaded a document
0
Posted on Guestbooks
0
0
0
Visited the Key Dates page
0
Contributed to Stories
0
0
0
Visited an FAQ list Page
0
Asked Questions
0
0
0
Visited Instagram Page
0
Placed Pins on Places
0
0
0
Visited Multiple Project Pages
33
Contributed to Ideas
0
0
0
Contributed to a tool (engaged)
97
Speak Up Fayetteville : Summary Report for 08 August 2018 to 26 June 2023
ENGAGEMENT TOOLS SUMMARY
0 1 0 0 0
FORUM TOPICS SURVEYS NEWS FEEDS QUICK POLLS GUEST BOOKS
0 0 0
STORIES Q&AS PLACES
Tool Type
Engagement Tool Name
Tool Status
Visitors
Contributors
Registered
Unverified
Anonymous
Survey Tool
Drake Trail and Street Improvements
Published
137
2
0
95
Page 2 of 12
Speak Up Fayetteville : Summary Report for08 August 2018 to 26 June 2023
ENGAGEMENT TOOL: SURVEY TOOL
Drake Trail and Street Improvements
Visitors ® Contributors CONTRIBUTIONS •:
How often do you travel along East Drake Street?
19 ("A*
32 (33.3%)
Question options
Daily Weekly Monthly Less than monthly or not at all
Optional question (96 response(s), 2 skipped)
Question type: Radio Button Question
24 (25.0%)
21 (21.9%)
Page 3 of 12
Speak Up Fayetteville : Summary Report for 08 August 2018 to 26 June 2023
How have you traveled along East Drake Street? Choose all that apply.
90
81
80
70
60
50
50
40
27
30
20
8
10
5
1
2 2
Question options
10 Drive Bicycle Walk Wheelchair E-Scooter or other mobility device Transit or Taxi N/A
Other (please describe)
Optional question (97 response(s), 1 skipped)
Question type: Checkbox Question
Page 4 of 12
Speak Up Fayetteville : Summary Report for 08 August 2018 to 26 June 2023
Do you live within 1/2 mile of East Drake Street?
61(64.21
Question options
Yes No Not sure
Optional question (95 response(s), 3 skipped)
Question type: Radio Button Question
Page 5 of 12
Speak Up Fayetteville : Summary Report for 08 August 2018 to 26 June 2023
Please select the level of support for each of the proposed additions:
The trail connection
from E. Drake to the
Raz...
The proposed
protected bike and
pedestrian la...
The proposed on -street
parallel parking
The proposed center
turn lane
25
Optional question (98 response(s), 0 skipped)
Question type: Likert Question
50 75 100
125
Question options
JF Highly unsupportive
Somewhat unsupportive
Neutral/Not sure
Somewhat supportive
Highly supportive
Page 6 of 12
Speak Up Fayetteville : Summary Report for 08 August 2018 to 26 June 2023
Which of the following street cross sections would you prefer for Drake Street? (Click
images to expand)
all
• OLR*
2 (2.IVy
e (a.r*
52 (93^
Question options
Other (please describe) Existing Conditions (no change)
10 Existing 4-lane cross section with shared lane symbols in outside lane
3-lane option with center turn lane and added protected bike/pedestrian space on south side
2-lane option with protected bike/pedestrian space on north side and parallel parking on south side
Optional question (97 response(s), 1 skipped)
Question type: Radio Button Question
Page 7 of 12
Speak Up Fayetteville: Summary Report for08 August 2018 to 26 June 2023
8 (8.5%)
What is your gender?
3 (3.2%)
50 (53.2%)
33 (35.1 %)
Question options
Non -binary Prefer not to say Female Male
Optional question (94 response(s), 4 skipped)
Question type: Radio Button Question
Page 8 of 12
Speak Up Fayetteville : Summary Report for08 August 2018 to 26 June 2023
What is your age?
4 (4.2%) 1
16 (16.7%)
12 (12.5%)
11 (11.5%) RIO
25 (26.0%)
Question options
70 or greater 60-69 50-59 40-49 30-39 0 18-29
Optional question (96 response(s), 2 skipped)
Question type: Radio Button Question
28 (29.2%)
Page 9 of 12
Speak Up Fayetteville : Summary Report for08 August 2018 to 26 June 2023
What is your race/ethnicity?
4 p.l*
Question options
Other (please specify) Two or more races
Optional question (93 response(s), 5 skipped)
Question type: Radio Button Question
White
3 (s^
78 (83.r/.)
Hispanic or Latino
2024
Black or African -American
Page 10 of 12
Speak Up Fayetteville: Summary Report for08 August 2018 to 26 June 2023
9 (10.2%)
6 (6.8%)
8 (9.1 %)
Question options
$200,000 or higher
$95,000 to $114,999
$11,880 to $24,999
What is your annual household income?
3 (3.4%)
8 (9.1 %) \
6 (6.8%)
14 (15.9%)
15 (17.0%)
12 13.6% 0jV
J
7 (8.0%)
$155,000 to $199,999 $135,000 to $154,999 0 $115,000 to $134,999
$75,000 to $94,999 $55,000 to $74,999 $35,000 to $54,999 0 $25,000 to $34,999
Optional question (88 response(s), 10 skipped)
Question type: Radio Button Question
Page 11 of 12
Speak Up Fayetteville : Summary Report for08 August 2018 to 26 June 2023
Would you like to be contacted with future updates on this project?
38 (V.I*
61(62.9%)
Question options
No Yes
Optional question (97 response(s), 1 skipped)
Question type: Radio Button Question
Page 12 of 12
AGREEMENT
For
PROFESSIONAL ENGINEERING SERVICES
Between
CITY OF FAYETTEVILLE, ARKANSAS
And
CRAFTON, TULL & ASSOCIATES, INC.
THIS AGREEMENT is made as of November 07 , 2023, by and between City of Fayetteville, Arkansas,
acting by and through its Mayor (hereinafter called CITY OF FAYETTEVILLE) and _Crafton, Tull &
Associates, Inc. with offices located in — Arkansas (hereinafter called ENGINEER).
CITY OF FAYETTEVILLE from time to time requires professional engineering services in connection
with the evaluation, design, and/or construction supervision of the Drake Street Trail Connection
(The "Project"). Therefore, CITY OF FAYETTEVILLE and ENGINEER in consideration of their
mutual covenants agree as follows:
ENGINEER shall serve as CITY OF FAYETTEVILLE's professional engineering consultant in those
assignments to which this Agreement applies, and shall give consultation and advice to CITY OF
FAYETTEVILLE during the performance of ENGINEER's services. All services shall be performed
under the direction of a professional engineer registered in the State of Arkansas and qualified in the
particular field.
SECTION 1- AUTHORIZATION OF SERVICES
1.1 Services on any assignment shall be undertaken only upon written Authorization of CITY OF
FAYETTEVILLE and agreement of ENGINEER.
1.2 Assignments may include services described hereafter as Basic Services or as Additional
Services of ENGINEER.
1.3 Changes, modifications or amendments in scope, price or fees to this contract shall not be
allowed without a formal contract amendment approved by the Mayor and the City Council
in advance of the change in scope, costs, fees, or delivery schedule.
SECTION 2 - BASIC SERVICES OF ENGINEER
2.1 Perform professional design services in connection with the Project as hereinafter stated,
which shall include normal civil engineering and survey services.
2.1.1 The Scope of Services to be furnished by ENGINEER during the Project is included in
Appendices A1, A2, & A3 attached hereto and made part of this Agreement.
2.1.2 ENGINEER shall coordinate their activities and services with the CITY OF
FAYETTEVILLE. ENGINEER and CITY OF FAYETTEVILLE agree that ENGINEER has
full responsibility for the engineering services.
Drake Street Trail Connection A — 1 022403
SECTION 3 - RESPONSIBILITIES OF CITY OF FAYETTEVILLE
3.1 CITY OF FAYETTEVILE shall, within a reasonable time, so as not to delay the services of
the ENGINEER:
3.1.1 Provide full information as to CITY OF FAYETTEVILLE's requirements for the Project.
3.1.2 Assist ENGINEER by placing at ENGINEER's disposal all available information pertinent to
the assignment including previous reports and any other data relative thereto.
3.1.3 Guarantee access to and make all provisions for ENGINEER to enter upon public and private
property as required for ENGINEER to perform his services under this Agreement.
3.1.4 Examine all studies, reports, sketches, cost opinions, Bid Documents, Drawings, proposals,
and other documents presented by ENGINEER and render in writing decisions pertaining
thereto.
3.1.5 The City Engineer is the CITY OF FAYETTEVILLE's project representative with respect to
the services to be performed under this Agreement. The City Engineer shall have complete
authority to transmit instructions, receive information, interpret and define CITY OF
FAYETTEVILLE's policies and decisions with respect to materials, equipment, elements and
systems to be used in the Project, and other matters pertinent to the services covered by this
Agreement.
3.1.6 CITY OF FAYETTEVILLE and/or its representative will review all documents and provide
written comments to ENGINEER in a timely manner.
SECTION 4 - PERIOD OF SERVICE
4.1 This Agreement will become effective upon the first written notice by CITY OF
FAYETTEVILLE authorizing services hereunder.
4.2 The provisions of this Agreement have been agreed to in anticipation of the orderly progress
of the Project through completion of the services stated in the Agreement. ENGINEER will
proceed with providing the authorized services immediately upon receipt of written
authorization from CITY OF FAYETTEVILLE. Said authorization shall include the scope of
the services authorized and the time in which the services are to be completed. The
anticipated schedule for this project is included as Exhibit C.
SECTION 5 - PAYMENTS TO ENGINEER
5.1 The CITY OF FAYETTEVILLE shall compensate the ENGINEER based on an hourly NTE
basis described in Exhibit B.
5.1.1 The maximum not -to -exceed amount authorized for all Architectural and Civil design for as
described in Exhibits Al, A2, & A3 of this Agreement is $198,775, not including
reimbursable expenses. Compensation for reimbursable expenses is estimated to be $5,500.
Payment for a specific phase shall not exceed the scheduled amount prior to completion of
that phase. Underruns in one phase may be used to offset overruns in another phase as long as
the contract amount is not exceeded.
Drake Street Trail Connection A — 2 022403
5.2 Statements
5.2.1 Monthly statements for each calendar month shall be submitted to CITY OF
FAYETTEVILLE or such parties as CITY OF FAYETTEVILLE may designate for
professional services consistent with ENGINEER's normal billing schedule. Once
established, the billing schedule shall be maintained throughout the duration of the Project.
Applications for payment shall be made in accordance with a format to be developed by
ENGINEER and approved by CITY OF FAYETTEVILLE. Applications for payment shall
be accompanied each month by the updated project schedule as the basis for determining the
value earned as the work is accomplished. Final payment for professional services shall be
made upon CITY OF FAYETTEVILLE's approval and acceptance with the satisfactory
completion of the Design phase for the Project.
5.3 Payments
5.3.1 All statements are payable upon receipt and due within thirty (30) days. If a portion of
ENGINEER's statement is disputed by CITY OF FAYETTEVILLE, the undisputed portion
shall be paid by CITY OF FAYETTEVILLE by the due date. CITY OF FAYETTEVILLE
shall advise ENGINEER in writing of the basis for any disputed portion of any statement.
CITY OF FAYETTEVILLE will make reasonable effort to pay invoices within 30 days of
date the invoice is approved, however, payment within 30 days is not guaranteed.
5.4 Final Payment
5.4.1 Upon satisfactory completion of the work performed under this Agreement, as a condition
before final payment under this Agreement, or as a termination settlement under this
Agreement, ENGINEER shall execute and deliver to CITY OF FAYETTEVILLE a release of
all claims against CITY OF FAYETTEVILLE arising under or by virtue of this Agreement,
except claims which are specifically exempted by ENGINEER to be set forth therein. Unless
otherwise provided in this Agreement or by State law or otherwise expressly agreed to by the
parties to this Agreement, final payment under this Agreement or settlement upon termination
of this Agreement shall not constitute a waiver of CITY OF FAYETTEVILLE's claims
against ENGINEER or his sureties under this Agreement or applicable performance and
payment bonds, if any.
SECTION 6 - GENERAL CONSIDERATIONS
6.1 Insurance
6.1.1 During the course of performance of these services, ENGINEER will maintain (in United
States Dollars) the following minimum insurance coverages:
Drake Street Trail Connection A — 3 022403
Tyne of Coverage
Workers' Compensation
Employers' Liability
Commercial General Liability
Bodily Injury and
Property Damage
Automobile Liability:
Bodily Injury and
Property Damage
Professional Liability Insurance
Limits of Liability
Statutory
$500,000 Each Accident
$1,000,000 Combined Single Limit
$1,000,000 Combined Single Limit
$1,000,000 Each Claim
ENGINEER will provide to CITY OF FAYETTEVILLE certificates as evidence of the
specified insurance within ten days of the date of this Agreement and upon each renewal of
coverage.
6.1.2 CITY OF FAYETTEVILLE and ENGINEER waive all rights against each other and their
officers, directors, agents, or employees for damage covered by property insurance during
and after the completion of ENGINEER's services.
6.2 Professional Responsibility
ENGINEER will exercise reasonable skill, care, and diligence in the performance of
ENGINEER's services and will carry out its responsibilities in accordance with customarily
accepted professional engineering practices. ENGINEER agrees not to seek or accept any
compensation or reimbursements from the City of Fayetteville for engineering work it performs
to correct any errors, omissions or other deficiencies caused by ENGINEER `s failure to meet
customarily accepted professional engineering practices. CITY OF FAYETTEVILLE retains all
other remedies to recover for its damages caused by any negligence of ENGINEER.
6.3 Cost Opinions and Projections
Cost opinions and projections prepared by ENGINEER relating to construction costs and
schedules, operation and maintenance costs, equipment characteristics and performance, and
operating results are based on ENGINEER's experience, qualifications, and judgment as a design
professional. Since ENGINEER has no control over weather, cost and availability of labor,
material and equipment, labor productivity, construction Contractors' procedures and methods,
unavoidable delays, construction Contractors' methods of determining prices, economic
Drake Street Trail Connection A — 4 022403
conditions, competitive bidding or market conditions, and other factors affecting such cost
opinions or projections, ENGINEER does not guarantee that actual rates, costs, performance,
schedules, and related items will not vary from cost opinions and projections prepared by
ENGINEER.
6.4 Changes
CITY OF FAYETTEVILLE shall have the right to make changes within the general scope of
ENGINEER's services, with an appropriate change in compensation and schedule only after
Fayetteville City Council approval of such proposed changes and, upon execution of a mutually
acceptable amendment or change order signed by the Mayor of the CITY OF FAYETTEVILLE
and the duly authorized officer of ENGINEER.
6.5 Termination
6.5.1 This Agreement may be terminated in whole or in part in writing by either party in the event
of substantial failure by the other parry to fulfill its obligations under this Agreement through
no fault of the terminating party, provided that no termination may be effected unless the
other party is given:
6.5.1.1 Not less than ten (10) calendar days written notice (delivered by certified mail, return
receipt requested) of intent to terminate,
6.5.1.2 An opportunity for consultation with the terminating party prior to termination.
6.5.2 This Agreement may be terminated in whole or in part in writing by CITY OF
FAYETTEVILLE for its convenience, provided that ENGINEER is given:
6.5.2.1 Not less than ten (10) calendar days written notice (delivered by certified mail, return
receipt requested) of intent to terminate,
6.5.2.2 An opportunity for consultation with the terminating party prior to termination.
6.5.3 If termination for default is effected by CITY OF FAYETTEVILLE, an equitable adjustment
in the price provided for in this Agreement shall be made, but
6.5.3.1 No amount shall be allowed for anticipated profit on unperformed services or other work,
6.5.3.2 Any payment due to ENGINEER at the time of termination may be adjusted to cover any
additional costs to CITY OF FAYETTEVILLE because of ENGINEER's default.
6.5.4 If termination for default is effected by ENGINEER, or if termination for convenience is
effected by CITY OF FAYETTEVILLE, the equitable adjustment shall include a reasonable
profit for services or other work performed. The equitable adjustment for any termination
shall provide for payment to ENGINEER for services rendered and expenses incurred prior to
the termination, in addition to termination settlement costs reasonably incurred by
ENGINEER relating to commitments which had become firm prior to the termination.
Drake Street Trail Connection A — 5 022403
6.5.5 Upon receipt of a termination action under Paragraphs 7.5.1 or 7.5.2 above, ENGINEER
shall:
6.5.5.1 Promptly discontinue all affected work (unless the notice directs otherwise),
6.5.5.2 Deliver or otherwise make available to CITY OF FAYETTEVILLE all data, drawings,
specifications, reports, estimates, summaries and such other information and materials as
may have been accumulated by ENGINEER in performing this Agreement, whether
completed or in process.
6.5.6 Upon termination under Paragraphs 7.5.1 or 7.5.2 above CITY OF FAYETTEVILLE may
take over the work and may award another party an agreement to complete the work under
this Agreement.
6.5.7 If, after termination for failure of ENGINEER to fulfill contractual obligations, it is
determined that ENGINEER had not failed to fulfill contractual obligations, the termination
shall be deemed to have been for the convenience of CITY OF FAYETTEVILLE. In such
event, adjustments of the agreement price shall be made as provided in Paragraph 7.5.4 of
this clause.
6.6 Delays
In the event the services of ENGINEER are suspended or delayed by CITY OF FAYETTEVILLE
or by other events beyond ENGINEER's reasonable control, ENGINEER shall be entitled to
additional compensation and time for reasonable costs incurred by ENGINEER in temporarily
closing down or delaying the Project.
6.7 Rights and Benefits
ENGINEER's services will be performed solely for the benefit of CITY OF FAYETTEVILLE
and not for the benefit of any other persons or entities.
6.8 Dispute Resolution
6.8.1 Scope of Paragraph: The procedures of this Paragraph shall apply to any and all disputes
between CITY OF FAYETTEVILLE and ENGINEER which arise from, or in any way are
related to, this Agreement, including, but not limited to the interpretation of this Agreement,
the enforcement of its terms, any acts, errors, or omissions of CITY OF FAYETTEVILLE or
ENGINEER in the performance of this Agreement, and disputes concerning payment.
6.8.2 Exhaustion of Remedies Required: No action may be filed unless the parties first negotiate.
If timely Notice is given under Paragraph 7.8.3, but an action is initiated prior to exhaustion
of these procedures, such action shall be stayed, upon application by either party to a court of
proper jurisdiction, until the procedures in Paragraphs 7.8.3 and 7.8.4 have been complied
with.
6.8.3 Notice of Dispute
6.8.3.1 For disputes arising prior to the making of final payment promptly after the occurrence of
any incident, action, or failure to act upon which a claim is based, the party seeking relief
shall serve the other party with a written Notice;
Drake Street Trail Connection A — 6 022403
6.8.3.2 For disputes arising within one year after the making of final payment, CITY OF
FAYETTEVILLE shall give ENGINEER written Notice at the address listed in
Paragraph 7.14 within thirty (30) days after occurrence of any incident, accident, or first
observance of defect or damage. In both instances, the Notice shall specify the nature
and amount of relief sought, the reason relief should be granted, and the appropriate
portions of this Agreement that authorize the relief requested.
6.8.4 Negotiation: Within seven days of receipt of the Notice, the Project Managers for CITY OF
FAYETTEVILLE and ENGINEER shall confer in an effort to resolve the dispute. If the
dispute cannot be resolved at that level, then, upon written request of either side, the matter
shall be referred to the President of ENGINEER and the Mayor of CITY OF
FAYETTEVILLE or his designee. These officers shall meet at the Project Site or such other
location as is agreed upon within 30 days of the written request to resolve the dispute.
6.9 CITY OF FAYETTEVILLE represents that it has sufficient funds or the means of obtaining
funds to remit payment to ENGINEER for services rendered by ENGINEER.
6.10 Publications
Recognizing the importance of professional development on the part of ENGINEER's employees
and the importance of ENGINEER's public relations, ENGINEER may prepare publications,
such as technical papers, articles for periodicals, and press releases, pertaining to ENGINEER's
services for the Project. Such publications will be provided to CITY OF FAYETTEVILLE in
draft form for CITY OF FAYETTEVILLE's advance review. CITY OF FAYETTEVILLE shall
review such drafts promptly and provide CITY OF FAYETTEVILLE's comments to
ENGINEER. CITY OF FAYETTEVILLE may require deletion of proprietary data or confidential
information from such publications, but otherwise CITY OF FAYETTEVILLE will not
unreasonably withhold approval. The cost of ENGINEER's activities pertaining to any such
publication shall be for ENGINEER's account.
6.11 Indemnification
CITY OF FAYETTEVILLE agrees that it will require all construction Contractors to indemnify,
defend, and hold harmless CITY OF FAYETTEVILLE and ENGINEER from and against any
and all loss where loss is caused or incurred or alleged to be caused or incurred in whole or in part
as a result of the negligence or other actionable fault of the Contractors, or their employees,
agents, Subcontractors, and Suppliers.
6.12 Ownership of Documents
6.12.1 All documents provided by CITY OF FAYETTEVILLE including original drawings, disks of
CADD drawings and cross sections, estimates, specification field notes, and data are and
remain the property of CITY OF FAYETTEVILLE. ENGINEER may retain reproduced
copies of drawings and copies of other documents.
6.12.2 Engineering documents, computer models, drawings, specifications and other hard copy or
electronic media prepared by ENGINEER as part of the Services shall become the property
of CITY OF FAYETTEVILLE when ENGINEER has been compensated for all Services
rendered, provided, however, that ENGINEER shall have the unrestricted right to their use.
ENGINEER shall, however, retain its rights in its standard drawings details, specifications,
databases, computer software, and other proprietary property. Rights to intellectual property
Drake Street Trail Connection A — 7 022403
developed, utilized, or modified in the performance of the Services shall remain the property
of ENGINEER
6.12.3 Any files delivered in electronic medium may not work on systems and software different
than those with which they were originally produced. ENGINEER makes no warranty as to
the compatibility of these files with any other system or software. Because of the potential
degradation of electronic medium over time, in the event of a conflict between the sealed
original drawings/hard copies and the electronic files, the sealed drawings/hard copies will
govern.
6.13 Notices
Any Notice required under this Agreement will be in writing, addressed to the appropriate party
at the following addresses:
CITY OF FAYETTEVILLE's address:
113 West Mountain Street
Fayetteville, Arkansas 72701
ENGINEER's address:
300 North College, Suite 317
Fayetteville, Arkansas 72701
6.14 Successor and Assigns
CITY OF FAYETTEVILLE and ENGINEER each binds himself and his successors, executors,
administrators, and assigns to the other party of this Agreement and to the successors, executors,
administrators, and assigns of such other party, in respect to all covenants of this Agreement;
except as above, neither CITY OF FAYETTEVILLE nor ENGINEER shall assign, sublet, or
transfer his interest in the Agreement without the written consent of the other.
6.15 Controlling Law
This Agreement shall be subject to, interpreted and enforced according to the laws of the State of
Arkansas without regard to any conflicts of law provisions.
6.16 Entire Agreement
This Agreement represents the entire Agreement between ENGINEER and CITY OF
FAYETTEVILLE relative to the Scope of Services herein. Since terms contained in purchase
orders do not generally apply to professional services, in the event CITY OF FAYETTEVILLE
issues to ENGINEER a purchase order, no preprinted terms thereon shall become a part of this
Agreement. Said purchase order document, whether or not signed by ENGINEER, shall be
considered as a document for CITY OF FAYETTEVILLE's internal management of its
operations.
Drake Street Trail Connection A — 8 022403
SECTION 7 - SPECIAL CONDITIONS
7.1 Additional Responsibilities of ENGINEER:
7.1.1 CITY OF FAYETTEVILLE's review, approval, or acceptance of design drawings,
specifications, reports and other services furnished hereunder shall not in any way relieve
ENGINEER of responsibility for the technical adequacy of the work. Neither CITY OF
FAYETTEVILLE's review, approval or acceptance of, nor payment for any of the services
shall be construed as a waiver of any rights under this Agreement or of any cause of action
arising out of the performance of this Agreement.
7.1.2 ENGINEER shall be and shall remain liable, in accordance with applicable law, for all
damages to CITY OF FAYETTEVILLE caused by ENGINEER's negligent performance of
any of the services furnished under this Agreement except for errors, omissions or other
deficiencies to the extent attributable to CITY OF FAYETTEVILLE or CITY OF
FAYETTEVILLE-furnished data.
7.1.3 ENGINEER's obligations under this clause are in addition to ENGINEER's other express or
implied assurances under this Agreement or State law and in no way diminish any other
rights that CITY OF FAYETTEVILLE may have against ENGINEER for faulty materials,
equipment, or work.
7.2 Remedies
Except as may be otherwise provided in this Agreement, all claims, counter -claims, disputes and
other matters in question between CITY OF FAYETTEVILLE and ENGINEER arising out of or
relating to this Agreement or the breach thereof will be decided in a court of competent
jurisdiction within Arkansas.
7.3 Audit: Access to Records
7.3.1 ENGINEER shall maintain books, records, documents and other evidence directly pertinent
to performance on work under this Agreement in accordance with generally accepted
accounting principles and practices consistently applied in effect on the date of execution of
this Agreement. ENGINEER shall also maintain the financial information and data used by
ENGINEER in the preparation of support of the cost submission required for any negotiated
agreement or change order and send to CITY OF FAYETTEVILLE a copy of the cost
summary submitted. The United States Environmental Protection Agency, the Comptroller
General of the United States, the United States Department of Labor, CITY OF
FAYETTEVILLE, the State or any of their authorized representatives shall have access to all
such books, records, documents and other evidence for the purpose of inspection, audit and
copying during normal business hours. ENGINEER will provide proper facilities for such
access and inspection.
7.3.2 Records under Paragraph 8.3.1 above, shall be maintained and made available during
performance on assisted work under this Agreement and until three years from the date of
final payment for the project. In addition, those records which relate to any controversy
arising out of such performance, or to costs or items to which an audit exception has been
taken, shall be maintained and made available until three years after the date of resolution of
such appeal, litigation, claim or exception.
Drake Street Trail Connection A — 9 022403
7.3.3 This right of access clause (with respect to financial records) applies to:
7.3.3.1 Negotiated prime agreements:
7.3.3.2 Negotiated change orders or agreement amendments in excess of $10,000 affecting the
price of any formally advertised, competitively awarded, fixed price agreement:
7.3.3.3 Agreements or purchase orders under any agreement other than a formally advertised,
competitively awarded, fixed price agreement. However, this right of access does not
apply to a prime agreement, lower tier subagreement or purchase order awarded after
effective price competition, except:
7.3.3.3.1 With respect to record pertaining directly to subagreement performance, excluding
any financial records of ENGINEER;
7.3.3.3.2 If there is any indication that fraud, gross abuse or corrupt practices may be involved;
7.3.3.3.3 If the subagreement is terminated for default or for convenience.
7.4 Covenant Against Contingent Fees
ENGINEER warrants that no person or selling agency has been employed or retained to solicit or
secure this Agreement upon an agreement of understanding for a commission, percentage,
brokerage or continent fee, excepting bona fide employees or bona fide established commercial or
selling agencies maintained by ENGINEER for the purpose of securing business. For breach or
violation of this warranty, CITY OF FAYETTEVILLE shall have the right to annul this
Agreement without liability or at its discretion, to deduct from the contract price or consideration,
or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent
fee.
7.5 Gratuities
7.5.1 If CITY OF FAYETTEVILLE finds after a notice and hearing that ENGINEER or any of
ENGINEER's agents or representatives, offered or gave gratuities (in the form of
entertainment, gifts or otherwise) to any official, employee or agent of CITY OF
FAYETTEVILLE, the State or EPA in an attempt to secure an agreement or favorable
treatment in awarding, amending or making any determinations related to the performance of
this Agreement, CITY OF FAYETTEVILLE may, by written notice to ENGINEER terminate
this Agreement. CITY OF FAYETTEVILLE may also pursue other rights and remedies that
the law or this Agreement provides. However, the existence of the facts on which CITY OF
FAYETTEVILLE bases such finding shall be in issue and may be reviewed in proceedings
under the Remedies clause of this Agreement.
7.5.2 In the event this Agreement is terminated as provided in Paragraph 8.5.1, CITY OF
FAYETTEVILLE may pursue the same remedies against ENGINEER as it could pursue in
the event of a breach of the Agreement by ENGINEER As a penalty, in addition to any other
damages to which it may be entitled by law, CITY OF FAYETTEVILLE may pursue
exemplary damages in an amount (as determined by CITY OF FAYETTEVILLE) which
shall be not less than three nor more than ten times the costs ENGINEER incurs in providing
any such gratuities to any such officer or employee.
Drake Street Trail Connection A— 10 022403
7.6 Arkansas Freedom of information Act
City contracts and documents, including internal documents and documents of subcontractors and
sub -consultants, prepared while performing City contractual work are subject to the Arkansas
Freedom of Information Act (FOIA). If a Freedom of Information Act request is presented to the
CITY OF FAYETTEVILLE, ENGINEER will do everything possible to provide the documents
in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act
(A.C.A. §25-19-101 et seq.). Only legally authorized photocopying costs pursuant to the FOIA
may be assessed for this compliance.
IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its Mayor, and
ENGINEER, by its authorized officer have made and executed this Agreement as of the day and year first
above written.
CITY OF FAYETTEVILLE, ARKANSAS ENGINEER
Lioneld Jordo. hyYsyor William Burnett, PE, Vice President
ATTEST:
��•
FA V•
By:
tea•
City ClerkTreasurer, Kara Paxton y
END OF AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
Drake Street Trail Connection A — 11 022403
a
Eil Crafton Tull
® architecture I engineering I surveying
Exhibit "Al"
Scope of Basic Services For:
Project:
Topographic Design Survey along Drake Street establishing RW
along proposed trail tying into Gordon Long Park
Client:
Cit of Fa etteville
Location of Project:
Drake Street, Fayetteville, Arkansas
Discipline:
Surveying
Discipline Manager:
Ron Swift
Project Manager:
Luke Jost, PE
Proposal Date:
October 2023
Billing Type:
Hourly with a Maximum/Reimbursable Expenses
Fee:
Topographic Design Survey:
Reimbursable Expenses (estimated):
Total:
$25,000
$3,500
$28,500
Description of the
Construction Project:
Topographic Design Survey along Drake Street & establishing RW along existing
street/proposed trail route tying into Gordon Long Park, being 1,300 +/- L.F., as shown
on Exhibit "C".
The Service to be Provided by the Surveyor are as Outlined Below:
Topographic Design Survey:
• A title company will be employed to provide a title search of the property to be surveyed. The title search will
include record plats (including adjoining plats), deeds (including adjoining deeds) and easement documents.
The title company fee will be a reimbursable expense to the client.
• A representative from our survey department will mark the site, and we will submit a request to the local utility
1-Call System to mark all underground utilities within the proposed project site.
• Our survey crew will set at least two survey control monuments adjacent to the site that will be tied to the city
state plane coordinates and elevation datum to which all survey data for this project will be referenced.
• We will provide a topographic survey of the project survey site as shown on attached Exhibit "C". Sufficient
ground elevation shots will be taken for the creation of 1'-contours across the survey site, which will include
some areas beyond the boundary lines, where accessible.
• We will locate all visible utility lines and those as marked by the utility 1-Call System. All flow lines of drainage
inlets and pipes will be measured, and the invert elevation of sanitary sewer manholes will be recorded. All
pipe sizes will be measured and shown on the topographic survey.
• Our field crew will locate trees 6" or bigger.
• We will locate fences, driveways and buildings.
• We will locate any property corners that are available for the property.
• We will prepare an AutoCAD base survey drawing of the topographic design survey of the site, which will be
used for engineering design purposes. This base survey drawing will include property boundary lines and any
easement lines discovered by the examination of the title search for the property or any other provided
document.
www.craftontull.com
a
Eil Crafton Tull
® architecture I engineering I surveying
Scope of Basic Services does NOT Include the Following:
• Preparation of a final subdivision plat, tract or lot split plats, tract or lot combination plats, or similar type plats
as may be required by the governing agency for approval of this project.
• Surveys and plats of the property for financing, sales, or other purposes such as an ALTA or as -built survey.
• Surveys of offsite utility, street or drainage improvements not within the survey site.
• Surveys for environmental studies, including wetland delineation.
• Surveys for flood data or studies for Corps of Engineer, FEMA or other special government agency permitting.
• Surveys for location of geotechnical soil borings or pits.
• Surveying related to construction services or construction staking.
• Phase 1 Environmental Site Assessment
• Cultural Resources Survey
• Threatened & Endangered Species Habitat Assessment
• A separate tree location or landscape plat.
Note: Services listed can be provided for additional fee.
Client Shall Provide:
• Any existing boundary and topographic survey plats of the property that are in their possession.
• Disclosure of known boundary disputes, possible encroachments, and gaps or overlaps with adjoining
properties.
• Disclosure of known buried tanks or environmental concerns within the proposed improvement site area that
will be required to be shown on the survey.
• Access for our survey crew personnel to enter the property to conduct the surveys.
This is the scope of services for the Project. Should there be additions to this scope of services, those
services shall be compensated for additional fee.
www.craftontull.com
a
Eil Crafton Tu I I
® architecture I engineering I surveying
Exhibit "AT'
Civil Scope of Basic Services for:
Project:
Drake Street Trail Connection
Client:
City of Fayetteville
Location of Project:
Drake Street, Fayetteville, Arkansas
Discipline:
Civil Engineering
Discipline Manager:
Luke Jost, P.E.
Project Manager:
Luke Jost, P.E.
Proposal Date:
October 2023
Billing Type:
Hourly with a Maximum/Reimbursable Expenses
Fee/Estimate:
Civil Design $84,595
Construction Administration $34,780
Geotechnical Subconsultant (Terracon) $25,200
Reimbursable Expenses (Estimated) $1,500
TOTAL: $146,075
Description of the Construction
Project:
Design of approximately 1,092 linear feet of 10-foot-wide concrete trail
and approximately 3,300 linear feet of protected bike lane and restriping of
Drake Street. Project includes 12-foot-wide trail bridge over Scull
Creek & accompanying hydraulic study.
Proiect scope:
Design of approximately 1,092 linear feet of 10-foot-wide concrete trail and approximately 3,300 linear feet of
protected bike lane and restriping of Drake Street.
The work will include the design of a 12-foot-wide trail bridge over Scull Creek at Gordon Long Park. The design
firm will provide detailed flood analyses to determine the most feasible location for the bridge within City owned
property. The bridge design should use the flood study to evaluate a variety of bridge types to with a goal of
minimizing the overall bridge length while providing no -rise to Scull Creek. The City anticipates using a 3-sided
box culvert for the bridge over Scull Creek; therefore, the scope and fee estimate have been provided for that type
of structure. If the hydraulic study determines a span bridge is required, additional fee will be required for the
design. The work will also include sizing of pipes and a culvert for the trail crossing a tributary to Scull Creek on
the east side of Gordon Long Park.
The proposed project will provide any required surveys, pipe sizing, hydraulic studies including no -rise
certification for the bridge over Scull Creek, corps of engineers permitting (if work is necessary in their
jurisdiction), trail and bridge design, bid ready construction plans and specifications, bidding services, construction
engineering, and inspection services.
Detailed services to be provided by the Engineer:
Preliminary Design Phase (30%):
• Prepare Preliminary Plans (Title, Typical Section, Plan & Profile Sheets, Cross Sections)
• Meet with City and stakeholders to finalize route
• Utility coordination
• Prepare a preliminary cost estimate
• Submit plans to owner for review
60% Design Phase:
0 Finalize trail geometrics based on 30% review comments
• Design of drainage structures as required
• Hydraulic analysis of Skull Creek & Tributary w/ Drainage Crossings
• Utility coordination
• Drawing Set to include:
o Cover sheet
o Plan & profile sheets
o Bridge Plans
o Signing & Striping plans
o Typical Section
o Cross sections
o Standard Details
• Update construction cost estimate
• Submit plans to owner for review
• Meet with City and stakeholders to finalize route
90% Design Phase:
• Revise plans based on comments to the 60% design submittal
• Pre -final design of trail and drainage improvements
• Final Hydraulic analysis of Skull Creek & Tributary w/ Drainage Crossings
• Prepare the following construction drawings:
o Cover Sheet
o Plan & profile sheets
o Typical section sheets
o Cross sections
o Erosion control plans
o Bridge plans
o Signing & striping plans
o Notes and Standard & Special Details
• Update construction cost estimate
• Submit plans to owner for review
Final Design Phase
• Finalize plans based on comments to the 90% design submittal
• Finalize design of trail and drainage improvements
• Hydraulic analysis and no -rise certificate
• Prepare storm water pollution prevention plan (SWPPP)
• Submit final plans to City for review and approval
• Submit permit applications to ADEQ and USACE (if required)
• Update construction cost estimate
Specifications, Bidding and Contract Negotiation Phase
• Recommend Contractor to Owner
• Prepare project specifications
• Bid documents prepared and issued to bidders
• Answer bidder's questions and issue addenda
• Receive bids and tabulate results
Construction Administration Phase (assume 180 days):
• Answer City staff questions
• Construction Observation
• Final inspection & project close-out
Geotechnical (provided by subcontractor - Terracon)
• Assumes 1 boring at bridge area to a depth of 15'
www.craftontull.com
END SCOPE OF SERVICES THIS CONTRACT This is the scope of services for the Project. Should there
be additions to this scope of services, those services shall be compensated for additional fee.
Items Provided by City:
Site access
Construction materials testing
Acquisition of Right of Way and Easements
Additional Items that can be provided by CTA under amendment or separate contract:
• Construction Phase Materials Testing
• ROW/Easement Acquisition Documents
• ROW/Easement Acquisition Services
• Retaining wall design
• FEMA applications/Coordination including CLOMR/LOMR process
www.craftontull.com
Crafton Tull
® architecture I engineering I surveying
Exhibit "AT'
Scope of Environmental Services For:
Project:
Drake Street Trail Connection
Client:
City of Fayetteville
Location of Project:
Fayetteville, AR (Washington Count
Discipline:
Environmental
Discipline Manager:
Stuart Gower -Jackson
Project Manager:
Luke Jost, PE
Proposal Date:
October 12, 2023
Billing Type:
Hourly NTE + Reimbursables
Estimate:
$29,200 (Hourly NTE)
$500 Estimated Reimbursables
Description of the Construction
Project:
Construction of a concrete trail, protected bike lane, bridge, and
associated permitting
The services to be provided by the Engineer:
• Waters of the U.S. Delineation and Report
• U.S. Army Corps of Engineers Jurisdictional Determination Request and Coordination
• U.S. Army Corps of Engineers Nationwide Permit Application and Coordination
• Threatened and Endangered Species Desktop Review
• ADEQ Short -Term Activity Authorization (STAA) Permit Application and Coordination
• Prepare and submit to ARDOT a Tier 3 Categorical Exclusion document that meets FHWA standards
• Consultation and design of in -stream structures for energy dissipation downstream of lake
• Organize a Public Involvement meeting for the proposed project, if required
• Subcontract the completion of a Phase I Cultural Resources Survey to a qualified sub -consultant, if
study is required
Scope of Basic Services does NOT Include the Following:
• Tree Survey, Tree Inventory Report, and/or Tree Preservation Plan
• Phase 1 Environmental Site Assessment
• Biological and/or Habitat Assessments/Field Surveys
• U.S. Army Corps of Engineers Standard Permit Application and/or Coordination
• Geotechnical Investigation
• Construction oversight and due diligence
• Wetland and/or Stream Compensatory Mitigation Fees or Services
Note: Services listed can be provided for additional fee.
Items to be provided by Owner:
• Site access
This is the scope of services for the Project. Should there be additions to this scope of services,
those services shall be compensated for additional fee.
www.craftontull.com
Ca1 Grafton Tull
architecture I engineering I surveying
Exhibit "B"
Standard Hourly Rate Schedule
Effective January 1, 2023
Hourly
Category
Rate
CIVIL ENGINEERING
ENGINEERING PRINCIPAL .............................
$
230
SR. ENGINEERING MANAGER ........................
$
210
ENGINEERING MANAGER ..............................
$
175
SR. PROJECT ENGINEER ..............................
$
155
PROJECT ENGINEER ....................................
$
135
ENGINEER INTERN III ....................................
$
130
ENGINEER INTERN II .....................................
$
120
ENGINEER INTERN I .....................................
$
110
SR. ENGINEERING DESIGNER .......................
$
155
ENGINEERING DESIGNER III ..........................
$
120
ENGINEERING DESIGNER II ...........................
$
100
ENGINEERING DESIGNER I ............................
$
90
ENGINEERING CAD TECHNICIAN III ................
$
85
ENGINEERING CAD TECHNICIAN II .................
$
75
ENGINEERING CAD TECHNICIAN I ..................
$
65
ENVIRONMENTAL
ENVIRONMENTAL MANAGER .........................
$
195
SR. ENVIRONMENTAL SCIENTIST ...................
$
145
PROJECT ENVIRONMENTAL SCIENTIST .........
$
120
ENVIRONMENTAL SCIENTIST II ......................
$
100
ENVIRONMENTAL SCIENTIST I .......................
$
80
INSPECTION
SR. INSPECTOR ...........................................
110
INSPECTOR II ...............................................
$
95
INSPECTOR I ...............................................
$
70
LANDSCAPE ARCHITECTURE
LANDSCAPE ARCHITECTURE MANAGER ........
$
155
SR. LANDSCAPE ARCHITECT .........................
$
135
PROJECT LANDSCAPE ARCHITECT ................
$
110
LANDSCAPE ARCHITECT INTERN II ................
$
90
LANDSCAPE ARCHITECT INTERN I .................
$
75
LANDSCAPE ARCHITECTURE DESIGNER ........
$
80
ADMINISTRATIVE
ADMINISTRATIVE PRINCIPAL .........................
$
200
ADMINISTRATIVE MANAGER .........................
$
155
ADMINISTRATIVE IV ......................................
$
100
ADMINISTRATIVE III ......................................
$
80
ADMINISTRATIVE II .......................................
$
60
ADMINISTRATIVE I ........................................
$
45
Hourly
Category
Rate
PLANNING MANAGER ...................................
$ 200
SR. PLANNER ...............................................
$ 180
PROJECT PLANNER ......................................
$ 130
PLANNER II ..................................................
$ 105
PLANNER I ...................................................
$ 90
SURVEYING
SURVEYING PRINCIPAL ................................
$ 210
SR. SURVEYING MANAGER ...........................
$ 180
SURVEYING MANAGER ................................
$ 170
SR. PROJECT SURVEYOR .............................
$ 150
PROJECT SURVEYOR ...................................
$ 130
SURVEYOR INTERN II ...................................
$ 120
SURVEYOR INTERN I ....................................
$ 100
SURVEY COORDINATOR ...............................
$ 100
CREW CHIEF II .............................................
$ 95
CREW CHIEF I ..............................................
$ 85
FIELD SURVEYOR III .....................................
$ 70
FIELD SURVEYOR II ......................................
$ 60
FIELD SURVEYOR I .......................................
$ 55
SURVEY CAD TECHNICIAN III .........................
$ 95
SURVEY CAD TECHNICIAN II ..........................
$ 75
SURVEY CAD TECHNICIAN I ..........................
UAV SERVICES
$ 65
UAV TEAM LEAD ...........................................
$ 115
UAV PILOT ...................................................
$ 75
GEOGRAPHIC•- •
GIS MANAGER ..............................................
$ 125
GIS ANALYST ...............................................
$ 100
GIS TECHNICIAN II ........................................
$ 80
GIS TECHNICIAN I .........................................
$ 55
REIMBURSABLE EXPENSES
GIPS Equipment ..........................................
35/Hour
Robotic Survey Equipment...........................$20/Hour
LiDAR Scanning Equipment ........................$35/Hour
UAV............ ........................................
$1000/Unit
Job Related Mileage....................................$0.64/Mile
Per Diem for Out of Town Crews..... Per GSA
Allowable
Airfare and other travel related expenses ..........
At Cost
Black and white 8.5"xl1" Copies ..............
$0.15/sheet
Color 8.5"xl 1" Copies ............................
$1.50/sheet
Photo Paper Color Plan Sheet Copies ......
$0.75/sq. ft.
Reproducible Plan Copies (Vellum) ...........
$1.50/sq. ft
Reproducible Plan Copies (Bond) .............
$0.35/sq. ft.
All rates are subject to change without notice.
Crafton Tu II
® architecture I engineering I surveying
Exhibit "C"
Anticipated Design Schedule
• Notice to Proceed: November 2023
• Survey: January 2024 (8 weeks)
• 30% Plans: February 2024 (4 weeks)
o City Review (2 weeks)
• 60% Plans: April 2024 (4 weeks)
o City Review: 2 weeks
• 90% Plans & Draft Contract docs: June 2024 (4 weeks)
o City Review: 2 weeks
• Bid Plans & Specifications: August 2024 (4 weeks)