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Home My WebLink About249-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 249-23 File Number: 2023-1207 LAW ENFORCEMENT MENTAL HEALTH AND WELLNESS ACT (GRANT AWARD): A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A NON -MATCHING GRANT AWARD IN THE AMOUNT OF $200,000.00 FOR THE EXPANSION OF THE POLICE DEPARTMENT'S WELLNESS AND RESILIENCY PROGRAM FUNDED THROUGH THE 2023 LAW ENFORCEMENT MENTAL HEALTH AND WELLNESS ACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to execute a grant agreement accepting a non -matching grant in the amount of $200,000.00 to be funded through the 2023 Law Enforcement Mental Health and Wellness Act. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on November 7, 2023 Page 1 Attest: ``�pq�a��rrrri�i • , , •� M ` • •S� Kara Paxton, City Cle reasurer rrFv '.yam •��N� 1`- ..,, �. CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 7, 2023 TO: Mayor Jordan and City Council THRU: CITY COUNCIL MEMO FROM: Mike Reynolds, Police Chief DATE: SUBJECT: FY2023 Law Enforcement Mental Health and Wellness Act Grant Award RECOMMENDATION: 2023-1207 Staff recommends acceptance of a non -matching grant award for the expansion of the Police Department's Wellness and Resiliency Program funded through the 2023 Law Enforcement Mental Health and Wellness Act (LEMHWA), and the approval of a budget adjustment in the amount of $200,000. BACKGROUND: The U.S. Department of Justice, Office of Community Oriented Policing Services, has announced the 2023 LEMHWA grant awards. LEMHWA funds are used to improve the delivery of and access to mental health and wellness services for law enforcement officers through implementation and expansion of peer support, training, family resources, suicide prevention, and other promising practices for wellness programs. Programs may also serve civilian staff who may regularly experience some of the same trauma exposure. The LEMHWA has a 2- year grant period, and LEMHWA awards are managed through the JustGrants web portal. The Fayetteville Police Department was awarded an initial LEMHWA grant in October 2022 in the amount of $94,810.73 to fund our Wellness and Resiliency Program and Peer to Peer Team. With these grant funds, the Peer to Peer Team received training and certification to provide all Fayetteville Police Department (FPD) employees with tangible emotional support through times of personal or professional crisis, to help anticipate and address potential difficulties, and to assist FPD and surrounding small-town agencies within Northwest Arkansas with critical incident response, defusing, debriefings, and individual peer discussions. To date, the FPD Peer Team spent 241 hours with area agencies that encountered officer involved shootings, officers killed in the line of duty, officer suicide, and an officer assaulted and seriously wounded. DISCUSSION: This new grant award in the amount of $200,000 will expand and enhance our current Wellness and Resliency Program by obtaining instructor certification for peer team members insuring adequate availability within our department in times of crisis. Grant funding will also provide for counseling sessions, obtaining certifications and attending training in the areas of nutrition, leadership, suicide prevention and stress management. Grant funding will be utilized for any overtime expenses incurred by peer team members in developing and implementing these resources. The 2023 LEMHWA grant has a two-year award period ending on September 30, 2025. Please see attached program narrative and budget narrative for details. BUDGET/STAFF IMPACT: Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 This grant award does not require local matching funds and has no impact on staffing levels. ATTACHMENTS: SRF (#3), BA (#4), SRM (#5), Award_Package_FAW-180156 (#6), 2023 LEMHWA Project Narrative (#7), 2023 LEMWHA Budget Narrative (#8) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-1207 FY2023 Law Enforcement Mental Health and Wellness Act Grant Award A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A NON -MATCHING GRANT AWARD IN THE AMOUNT OF $200,000.00 FOR THE EXPANSION OF THE POLICE DEPARTMENT'S WELLNESS AND RESILIENCY PROGRAM FUNDED THROUGH THE 2023 LAW ENFORCEMENT MENTAL HEALTH AND WELLNESS ACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to execute a grant agreement accepting a non -matching grant in the amount of $200,000.00 to be funded through the 2023 Law Enforcement Mental Health and Wellness Act. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Mike Reynolds Submitted By City of Fayetteville Staff Review Form 2023-1207 Item ID 11/7/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/20/2023 POLICE (200) Submitted Date Division / Department Action Recommendation: Staff recommends acceptance of a non -matching grant award for the expansion of the Police Department's Wellness and Resiliency Program funded through the 2023 Law Enforcement Mental Health and Wellness Act (LEMHWA), and the approval of a budget adjustment in the amount of $200,000. Budget Impact: 1010.200.2920-various General Account Number Fund 32205.2023 Police - COPS 2023 LEMHWA Grant Project Number Budgeted Item? No Does item have a direct cost? No Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 200,000.00 200,000.00 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division POLICE (200) Adjustment Number /Org2 2023 Requestor: Willie Newman BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Establish a revenue and expense budget within project accounting for the 2023 Law Enforcement Mental Health and Wellness Act grant award. COUNCIL DATE: 11/7/2023 ITEM ID#: 2023-1207 Holly Black 7012012023 7.33 tgln RESOLUTION/ORDINANCE Budget Division Date TYPE: D - (City Council) JOURNAL#: GLDATE: CHKD/POSTED: TOTAL Account Number 200,000 200,000 Increase / (Decrease) Expense Revenue Project.Sub# Project Sub.Detl AT v.2023109 Account Name 1010.200.2920-4309.01 - 200,000 32205 2023 RE Federal Grants - Operational 1010.200.2920-5304.00 1010.200.2920-5210.00 83,756 - 39,960 - 32205 32205 2023 EX 2023 EX Travel & Training Minor Equipment 1010.200.2920-5314.00 1010.200.2920-5120.00 37,000 - 39,284 - 32205 32205 2023 EX 2023 EX Professional Services Personnel Other - Contra I of 1 CITY OF FAYETTEVILLE (r ARKANSAS MEETING OF NOVEMBER 7, 2023 TO: Mayor and City Council FROM: Mike Reynolds, Chief of Police DATE: October 20, 2023 CITY COUNCIL MEMO SUBJECT: FY2023 Law Enforcement Mental Health and Wellness Act Grant Award RECOMMENDATION: Staff recommends acceptance of a non -matching grant award for the expansion of the Police Department's Wellness and Resiliency Program funded through the 2023 Law Enforcement Mental Health and Wellness Act (LEMHWA), and the approval of a budget adjustment in the amount of $200,000. BACKGROUND: The U.S. Department of Justice, Office of Community Oriented Policing Services, has announced the 2023 LEMHWA grant awards. LEMHWA funds are used to improve the delivery of and access to mental health and wellness services for law enforcement officers through implementation and expansion of peer support, training, family resources, suicide prevention, and other promising practices for wellness programs. Programs may also serve civilian staff who may regularly experience some of the same trauma exposure. The LEMHWA has a 2-year grant period, and LEMHWA awards are managed through the JustGrants web portal. The Fayetteville Police Department was awarded an initial LEMHWA grant in October 2022 in the amount of $94,810.73 to fund our Wellness and Resiliency Program and Peer to Peer Team. With these grant funds, the Peer to Peer Team received training and certification to provide all Fayetteville Police Department (FPD) employees with tangible emotional support through times of personal or professional crisis, to help anticipate and address potential difficulties, and to assist FPD and surrounding small-town agencies within Northwest Arkansas with critical incident response, defusing, debriefings, and individual peer discussions. To date, the FPD Peer Team spent 241 hours with area agencies that encountered officer involved shootings, officers killed in the line of duty, officer suicide, and an officer assaulted and seriously wounded. DISCUSSION: This new grant award in the amount of $200,000 will expand and enhance our current Wellness and Resliency Program by obtaining instructor certification for peer team members insuring adequate availability within our department in times of crisis. Grant funding will also provide for counseling sessions, obtaining certifications and attending training in the areas of nutrition, leadership, suicide prevention and stress management. Grant funding will be utilized for any overtime expenses incurred by peer team members in developing and implementing Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 these resources. The 2023 LEMHWA grant has a two-year award period ending on September 30, 2025. Please see attached program narrative and budget narrative for details. BUDGET/STAFF IMPACT: This grant award does not require local matching funds and has no impact on staffing levels. Attachments: 2023 LEMWHA Grant Award Packet Department of Justice (DOJ) Office of Community Oriented Policing Services (COPS Office) Washington, D.C. 20531 Name and Address of Recipient , State and Zip: Recipient UEI: CITY OF FAYETTEVILLE 100 W ROCK ST FAYETTEVILLE, AR 72701 ZGAZNS4HKFY3 ect Title: FY23 City of Fayetteville, Award Number: 15JCOPS-23-GG-01830-LEMH LEMHWA Project (Solicitation Title: FY 2023 Law Enforcement Mental Health and Wellness Act (LEMHWA) Implementation Projects Federal Award Amount: $200.000.00 Federal Award Date: 10/13/23 ng Agency: Office of Community Oriented Policing Funding Instrument Type: Grant Opportunity Category: D Assistance Listing: 16.710 - Public Safety Partnership and Community Policing Grants Proiect Period Start Date: 10/1/23 Proiect Period End Date: 9/30/25 Project Description: The Fayetteville Police Department (FPD) will use LEMHWA funding to expand its peer support program by creating a new component by making nutrition as instructors available to FPD employees. The agency will continue to build their peer team with continuing education and by creating instructor, continue to coordinate with regional partners through further education and coordination. Training will include certifying peer team members to teach about stress, trauma, and critical incidents. The agency's regional goal is to provide information that will create resiliency in first responders that lead to longer careers, safer communities, and higher retention. LEMHWA funding will also allow FPD to expand their efforts to assist other agencies in creating peer teams, build internal instructors to provide training to other agencies at minimal costs, and continue to build and influence the Northwest Arkansas region through compassionate care for first responders. Page: 1 of 19 Award Letter October 13, 2023 Dear Mike Reynolds, On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Community Oriented Policing Services (the COPS Office) has approved the application submitted by CITY OF FAYETTEVILLE for an award under the funding opportunity entitled 2023 FY 2023 Law Enforcement Mental Health and Wellness Act (LEMHWA) Implementation Projects. The approved award amount is $200,000. Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information, Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award Offer also includes any Other Award Documents. Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but also compliance with assurances and certifications that relate to conduct during the period of performance for the award. These requirements encompass financial, administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the assurances and certifications, and the application as approved by the COPS Office, so that they understand the award requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award. Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for non-compliance, which may include termination of the award and/or a requirement to repay award funds. Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator, and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and certification, within 45 days from the award date. To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if you haven't already completed the enrollment process in ASAP. The Entity Administrator should have already received an email from ASAP to initiate this process. Congratulations, and we look forward to working with you. HUGH CLEMENTS COPS Director Office for Civil Rights Notice for All Recipients The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal financial assistance from DOJ from discriminating in services and employment because of race, color, national origin, religion, disability, sex, and, for grants authorized under the Violence Against Women Act, sexual orientation and gender identity. Recipients are also prohibited from discriminating in services because of age. For a complete review of these civil rights laws and nondiscrimination requirements, in connection with DOJ awards, see https://ojp.gov/funding/ Explore/LegalOverview/Civil Rig htsRequirements.htm. Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. Page: 2 of 19 These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a nondiscriminatory manner to their service population or have employment practices that meet equal -opportunity standards. If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5). The OCR is available to help you and your organization meet the civil rights requirements that are associated with DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial assistance, please do not hesitate to contact the OCR at askOCR@ojp.usdoj.gov. Award Information This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. Recipient Information Recipient Name FAYETTEVILLE, CITY OF UEI NS4HKFY3 100 W ROCK ST City FAYETTEVILLE p/Postal Code 701 my/Parish Details Federal Award Date 10/13/23 Award Number 15JCOPS-23-GG-01 830-LEMH Federal Award Amount $200,000.00 ORI Number Street 2 State/U.S. Territory Arkansas Country United States Province Award Type Initial Supplement Number 00 Funding Instrument Type Grant Page: 3 of 19 Assistance Listing Assistance Listings Program Title Number 16.710 Public Safety Partnership and Community Policing Grants Statutory Authority The Public Safety Partnership and Community Policing Act of 1994, 34 U.S.C. § 10381 et seq II I have read and understand the information presented in this section of the Federal Award Instrument. Project Information This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. olicitation Title 3 FY 2023 Law Enforcement Mental Health and Ilness Act (LEMHWA) Implementation Projects pplication Number RANT13837048 Grant Manager Name CAM ISHA AMAKER Phone Number E-mail Address isha.Amaker@usdoj.gov Project Title FY23 City of Fayetteville, AR, LEMHWA Project Performance Period Start Date 10/01 /2023 Budget Period Start Date 10/01 /2023 Project Description Awarding Agency COPS Performance Period End Date 09/30/2025 Budget Period End Date 09/30/2025 The Fayetteville Police Department (FPD) will use LEMHWA funding to expand its peer support program by creating a new component by making nutrition as instructors available to FPD employees. The agency will continue to build their peer team with continuing education and by creating instructor, continue to coordinate with regional partners through further education and coordination. Training will include certifying peer team members to teach about stress, trauma, and critical incidents. The agency's regional goal is to provide information that will create resiliency in first responders that lead to longer careers, safer communities, and higher retention. LEMHWA funding will also allow FPD to expand Page: 4 of 19 their efforts to assist other agencies in creating peer teams, build internal instructors to provide training to other agencies at minimal costs, and continue to build and influence the Northwest Arkansas region through compassionate care for first responders. I I have read and understand the information presented in this section of the Federal Award Instrument. Financial Information This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. A financial analysis of budgeted costs has been completed. All costs listed in the approved budget below were programmatically approved based on the final proposed detailed budget and budget narratives submitted by your agency to the COPS Office. Any adjustments or edits to the proposed budget are explained below. Budget Clearance Date: 7/20/23 9:52 PM Comments No items Budget Category Proposed Change Approved Percentages Budget Budget Sworn Officer Positions: $0 $0 $0 Civilian or Non -Sworn Personnel: $0 $0 $0 Travel: $83,756 $0 $83,756 Equipment: $0 $0 $0 Supplies: $39,960 $0 $39,960 SubAwards: $0 $0 $0 Procurement Contracts: $37,000 $0 $37,000 Other Costs: $39,284 $0 $39,284 Total Direct Costs: $200,000 $0 $200,000 Indirect Costs: $0 $0 $0 Total Project Costs: $200,000 $0 $200,000 Federal Funds: $200,000 $0 $200,000 100.00% Page: 5 of 19 Match Amount: $0 $0 $0 0.00% Program Income: Budget Category Sworn Officer Civilian Personnel Travel Equipment Supplies SubAwards Procurement Contracts Other Costs Indirect Costs $0 $0 $0 0.00% 11 I have read and understand the information presented in this section of the Federal Award Instrument. Other Award Documents I I have read and understand the information presented in this section of the Federal Award Instrument. No other award documents have been added. Award Conditions This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. 1 Reporting Subawards and Executive Compensation The recipient agrees to comply with the following requirements of 2 C.F.R. Part 170, Appendix A to Part 170 — Award Term: I. Reporting Subawards and Executive Compensation a. Reporting of first -tier subawards. Page: 6 of 19 Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that equals or exceeds $30,000 in Federal funds for a subaward to a non -Federal entity or Federal agency (see definitions in paragraph e. of this award term). 2. Where and when to report. i. The non -Federal entity or Federal agency must report each obligating action described in paragraph a.1. of this award term to http://www.fsrs.gov. ii. For subaward information, report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must be reported by no later than December 31, 2010.) 3. What to report. You must report the information about each obligating action that the submission instructions posted at http://www.fsrs.gov specify. b. Reporting total compensation of recipient executives for non -Federal entities. 1. Applicability and what to report. You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal year, if— i. The total Federal funding authorized to date under this Federal award equals or exceeds $30,000 as defined in 2 CFR 170.320; ii. in the preceding fiscal year, you received — (A) 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards), and (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and, iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.) 2. Where and when to report. You must report executive total compensation described in paragraph b.1. of this award term: i. As part of your registration profile at https://www.sam.gov. ii. By the end of the month following the month in which this award is made, and annually thereafter. c. Reporting of Total Compensation of Subrecipient Executives. 1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for each first - tier non -Federal entity subrecipient under this award, you shall report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if— i. in the subrecipient's preceding fiscal year, the subrecipient received — (A) 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards) and, (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and ii. The public does not have access to information about the compensation of the executives through periodic reports Page: 7 of 19 filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm.) 2. Where and when to report. You must report subrecipient executive total compensation described in paragraph c.1. of this award term: i. To the recipient. ii. By the end of the month following the month during which you make the subaward. For example, if a subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and 31), you must report any required compensation information of the subrecipient by November 30 of that year. d. Exemptions. If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements to report: i. Subawards, and ii. The total compensation of the five most highly compensated executives of any subrecipient. e. Definitions. For purposes of this award term: 1. Federal Agency means a Federal agency as defined at 5 U.S.C. 551(1) and further clarified by 5 U.S.C. 552(f). 2. Non -Federal entity means all of the following, as defined in 2 CFR part 25: i. A Governmental organization, which is a State, local government, or Indian tribe; ii. A foreign public entity; iii. A domestic or foreign nonprofit organization; and, iv. A domestic or foreign for -profit organization 3. Executive means officers, managing partners, or any other employees in management positions. 4. Subaward: i. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. ii. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see 2 CFR 200.331). iii. A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient considers a contract. 5. Subrecipient means a non -Federal entity or Federal agency that: i. Receives a subaward from you (the recipient) under this award; and ii. Is accountable to you for the use of the Federal funds provided by the subaward. 6. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)). 2 Page: 8 of 19 Restrictions on Internal Confidentiality Agreements: No recipient or subrecipient under this award, or entity that receives a contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts the lawful reporting of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. Consolidated Appropriations Act, 2023, Public Law 117-328, Division E, Title VI 1, Section 742. 3 Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and COPS Office authority to terminate award): The recipient and subrecipient agree to comply with the requirements in 2 C.F.R. § 175.15(b) —Award Term: I. Trafficking in persons. a. Provisions applicable to a recipient that is a private entity. 1. You as the recipient, your employees, subrecipients under this award, and subrecipients' employees may not— i. Engage in severe forms of trafficking in persons during the period of time that the award is in effect; ii. Procure a commercial sex act during the period of time that the award is in effect; or iii. Use forced labor in the performance of the award or subawards under the award. 2. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if you or a subrecipient that is a private entity — i. Is determined to have violated a prohibition in paragraph a.1 of this award term; or ii. Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition in paragraph a.1 of this award term through conduct that is either — A. Associated with performance under this award; or B. Imputed to you or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2CFR part 180, "OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement)," as implemented by DOJ at 2 C.F.R. Part 2867. b. Provision applicable to a recipient other than a private entity. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if a subrecipient that is a private entity- 1. Is determined to have violated an applicable prohibition in paragraph a.1 of this award term; or 2. Has an employee who is determined by the agency official authorized to terminate the award to have violated an applicable prohibition in paragraph a.1 of this award term through conduct that is either— i. Associated with performance under this award; or ii. Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, "OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement)," as implemented by DOJ at 2 C.F.R. Part 2867. c. Provisions applicable to any recipient. 1. You must inform us immediately of any information you receive from any source alleging a violation of a prohibition in paragraph a.1 of this award term. 2. Our right to terminate unilaterally that is described in paragraph a.2 or b of this section: i. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended 22 U.S.C. 7104(g), and ii. Is in addition to all other remedies for noncompliance that are available to us under this award. 3. You must include the requirements of paragraph a.1 of this award term in any subaward you make to a private entity. d. Definitions. For purposes of this award term: 1. "Employee" means either: i. An individual employed by you or a subrecipient who is engaged in the performance of the project or program under this award; or ii. Another person engaged in the performance of the project or program under this award and not compensated by you including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in -kind contribution toward cost sharing or matching requirements. 2. "Forced labor" means labor obtained by any of the following methods: the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery. 3. "Private entity": i. Means any entity other than a State, local government, Indian tribe, or foreign public entity, as those terms are defined in 2 CFR 175.25. ii. Includes: A. A nonprofit organization, including any nonprofit institution of higher education, hospital, or tribal organization other than one included in the definition of Indian tribe at 2 CFR 175.25(b). Page: 9 of 19 B. A for -profit organization. 4. "Severe forms of trafficking in persons," "commercial sex act," and "coercion" have the meanings given at section 103 of the TVPA, as amended (22 U.S.C. 7102). 4 Duplicative Funding: The recipient understands and agrees to notify the COPS Office if it receives, from any other source, funding for the same item or service also funded under this award. 0 Termination: Recipient understands and agrees that the COPS Office may terminate funding, in whole or in part, for the following reasons: (1) When the recipient fails to comply with the terms and conditions of a Federal award. (2) When an award no longer effectuates the program goals or agency priorities, to the extent such termination is authorized by law. (3) When the recipient agrees to the termination and termination conditions. (4) When the recipient provides the COPS Office written notification requesting termination including the reasons, effective date, and the portion of the award to be terminated. The COPS Office may terminate the entire award if the remaining portion will not accomplish the purposes of the award. (5) Pursuant to any other termination provisions included in the award. 2. C.F.R. § 200.340. 6 Award Owner's Manual: The recipient agrees to comply with the terms and conditions in the applicable 2023 COPS Office Program Award Owner's Manual; DOJ Grants Financial Guide; COPS Office statute (34 U.S.C. § 10381, et seq.) as applicable; Students, Teachers, and Officers Preventing (STOP) School Violence Act of 2018 (34 U.S.C. § 10551, et seq.) as applicable; the requirements of 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards) as adopted by the U.S. Department of Justice in 2 C.F.R. § 2800.101; 48 C.F.R. Part 31 (FAR Part 31) as applicable (Contract Cost Principles and Procedures); the Cooperative Agreement as applicable; representations made in the application; and all other applicable program requirements, laws, orders, regulations, or circulars. Failure to comply with one or more award requirements may result in remedial action including, but not limited to, withholding award funds, disallowing costs, suspending, or terminating the award, or other legal action as appropriate Should any provision of an award condition be deemed invalid or unenforceable by its terms, that provision will be applied to give it the maximum effect permitted by law. Should the provision be deemed invalid or unenforceable in its entirety, such provision will be severed from this award. rA Authorized Representative Responsibility: The recipient understands that, in accepting this award, the Authorized Representatives declare and certify, among other things, that they possess the requisite legal authority to accept the award on behalf of the recipient entity and, in so doing, accept (or adopt) all material requirements throughout the period of performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role of Authorized Representative during the period of performance under the award without first ensuring that the individual has the requisite legal authority. ra Award Monitoring Activities: Federal law requires that recipients receiving federal funding from the COPS Office must be monitored to ensure compliance with their award conditions and other applicable statutes and regulations. The COPS Office is also interested in tracking the progress of our programs and the advancement of community policing. Both aspects of award implementation —compliance and programmatic benefits —are part of the monitoring process coordinated by the U.S. Department of Justice. Award monitoring activities conducted by the COPS Office include site visits, enhanced office -based grant reviews, alleged noncompliance reviews, financial and programmatic reporting, and audit resolution. As a COPS Office award recipient, you agree to cooperate with and respond to any requests for information pertaining to your award. This includes all financial records, such as general accounting ledgers and all supporting documents. All information pertinent to the implementation of the award is subject to agency review Page: 10 of 19 throughout the life of the award, during the close-out process and for three -years after the submission of the final expenditure report. 34 U.S.C. § 10385(a) and 2 C.F.R. §§ 200.334 and 200.337. 9 Contract Provision: All contracts made by the award recipients under the federal award must contain the provisions required under 2 C.F.R. Part 200, Appendix II to Part 200—Contract Provisions for Non -Federal Entity Contracts Under Federal Awards. Please see appendices in the Award Owner's Manual for a full text of the contract provisions. 10 Assurances and Certifications: The recipient acknowledges its agreement to comply with the Assurances and Certifications forms that were signed as part of its application. 11 Conflict of Interest: Recipients and subrecipients must disclose in writing to the COPS Office or pass -through entity, as applicable, any potential conflict of interest affecting the awarded federal funding in 2 C.F.R. § 200.112. 12 Debarment and Suspension: The recipient agrees not to award federal funds under this program to any party which is debarred or suspended from participation in federal assistance programs. 2 C.F.R. Part 180 (Government -wide Nonprocurement Debarment and Suspension) and 2 C.F.R. Part 2867 (DOJ Nonprocurement Debarment and Suspension). 13 Employment Eligibility: The recipient agrees to complete and keep on file, as appropriate, the Department of Homeland Security, U.S. Citizenship and Immigration Services (USCIS) Employment Eligibility Verification Form (1-9). This form is to be used by recipients of federal funds to verify that persons are eligible to work in the United States. Immigration Reform and Control Act of 1986 (IRCA), Public Law 99-603. 14 Enhancement of Contractor Protection from Reprisal for Disclosure of Certain Information: Recipients and subrecipients agree not to discharge, demote, or otherwise discriminate against an employee as reprisal for the employee disclosing information that he or she reasonably believes is evidence of gross mismanagement of a federal contract or award, a gross waste of federal funds, an abuse of authority relating to a federal contract or award, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a Federal contract (including the competition for or negotiation of a contract) or award. Recipients and subrecipients also agree to provide to their employees in writing (in the predominant native language of the workforce) of the rights and remedies provided in 41 U.S.C. § 4712. Please see appendices in the Award Owner's Manual for a full text of the statute. 15 Equal Employment Opportunity Plan (EEOP): All recipients of funding from the COPS Office must comply with the federal regulations pertaining to the development and implementation of an Equal Employment Opportunity Plan. 28 C.F.R. Part 42 subpart E. 16 False Statements: False statements or claims made in connection with COPS Office awards may result in fines, imprisonment, debarment from participating in federal awards or contracts, and/or any other remedy available by law. 31 U.S.C. § 3729-3733. 17 Federal Civil Rights: The Applicant understands that the federal statutes and regulations applicable to the award (if any) made by the Department based on the application specifically include statutes and regulations pertaining to civil rights and nondiscrimination, and, in addition — a. the Applicant understands that the applicable statutes pertaining to civil rights will include section 601 of the Civil Page: 11 of 19 Rights Act of 1964 (42 U.S.C. § 2000d); section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794); section 901 of the Education Amendments of 1972 (20 U.S.C. § 1681); and section 303 of the Age Discrimination Act of 1975 (42 U.S.C. § 6102); b. the Applicant understands that the applicable statutes pertaining to nondiscrimination may include section 809(c) of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 (34 U.S.C. § 10228(c)); section 1407(e) of the Victims of Crime Act of 1984 (34 U.S.C. § 20110(e)); section 299A(b) of the Juvenile Justice and Delinquency Prevention Act of 2002 (34 U.S.C. § 11182(b)); and that the grant condition set out at section 40002(b)(13) of the Violence Against Women Act (34 U.S.C. § 12291(b)(13)), which will apply to all awards made by the Office on Violence Against Women, also may apply to an award made otherwise; c. the Applicant understands that it must require any subrecipient to comply with all such applicable statutes (and associated regulations); and d. on behalf of the Applicant, I make the specific assurances set out in 28 C.F.R. §§ 42.105 and 42.204. The Applicant also understands that (in addition to any applicable program -specific regulations and to applicable federal regulations that pertain to civil rights and nondiscrimination) the federal regulations applicable to the award (if any) made by the Department based on the application may include, but are not limited to, 2 C.F.R. Part 2800 (the DOJ "Part 200 Uniform Requirements") and 28 C.F.R. Parts 22 (confidentiality - research and statistical information), 23 (criminal intelligence systems), 38 (regarding faith -based or religious organizations participating in federal financial assistance programs), and 46 (human subjects protection). 18 Mandatory Disclosure: Recipients and subrecipients must timely disclose in writing to the Federal awarding agency or pass -through entity, as applicable, all federal criminal law violations involving fraud, bribery, or gratuity that may potentially affect the awarded federal funding. Recipients that receive an award over $500,000 must also report certain civil, criminal, or administrative proceedings in SAM and are required to comply with the Term and Condition for Recipient Integrity and Performance Matters as set out in 2 C.F.R. Part 200, Appendix XII to Part 200. Failure to make required disclosures can result in any of the remedies, including suspension and debarment, described in 2 C.F.R. § 200.339. 2 C.F.R. § 200.113. 19 Reports/Performance Goals: To assist the COPS Office in monitoring and tracking the performance of your award, your agency will be responsible for submitting semi-annual programmatic performance reports that describe project activities during the reporting period and quarterly Federal Financial Reports using Standard Form 425 (SF-425). 2 C.F.R. §§ 200.328 - 200.329. The performance report is used to track your agency's progress toward implementing community policing strategies and to collect data to gauge the effectiveness of increasing your agency's community policing capacity through COPS Office funding. The Federal Financial Report is used to track the expenditures of the recipient's award funds on a cumulative basis throughout the life of the award. W Recipient Integrity and Performance Matters: For awards over $500,000, the recipient agrees to comply with the following requirements of 2 C.F.R. Part 200, Appendix XII to Part 200 — Award Term and Condition for Recipient Integrity and Performance Matters: A. Reporting of Matters Related to Recipient Integrity and Performance 1. General Reporting Requirement If the total value of your currently active grants, cooperative agreements, and procurement contracts from all Federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award, then you as the recipient during that period of time must maintain the currency of information reported to the System for Award Management (SAM) that is made available in the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative proceedings described in paragraph 2 of this award term and condition. This is a statutory requirement under section 872 of Public Law 110-417, as amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111-212, all information posted in the designated integrity and performance system on or after April 15, 2011, except past performance reviews required for Federal procurement contracts, will be publicly available. 2. Proceedings About Which You Must Report Submit the information required about each proceeding that: a. Is in connection with the award or performance of a grant, cooperative agreement, or procurement contract from the Page: 12 of 19 Federal Government; b. Reached its final disposition during the most recent five-year period; and c. Is one of the following: (1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term and condition; (2) A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more; (3) An administrative proceeding, as defined in paragraph 5. of this award term and condition, that resulted in a finding of fault and liability and your payment of either a monetary fine or penalty of $5,000 or more or reimbursement, restitution, or damages in excess of $100,000; or (4) Any other criminal, civil, or administrative proceeding if: (i) It could have led to an outcome described in paragraph 2.c.(1), (2), or (3) of this award term and condition; (ii) It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on your part; and (iii) The requirement in this award term and condition to disclose information about the proceeding does not conflict with applicable laws and regulations. 3. Reporting Procedures Enter in the SAM Entity Management area the information that SAM requires about each proceeding described in paragraph 2 of this award term and condition. You do not need to submit the information a second time under assistance awards that you received if you already provided the information through SAM because you were required to do so under Federal procurement contracts that you were awarded. 4. Reporting Frequency During any period of time when you are subject to the requirement in paragraph 1 of this award term and condition, you must report proceedings information through SAM for the most recent five year period, either to report new information about any proceeding(s) that you have not reported previously or affirm that there is no new information to report. Recipients that have Federal contract, grant, and cooperative agreement awards with a cumulative total value greater than $10,000,000 must disclose semiannually any information about the criminal, civil, and administrative proceedings. 5. Definitions For purposes of this award term and condition: a. Administrative proceeding means a non -judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include audits, site visits, corrective plans, or inspection of deliverables. b. Conviction, for purposes of this award term and condition, means a judgment or conviction of a criminal offense by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere. c. Total value of currently active grants, cooperative agreements, and procurement contracts includes— (1) Only the Federal share of the funding under any Federal award with a recipient cost share or match; and (2) The value of all expected funding increments under a Federal award and options, even if not yet exercised. 21 System for Award Management (SAM) and Universal Identifier Requirements: The recipient agrees to comply with the following requirements of 2 C.F.R. Part 25, Appendix A to Part 25 — Award Term: Page: 13 of 19 I. System for Award Management and Universal Identifier Requirements A. Requirement for System for Award Management Unless you are exempted from this requirement under 2 CFR 25.110, you as the recipient must maintain current information in the SAM. This includes information on your immediate and highest level owner and subsidiaries, as well as on all of your predecessors that have been awarded a Federal contract or Federal financial assistance within the last three years, if applicable, until you submit the final financial report required under this Federal award or receive the final payment, whichever is later. This requires that you review and update the information at least annually after the initial registration, and more frequently if required by changes in your information or another Federal award term. B. Requirement for Unique Entity Identifier If you are authorized to make subawards under this Federal award, you: 1. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may receive a subaward from you until the entity has provided its Unique Entity Identifier to you. 2. May not make a subaward to an entity unless the entity has provided its Unique Entity Identifier to you. Subrecipients are not required to obtain an active SAM registration, but must obtain a Unique Entity Identifier. C. Definitions For purposes of this term: 1. System for Award Management (SAM) means the Federal repository into which a recipient must provide information required for the conduct of business as a recipient. Additional information about registration procedures may be found at the SAM internet site (currently at https://www.sam.gov). 2. Unique Entity Identifier means the identifier assigned by SAM to uniquely identify business entities. 3. Entity includes non -Federal entities as defined at 2 CFR 200.1 and also includes all of the following, for purposes of this part: a. A foreign organization; b. A foreign public entity; c. A domestic for -profit organization; and d. A Federal agency. 4. Subaward has the meaning given in 2 CFR 200.1. 5. Subrecipient has the meaning given in 2 CFR 200.1. 22 Additional High -Risk Recipient Requirements: The recipient agrees to comply with any additional requirements that may be imposed during the award performance period if the awarding agency determines that the recipient is a high - risk recipient. 2 C.F.R. § 200.208. 23 Allowable Costs: The funding under this award is for the payment of approved costs for program -specific purposes. The allowable costs approved for your agency's award are limited to those listed in your agency's award package. In accordance with 2 C.F.R. § 200.400(g), the recipient must forgo any profit or management fee. Your agency may not use award funds for any costs not identified as allowable in the award package. 24 Computer Network Requirement: The recipient understands and agrees that no award funds may be used to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography. Nothing in this requirement limits the use of funds necessary for any federal, state, tribal, or local law Page: 14 of 19 enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities. Consolidated Appropriations Act, 2023, Public Law 117-328, Division B, Title V, Section 527. 25 Domestic preferences for procurements: Recipient agrees that it, and its subrecipients, to the greatest extent practicable, will provide a preference for the purchase, acquisition, or use of goods, products, and materials produced in, and services offered in, the United States. 2. C.F.R. § 200.322 and Executive Order 14005, Ensuring the Future is Made in All of America by All of America's Workers, January 25, 2021. 26 Extensions: Recipients may request an extension of the award period to receive additional time to implement their award program. Such extensions do not provide additional funding. Only those recipients that can provide a reasonable justification for delays will be granted no -cost extensions. Extension requests must be received prior to the end date of the award. 2 C.F.R. §§ 200.308(e)(2) and 200.309. 27 Copyright: If applicable, the recipient may copyright any work that is subject to copyright and was developed, or for which ownership was acquired, under this award in accordance with 2 C.F.R. § 200.315(b). The COPS Office reserves a royalty -free, nonexclusive and irrevocable license to reproduce, publish, or otherwise use the work, in whole or in part (including create derivative works), for Federal Government purposes, and to authorize others to do so. The COPS Office also reserves the right, at its discretion, not to publish deliverables and other materials developed under this award as a U.S. Department of Justice resource. Products and deliverables developed with award funds and published as a U.S. Department of Justice resource will contain the following copyright notice: "This resource was developed under a federal award and may be subject to copyright. The U.S. Department of Justice reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use the work for Federal Government purposes and to authorize others to do so. This resource may be freely distributed and used for noncommercial and educational purposes only." 28 Evaluations: The COPS Office may conduct monitoring or sponsor national evaluations of its award programs. The recipient agrees to cooperate with the monitors and evaluators. 34 U.S.C. § 10385(b). 29 Human Subjects Research: The recipient agrees to comply with the provisions of the U.S. Department of Justice's common rule regarding Protection of Human Subjects, 28 C.F.R. Part 46, prior to the expenditure of Federal funds to perform such activities, if applicable. The recipient also agrees to comply with 28 C.F.R. Part 22 regarding the safeguarding of individually identifiable information collected from research participants. 30 Requirement to report actual or imminent breach of personally identifiable information (PII). The recipient (and any subrecipient at any tier) must have written procedures in place to respond in the event of an actual or imminent breach (as defined in OMB M-17-12) if it (or a subrecipient)-- 1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of personally identifiable information (PII) (as defined in 2 C.F.R. 200.1) within the scope of a COPS Office grant -funded program or activity, or 2) uses or operates a Federal information system (as defined in OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to the recipient's COPS Office Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. 31 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment: Recipient agrees that it, and its subrecipients, will not use award funds to extend, renew, or enter into any contract to procure or obtain any Page: 15 of 19 covered telecommunication and video surveillance services or equipment as described in 2 CFR §200.216. Covered services and equipment include telecommunications or video surveillance services or equipment produced or provided by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); or an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of China. The use of award funds on covered telecommunications or video surveillance services or equipment are unallowable. 2. C.F.R. § § 200.216 & 471. See also Section 889 of the John S. McCain National Defense Authorization Act of Fiscal Year 2019, Public Law 115-232. W Modifications: Award modifications are evaluated on a case -by -case basis in accordance with 2 C.F.R. § 200.308(f). For federal awards in excess of $250,000, any modification request involving the reallocation of funding between budget categories that exceed or are expected to exceed 10 percent (10%) of the total approved budget requires prior written approval by the COPS Office. Regardless of the federal award amount or budget modification percentage, any reallocation of funding is limited to approved budget categories. In addition, any budget modification that changes the scope of the project requires prior written approval by the COPS Office. 33 The Paperwork Reduction Act Clearance and Privacy Act Review: Recipient agrees, if required, to submit all surveys, interview protocols, and other information collections to the COPS Office for submission to the Office of Management and Budget (OMB) for clearance under the Paperwork Reduction Act (PRA). Before submission to OMB, all information collections that request personally identifiable information must be reviewed by the COPS Office to ensure compliance with the Privacy Act. The Privacy Act compliance review and the PRA clearance process may take several months to complete. 44 U.S.C. §§ 3501-3520 and 5 U.S.C. § 552a. 34 Public Release Information: The recipient agrees to submit one copy of all reports and proposed publications resulting from this award ninety (90) days prior to public release. Any publications (written, curricula, visual, sound, or websites) or computer programs, whether or not published at government expense, shall contain the following statement: "This project was supported, in whole or in part, by federal award number [YYYY-XX-XXXX] awarded to [Entity] by the U.S. Department of Justice, Office of Community Oriented Policing Services. The opinions contained herein are those of the author(s) or contributor(s) and do not necessarily represent the official position or policies of the U.S. Department of Justice. References to specific individuals, agencies, companies, products, or services should not be considered an endorsement by the author(s), contributor(s), or the U.S. Department of Justice. Rather, the references are illustrations to supplement discussion of the issues. The Internet references cited in this publication were valid as of the date of publication. Given that URLs and websites are in constant flux, neither the author(s) nor the COPS Office can vouch for their current validity." 35 Sole Source Justification: Recipients who have been awarded funding for the procurement of an item (or group of items) or service in excess of $250,000 and who plan to seek approval for use of a noncompetitive procurement process must provide a written sole source justification to the COPS Office for approval prior to obligating, expending, or drawing down award funds for that item or service. 2 C.F.R. § 200.325(b)(2). 36 Supplementing, not Supplanting: State, local, and tribal government recipients must use award funds to supplement, and not supplant, state, local, or Bureau of Indian Affairs (BIA) funds that are already committed or otherwise would have been committed for award purposes (hiring, training, purchases, and/or activities) during the award period. In other words, state, local, and tribal government recipients may not use COPS Office funds to supplant (replace) state, local, or BIA funds that would have been dedicated to the COPS Office -funded item(s) in the absence of the COPS Office award. 34 U.S.C. § 10384(a). Page: 16 of 19 37 Travel Costs: Travel costs for transportation, lodging and subsistence, and related items are allowable with prior approval from the COPS Office. Payment for allowable travel costs will be in accordance with 2 C.F.R. § 200.475. 38 Training Guiding Principles: Any training or training materials developed or delivered with award funding provided by the Office of Community Oriented Policing Services is to adhere to the following guiding principles — 1. Trainings must comply with applicable law. In developing and conducting training under the award, recipients (and any subrecipients) shall not violate the Constitution or any federal law, including any law prohibiting discrimination. 2. The content of trainings and training materials must be accurate, appropriately tailored, and focused. The content of training programs must be accurate, useful to those being trained, and well matched to the program's stated objectives. Training materials used or distributed at trainings must be accurate, relevant, and consistent with these guiding principles. 3. Trainers must be well?qualified in the subject area and skilled in presenting it. Trainers must possess the subject?matter knowledge and the subject?specific training experience necessary to meet the objectives of the training. In selecting or retaining a trainer, recipients (or subrecipients) should consider such factors as the trainer's resume and written materials, interviews with the trainer, observation of other trainings conducted by the trainer, feedback from other entities with which the trainer has worked, training participant feedback and evaluations, and the general reputation of the trainer. 4. Trainers must demonstrate the highest standards of professionalism. Trainers must comport themselves with professionalism. While trainings will necessarily entail varying teaching styles, techniques, and degrees of formality, as appropriate to the particular training goal, professionalism demands that trainers instruct in the manner that best communicates the subject matter while conveying respect for all. I have read and understand the information presented in this section of the Federal Award Instrument. Award Acceptance Declaration and Certification to the U.S. Department of Justice as to Acceptance By checking the declaration and certification box below, I -- A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this declaration and certification on behalf of the applicant. B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and belief, that the following are true as of the date of this award acceptance: (1) 1 have conducted or there was conducted (including by applicant's legal counsel as appropriate and made available to me) a diligent review of all terms and conditions of, and all supporting materials submitted in connection with, this award, including any assurances and certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after, or at the time of the application submission and any materials that accompany this acceptance and certification); and (2) 1 have the legal authority to accept this award on behalf of the applicant. C. Accept this award on behalf of the applicant. D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) 1 understand that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration and certification as a material representation; and (2) 1 understand that any materially false, fictitious, or fraudulent Page: 17 of 19 information or statement in this declaration and certification (or concealment or omission of a material fact as to either) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise. Agency Approval 'Title of Approving Official COPS Director Authorized Representative Name of Approving Official HUGH CLEOAR Signed Date And Time 9/13/23 12:50 PM Page: 18 of 19 Page: 19 of 19 FY23 CPA Project Narrative Law Enforcement Mental Health and Wellness Act City of Fayetteville, Arkansas Project Narrative 4-18-2023 FY23 LEMHWA Project Narrative Program Abstract The purpose of the Peer -to -Peer Support Program is to provide all Fayetteville Police Department (FPD) employees the opportunity to receive tangible emotional support through times of personal and professional crisis, and to help anticipate and address potential difficulties. The FPD is determined to pursue the newest and most innovative knowledge, research, and understanding to ensure the best possible outcomes for the employees serving the community of Fayetteville. The FPD strives to create and build regional partnerships with other agencies and community members to provide a healthy and safe community to live and work. Chief Mike Reynolds has worked to enhance the department based on the six pillars of The President's Task Force on 215Y Century Policing to include building trust and legitimacy, training and education for employees, and officer wellness and safety. Without a doubt, the wellness and resiliency of the agency is critical for not only the employees but also for the community in which they serve. The FPD has not been immune to the national debate about law enforcement's role in society, excessive use of force, deadly force and response to calls. This issue has been a topic of discussion in Fayetteville for several years. Additionally, the FPD employees have responded to adversity during the COVID-19 pandemic, the murder of an FPD officer, and many other critical incidents. Consequently, the public's attention and this national debate continue to erode the wellbeing, resiliency, and drive to continue in the law enforcement profession. In late 2020, the FPD created the Peer -to -Peer Support Program and made it available to all FPD employees. A relationship with the Springdale Police Department, Rogers Police Department, and Washington County Sheriff's Office was created, and the FPD assisted with creating and implementing their peer programs. In 2021, the FPD peer team was utilized for 237.75 hours within the FPD and assisted surrounding agencies for another 241 hours. In 2022, the FPD peer team was utilized for 186 hours within the FPD and surrounding agencies for 58 hours, assisting over 130 first responders with individual defusing and debriefings. The FPD worked with collaborating agencies to respond to a mass casualty event involving children, an officer murdered/killed in the line of duty, officer involved shootings, and children deaths in Northwest Arkansas and Northeast Oklahoma. We are creating a new component by making nutrition and physical fitness instructors available to FPD employees. We will also continue to build on our peer team with continuing education and by creating instructors. We will continue to coordinate with our regional partners through further education and coordination. Training will include certifying peer team members to teach about stress, trauma, and critical incidents. Our regional goal is to provide information that will create resiliency in first responders that lead to longer careers, safer communities, and higher retention. If funded, the FPD would expand their efforts to assist other agencies in creating peer teams, build internal instructors to provide training to other agencies at minimal costs, and continue to build and influence the Northwest Arkansas region through compassionate care for first responders. FY23 LEMHWA Project Narrative Proposal Narrative Protecting the Protectors Summary The Fayetteville Police Department (FPD) was established in 1870. Since that time, many officers have served the community with pride, professionalism, and distinction. The operational components of the department are designed to carry out the mission of the FPD. Our mission statement says: This department through progressive thinking, credible, efficient, and responsive actions will provide our citizens with a safe and healthy community in which to live and work. We will provide impartial enforcement of all criminal and traffic laws. We will strive to interact and form a partnership with the citizens to provide education so they can learn ways of reducing opportunities for crime to occur. Today, the FPD is a full -service law enforcement agency. Police Chief Mike Reynolds is the chief executive officer (CEO) of the department and has ultimate control over the appointment and supervision of all employees. He also is responsible for the direction, planning, training, and regulation of discipline within the police department. All operational components report to the Deputy Chief, who then reports directly to the Chief. The agency is comprised of five major components to include Patrol Division, Criminal Investigation Division, Administration Division, Records Division, and the Central Dispatch Center. The City of Fayetteville became a City of First Class on June 20, 1905, with 5,000 inhabitants, and it is the location of the county seat of Washington County, Arkansas. As of 2021, the United State Census Bureau estimated Fayetteville had a population of 93,949. Consequently, this is the largest city in the Northwest Arkansas (NWA) area, and the second largest city in the state of Arkansas. Additionally, Fayetteville has been named by numerous publications as one of the top cities in the nation based upon a variety of quality -of -life metrics. The larger metropolitan area currently has a population of 5 66, 1000 people and it is expected to grow to over 1 million residents by the year 2040. Along with this significant growth, challenges have occurred in providing adequate resources and services to this increased population. As a result, the FPD has also shown steady growth since the early 1990s when the department had less than seventy sworn officers. The department has grown rapidly since that time to 154 sworn positions and 53 civilian positions. Similar to other police departments across the country, FPD has struggled to cope with the increasing demand, particularly responding to increased levels of violence, critical incidents, and call volume. In 2020, Chief Reynolds tasked members of the FPD to develop a wellness and resiliency component for the employees of the department. A Peer -to -Peer Support Program was created and implemented in December 2020. A policy was developed which outlines program processes, certifications, protections, and confidentialities. The protections and confidentialities mirrored Arkansas Code Annotated §16-40-106 which outlines privileged communications made to a FY23 LEMHWA Project Narrative certified peer team member. The peer program selected ten members of the department to complete introductory training utilized by members of the department for emotional support, stress management, and training regarding their daily jobs and critical incidents. The team increased in 2021 to fifteen members. This team's makeup is of sworn personnel from every division, and it currently has two civilian employees from the Central Dispatch Center and the Property and Evidence Division. From December 2020 to December 2022, the team had 224 hours with 329 separate sessions with FPD employees. The topics for discussion with the peer team were anxiety, response to calls, retention, family violence, work performance, sickness, death, marriage difficulties, anger, critical incidents, family, finances, use of force, suicide, and inability to sleep. During meetings with the peer team members, 38 employees were referred to a mental health employee assistance program or mental health professional, and 39 employees were referred to the peer team by a supervisor. The peer team has a hotline for all FPD employees that is monitored 24-hours a day, seven days a week by peer team members. The FPD peer team has assisted surrounding small-town agencies within Northwest Arkansas, portions of Central Arkansas, and Northeast Oklahoma with critical incident response, defusing, debriefings, and individual peer discussions. The FPD peer team spent 299 hours between 2020 and 2022 with the following agencies: Siloam Springs Police and Fire Departments, Prairie Grove Police and Fire Departments, Farmington Police Department, Pea Ridge Police and Fire Departments, Johnson County Sheriff's Office, Central Emergency Medical Services, Rogers Police and Fire Departments, Westville Police Department, Benton County Sheriff's Office and the West Fork Police Department. These agencies encountered officer involved shootings, officers killed in the line of duty, officer suicide, officers assaulted and seriously wounded, infant/children deaths, and mass casualty events. The FPD was not immune to the national debate about defunding law enforcement, their role in society, excessive use of force, deadly force and response to calls. This issue has been a topic of discussion in Fayetteville for several years. Consequently, the public's attention and this national debate continue to erode the wellbeing, resiliency, and drive to continue in the law enforcement profession. In 2021, the FPD had a record year for officers leaving the department with 16.8%, followed by 14% of the workforce leaving in 2022 due to retirement, resignation, and termination. The Chief conducted exit interviews on all employees leaving the agency. Many discussed the similar items of contention for leaving: increased and too cumbersome of a work volume, stress, and leaving law enforcement for new professions. This is a resounding theme in Northwest Arkansas and across the nation. Officer involvement, training, and mental wellness create an environment for their ability to serve the community with a better understanding of their emotions, thoughts, and processes. Employees that are trained in stress management, accumulated stress, reaction to critical incidents, and mental wellness and resiliency creates an environment to better understand the community we serve, and the obstacles many community members experience themselves. Our community demands a high caliber of professionalism from FPD officers. Based on a 2020 FY23 LEMHWA Project Narrative municipal survey of the largest 25 cities within the state of Arkansas, the FPD has the second largest city by population, but was ranked 24 out of 25 for officers per 1,000 inhabitants. The average for the 25 largest cities was 2.26 officers per 1,000 inhabitants whereas the FPD averaged 1.55 officers per 1,000 inhabitants. The same survey showed that FPD officers had the second highest total crime burden per officer. Continuing education for the peer team would further expand the team's knowledge but more importantly, it will create the ability to certify to sustain the FPD peer team and its regional partners. The goal would be to provide certification and training to new peer team members under the stipulations and guidelines of Arkansas Code Annotated § 16-40-106 to protect communications between a peer team member and first responders. The ability to certify and train would not be localized to the new peer team members at the FPD, but also our regional partners, and new peer teams in the Northwest Arkansas region, to include smaller and more rural agencies. The FPD peer team's initiative would help reduce a significant burden from the entire department and region, as training would benefit all employees on how to understand and manage stress. Training would create more informed employees and supervisors on how to notice and assist employees that are struggling with accumulated stress and critical incidents. All employees would have a more accessible way of reaching out to the peer team and other assistance when in need. The peer team would also be better educated and informed on how to teach and develop other peer teams members on how to handle critical incidents, accumulated stress, and how to circumvent the ill effects the personnel at their respective agencies. Since the inception of the FPD's peer team, three other law enforcement agencies in Northwest Arkansas have partnered with the FPD. The Springdale Police Department, the Rogers Police Department and the Washington County Sheriff's Office have created a co -response model when surrounding agencies call requesting assistance after critical incidents. Eleven agencies have reached out to our team in the past two years for assistance involving critical incidents at their agencies. These interactions have continued well past the initial debriefing. These agencies continue to reach out to the FPD peer team for assistance with the long-term effects of these critical incidents. To date, five agencies in the Northwest Arkansas region have reached out for guidance and assistance in creating peer teams for their agencies. These requests demonstrate the need throughout the region for additional peer support. Due to the low numbers of available certifying instructors in our area, the need and cost to find and provide these types of instructors is too significant for most small and rural agencies to fund. Funding the training for three instructors would create sustainability in our agency, with our regional partners and by establishing new peer team members across the region for minimal to no costs. In 2021, the Arkansas State Legislature passed House Bill 1680 that required a law enforcement officer involved in a critical incident to participate in a debriefing by a mental health professional or a certified peer support member. It also requires the law enforcement agency to assist an officer having been involved in a critical incident to obtain additional services that may assist the officer having been involved in a critical incident. There are currently 29 law enforcement agencies in the Northwest Arkansas area, and only six have peer teams. The FPD peer team has FY23 LEMHWA Project Narrative assisted our regional partners with training, experience, leadership, and implementation of these other four peer teams. The other peer teams are the Springdale Police Department, the Rogers Police Department, the Washington County Sheriff's Office and the Benton County Sheriff's Office. Police Departments across the state have reached out to the FPD peer team for assistance. There is still a significant need for peer teams in the State of Arkansas to include the Northwest Arkansas region. This new legislation has only increased the workload and the expectations of the FPD peer team and their regional partners. In 2021, the four regional peer teams developed a quarterly family -based training and discussion panel termed Critical Conversations. This training is hosted by each individual agency once a year where topics of concern for families in law enforcement are discussed. This has continued and has proven to be well -liked by families. In 2023, with the LEMHWA grant funding, the FPD peer team will launch the Lighthouse Mental Health and Wellness Application. This will be available for all FPD employees and family members. This application will be utilized to increase information and agency -wide notifications on mental health, physical fitness, workouts, nutrition, and a list of vetted therapist. The peer team is also working on creating podcasts referencing all of these topics to send out on the application monthly. The FPD peer team will continue to collect data on hours utilized at their own agency and separately when utilized at other agencies. This information is kept separate from the main FPD network to maintain complete confidentiality. This is done with equipment funded through the LEMHWA grant. Topics discussed during the time with peer team members will continue to be collected, analyzed, and reoccurring themes will be discussed in training. This training is conducted through the agency's computer document software system (PowerDMS), where all employees attend mandatory training that requires a signature, during patrol briefings, staff meetings, officer refresher training, online training, Critical Conversations, and through the Lighthouse Mental Health and Wellness application. The FPD peer team has continued to be utilized by FPD employees and by surrounding agencies. Due to swing shifts, conflicting schedules and other circumstances, the peer team has begun to utilize an I Pad for face-to-face contact with individuals experiencing critical incidents and/or crisis. This "Telemed" option has proven to be a superior form of communication so peer team members can visually assess body language, emotions, etc. It would be imperative this communication be completely separate from the FPD's network to maintain trust and confidentiality in the employees the peer team serves. This equipment will be used to create podcasts and other training for our agency. If the FPD was selected for the grant, law enforcement agencies throughout the region would have an educational resource available they would access for in -person meetings, guidance, lessons learned, demonstrations of techniques, best practices, training, and certification. The FPD FY23 LEMHWA Project Narrative is a progressive law enforcement agency, and this program could remove roadblocks for other agencies in creating their own peer team programs. The funding from this grant would allow the FPD peer team access to critical training and equipment that is currently not in the budget. Goals and Objectives Goal 1: Increase collaboration with stakeholders • Objective 41.1 —Host one Critical Conversation for each year of the 24-month grant period. A flyer will be created for this event and the three partnering agencies will be invited. • Objective #1.2 —The FPD peer team will conduct joint training once a year for the 24- month grant period with partnering peer teams. • Objective #1.3 — The FPD peer team members will attend staff meetings and briefings bi- annually for short training and informational purposes. • Objective #1.4 —The FPD peer team leader will meet bi-annually with the peer team leaders from surrounding agencies. • Objective #1.5 —The FPD peer team leader will meet with agencies in Northwest Arkansas to assist with creating and implementing department peer teams. • Objective #1.6 — The FPD peer team International Critical Incident Stress Foundation Inc. (ICISF) instructors will implement certified training for regional agencies. Goal 2: Continued Training for the FPD peer team • Objective #2.1 — The FPD will select four peer team members to complete and pass the University of Maryland Baltimore County (UMBC) Certification in Critical Incident Stress Management Test. This is a precursor to attending all instructor courses. • Objective #2.2 — The FPD will strive to send four current peer team members to the ICISF instructor courses on Individuals in Crisis and Group Crisis Intervention. • Objective #2.3 — The FPD will strive to send the four ICISF instructors to the 2025 ICISF World Congress • Objective #2.4 — The FPD will strive to send six FPD peer team members to the International Association of Chiefs of Police Conference (IACP) in Boston, Massachusetts in 2024. Goal 3: Education for FPD Employees • Objective #3.1 - The FPD will strive to send six FPD employees to the Concerns of Police Survivors National Conference between 2024 and 2025. • Objective #3.2 — The FPD will strive to send four employees to the Arkansas Law Enforcement Assistance Program (ALEAP). FY23 LEMHWA Project Narrative • Objective #3.3 — The FPD peer team will hold bi-annual training for FPD employees held during briefing and staff meetings. • Objective #3.4 — The FPD will host an expert to instruct on emotional intelligence to agency leaders and instructors. • Objective #3.5 — The FPD will provide one-on-one and group training for nutrition and dietician services by a certified nutritionist. • Objective #3.6 — The FPD will provide one-on-one coaching and group created workouts and yoga sessions by certified instructors. Goal 4: Response to Critical Incidents • Objective #4.1 — The FPD peer team will respond to all officer involved shootings or officers seriously injured in the line of duty. • Objective #4.2 — The FPD peer team will hold critical incident debriefings for officer - involved shootings, officers seriously injured in the line of duty, infant/child deaths, and any requests for critical incident debriefings. • Objective #4.3 — The FPD peer team will be available and will respond to other agency requests for assistance when possible. Timeline Activities Responsible Staff Timeline Purchase 10 I Pad Pros with Administrative Supervisor, 2024 keyboard. Program Administrator, Finance Manager, Task Manager Prepare and submit progress Program Administrator Quarterly through period of reports performance Attend staff meetings and Program Administrator Bi-Annually 2024, 2025 briefings Meeting with regional peer Program Administrator Bi-Annually 2024, 2025 team leaders Host Critical Conversations Program Administrator, 2024, 2025 Administrative Supervisor Training with regional peer Program Administrator 2024, 2025 teams FY23 LFMHWA Project Narrative UMBC Certification and Program Administrator 2024, 2025 Critical Incident Stress Management Test ICISF Instructor Courses Program Administrator 2024, 2025 ICISF World Congress Program Administrator 2025 Attend COPS Conference Program Administrator 2024 Attend IACP Officer Safety Program Administrator 2024 and Wellness Symposium ARLEAP Program Administrator 2025 Training for FPD peer team, Program Administrator, 2024, 2025 FPD employees Administrative Supervisor, Finance Manager and Task Manager FY23 LEMHWA Project Narrative Deliverables With the implementation of this program, the FPD can achieve the goals and specific objectives. These funds will allow the department to collect data on time spent with employees with the peer team members, increase training and knowledge for all employees, and develop best practices after encountering critical incidents. Ultimately, this program will help promote training for current and new peer team members at the FPD and across the region. It will assist small and rural agencies to provide training to create their own peer teams and will promote wellness and resiliency in mental health, stress, and critical incidents regionally. As far as our specific goals are concerned, the FPD will produce the following: Deliverables for Goal 1: 1. Course outline, curriculum, and presentation for civilian and sworn law enforcement employees for peer training with our regional peer team partners. 2. Course outline and host information for Critical Conversations. Deliverables for Goal 2: 1. Provide information regarding testing from UMBC Certification. 2. Provide certificates from peer team members that attend the ICISF instructor courses. 3. Provide certificates for all employees that attend the ICISF World Conference. 4. Provide certificates for all employees that attend the IACP Officer Safety and Wellness Symposium. 5. A summarized report detailing the number of hours and number of employees utilizing the peer team. Deliverables for Goal 3: 1. Provide certificates for all employees that attend Concerns of Police Survivors (COPS) Law Enforcement Wellness and Trauma Conference. 2. Provide a course outline and roster of all FPD employees that attended the emotional intelligence instruction. 3. Provide a summarized report on all FPD employees that utilized services through the dietician or certified nutritionist. 4. Provide a summarized report on all FPD employees that utilized coaching for workouts and yoga sessions through certified instructors. FY23 LFMHWA Project Narrative Stakeholder Experience and Capacity to Achieve Stated Outcomes Key Personnel: Program Administrator Sergeant Stacy Dicus has worked for the FPD since 2007. During that time, she has worked multiple assignments to include patrol officer, criminal investigator, special events officer, first - line supervisor, administrative sergeant, Crisis Negotiation Team leader, and Peer -to -Peer Support Team leader. In 2019, she was promoted to the first -line supervisory rank of sergeant, where she was tasked with supervising 15 employees. She was moved to the administrative sergeant position where she was tasked with creating and coordinating the peer -to -peer team. Sergeant Dicus is a certified peer team member. She is the Program Administrator for the 2022- 2024 LEMHWA Grant. Administrative Supervisor Captain William Brown has worked with the FPD since 1989. He has served as a patrol officer, public information officer, patrol sergeant, patrol lieutenant, administrative lieutenant, criminal investigations captain, and administrative captain during his career. Captain Brown holds a Bachelor's Degree in Criminal Justice from the University of Arkansas, and he is a graduate of both the FBI National Academy and the Police Executive Research Forum's Senior Management Institute for Police. Captain Brown is a certified peer team member. Finance Manager Support Services Manager Willie Newman has worked for the Fayetteville Police Department since 2006. Mr. Newman supervises the FPD's Records Division, and he is responsible for managing the operating budget for the FPD. During his 16 years at the FPD, Mr. Newman successfully applied for, and was awarded, numerous grants at the state and federal level. He currently administers and manages several federal grants, including the COPS hiring grant, Project Safe Neighborhood (PSN) Grant, the Edward Byrne Memorial Justice Assistance Grant (JAG), drug enforcement grants, and the Selective Traffic Enforcement Program (STEP). Task Manager Assistant Support Services Manager Tonyia Tannehill has extensive experience working within civilian roles throughout the public sector. Mrs. Tannehill facilitated the implementation of the social work internship program through personal relationships she developed with faculty members at the University of Arkansas. She has experience managing the grants that have been awarded to the FPD. Mrs. Tannehill received a Bachelor of Arts in Criminology from Arkansas State University. Key Partnerships: Gap Relief Gap Relief is a 5010, not -for -profit organization in the state of Arkansas that exists to train and support key community leaders who are impacted by stress and trauma in their line of work. Their demographic sectors include first responders, military, non-profit leaders, clergy, educators, and medical professionals. They are highly trained Licensed Professional Counselors FY23 LEMHWA Project Narrative with years of experience in the realms of trauma recovery and resiliency. Gap Relief is able to offer not only long-term trauma counseling, but also acute crisis response, trauma -informed consultation regarding organizational policies and procedures, critical incident debriefing, and strategic planning and pre -crisis preparation. In addition, Gap Relief offers training and consultation on a variety of topics including, but not limited to: personal and organizational resiliency, the impact of stress and trauma (and how to recover from its impact), reducing organizational liability, and increasing intervention strategies for engaging trauma and mental illness in the community. Kade Curry (Springdale Police Department) Kade Curry currently serves as Wellness Unit Coordinator for the Springdale Police Department. He owns and operates Anchor Wellness Services LLC, and contracts work as a Clinical Mental Health Provider at Gap Relief Counseling. He holds a bachelor's degree in Biology from Hardin - Simmons University, a Masters of Divinity from Logsdon School of Theology and a Masters in Clinical Mental Health from John Brown University. He is also a Board -Certified Chaplain. Ozark Guidance Center (OGC Ozark Guidance Center is a private Commission on Accreditation on Rehabilitation Facilities (CARF) non-profit behavioral health center that is committed to meeting the needs of the individual, family, and community for positive mental health outcomes. The organization operates several facilities within Fayetteville, and it is contracted as the Employee Assistance Program through the City of Fayetteville. University of Arkansas Medical Sciences (UAMS) The University of Arkansas Medical Sciences Employee Assistance Program provides consultation service, assessments, short-term counseling, information and referral for employees who experience personal distress or trauma. The organization operates several facilities in the State of Arkansas, including Fayetteville, and is contracted as the Employee Assistance Program through the Fayetteville Police Department as an additional Employee Assistance Program for all employees. Springdale Police Department The Springdale Police Department (SPD) is located north of the City of Fayetteville and is part of the Northwest Arkansas region. The department currently has a peer team that works closely with the FPD. Their team leader is Wellness Coordinator and Licensed Associate Counselor Kade Curry. Washington County Sheriff's Office Washington County has 13 incorporated municipalities, including Fayetteville, the county seat, and Springdale. The Washington County Sheriff's Office currently has a peer team that works closely with the FPD. Their team leader is Sergeant Brad Cavender, and he is currently assigned to the Patrol Division. Rogers Police Department The Rogers Police Department is located in Benton County and is north of the City of FY23 LEMHWA Project Narrative Springdale. The Rogers Police Department currently has a peer team that works closely with the FPD. Their team leader is Lieutenant Brad Abercrombie, and he is currently assigned to the Patrol Division. 2023 Community Policing Programs Budget Narrative Template The COPS Office is providing this template as a voluntary tool to assist your organization or agency in developing your budget narrative, which is required by this program. Instructions are in italics. If you choose to use this template, please make sure to delete the instructions before submitting so that they do not count against you in the page count. For more information about the budget narrative requirements, please see the appropriate solicitation materials at https://cops.usdom.gov/grants. FY23 CPA BUDGET NARRATIVE TEMPLATE FY23 CPA Budget Narrative Template Law Enforcement and Mental Health and Wellness Act City of Fayetteville, Arkansas Budget Narrative 4-19-2023 Page 1 of 5 FY23 CPA BUDGET NARRATIVE TEMPLATE Sworn personnel (base salary and fringe benefits) Not applicable. Civilian personnel (base salary and fringe benefits) Not applicable. Travel - $83,756 The travel and training proposed within this budget narrative will provide for instructor certification and development specific to enhancement and continued success for the Fayetteville Police Department's Wellness and Resiliency Program. Specialized and instructor certifications will be obtained by multiple peer team members through the International Critical Incident Stress Foundation (ICISF) to focus on employee mental health issues for both civilian and sworn employees. Maintaining multiple certified peer team members and obtaining instructor certifications is critical to the expansion and continuation of our Wellness and Resiliency Program to insure adequate availability within our department for employees in times of crisis. Courses required for the ICISF certifications include Critical Incident Stress Management for Individuals and Critical Incident Stress Management for Group Intervention. Attendance at the ICIFS World Congress will allow peer team members to connect in person and attend presentations specific to critical incident stress and providing peer support. Attendance at the International Association of Chiefs of Police (IACP) Officer Safety and Wellness Symposium will allow peer team members to develop comprehensive officer safety and wellness strategies. Peer team members will also participate in the annual Concerns of Police Survivors Law Enforcement Wellness and Trauma Programs. The following itemized budget narrative will detail the financial resources necessary to enhance our wellness and resiliency program: ICISF Approved Instructor Candidate Program for Individuals in Crisis certification will be in -person training at a regional location to be determined. For budgetary purposes, we have identified Baltimore, Maryland as a potential location for this certification course. We plan to obtain six (6) certifications within our current peer team. This certification requires completion of a 5-day course with registration costs of $850 per attendee for a total of $3,400. Lodging in the amount of $7,200 is based upon nightly rate of $300 per night, including tax for four (4) rooms for six (6) nights. Per Diem costs in the amount of $1,932 are based on seven (7) days of travel and attendance at $69 per day for six (6) peer team members. Airfare is calculated at $750 per round trip ticket for 4 (four) attendees at a total of $3,000. The total grant funds needed for this certification is $15,532. Page 2 of 5 FY23 CPA BUDGET NARRATIVE TEMPLATE ICISF Approved Instructor Candidate Program for Group Intervention certification will be in -person training at a regional location to be determined. For budgetary purposes, we have identified Baltimore, Maryland as a potential location for this certification course. We plan to obtain six (6) certifications within our current peer team. This certification requires completion of a 5-day course with registration costs of $850 per attendee for a total of $3,400. Lodging in the amount of $7,200 is based upon nightly rate of $300 per night, including tax for four (4) rooms for six (6) nights. Per Diem costs in the amount of $1,932 are based on seven (7) days of travel and attendance at $69 per day for six (6) peer team members. Airfare is calculated at $750 per round trip ticket for 4 (four) attendees at a total of $3,000. The total grant funds needed for this certification is $15,532. ICISF Approved Instructor Certification dues are required at $95 per year for 4 instructors for a three- year period. The cost for 4 instructors to maintain 3 years of certification is a total cost of $1,140. Fees for the University of Maryland Baltimore County (UMBC) Certification in Critical Incident Stress Management test is $295 for four (4) individuals for a total of $1,180. This test is a pre -certification to becoming an instructor through ICISF. ICISF World Congress is an in -person conference at a regional location to be determined. For budgetary purposes, we have identified Baltimore, Maryland as a potential location for this conference. We plan to send four (4) attendees to this conference, at a registration fee of $800 per person for a total of $3,200. Lodging in the amount of $4,800 is based upon a nightly rate of $300 per night, including tax for four (4) rooms for four (4) nights. Per Diem costs in the amount of $1,380 are based on five (5) days of travel and attendance at $69 per day for four (4) peer team members. Airfare is calculated at $750 per round trip ticket for 4 (four) attendees at a total of $3,000. The total grant funds needed for this certification is $12,380. The International Association of Chief of Police Officer Safety and Wellness Symposium will be held in Boston, Massachusetts in 2024. Registration fees are $850 for each attendee. Six (6) peer team members total registration is $5,100 for the four day conference. Lodging in the amount of $7,200 is based upon a nightly rate of $300 per night, including tax for six (6) rooms for four (4) nights. Per Diem costs in the amount of $2,070 are based on five (5) days of travel and attendance at $69 per day for six (6) peer team members. Airfare is calculated at $750 per round trip ticket for 6 (six) attendees at a total of $4,500. The total grant funds needed for this certification is $16,170. Attendance at the 2024 Concerns of Police Survivors conference for six (6) peer team members will be held at a location to be determined. Registration for the four -day conference is $400 per person for a total of $2,400. For budgetary purposes, the location of Orlando, Florida was utilized. Lodging in the amount of $7,200 is calculated for six (6) rooms at $300 per night. Total airfare in the amount of $4,500 is for six round-trip tickets. Per diem in the amount of $2,070 includes 5 days of travel and conference participation at the rate of $69 per day. The total grant funds needed to attend this conference is $16,170. Page 3 of 5 FY23 CPA BUDGET NARRATIVE TEMPLATE Attendance at the Arkansas Law Enforcement Assistance Program (ARLEAP) is a three-day program that will be held in state, and a city vehicle will be utilized for transportation to the conference. Per diem for four attendees for four days is calculated at $69 per day for a total of $552, and total lodging for four rooms for 4 nights totals $2,400. The total grant funds needed to attend this program is $2,952. Equipment Not applicable. Supplies - $39,960 Peer team members will use an I -pad with cellular service for Telemed sessions. The total cost of I -pads is approximately $1,500 each, and eighteen (15) I -pads will be purchased. The total cost of the Ipads is $27,000. Cellular service, at the rate of $30 per month for two years for the fifteen Ipads is a total cost of $12,960. Sub -awards Not applicable. Procurement contracts - $37,000 The procurement contracts identified are necessary to provide mental health resources and awareness to peer team members and supervisors during times of crisis. All procurement contracts will be with local mental and behavioral licensed professionals based upon the City of Fayetteville's Procurement Policy. These procurement contracts include Gap Relief (on call status), Gap Relief Emotional Intelligence for Instructors, peer team therapy sessions, nutrition and dietician services to promote physical wellness, and the services of a personal trainer and/or yoga instructor. Detailed budgetary expenses are as follows: Gap Relief (on call status). This service provides 24/7 access to professional counselors for on -site support following critical incidents and coordinating additional emergency psychological support as needed. The cost of crisis response is on an as needed basis and the projected cost of this service is $2,800.00. Page 4 of 5 FY23 CPA BUDGET NARRATIVE TEMPLATE Total cost of $9,200 for Gap Relief Emotional Intelligence for Instructors. Two instructors teaching two one -day classes for all Fayetteville Police Department Instructors at $2,300 per day. Total cost of $10,000 for counseling sessions. This will utilize $175 per hour for approximately 55 hours of services. Total cost of $5,000 for a nutritionist/dietician services. $150 per hour for training or one on -one meetings for a total of 33 sessions. Total cost of $10,000 for a personal trainer/yoga instructor. Three instructors will do in person classes for Fayetteville Police Department attendees at the rate of $150 per hour for physical fitness and/or yoga. This will allow for 22 sessions during the grant period of two years. Other costs - $39,284 Peer team member overtime and employee in crisis overtime are included as other costs. This overtime is essential in providing support without a financial burden on peer team members and employees in crisis. Overtime for all peer team members is budgeted at $60 per hour for an average of 22 hours per month throughout the grant period for a total of 480hours resulting in total overtime costs of $31,680. Fringe benefits for peer team member overtime is a percentage of 27.45% of the overtime hourly rate ($60) based on Medicare rate of 1.45% and retirement rate of 26.00%. Total fringe benefit costs are approximately $8,696.10. Indirect costs Not applicable. Page 5 of 5